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Coded Data
Coded Data
Electronic Transactions
Electronic Transactions
SpendAnalytics
SpendAnalytics
IntegratedSystems
IntegratedSystems
Anglo Procurement and Supply Chain SystemsLinda Wedderburn and Maurice Mason
October 2006
ECCMA Conference: eOTD CataloguingECCMA Conference: eOTD Cataloguing
“The Long Road”
An Industry Perspective of eOTD Cataloguing
For Products
ECCMA Conference: eOTD CataloguingECCMA Conference: eOTD Cataloguing
• Anglo American
• ACW – What is it
• The Process
• The Challenges
• The Value
TopicsTopics
Anglo American: Coding StandardsAnglo American: Coding Standards
Cataloguing of Materials:• Current:
– Various including BRISCH in South Africa
• Standards moving to:– UNSPSC for classification (v.11.2)
• Considering moving to v 13.2 due to significant enhancements to services section
– ECCMA eOTD for cataloguing / codification
Still Under Investigation:• Coding of services & repairs• Vendor standard
– Have implemented a “methodology” with a common naming standard and supplier hierarchy.
– Manually mapping ERP supplier names to a common name– Multiple standards: D&B; country specific used.
• Anglo American
• ACW – What is it
• The Process
• The Challenges
• The Value
TopicsTopics
A standardised, structured coding system that will uniquely identify items by their
specific properties
What is ACWWhat is ACW
Anglo Content Warehouse
1. Institutionalise a common Anglo classification and coding protocol for purchased materials and services across all of Anglo American
2. Maintain a repository in which to access and store the common coded materials and services
3. In a timely manner, with a focus on the needs of cross-BU category / commodity teams, populate ACW with “fit-for-purpose” quality data based on the ECCMA eOTD coding standard and the UNSPSC classification standard.
4. Enable business value to be delivered by BUs through the use of ACW and the availability of Anglo common codes.
ACW ObjectivesACW Objectives
ModelModel Manage Manage UseUse
Meta Model
Rules
Workflow
Meta Model
Rules
Workflow
Classify
Value Extract
Enrich
Classify
Value Extract
Enrich
Search
Subscribe
Export
Search
Subscribe
Export
Ag
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gat
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reg
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ynd
icateS
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Content Managers End- Users
What is ACWWhat is ACW
• Anglo American
• ACW – What is it
• The Process
• The Challenges
• The Value
TopicsTopics
• Current Catalogues consist of a list of numbers (stock code) and descriptions
• Converting the existing catalogue into an ACW format (database) involves 5 Steps:1. Classification2. Template Commercialization (Identification Guide)3. Value Extraction4. Content Enrichment5. Template Finalization
• For new items, will select the appropriate Commercialised template which will guide the cataloguer through the allowed properties / attributes and valid values / reply codes.
The ProcessThe Process
What is the item in question?
Step 1 - ClassificationStep 1 - Classification
ECCMA identifies items based on the principle of a noun and a modifier (a class)
In this case:
Tire: Pneumatic; VehicularECCMA Concept Identifier: 0161-1-01-005403
What do I need to know about this Tire in order to commercially acquire it and manage it in my supply chain?
• Tire: Pneumatic; Vehicular• Type• Rim Diameter• Width• Aspect Ratio• Ply Arrangement• Ply Rating• TRA• Tread Material• Air Retention Method• Load Index and Speed Symbol• Tread Pattern• TKPH Rating
Commercialized Template
Step 2 – Template CommercialisationStep 2 – Template Commercialisation
• Tyre– Type– Rim Diameter– Width– Aspect Ratio– Ply Arrangement– Ply Rating– TRA– Tread Material– Air Retention Method– Load Index and Speed
Symbol– Tread Pattern– TKPH Rating
From: A “wish list” of all attributes / properties we would like to be reflected in our code
To: A defined ECCMA class with associated properties standard across the industry
ESCI ESCN
005403 TIRE:PNEUMATIC;VEHICULAR
ESPI ESPN
026920 SERVICE TYPE FOR WHICH DESIGNED
009734 TIRE RIM NOMINAL DIAMETER
009737 TIRE WIDTH
049442 ASPECT RATIO
021458 TIRE PLY ARRANGEMENT
017622 PLY RATING
021453 TIRE & RIM ASSOCIATION NUMBER
015388 TREAD MATERIAL
019264 TIRE AIR RETENTION METHOD
021457 TIRE LOAD INDEX AND SPEED SYMBOL
021491 TREAD PATTERN
??? TKPH RATING
Step 2 – Template CommercialisationStep 2 – Template Commercialisation
What do I already know about this item from my current catalogue/code?
