Eraill/Other

Record Statutory retention period Statutory authority

accident books, accident records/reports

3 years from the date of the last entry (or, if the accident involves a child/ young adult, then until that person reaches the age of 21). (See below for accidents involving chemicals

or asbestos)

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR)

(SI 1995/3163) as amended, and Limitation Act 1980. Special rules apply concerning incidents involving hazardous substances (see

below).

accounting records 3 years for private companies, 6 years for public limited

companies

Section 221 of the Companies Act 1985 as modified by the Companies Acts 1989 and 2006

income tax and NI returns, income tax records and

correspondence with HMRC

not less than 3 years after the end of the financial year to

which they relate

The Income Tax (Employments) Regulations 1993 (SI 1993/744) as amended, for example by The Income Tax

(Employments) (Amendment No. 6) Regulations 1996 (SI 1996/2631)

medical records and details of biological tests under the Control of Lead at Work

Regulations

40 years from the date of the last entry

The Control of Lead at Work Regulations 1998 (SI 1998/543) as amended by the Control of Lead at Work

Regulations 2002 (SI 2002/2676)

medical records as specified by the Control of Substances

Hazardous to Health Regulations (COSHH)

40 years from the date of the last entry

The Control of Substances Hazardous to Health Regulations 1999 and 2002 (COSHH) (SIs 1999/437 and 2002/2677)

medical records under the Control of Asbestos at Work

Regulations

medical records containing details of employees exposed to asbestos

medical examination certificates

40 years from the date of the last entry

4 years from the date of issue

The Control of Asbestos at Work Regulations 2002 (SI 2002/ 2675). Also see the Control of Asbestos Regulations 2006 (SI 2006/2739)

and the Control of Asbestos Regulations 2012 (SI 2012/632)

medical records under the Ionising Radiations Regulations 1999

until the person reaches 75 years of age, but in any event

for at least 50 years

The Ionising Radiations Regulations 1999 (SI 1999/3232)

records of tests and examinations of control systems and protective

equipment under the Control of Substances Hazardous to Health Regulations (COSHH)

5 years from the date on which the tests were carried out

The Control of Substances Hazardous to Health Regulations 1999 and 2002 (COSHH) (SIs 1999/437 and 2002/2677)

records relating to children and young adults

until the child/young adult reaches the age of 21

Limitation Act 1980

Retirement Benefits Schemes – records of notifiable events,

for example, relating to incapacity

6 years from the end of the scheme year in which the

event took place

The Retirement Benefits Schemes (Information Powers) Regulations 1995

(SI 1995/3103)

Statutory Maternity Pay records, calculations,

certificates (Mat B1s) or other medical evidence

3 years after the end of the tax year in which the maternity

period ends

The Statutory Maternity Pay (General) Regulations 1986 (SI 1986/1960) as amended

Statutory Sick Pay records, calculations, certificates, self-

certificates

3 years after the end of the tax year to which they relate

The Statutory Sick Pay (General) Regulations 1982 (SI 1982/894) as amended

wage/salary records (also 6 years Taxes Management Act 1970

RECORD FOR STORING DOCUMENTS CD

Record Statutory retention period Statutory authority

overtime, bonuses, expenses)

national minimum wage records

3 years after the end of the pay reference period following the

one that the records cover

National Minimum Wage Act 1998

records relating to working time

2 years from date on which they were made

The Working Time Regulations 1998 (SI 1998/1833)

Recommended period for keeping records (when there is no statutory period)

Record Recommended retention period

actuarial valuation reports permanently

application forms and interview notes (for unsuccessful candidates) 6 months to a year. (Because of the time limits in the various discrimination Acts, minimum retention periods for records

relating to advertising of vacancies and job applications should be at least 6 months. A year may be more advisable as the time

limits for bringing claims can be extended. Successful job applicants documents will be transferred to the personnel file in

any event.

assessments under health and safety regulations and records of consultations with safety representatives and committees

permanently

Inland Revenue/HMRC approvals permanently

money purchase details 6 years after transfer or value taken

parental leave 5 years from birth/adoption of the child or 18 years if the child receives a disability allowance

pension scheme investment policies 12 years from the ending of any benefit payable under the policy

pensioners' records 12 years after benefit ceases

personnel files and training records (including disciplinary records and working time records)

6 years after employment ceases

redundancy details, calculations of payments, refunds, notification to the Secretary of State

