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© 2016 eprentise. All rights reserved.
eprentise® Reorganization: LE OU SoB Overview
Transforming Oracle® E-Business Suite
© 2016 eprentise. All rights reserved.
Organization Business Problem eprentise Solution
GE Global Research Global mandate to consolidate ~40
instances into ~20 instances and ~200
charts of accounts into a global COA.
Went live with merging 3 charts of accounts into 1
new one, changed the asset key flexfield, and
consolidated the India/China instance into the US
instance.
Xerox Long-term goal of a supply chain
instance and a go-to-market instance
Went live with merging 3 inventory organizations into
a new operating unit. The project involved a chart of
accounts change a calendar change, repointing to a
new OU, a new legal entity, and a new set of books.
Also merged sets of books and operating units for all
US operations.
Barrick Gold of North America Global Chart of Accounts
Merge Canada operations into US
Operations
Changed over 25 charts of accounts, Merged 9 sets of
books, 4 operating units, 2 legal entities, and 6
inventory organizations
Changed currency from CAD to USD for a public
company - had to reconcile to reported balances.
Novell Acquired by Attachmate
Attachmate had a different fiscal year.
GAAP rules required an asset
revaluation.
Attachmate’s legal entity in Ireland was
using a Euro as a functional Currency,
Novell’s legal entity in Ireland was
using USD
Calendar Change from beginning in October to begin
in May
Changed date placed in service, asset valuation,
remaining life to align with date of acquisition.
Currency Change (functional currency) from USD to
Euro for Irish Legal Entity.
Recent Significant Customer Solutions
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© 2016 eprentise. All rights reserved.
eprentise Can… …So Our Customers Can:
Consolidate Multiple EBS Instances
Change Underlying Structures and
Configurations
Chart of Accounts, Other Flexfields
Merge or Split Ledgers or Sets of
Books, Operating Units, Legal
Entities, Inventory Organizations
Calendars, Currency, Costing
Methods
Asset Revaluation, Inventory
Valuation
Separate Data for a Divestiture
Introduction: Finished but not Done
: Transformation Software for E-Business Suite
Reduce Operating Costs and Increase
Efficiencies
Shared Services
Data Centers
Adapt to Change
Align with New Business Initiatives
Mergers, Acquisitions, Divestitures
Avoid a Reimplementation
Reduce Complexity and Control Risk
Improve Business Continuity, Service Quality
and Compliance
Streamline Operations with Visibility to All Parts
of the Business
Establish Data Quality Standards and a Single
Source of Truth
Company Overview: Incorporated 2007, Helene Abrams, CEO
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© 2016 eprentise. All rights reserved.
Chosen as a "Cool Vendor" in the Cool Vendors in Master Data Management (MDM), 2011 report by Gartner, Inc.
Awarded Patent for eprentise Consolidation Software, 2012
Does not violate Oracle Support Agreement
Delivering CPE credits in educational webinars
Marketing Awards
Collaborate12
User’s Choice
Traffic Stopper
Visionary
Collaborate13
Best Exhibitor Marketing
Collaborate14
Best in Show
Significant Accomplishments
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© 2016 eprentise. All rights reserved.
Out-of-the-Box Software
© 2016 eprentise. All rights reserved.
Transformation Software Solutions
Two Product Lines:
FlexField® Change chart of accounts in EBS
Built-in Rules
Changes data in all subledgers, add-in for HR Cost Allocation
Retain all historical transactions
Quick, easy project, low price point
eprentise® Transformation Software that remodels any setup data or consolidates
multiple instances
Reorganizes configuration, master, and transaction data
Maintains all history resulting in a single source of truth
Based on a source that is transformed into a target
Generates rules and code to resolve conflicts
Metadata Analysis and intelligent knowledge repository
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© 2016 eprentise. All rights reserved.
Transformation Software Solutions eprentise provides software to make enterprises agile
by giving them the opportunity to change their Oracle
systems to align with their changing businesses.
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© 2016 eprentise. All rights reserved.
Metadata Analysis and Knowledge Repository Enforces Data Quality and Standards
Underlying technology that understands every
relationship between each piece of data in the
E-Business Suite database, allowing eprentise
to maintain 100% data integrity.
Maintains relational and data integrity (up and
down all EBS hierarchies)
Copy, Filter, Change, and Merge
Profiles and analyzes to look for changes
between source and target
Automatically generates code to implement
required changes
Complete, Consistent, and Correct
Maintains History
Metadata Analysis
Core of the eprentise software suite
Identifies, documents, and validates
internal data structures and data
content of both source and target
databases
Allows eprentise to copy, filter,
change, and merge existing data
according to built-in or user-defined
business rules eprentise Metadata Analysis and Knowledge
Repository are intelligent, learning and
building from each successive implementation.
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© 2016 eprentise. All rights reserved.
Hi-Definition Transformation
Technology
We have the engine to
drive change in Oracle®
E-Business Suite.
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© 2016 eprentise. All rights reserved.
Configuration Analysis
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© 2016 eprentise. All rights reserved.
eprentise – Merge Sets of Books
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© 2016 eprentise. All rights reserved.