Current DescriptionTYRE BRIDGESTONE 445/95R25 E3 RADIAL 2* SP VHB 445/95R25 (16.00R25) VHB 2* E3 4N
Brand Rim Diameter Ply Arrangement Star Rating Tread Pattern Aspect Ratio
Step 3 – Value ExtractionStep 3 – Value Extraction
What do I already know about this item from my current catalogue/code?
Partially Populated Commercialised Template
Missing Properties
Tire: Pneumatic; Vehicular
Service Type for Which Designed
Tire Rim Nominal Diameter 25'
Tire Width 445mm
Aspect Ratio 95%
Tire Ply Arrangement Radial
Ply Rating
Tire & Rim Association Number E3
Tread Material Standard
Tire Air Retention Method Tubeless
Tire Load Index and Speed Symbol
Tread Pattern VHB
TKPH Rating
Step 3 – Value ExtractionStep 3 – Value Extraction
Populating the missing properties to complete the coding process.
Tire: Pneumatic; Vehicular
Service Type for Which Designed Loader
Tire Rim Nominal Diameter 25'
Tire Width 445mm
Aspect Ratio 95%
Tire Ply Arrangement Radial
Ply Rating 2*
Tire & Rim Association Number E3
Tread Material Standard
Tire Air Retention Method Tubeless
Tire Load Index and Speed Symbol NA
Tread Pattern VHB
TKPH Rating 80
Step 4 – Content EnrichmentStep 4 – Content Enrichment
• Sequencing– Affects the automatic description of an item
• Numbers– Units of Measure (Imperial, Metric, mm, cm etc)– Number Format
• Text is a little more challenging– What text will we permit (Valid Values / Reply Codes)?– Do we require abbreviations?– What are the translations (Spanish, Portuguese) – ECCMA
How Exactly are we going to capture the relevant information about this item into the template we have approved in ACW?
Step 5– Template FinalisationStep 5– Template Finalisation
Example - Tyres
Example - TyresExample - Tyres
ACW
To this:Structured, Disciplined Database with:
• Numeric Fields• UOM• Attribute Level Search Capability
From this:Largely “free text” based system:
• In order to compare 2 items you would have to read the description
56329845 – Tyre BS 435/R25 Standard Purpose E3 2 Star Radial VRLS 85 TKPH
Tire: Pneumatic; VehicularService Type for Which Designed Loader
Tire Rim Nominal Diameter 25'
Tire Width 445mm
Aspect Ratio 95%
Tire Ply Arrangement Radial
Ply Rating 2*
Tire & Rim Association Number E3
Tread Material Standard
Tire Air Retention Method Tubeless
Tire Load Index and Speed Symbol NA
Tread Pattern VHB
TKPH Rating 80
The ResultThe Result
• Anglo American
• ACW – What is it
• The Process
• The Challenges
• The Value
TopicsTopics
Challenges on the JourneyChallenges on the Journey
Selecting appropriate properties - Coding Detail Abbreviations Translations Units Of Measure – (symbols –> ERP limitations) Defining Valid Values / Reply Codes Colloquial names QTAG Process Metric and Imperial Enrichment Time and costs
Are two items the same, when do we have a common item?
StaplerStaple Size # 16
Same Item!
Challenges on the Journey – Coding DetailChallenges on the Journey – Coding Detail
Are two items the same, when do we have a common item?