6 years from the date of redundancy

senior executives' records (that is, those on a senior management team or their equivalents)

permanently for historical purposes

time cards 2 years after audit

trade union agreements 10 years after ceasing to be effective

trust deeds and rules permanently

trustees' minute books permanently

works council minutes permanently

RECORD FOR STORING DOCUMENTS CD

1

Canllawiau Defnyddio Facebook

Beth yw Facebook? Mae Facebook yn darparu gwasanaeth rhwydweithio cymdeithasol ar gyfer ei ddefnyddwyr sy’n cynnwys creu proffil personol, y gallu i rannu negeseuon gyda ffrindiau, ac mae modd i ddefnyddwyr rannu grwpiau diddordeb ayyb. Bellach mae 7 o bob 10 oedolyn yn defnyddio’r we ac o’r defnyddwyr hynny mae 68% wedi defnyddio cyfrwng cymdeithasol yn y 6 mis diwethaf. Facebook yw’r cyfrwng mwyaf poblogaidd felly gall fod yn adnodd gwerthfawr i fudiadau gwirfoddol wrth geisio hyrwyddo eu gwaith a chodi arian. Sut allwch chi wneud y defnydd gorau o Facebook? Gallwch greu tudalennau er mwyn arddangos eich gwaith a galluogi pobl i ddod yn dilynwyr / cefnogwyr.

Gall dilynwyr/cefnogwyr rhyngweithio gyda’ch tudalen drwy ysgrifennu ar y wal, postio lluniau, a gwneud sylw ar luniau ayyb.

Gall dilynwyr/cefnogwyr dderbyn unrhyw newyddion am eich grŵp ar eu tudalen gartref a’i rannu gyda’u ffrindiau.

Gallwch chi roi linc o’ch tudalen Facebook i wefannau eraill e.e. gwefan y cylch.

Gallwch greu digwyddiadau ar Facebook a’u hyrwyddo ymysg ffrindiau – gall hyn fod yn ffordd dda i drefnu digwyddiadau codi arian.

Creu Tudalen ‘FACEBOOK’

1. Fel y nodwyd eisoes, adnodd marchnata er mwyn cyrraedd y gynulleidfa ehangaf

posib yw Facebook. 2. Dylai pwyllgor eich darpariaeth fod yn rhan o’r penderfyniad i greu tudalen

Facebook. Dylai’r mater gael ei drafod mewn cyfarfod pwyllgor swyddogol sy’n cael ei gofnodi gan nodi’r penderfyniad.

3. Mae’n hanfodol fod pwyllgor y ddarpariaeth yn darllen y Polisi Rhyngweithio a geir yn y pecyn hwn, ac yn rhaeadru’r wybodaeth hanfodol i’r holl staff sy’n gweithio yn y ddarpariaeth.

4. Os bydd y pwyllgor yn penderfynu bwrw mlaen i lunio tudalen Facebook, mae’n rhaid penderfynu pwy fydd yn gyfrifol am ddiweddaru’r newyddion a roir ar Facebook, sef y ‘gweinyddwr’. Mae’n hanfodol fod y gweinyddwr yn creu tudalen ar gyfer y ddarpariaeth yn rhinwedd ei waith yn hytrach na thrwy ei gyfrif personol – bydd hyn yn arbed i ffrindiau personol y gweinyddwr rhag bod yn rhan o grŵp y ddarpariaeth gan arbed cymysgu rhwng bywyd gwaith a bywyd personol y gweinyddwr.

5. Dylai’r pwyllgor gytuno gyda’r staff a’r rhieni am reolau gweinyddu tudalen Facebook y ddarpariaeth, gan drafod materion fel pwy sy’n cael eu derbyn fel ‘ffrindiau’ e.e. rhieni presennol yn unig a.y.y.b.

6. Dylai’r pwyllgor sicrhau mai dim ond y gweinyddwr fydd yn gallu ychwanegu lluniau o’r ddarpariaeth. Mae’n hanfodol derbyn caniatâd gan rieni cyn defnyddio lluniau’r plant ar y tudalennau - gweler ‘Ffurflen Caniatâd Rhieni i roi lluniau ar Facebook’. Ni ddylid gwahardd rhieni presennol rhag cael mynediad i dudalen Facebook y ddarpariaeth oni bai fod rheswm penodol dros hynny (cysylltwch â’ch swyddog datblygu i drafod unrhyw achosion unigol).

CDF

2

7. Dylech atgoffa rhieni a staff am drefn polisi canmol a chwyno y ddarpariaeth er

mwyn sicrhau y bydd unrhyw gŵyn yn cael ei chyfeirio at y pwyllgor yn uniongyrchol. Ni ddylai rhieni na’r staff defnyddio Facebook ar unrhyw gyfrif i drafod unrhyw fater yn mynegi pryder am y ddarpariaeth.

