Equitable Services for Equitable Services for Private School StudentsPrivate School Students

March, 2012 March, 2012 Consultation Process & Meeting Agenda’sConsultation Process & Meeting Agenda’s

Marcia Beckman, DirectorMarcia Beckman, DirectorElementary & Secondary Education Act Elementary & Secondary Education Act

ProgramsProgramsmmbeckman@sde.idaho.govmmbeckman@sde.idaho.gov

What is Consultation?What is Consultation?

Consultation involves communication Consultation involves communication and discussions between the LEA and and discussions between the LEA and private school officials on key issues private school officials on key issues that are relevant to the equitable that are relevant to the equitable participation of eligible private school participation of eligible private school students, parents and teachers.students, parents and teachers.

Consultation is NOT….Consultation is NOT….

A unilateral offer of services by an LEA A unilateral offer of services by an LEA with no opportunity for discussion with no opportunity for discussion and/or adequate consultation. and/or adequate consultation. Only after discussing key issues relating to Only after discussing key issues relating to

the provision of Title I services should the the provision of Title I services should the LEA make its final decisions with respect to LEA make its final decisions with respect to the Title I services to be provided to the Title I services to be provided to eligible private school children, their eligible private school children, their teachers, and their families.teachers, and their families.

Why Consultation?Why Consultation?

Meaningful consultation provides a Meaningful consultation provides a genuine opportunity for all parties to genuine opportunity for all parties to express their views, to have their express their views, to have their views seriously considered, and to views seriously considered, and to discuss viable options for ensuring discuss viable options for ensuring equitable participation of private equitable participation of private school students, parents, and school students, parents, and teachers. teachers.

Who is eligible for Equitable Who is eligible for Equitable Services from Title I-AServices from Title I-A

Children who reside in the LEA Children who reside in the LEA regardless of whether the private regardless of whether the private school they attend is located in the school they attend is located in the LEA. LEA. If you have private school students who If you have private school students who

are residents outside of your boundaries are residents outside of your boundaries you should collaborate with those LEAs. you should collaborate with those LEAs.

Who is eligible for Equitable Who is eligible for Equitable Services from Services from other Titleother Title

Programs?Programs?

Children who attend a private school Children who attend a private school in the LEA boundaries. in the LEA boundaries.

Consultation Consultation (November-December)(November-December)

1.1. Title I-A - Annually an LEA must contact Title I-A - Annually an LEA must contact officials of private schools with children officials of private schools with children who reside in the LEA regardless of who reside in the LEA regardless of whether the private school they attend is whether the private school they attend is located in the LEA boundaries. located in the LEA boundaries.

2.2. LEA extends an invitation to officials of the LEA extends an invitation to officials of the private schools and convenes a meeting private schools and convenes a meeting with them at which time the LEA officials with them at which time the LEA officials explain the explain the intentintent of Title I and the roles of Title I and the roles of public and private school officials and of public and private school officials and provide opportunities for the private provide opportunities for the private school officials to ask questions. school officials to ask questions.

3.3. It is not adequate consultation merely to It is not adequate consultation merely to send a letter to officials of the private send a letter to officials of the private schools explaining the intent of Title I.schools explaining the intent of Title I.

Consultation Consultation (November-December)(November-December)

4. Following this first consultation the LEA must 4. Following this first consultation the LEA must complete the Enrollment and Intent to complete the Enrollment and Intent to Participate form and send a copy to the Idaho Participate form and send a copy to the Idaho Department of Education. This requires a Department of Education. This requires a signature from the private school official. signature from the private school official.

5. Send these to Lisa Paul at: 5. Send these to Lisa Paul at: lpaul@sde.idaho.govlpaul@sde.idaho.gov

Note that this form includes all of the Title Programs that require Equitable Note that this form includes all of the Title Programs that require Equitable Services to Private Schools. The LEA should adapt the form to include Services to Private Schools. The LEA should adapt the form to include only those programs for which they receive allocations. The only those programs for which they receive allocations. The consultation process for these other programs is slightly different. consultation process for these other programs is slightly different.

Next Consultation Next Consultation (January-February) (January-February)

1.1. Title I-A - Arrange this consultation with any Title I-A - Arrange this consultation with any private school officials who indicated that they private school officials who indicated that they would like to participate in the district’s program. would like to participate in the district’s program.

2.2. Agenda should include: Agenda should include: Overview of Title I program.Overview of Title I program. Options for service providers: the LEA or a third-party.Options for service providers: the LEA or a third-party. Discussion on the collection of poverty data: What is Discussion on the collection of poverty data: What is

available from private schools? Is the survey with available from private schools? Is the survey with extrapolation a possibility? Should the LEA consider extrapolation a possibility? Should the LEA consider proportionality?proportionality?