Move Legal Entities to New Set of Books
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© 2016 eprentise. All rights reserved.
Merge Legal Entities
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© 2016 eprentise. All rights reserved.
Merge Operating Units
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© 2016 eprentise. All rights reserved.
Move OU to New LE
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© 2016 eprentise. All rights reserved.
Filter by Legal Entity and Balancing Segment Value
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© 2016 eprentise. All rights reserved.
Filter by Code Combination Segment Value
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© 2016 eprentise. All rights reserved.
Filter by Operating Unit with File Load
Specify Retain or Delete
© 2016 eprentise. All rights reserved.
Moving Inventory Orgs to New Operating Unit
Change-in-Place Software – Not Migration Source Target
41-
US_SET_OF
_BOOKS
181-US
OPERATIONS LE
281
PRODUCTION OP
UNIT
542 FINAL ASSEMBLY PLANTS 543 FUSER BUSINESS CENTER 545 IMAGER DELIVERY CENTER
50153 US_ACCOUNTING_FLEXFIELD
3 Segments
GSC_CALENDAR PUR_CALENDAR
705 GSC US OP
UNIT
121 GSC US SET
OF BOOKS
703 GSC US
OPERATIONS LE
50428 GSC_CHART_OF_ACCOUNTS
9 Segments
• Balancing Segment Values
• Payments are run by legal entity
• Intercompany (legal entity subsidiaries that trade with each other)
• Tax calculations (legal establishments that are registered with a tax
authority)
• Bank account ownership
• Ownership of subledger transactions (e.g. in Payables or Receivables)
• Reporting at the legal entity level
• R12 defines an organization as a combination of legal entity, operating
unit, and inventory organization
• Security at OU level
• OU performs all transactions within a subledger (Access, Processes,
Reporting)
• Item assignment to category and inventory organization
• Item attributes (units of measure, stockable, reservable, transactable,
costing, identify cost of goods sold account, purchased, purchasable,
taxable, invoice matching, customer ordered, shippable, internal
ordered, receiving, accounting rules, payment dates, attribute
controls, etc.)
• Workflows and approvals
AP tax codes, tax code IDs
Bank payments,
receipts, bank accounts, bank
account IDs
Vendor Sites, Contacts
Site Id, Vendor Contact ID
Related purchase
orders
Subledger transactions
Replicate AP tax codes
Replicate bank
accounts
Reporting at the OU level (data moves from old OU to
new OU relative to the inventory orgs being moved)
Responsibilities Profile options
GL balances for sets of books 41 and 121
need to be reconstructed
(41 decreases and 121 increases)
© 2016 eprentise. All rights reserved.
Changes Made Automatically During
Consolidation
Three Types of Changes:
Name
Changes
ID Changes
Synchronization
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© 2016 eprentise. All rights reserved.
Post-Change Steps (Not covered by Software)
Hard-Coded (RICE-W Activities)
Interfaces to third-party systems
Data Warehouse
Reports
Workflows
OFA – Oracle Financial Analyzer
ADI Templates
Uses Ranges
Approval Assignments
Budget Assignments
New EBS Features
New Modules/Functionality
Some Configuration – New CoA, Ledgers
Upgrade to R12
Definition of target
Testing and Cutover Strategy and Execution
COA Rules (Use Business Logic)
Cross Validation
Consolidation
Account Derivation Rules
Accounting Generator
Roll-up Groups
Security Rules
Summary Templates
Mass Allocations
Costing and Revenue Recognition Rules
Descriptive Flexfields
“Auto” - anything
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© 2016 eprentise. All rights reserved.
Consolidate Instances
Change accounting structures
Move legal entities into new sets of books
Divest a business unit
Change calendars
Change currency
Change other flexfields
Merge sets of books
Combine organization units
Change costing methods
Move operating units into new ledgers
Merge inventories
Change business groups
Transformation Benefits Shorter project duration with fewer
resources translates to lower costs
Repeatable results, reusable as requirements change
Requires less than half the time and resources of
consulting efforts
Accurate, consistent results (no need to
worry about different coding styles,
standards, skill levels, corrupting database,
differences in different versions)
Eliminates need to “qualify” consultants on technical
skills
Maintains database integrity
Retains all history
Avoids re-implementation
Reduces risk
No Oracle Application software is changed
or customized.
No need for external, mapping, data
warehouse, or reporting to reconcile
different businesses.
Make the most of existing resources
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© 2016 eprentise. All rights reserved.
Getting Started What do we provide?
Software license
Product Usage
Sales assistance and
training for your team
Marketing materials
What do you need to do?
We do not have a consulting
team.
Resources usually include a
DBA, a project manager, and 1
- 2 functional consultants or
business analysts per business
area.
There are usually other related
services needed – reports,
interfaces, non-Oracle E-
Business updates, patches,
upgrade to new release (R12).
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© 2016 eprentise. All rights reserved.
Project Planning
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© 2016 eprentise. All rights reserved.
- One World, One System, A Single Source of Truth -
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Thank You! Contact
407.591.4950
888.943.5363
One World, One System, A Single Source of Truth
www.eprentise.com