8. Bydd gweinyddwr Facebook yn cadw rheolaeth dynn ar y sylwadau a roir ar dudalennau’r ddarpariaeth ac yn dileu unrhyw sylw amhriodol mor fuan â phosib.

9. Pwysleisiwn eto fod gan bob darpariaeth bolisi rhyngweithio, wedi ei ddarparu gan Mudiad Meithrin, ar gyfer staff ac mae disgwyl iddynt gydymffurfio â’r polisi yma ar bob adeg. Os bydd achos o gamddefnyddio Facebook yn codi yn y ddarpariaeth, yna dylid gofyn am gyngor pellach gan y Swyddog Datblygu lleol.

Mae cyfarwyddiadau ynglyn â chreu tudalen facebook ar gael o fewnrwyd Mudiad Meithrin.

3

Guidelines for Using Facebook

What is Facebook? Facebook provides a social networking service for its users. This includes creating a personal profile, the ability to share messages with friends, and users can share common-interest groups etc. By today, 7 out of every 10 adults use the Internet and of these users 68% have used some kind of social media in the last 6 months. Since Facebook is the most popular medium it can be a valuable resource for voluntary organisations that wish to promote their work and fund raise. How can you make the best use of Facebook? You can create pages to illustrate your work and to enable people to become followers.

Followers can network with your page by writing on the wall, post pictures, and comment on the pictures etc.

Followers can receive news about your group on their homepage and share it with their friends.

You can link your Facebook page to other websites e.g. the cylch website.

You can create activities on Facebook and promote them among friends – this could be a good way to organise fund raising.

Creating a ‘FACEBOOK’ page

10. As noted already, Facebook is a marketing tool for reaching the widest possible

audience. 11. Your provision’s committee should be part of the decision to create a Facebook

Page. The issue should be discussed in an official committee meeting which should be minuted, and the decision noted.

12. It is essential that the provision’s committee reads the Networking Policy in this pack, and that it cascades the essential information to every member of staff working at the provision.

13. If the committee decides to go ahead and to create a Facebook page, it must also decide who will be responsible for updating the news on Facebook i.e. as the ‘administrator’. It is essential that the administrator creates a page for the provision through his/her work rather than through his/her personal account – this will save the administrator’s personal friends from being part of the provision’s group and thus avoid mixing between the administrator’s working life and his/her personal life.

14. The committee should come to an agreement with the staff and the parents regarding the rules for administrating the provision’s Facebook page, and discuss matters such as who will be accepted as ‘friends’ e.g. only the current parents etc.

15. The committee should ensure that only the administrator can add pictures of the provision. The permission of the parents must be sought before children’s photographs can be used on the pages – see the ‘Parent’s Permission to place photographs on Facebook Form’. Current parents should not be forbidden from accessing the provision’s Facebook page unless there is a specific reason for doing so (contact your development officer to discuss any individual cases).

4

16. You should remind parents and staff about the provision’s praise and complaints

policy in order to ensure that complaints are directed to the committee. Neither parents nor staff should, at any cost, use Facebook to discuss any matter which expresses concern about the provision.

17. The Facebook administrator should keep a firm control on the comments placed on the provision’s pages and delete any inappropriate comment as soon as possible.

18. We emphasise once more that every provision has a networking policy for its staff, provided by Mudiad Meithrin, and they are expected to comply with this policy at all times. If there is a case of misusing Facebook in the provision, the local Development Officer’s advice should be sought.

Guidelines on how to create a facebook page can be found on the Mudiad Meithrin intranet.