StaplerStaple Size # 16
Color Brown / Black
Material Metal/Plastic
Different Item!Additional Properties
Challenges on the Journey – Coding DetailChallenges on the Journey – Coding Detail
??
??
??
??
??
Template Name Properties Platinum Coal Base Metals Kumba
ROLLER:CONVEYOR
Service Type for Which Designed Loader Loading
Iron Ore Handling
Tire Rim Nominal Diameter 25' 25 inch 25 25
Tire Width 444 320 300 350
Aspect Ratio 0.95 100 1 95
Tire Ply Arrangement Radial Bias Radial Radial
Ply Rating 2* 13 2 Star N/A
Tire & Rim Association Number E3 E5 D4 D2
Tread Material Standard Cut Resistant Ultra Cut 350 Standard
Tire Air Retention Method Tubeless Tube Tubeless Tubeless
Tire Load Index and Speed Symbol NA N/A N/A N/A
Tread Pattern VHB VRLS Super Rock Grip VRL
TKPH Rating 80 100 N/A 95
Challenges on the Journey – Valid ValuesChallenges on the Journey – Valid Values
Data can be categorized in accordance with one of the following quality levels:•Level I: The item is identified in terms its source of supply and has a reference sufficient to successfully place an order for the item. (Sufficient for contracting with a specific supplier)
•Level II: The item is identified and has been assigned a class sufficient to allow the classification of the item for the purposes of spend analysis
•Level III: The item is identified and partially described, a class has been assigned and some of the properties specified in the Identification Guide for the class have been provided.
•Level IV: The item is identified and completely described in accordance with the buyer’s Identification Guide (sufficient for competitive bid, identification of duplicates, standardisation analysis, etc).Note: In some instances where the item is considered by the buyer as being a true commodity, that can be obtained from many sources, the level IV description may be sufficient to identify the item and the buyer may refer to the item only by its internal stock number and may not retain the supplier or manufacturer part number.
The Coding ContinuumThe Coding Continuum
• Anglo American
• ACW – What is it
• The Process
• The Challenges
• The Value
TopicsTopics
One Common Anglo Number
ACW Common Coding
56329845 – Tyre BS 435/R25 Standard Purpose E3 2 Star Radial
965123465 – Tyre Bridgestone Part Number 12345
52368965412 – Tyre Bridgestone 435/95 R25
Standardised Long Description:Tire: Pneumatic, Vehicular: Service Type for Which Designed: Loader Tire Rim Nominal Diameter: 25' Tire Width: 445mm Aspect Ratio: 0.95 Tire Ply Arrangement: Radial Ply Rating: 2* Tire & Rim Association Number: E3 Tread Material: Standard Tire Air Retention Method: Tubeless Tire Load Index and Speed Symbol: NA Tread Pattern: VHB TKPH Rating: 80
Standardised Short Description:Tire Pneumatic: Loader 25‘ 445mm 0.95 2*
The ValueThe Value
125435 – Bridge Stone 25inch 435/95
Stock Code Item Description
Imagine a list like this for over 200,000 items!!!