Discussion on possible program designs: Should it be a Discussion on possible program designs: Should it be a pullout program or a before or after school program? pullout program or a before or after school program? Which grade levels and what academic subjects should Which grade levels and what academic subjects should the Title I program encompass? Do the private school the Title I program encompass? Do the private school officials have space in their schools for the LEA to officials have space in their schools for the LEA to provide Title I services? provide Title I services?

Additional Consultation Additional Consultation (February/March)(February/March)

1. Review of poverty data collected and the 1. Review of poverty data collected and the estimated amount of funds available for services. estimated amount of funds available for services. Decide if pooling option will be used. Decide if pooling option will be used.

2. Determination of the multiple, educationally 2. Determination of the multiple, educationally related and objective criteria used to select related and objective criteria used to select eligible children who reside in Title I public eligible children who reside in Title I public school attendance areas.school attendance areas.

3. Review of options for service providers. 3. Review of options for service providers.

4. Discuss how the Title I program will be evaluated: 4. Discuss how the Title I program will be evaluated: What standards and assessment will be used? What standards and assessment will be used? What will be annual progress and what What will be annual progress and what percentage of participants must meet that percentage of participants must meet that progress in order for the program to be effective.progress in order for the program to be effective.

Additional Consultation (Cont’d) Additional Consultation (Cont’d) (February/March)(February/March)

5. Establish the date that Title I services will 5. Establish the date that Title I services will start.start.

6. Discuss the professional development 6. Discuss the professional development needs of the private school teachers of needs of the private school teachers of Title I participants based on the most Title I participants based on the most recent student assessment data.recent student assessment data.

7. Discuss the needs of the parents of 7. Discuss the needs of the parents of participants: How can parents better participants: How can parents better support their children’s instruction?support their children’s instruction?

Writing your Consolidated PlanWriting your Consolidated Plan If you have private schools that have If you have private schools that have

requested Equitable Services for their students requested Equitable Services for their students for any of the federal programs listed, you for any of the federal programs listed, you must complete the previous consultations prior must complete the previous consultations prior to writing the Consolidated Plan for the to writing the Consolidated Plan for the upcoming year. upcoming year.

Preliminary Allocations for 2012-2013 will be Preliminary Allocations for 2012-2013 will be available approximately the end of April 2012.available approximately the end of April 2012.

The LEA will need to complete the Equitable The LEA will need to complete the Equitable Services to Private Schools portion of the Services to Private Schools portion of the Action Plan in the Consolidated Federal and Action Plan in the Consolidated Federal and State Grant Application.State Grant Application.

Getting Ready for the 2010-2011 Getting Ready for the 2010-2011 School Year (April/May)School Year (April/May)

1.1. Finalize the designs of the Title I programs—ensure Finalize the designs of the Title I programs—ensure materials have been ordered, LEA personnel who are materials have been ordered, LEA personnel who are providing Title I services are in place, and service start providing Title I services are in place, and service start date is firm.date is firm.

2.2. Finalize professional development programs and Finalize professional development programs and activities for private school teachers. Establish a activities for private school teachers. Establish a calendar for the next year’s activities.calendar for the next year’s activities.

3.3. Finalize parent involvement programs and activities Finalize parent involvement programs and activities for parents of participants. Establish a calendar for for parents of participants. Establish a calendar for next year. next year.

4.4. Review current year’s assessment data for current Review current year’s assessment data for current year participants to determine if any adjustments to year participants to determine if any adjustments to instruction should be made.instruction should be made.

5.5. Provide Affirmation of Consultation forms for signature Provide Affirmation of Consultation forms for signature and send to Lisa Paul at and send to Lisa Paul at lpaul@sde.idaho.govlpaul@sde.idaho.gov

How to determine poverty in a How to determine poverty in a private school.private school.

1. Using the same measure of poverty.1. Using the same measure of poverty. If available, an LEA should use the same If available, an LEA should use the same measure of poverty used to count public measure of poverty used to count public school children, school children, e.g., free and reduced e.g., free and reduced price lunch data.price lunch data.

2. Using comparable poverty data from 2. Using comparable poverty data from a surveya survey and allowing such survey and allowing such survey results to be extrapolated if complete results to be extrapolated if complete actual data are unavailable.actual data are unavailable.

How to determine poverty in a How to determine poverty in a private school.private school.

3. Using comparable poverty data from a 3. Using comparable poverty data from a different source.different source. If data from the same source If data from the same source used for public school children are not available, used for public school children are not available, an LEA may use poverty data for private school an LEA may use poverty data for private school children that are from a different source than the children that are from a different source than the data it uses for public school children so long as data it uses for public school children so long as the income threshold in both sources is generally the income threshold in both sources is generally the same. the same.