5

CANIATAD TYNNU LLUN AR GYFER TUDALEN FACEBOOK Y CYLCH

PERMISSION TO TAKE PHOTOGRAPHS FOR THE CYLCH’S FACEBOOK PAGE

Mae Cylch ________________ yn bwriadu neu wedi llunio tudalen Facebook i’w ddefnyddio fel adnodd marchnata ac i rannu gwybodaeth Cylch_____________________is proposing to or has developed a Facebook page as a marketing and information sharing resource I weld proffil y dudalen ewch i View the page profile at___________________________________ Bydd y cylch yn rhoi lluniau o blant yn mwynhau’r gweithgareddau yn y ddarpariaeth ar Facebook fel modd i readru gwybodaeth am y gwasanaethau a gynigir ac i ddenu rhagor o rieni i fanteisio ar ofal plant cyfrwng y Gymraeg. The cylch will be using pictures of children enjoying activities at the setting on Facebook as a way of sharing information regarding the services offered and to attract more parents to take advantage of Welsh-medium childcare Bydd pwyllgor a staff y ddarpariaeth yn sicrhau eu bod yn cydymffurfio â ‘Canllawiau Defnyddio Facebook’, a ‘Polisi Rhyngweithio’ er mwyn diogelu’r wybodaeth hon. Mae modd cael copïau o’r dogfennau yma o’r ddarpariaeth. the Committee and Staff will ensure that they adhere to the Guidelines for Using Facebook and Networking Policy in order to protect this information. Copies of these documents are available from the cylch. Enw’r plentyn / Child name: _______________________________________ Rhoddaf ganiatâd i staff y cylch dynnu llun fy mhlentyn tra yn y cylch at y

pwrpas uchod / I grant the cylch staff permission to take a photograph of my child in the cylch for the above purpose

Ni roddaf ganiatâd i staff y cylch dynnu llun fy mhlentyn tra yn y cylch at y pwrpas uchod /

I do not grant permission for the staff cylch to take a photograph of my child in the cylch for the above purpose

Enw’r rhiant/gofalwr/gwarcheidwad / Parent/carer/guardian’s name: _______________________________________ Llofnod rhiant/gofalwr/gwarcheidwad / Parent/carer/guardian’s signature: _______________________________________

Dyddiad / Date: __________________________

CDFC

FFURFLEN GOFRESTRU CYNLLUN IAITH SYLFAENOL BASIC LANGUAGE SCHEME REGISTRATION FORM

Enw’r Cylch/Cylch Name:_________________________________________________ Enw’r aelod o staff/Name of staff member:___________________________________

Arweinydd/Leader Cynorthwyydd/Assistant Dyddiad Penodi/Employment Start Date :_____________________________________ Mae Pwyllgor Cylch Meithrin _____________ yn dymuno cofrestru yr aelod o staff uchod ar Cynllun Iaith Sylfaenol y Cylch Meithrin The Committee of Cylch Meithrin _______________ wishes to register the above named member of staff on the Cylch Meithrin Basic Language Scheme Arwyddwyd / Signed Cadeirydd / Person Cofrestredig / :__________________________________________ Chair / Registered Person Dyddiad / Date:______________________ Aelod o Staff / Staff Member: _____________________________________________ Dyddiad / Date:_______________________ Rhaid dychwelyd at: / To be returned to: Cyfarwyddwr Iaith Mudiad Meithrin Y Ganolfan Integredig Boulevard de Saint-Brieuc Aberystwyth SY23 1PD

angharad.starr@meithrin.co.uk

AT DDEFNYDD SWYDDFA YN UNIG

Cofrestru □ _____________________

Llyfryn □ _____________________

Asesiad 1 □ _____________________

Asesiad 2 □ _____________________

Tystysgrif □ _____________________

Ymweliad □ _____________________

CIS

Ffurflen Gofrestru/ Registration Form Cynllun Achredu Ansawdd Cylch Meithrin Quality Assurance Scheme

Enw’r Cylch/ Cylch Name:___________________________________________ Prif Gyswllt ar gyfer yr arolwg/Main contact for the inspection: ________________________________________________________________ Rhif ffôn Prif Gyswllt/Main Contact Tel No :______________________________ Dymunaf i’r Cylch dderbyn arolwg: / I wish for the cylch to be inspected for: Cylch Rhagorol Cylch Da Iawn Amgaeaf ffi o £260 / I enclose a fee of £260: Arwyddwyd/Signed:____________________________ Enw/Name:___________________________________ Swydd/Role:__________________________________ Dyddiad/Date:_________________________________

Dychweler at: Y Ganolfan Integredig, Mudiad Meithrin, Boulevard de Saint-Brieuc, Aberystwyth, Ceredigion, SY23 1PD

e-bost: janice.morris@meithrin.co.uk

CRM

Hysbysu o Newid/ Notification of Change Cynllun Achredu Ansawdd Cylch Meithrin Quality Assurance Scheme

Enw’r Cylch/Cylch Name:___________________________________________ Prif Gyswllt/Main contact: ___________________________________________ Rhif ffôn Prif Gyswllt/Main Contact Tel No :______________________________