381240119 20.5-25AFirestoneL5X-Ply16PlyCRSuper Deep Tread HRB 20.5-25 Super Deep Tread 16Ply L5 HRB
381242053 23.5-25AGeneralE3X-Ply12PlySPND LCM23.5-25 ND LCM 12Ply E3
381242083 15.5-25 AGeneralL3X-Ply12PlyCRND LCM15.5-25 NHS ND LCM 12Ply L3
381242113 17.5-25AGeneralG3/L3X-Ply12PlySPND LCM17.5-25 ND LCM 12Ply G3/L3
381242131 26.5-25ABridgestoneL5SX-Ply32PlyUCRSTMS26.5-25 STMS 32Ply L5S D2A
381242132 29.5-25ABridgestoneL5X-Ply22PlyCRDL29.5-25 DL 22Ply L5 D2A LS
381242133 29.5-29ABridgestoneL3X-Ply28PlyCRRL29.5-29 RL 28Ply L3 D2A
381242135 20.5-25ABridgestoneL5X-Ply16PlyCRDL20.5-25 DL 16Ply L5 D2A
381242136 29.5-29ABridgestoneL5X-Ply28PlyCRDL29.5-29 DL 28Ply L5 D2A
381242140 21.00-35ABridgestoneE4X-Ply36PlyCRRLS21.00-35 RLS 36Ply E4 E2A
381242161 20.5-25 AGeneralL5X-Ply12PlyCRSEMI SLICK20.5-25 NHS SEMI SLICK 12Ply L5
381242166 17.5-25AGeneralG4/L4X-Ply12PlyCRND LCM17.5-25 ND LCM 12Ply G4/L4
381242167 14.00-24AGeneralG3X-Ply12PlySPCHEVRON GRADER14.00-24 TG CHEVRON GRADER 12Ply G3
381242171 29.5-25AGeneralL5X-Ply22PlyCRLD25029.5-25 NHS LD250 22Ply L5
381242208 35/65R33ABridgestoneL5Radial1*CRVSDL35/65R33 VSDL 1* L5 D2A
381242218 14.00-24AFirestoneG3X-Ply12PlySPSuper Rock Grip RB14.00-24 Super Rock Grip 12Ply G3 RB
381242220 17.5-25AFirestoneL4X-Ply12PlyCRSuper Rock Grip DT17.5-25 Super Rock Grip 12Ply L4 DT
381242221 23.5-25AFirestoneE3X-Ply12PlySPSuper Rock Grip 23.5-25 Super Rock Grip 12Ply E3
381242222 23.5-25AFirestoneL5X-Ply12PlyCRSuper Deep Tread LD 23.5-25 Super Deep Tread 12Ply L5 LD
The Value - From this:The Value - From this:
Pivot Table & Data Base Drill Down Capability
Brand ClassificationTRA
Classification ConstructionPly / Star
Rating Tyre Size Stock Code
Bridgestone CR E4 Radial 2* 24.00R35 381245039
37.00R57 381245086
X-Ply 36Ply 21.00-35 381242140
L3 X-Ply 12Ply 17.5-25 381242229
L5 Radial 1* 29.5R25 381245147
35/65R33 381242208
X-Ply 22Ply 29.5-25 381242132
38Ply 45/65-45 381242141
381242142
HR E4 Radial 2* 24.00R35 381245081
SP E3 Radial 2* 29.5R29 381245079
33.25R29 381245080
445/95R25 381245148
Firestone CR E4 X-Ply 32Ply 18.00-25 381242588
L4 X-Ply 12Ply 17.5-25 381242220
L5 X-Ply 20Ply 17.5-25 381242252
SP G3 X-Ply 12Ply 14.00-24 381242218
General CR L5 X-Ply 12Ply 20.5-25 381242161
16Ply 20.5-25 381242241
22Ply 29.5-25 381242171
SP G3 X-Ply 12Ply 14.00-24 381242167
The Value – To This:The Value – To This:
• Identifying Items– Who else uses the same/similar item?– Do I have duplicate items in my stores (between BU’s)?
• Standardisation/Rationalisation– Show me all 51 inch tires in my business/Anglo American– Do I need to specify a particular attribute (speed rating on a
bearing), do I pay a premium for it?
• Procurement - the item specification is in the code– Reverse Auctions– Tenders– Collaborative Purchasing – Finding the right code to order an item
ACW will enable the following questions to be answered:
The ValueThe Value
Do faster & smarter !!!
With business value delivered quicker
The Road ForwardThe Road Forward
Coded Data
Coded Data
Electronic Transactions
Electronic Transactions
SpendAnalytics
SpendAnalytics
IntegratedSystems
IntegratedSystems
Anglo Procurement and Supply Chain SystemsLinda Wedderburn and Maurice Mason
October 2006
ECCMA Conference: eOTD CataloguingECCMA Conference: eOTD Cataloguing