For example, an LEA uses free and reduced price lunch data For example, an LEA uses free and reduced price lunch data but private school children do not participate in the free but private school children do not participate in the free lunch program; however, private school officials are able to lunch program; however, private school officials are able to provide an LEA with a count of children who are from low-provide an LEA with a count of children who are from low-income families using other sources of poverty data such as income families using other sources of poverty data such as Temporary Assistance to Needy Families (TANF) or tuition Temporary Assistance to Needy Families (TANF) or tuition scholarship programs. If the different sources use different scholarship programs. If the different sources use different definitions of low-income, an LEA would need to adjust the definitions of low-income, an LEA would need to adjust the results accordingly.results accordingly.

How to determine poverty in a How to determine poverty in a private school.private school.

4. Using proportionality.4. Using proportionality. An LEA may An LEA may apply the low-income percentage of apply the low-income percentage of each participating public school each participating public school attendance area to the number of attendance area to the number of private school children who reside in private school children who reside in that school attendance area. To do that school attendance area. To do this, an LEA will need the addresses this, an LEA will need the addresses and grade levels of those students and grade levels of those students attending private schools. attending private schools.

How to determine poverty in a How to determine poverty in a private school.private school.

5.5. Using an equated measure. Using an equated measure. An LEA may use an equated An LEA may use an equated measure of low-income by correlating sources of data—that measure of low-income by correlating sources of data—that is, determining the proportional relationship between two is, determining the proportional relationship between two sources of data on public school children and applying that sources of data on public school children and applying that ratio to a known source of data on private school children. ratio to a known source of data on private school children. For example, an LEA uses free and reduced-price lunch data, For example, an LEA uses free and reduced-price lunch data, but those data are not available for private school students. but those data are not available for private school students. However, if TANF data are available, the LEA could determine However, if TANF data are available, the LEA could determine an equated measure of poor students in private schools an equated measure of poor students in private schools based on free and reduced-price lunch data by correlating based on free and reduced-price lunch data by correlating the two sets of data as follows: TANF in the public school is the two sets of data as follows: TANF in the public school is to free and reduced price-lunch as TANF in private schools is to free and reduced price-lunch as TANF in private schools is to “X.”to “X.”TANF (public)TANF (public) = TANF = TANF (private) (private) Free & reduced price lunch (public)Free & reduced price lunch (public) X (private) X (private) In this example, the LEA may then use the equated number In this example, the LEA may then use the equated number of private school students based on free and reduced-price of private school students based on free and reduced-price lunch data (“X”) as the number of poor private school lunch data (“X”) as the number of poor private school students.students.

Consultation (October)Consultation (October)

1.1. Review the implementation of the program for Review the implementation of the program for the first month.the first month.

2.2. Discuss changes in roster of eligible children and Discuss changes in roster of eligible children and the possibility of adding children to the program, the possibility of adding children to the program, as needed, depending on space and time.as needed, depending on space and time.

3.3. Review process for coordinating Title I program Review process for coordinating Title I program with classroom teachers.with classroom teachers.

4.4. Review implementation of the professional Review implementation of the professional development program. development program.

5.5. Review implementation of the parental Review implementation of the parental involvement program. involvement program.

*This concludes consultation for this cycle.*This concludes consultation for this cycle.

ResourcesResources Private School Resources/Equitable Services to Private Private School Resources/Equitable Services to Private

School Children School Children http://www.sde.idaho.gov/site/title_one/http://www.sde.idaho.gov/site/title_one/

Sample Agendas for Consultation Meetings Throughout the Sample Agendas for Consultation Meetings Throughout the School YearSchool Yearhttp://www.sde.idaho.gov/site/title_one/docs/toolkit/Toolhttp://www.sde.idaho.gov/site/title_one/docs/toolkit/Tool%201.11-Sample%20Agendas%20for%20Consultation%201.11-Sample%20Agendas%20for%20Consultation%20Meetings%20Throughou.doc%20Meetings%20Throughou.doc

Sample Enrollment and Intent to Participate Sample Enrollment and Intent to Participate http://www.sde.idaho.gov/site/title_one/docs/private/Samplehttp://www.sde.idaho.gov/site/title_one/docs/private/Sample%20Intent%20to%20Participate%20Form%20Jan%20Intent%20to%20Participate%20Form%20Jan%202010.doc%202010.doc

Income Determination Form 2011-2012 Income Determination Form 2011-2012 http://www.sde.idaho.gov/site/title_one/docs/private/Incomehttp://www.sde.idaho.gov/site/title_one/docs/private/Income%20Determination%20Form%202009-10_Revised.doc%20Determination%20Form%202009-10_Revised.doc