Cyfeirnod eich Tystysgrif/Certificate Reference Number:__________________ Dyddiad yr Arolwg/Inspection Date:_________________________ Hoffwn eich hysbysu fod Cylch Meithrin/I would like to inform you that the Cylch has:

Wedi penodi newid arweinydd newydd / Has appointed a new leader

Wedi newid lleoliad / Has changed premises

Arwyddwyd/Signed:____________________________ Enw/Name:___________________________________ Swydd/Role:__________________________________ Dyddiad/Date:_________________________________

Dychweler at: Y Ganolfan Integredig, Mudiad Meithrin, Boulevard de Saint-Brieuc, Aberystwyth, Ceredigion, SY23 1PD

e-bost: janice.morris@meithrin.co.uk

CRN

Ffurflen Gofrestru/ Registration Form

Cynllun Achredu Ansawdd Cylch Ti a Fi Quality Assurance Scheme

Enw’r Cylch/Cylch Name:___________________________________________ Prif Gyswllt ar gyfer yr arolwg/Main contact for the inspection: ________________________________________________________________ Rhif ffôn Prif Gyswllt/Main Contact Tel No :______________________________ Dymunaf i’r Cylch dderbyn arolwg ar gyfer Y Cylch Rhagorol / I wish for the cylch to

be inspected for the Cylch Rhagorol

Amgaeaf ffi o £10.00 / I enclose a fee of £10: Arwyddwyd/Signed:____________________________ Enw/Name:___________________________________ Swydd/Role:__________________________________ Dyddiad/Date:_________________________________

Dychweler i: Y Ganolfan Integredig, Mudiad Meithrin, Boulevard de Saint-Brieuc, Aberystwyth, Ceredigion, SY23 1PD

e-bost: janice.morris@meithrin.co.uk

CRTF

FFURFLEN LLOGI GWISG Y DEWIN HIRING DEWIN COSTUME FORM

Enw/Name: ___________________________________________ Swydd/Post :__________________________________________ Sir/County - ____________________________________________ Dyddiad yr hoffech logi’r wisg/Date you would like to hire the costume Byddaf yn casglu’r wisg o Swyddfa Aberystwyth ar __________________ ac yn ei ddychwelyd i Swyddfa Aberystwyth ar ____________________ I will collect the costume from the Mudiad’s Head Office in Aberystwyth on the _________ and return it on the __________________ Manylion y digwyddiad? / Details of the occasion: _____________________________________________________________________ _____________________________________________________________________ Rwy’n amgáu £10 am y gost o logi’r wisg / I enclose a fee of £10 for the hire of the costume. Llofnod / Signature: _______________________________________

Bydd angen dychwelyd y ffurflen i’r cyfeiriad isod ynghyd â chopi o’r Cytundeb Defnyddio Gwisg Dewin wedi ei arwyddo, gan roi o leiaf 5 diwrnod o rybudd cyn y byddwch angen y wisg.

Return this form to the address below, along with a signed copy of the Using Dewin’s Costume Agreement Form. You must give at least five days’ notice before the date you need the costume. Nerys Fychan Swyddog Nawdd a Marchnata Mudiad Meithrin Y Ganolfan Integredig Boulevard de Saint Brieuc Aberystwyth SY23 1PD

LLD

Canllawiau Llogi a Defnyddio Gwisg Dewin Llogi Gwisg Dewin 1. Cedwir y wisg swyddfa Nerys Fychan – (swyddog Nawdd a Marchnata) ym

mhrif swyddfa’r Mudiad yn Aberystwyth. Nerys fydd yn gyfrifol am logi’r wisg allan. Os nad yw Nerys ar gael yna cysylltwch â Iola, Siwan neu Janice.

2. Mae’n rhaid i bawb lenwi ffurflen llogi’r wisg gan nodi’r achlysur, dyddiad ei

defnyddio, pryd fydd yn cael ei dychwelyd a phwy sydd wedi ei harolygu wedi iddi gael ei dychwelyd.

3. Mae’n rhaid i bawb arwyddo’r ddogfen Cytundeb Defnyddio Gwisg Dewin

cyn ei defnyddio. Nid yw’r Mudiad yn derbyn cyfrifoldeb am unrhyw niwed a gaiff unrhyw un tra’n gwisgo’r wisg – cyfrifoldeb yr unigolyn yw ei ddiogelwch ei hun.

4. Staff cyflogedig y mudiad sydd i’w benthyg yn unig, felly rhaid i gylchoedd ei

benthyg drwy’r staff. Dylai’r Swyddogion Maes, a Swyddogion Ti a Fi ei llogi trwy’r Swyddogion Datblygu.

5. Yn ddelfrydol mae angen person 5.5” – 5.10” i’w gwisgo ac ni chaniateir i neb o

dan 16 oed i’w gwisgo.

6. Bydd holl gynnwys y bocs sy’n dal y wisg wedi ei nodi ar bapur yn y bocs mawr gan nodi beth sydd i’w gadw yn y bocs a beth sydd i’w gadw yn y bag coch.

7. Codir tâl benthyg o £10 bob tro y benthycir y wisg.

8. Bydd y wisg yn cael ei harolygu ar ol ei dychwelyd i sicrhau fod y wisg yn ôl yn

gyflawn ac mewn cyflwr da. Os bydd niwed i’r wisg, anfonir anfoneb am ei thrwsio i’r sir gyfrifol.

9. Rhaid i’r wisg gael ei dychwelyd i Aberystwyth cyn y gellir ei benthyg allan eto

h.y. ni all un sir ei phasio o’r naill i’r llall, gan y bydd yn rhaid iddi gael ei harchwilio gan Nerys cyn ei llogi allan eto.

10. Ni ddylid gwisgo’r wisg y tu allan i gylch neu weithgaredd y Mudiad heb

ganiatâd Iola.

11. Ni ddylid ei defnyddio y tu allan.

12. Ni fydd y wisg ar gael i’w llogi i gylchoedd dros gyfnod yr Ŵyl Feithrin, Eisteddfod yr Urdd, Sioe Llanelwedd na’r Eisteddfod Genedlaethol gan y bydd y Mudiad yn ganolog yn ei defnyddio bryd hynny.

13. Os bydd sefydliadau eraill am fenthyg y wisg e.e. S4C, TWF, codir ffi o £25.

14. Ni ddylid storio’r wisg ym mŵt y car dros nos - os yn bosib dylid ei chadw yn un o swyddfeydd cyfagos y Mudiad nes y bydd ei hangen.

Guidelines on hiring and using Dewin’s costume Hiring of the Dewin costume 1. The costume will be kept in Nerys Fychan’s office – (Funding and Marketing

Officer) in Mudiad’s head office at Aberystwyth. Nerys will be responsible for the hiring of the costume. If Nerys is not available then the responsibility lies with Iola, and if she’s not available with Dona or Siwan

2. Everyone who wants to hire the costume must fill in the hiring form, stating the

occasion, dates of hire, and who has inspected the costume after it’s returned. 3. Everyone must sign the Using Dewin Costume Agreement before using

the costume. Mudiad Meithrin does not accept any responsibility for any injuries incurred whilst wearing the costume – the individual is responsible for his/her own safety whilst in the costume.

4. Only Mudiad’s employed staff can hire the costume, therefore, cylchoedd

Meithrin will need to borrow through members of staff. Field Officers and Ti a Fi officers should hire through the development Officer.

5. Ideally, the person wearing the costume should be 5.5” – 5.10”, and no one

under the age of 16 are allowed to wear the costume.

6. All of the box’s content will be noted on paper in the large box and it will say what is to be kept in the red bag and the box.

7. A hiring fee of £10 will be charged for each time it is hired.

8. The costume will be inspected after it’s return to the office to ensure that

everything is there and that it is in a good condition. If there will be any damage to the costume, an invoice will be sent to cover the cost of repair.

9. The costume must be returned to Aberystwyth before anybody else can borrow

it e.g. counties can not pass from one to another, as the costume needs to be inspected by Nerys before it is allowed to be hired out again.

10. The costume should not be worn to any other activities outside of the cylch

Meithrin without Iola’s permission

11. It should not be worn outside.

12. The costume will not be available for hire during the period of the Ŵyl Feithrin, Urdd Eisteddfod, Royal Welsh Show and National Eisteddfod as Mudiad will be using it.

13. If other organisations want to hire the costume e.g. TWF, S4C, then a hiring charge of £25 will be charged.

14. The costume should not be stored in a boot of a car overnight – if possible it should be stored in one of the Mudiad’s local offices until it is needed.

Cytundeb Defnyddio Gwisg Dewin Rhaid i BAWB sy’n benthyg gwisg Dewin arwyddo’r cytundeb yma cyn ei defnyddio

1. Ni ddylai’r plant weld person yn newid i wisg Dewin nac yn dadwisgo.

2. 15 munud yw’r uchafswm yr argymhellir y gall unrhyw un fod yn gwisgo’r wisg ar

yr un tro heb doriad. Nid yw’r Mudiad yn derbyn cyfrifoldeb am unrhyw niwed a gaiff unrhyw un tra’n gwisgo’r wisg – cyfrifoldeb yr unigolyn yw ei ddiogelwch ei hun.

3. Mae ffan fach ar gael o fewn yr het a swits yn yr het – dylid rhoi hon ymlaen cyn

gwisgo’r het ar dywydd poeth.

4. Nid yw’r person sy’n gwisgo gwisg Dewin yn cael siarad o gwbl tra ei fod yn y wisg.

5. Mae angen i Dewin fod yn fywiog ac yn sionc (os yn bosib!), gall godi bawd a chwifio’i ddwylo ar y plant.

6. Rhaid i Dewin gael ei dywys gan oedolyn bob amser ac ni ddylid ei adael ar ei ben ei

hun efo’r plant (mae’n anodd iawn gweld yn y wisg)

7. Lle bo modd, dylid ceisio chwarae cân Dewin cyn iddo ymddangos – ond bydd angen paratoi’r plant at ei ymddangosiad ymlaen llaw hefyd wrth gwrs rhag ofn i rai ddychryn e.e. darllen stori Dewin.

8. Rhaid i Dewin gymryd gofal arbennig wrth fynd i fyny/lawr grisiau. Dylid ceisio osgoi

grisiau os oes modd.

9. Gall Dewin eistedd ar gadair os oes un addas ar gael h.y un ddigon mawr a ddim yn isel

10. Ni ddylid gadael i blant bach eistedd ar lin Dewin (am resymau hylendid!)

11. Ni ddylai Dewin ddod i gysylltiad â bwyd na diod (er mwyn ceisio cadw’r wisg yn lân)

12. Tynnu lluniau - dylid ceisio cael cyhoeddusrwydd i Dewin bob tro y bydd yn ymweld â

chylch, ond dylid sicrhau fod ffurflen caniatâd tynnu lluniau wedi ei llenwi fel sy’n arferol gan y rhieni er mwyn tynnu lluniau o’r plant gyda Dewin

13. Er mai i gylchoedd meithrin y mae Dewin wedi’i anelu, gall ymweld â chylchoedd Ti a Fi

hefyd.

14. Dylai’r pyped Dewin a’r tegan Doti fod o’r golwg pan fydd Dewin yn y wisg yn bresennol – dim ond un Dewin all fod yn bresennol mewn un lle ar unrhyw adeg.

Dyddiad benthyg y wisg:............................ Dyddiad i’w dychwelyd:................................. Disgrifiad byr o’r digwyddiad:..............................................................................................

Yr wyf wedi darllen a deall y canllawiau uchod, ac yn cytuno i’w gweithredu. Enw:.............................................................. Swydd:......................................................... Arwyddwyd:........................................................................................................................

Using Dewin’s Costume Agreement

Everyone who hires Dewin’s costume must sign this agreement before using the costume.

1. The children should never see anybody changing in to the costume or taking it off.

2. 15 minutes is the maximum time recommended time for anyone to be wearing the costume at one time without a break. Mudiad Meithrin does not accept any responsibility for any injuries incurred whilst wearing the costume – the individual is responsible for his/her own safety whilst in the costume.

3. There is a fan in the hat that can be switched on when the weather is hot.

4. The person wearing the costume must not speak at all while he/she is in the costume.

5. The Dewin needs to be active and lively (if possible), he can wave and give thumbs-up.

6. The Dewin must be guided by an adult at all times and should never be left alone with children (it is very hard to see where you are going in the costume.)

7. Where possible, the Dewin song should be played before he makes an appearance – but you should prepare the children for the visit before hand, in case some get upset e.g. reading a book from the Dewin series.

8. Dewin must take extra care when going up/down stairs. Stairs should be avoided if possible.

9. Dewin can sit on a chair when possible e.g. the chair needs to be big enough and not to low.

10. Children should not be allowed to sit on the Dewin’s lap (for hygiene reasons!)

11. Dewin should not come in contact with food or drink (to ensure the costume stays clean)

12. Taking pictures – every time Dewin visits a cylch you should try to seek publicity, but you must make sure that you have got the request form for taking photographs filled in by parents before taking pictures of the children with Dewin

13. Even though Dewin is aimed at cylchoedd Meithrin, Dewin can also visit cylchoedd Ti a Fi.

14. Dewin puppet and Doti soft toy should be out of sight when Dewin appears in the costume – only one Dewin can be present in one place at any one time.

Date to hire the costume:............................ Return date:............................................ Brief description of event:..............................................................................................

I have read and understood the above guidelines and agree to implement them. Name:........................................................... Post:.........................................................

Signed:........................................................................................................................

SWYDDOGAETH Y PERSON COFRESTREDIG Mae Rheoliadau Gwarchod Plant a Gofal Dydd (Cymru) 2010 yn gosod cyfrifoldeb ar ddarparwyr gofal plant i sicrhau y penodir Person Cofrestredig i fod â chyfrifoldeb terfynol am holl agweddau o reolaeth y ddarpariaeth. Dylai un neu fwy o aelodau’r Pwyllgor Rheoli gofrestru fel y Person/Personau Cofrestredig. Bydd y Person Cofrestredig mewn cydweithrediad a Phwyllgor Rheoli y Cylch yn gyfrifol am wneud penderfyniadau strategol ynglŷn â materion yn cynnwys: staffio cyllid adnoddau adeiladau Bydd angen i’r Person Cofrestredig fod â’r awdurdod i wneud penderfyniadau ar ran y cylch: cymryd camau priodol mewn achos o argyfwng sicrhau rhediad effeithlon y gwasanaeth sicrhau bod gwelliannau a datblygiadau gwasanaeth yn gyfredol monitro a gwerthuso gwasanaeth y cylch a’r staff Gall y Person Cofrestredig ddirprwyo unrhyw agwedd o reolaeth y cylch i unrhyw beron arall, ond bydd y Person Cofrestredig yn gyfrifol am sicrhau bod y personau hyn yn cyflawni’r swyddogaeth a ofynnir iddynt ei gyflawni. Gweler gwefan AGGCC am ragor o wybodaeth ynglyn â dyletswyddau Person Cofrestredig: www.cssiw.org.uk Nid yw Mudiad Meithrin yn argymell i Arweinydd ymgymryd â rôl Person Cofrestredig

PC

http://www.cssiw.org.uk/

THE RESPONSIBILITIES OF THE REGISTERED PERSON The Child-minding and Child Care Regulations (Wales) 2010 make child care providers responsible for ensuring that a Registered Person has the final responsibility for all aspects of the provision’s management. One or more members of the Management Committee should register as a Registered Person(s). The Registered Person in conjunction with the Cylch Meithrin Management Committee will be responsible for strategic decisions about the following matters: staffing finance resources buildings The Registered Person will need to have the authority to make decisions on behalf of the cylch: to take the necessary steps in a case of emergency to ensure the effective running of the service to ensure that improvements and developments to the service are ongoing to monitor and evaluate the cylch and staff’s service The Registered Person can deputise any aspect of the cylch’s management to another person, but the Registered Person will be responsible for ensuring that the person executes the role requested of them. See CSSIW’s website for further details regarding the role of the Registered Person: www.cssiw.org.uk Mudiad Meithrin does not recommend for a Leader to take on the role of the Registered Person

PC

http://www.cssiw.org.uk/

Codi arian i’r Cylch trwy wefan Mabon a Mabli

Gofynnwch i’r rhieni yn eich cylch i nodi enw’r cylch yn y blwch yma wrth archebu, ac fe fydd 10% o werth yr archeb yn mynd cylch.

Bydd hyn yn cael ei roi yn fisol fel credyd ar eich Cyfrif Mabon a Mabli.

www.mabonamabli.co.uk Siop Mabon a Mabli, Canolfan Integredig Mudiad Meithrin, Boulevard de Saint-Brieuc, Aberystwyth,

Ceredigion SY23 1PD Ffôn/Tel: 01970 639622 e-bost/e-mail: post@mabonamabli.co.uk

Simply ask the parents in the cylch to note the cylch’s name in this box when ordering. If these do so, 10% of the order value will go to the cylch.

This will be given monthly as credit on your Mabon a Mabli account.

e.e. Cylch Meithrin Tanysarn

Cylch Fundraising through Mabon a Mabli’s

website

Eraill.pdfCD-Cofnod Cadw DogfennauCDF-Canllawiau FacebookCIS Ffurflen Gofrestru Cynllun Iaith SylfaenolCRM -Ffurflen gofrestru Cynllun Achredu Ansawdd MeithrinCRN -Ffurflen newid Cynllun Achredu Ansawdd MeithrinCRTF -Ffurflen gofrestru Cynllun Achredu Ansawdd TiaFiLLD-Canllawiau Gwisg DewinPC-Swyddogaeth y Person CofrestredigPoster Mabon a Mabli