EOI FOR FABRICATIONOF SOLAR PANELS, TESTING OF SOLAR …

EOI FOR FABRICATIONOF SOLAR PANELS, TESTING OF SOLAR CELL ASSEMBLIES AND SOLAR PANELS

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EXPRESSION OF INTEREST (EOI)

TO

FLIGHT SOLAR PANEL FABRICATION AND TESTING AT URSC PREMISES

MAY 2018

POWER SYSTEMS GROUP U.R.Rao SATELLITE CENTRE

BENGALURU - 560017


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1.0 PREAMBLE

URSC Satellite Centre (URSC), Bengaluru is engaged in the development of space crafts for

various applications such as Communication, Remote Sensing and Scientific activities. Solar

panels are the Power generating elements for the Spacecraft. Each space craft consists up to

10 solar panels with multi junction solar cells from different vendors. Presently, the solar

panels for the space crafts of URSC are being realised by URSC with in-house capacity with

limited external manpower support for assembly and testing of new design and development

work and standard solar array requirements are met by M/s BHEL with a production quantity

of 30 to 35 sq mt solar panels per annum.

The fabrication of solar panels and testing of solar cells and panels require special skill,

expertise, dedicated infrastructure and capital equipments. The required technical know-how

for solar panel fabrication and testing of solar cells and panel activities shall be transferred by

URSC. The facility required for Solar panels fabrication and testing of solar cells and solar

panels is established at ISITE premises with capital equipments supplied by URSC

At present, URSC is the sole user of the space quality solar panels in India and is in possession

of the technology for Design, Assembly and Testing of space quality solar panels. Considering

strategic importance of this product for URSC and the space program of our country and the

major growth in demand as foreseen in this area, URSC is keen to sign a contract for

fabrication and testing 50 m2 to 100 m2 space quality solar panels per annum.

2.0 SCOPE OF WORK: It is planned to invite EOI (expression of interest) for FABRICATION OF SOLAR PANELS,

TESTING OF SOLAR CELL ASSEMBLIES AND SOLAR PANELS, operate and maintain the facility

established at ISITE

The Vendor shall be responsible for visual inspection & electrical evaluation of solar cell

assemblies and fabrication of Space Quality Solar Panels and associated documentation and

reports. URSC will supply the major on-board material like solar cells and solar panel

substrates, solar cell bonding adhesive, process specifications, the configuration drawings,

manufacturing processes, testing procedures, as per the applicable documents. All other

material including flight and non-flight material shall be procured by the vendor. The scope of

work is detailed hereunder:


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A. Solar panel fabrication:

Solar panel fabrication process involves solar cell welding, sub–module interconnection,

bonding, wiring and associated inspections, testing etc and any other related processes

B. Solar cell and Solar Panel Testing

1. Visual inspection of solar cell assemblies

2. Electrical evaluation of solar cell assemblies

3. Visual Inspection of substrates and panels

4. Insulation test on the substrate and panel

5. Thermovac cycling on the substrate and panels

The work may be carried out mainly at ISITE, Marathahalli, Bengalore and if needed also at any

other related organization or at any other Indian Space Research Organization centers, as per

the requirements and under the technical guidance of Engineers of Solar Panel Division, URSC

satellite Centre, in accordance with the terms and conditions contained hereinafter.

ii) The space quality solar cells and panels are very expensive and delicate. Therefore

utmost care shall be taken while handling/testing cells and panels.

iii) Note: Typical time line for Solar Panel fabrication and testing shall take 2 to 4 months

depending on the size of the Solar Panel as per Annexure-1.

3.0 Responsibility Definition:

3.1 Responsibility of the Vendor:

a. Carry out cell testing, panel fabrication and testing of flight solar panels as per

Annexure-1.

b. Maintain and procure mechanical jigs, fixtures and tools needed for fabrication,

assembly and testing of solar panels

c. Calibration and Maintenance (Annual Maintenance Contract) of all equipment.

d. Lab maintenance, housekeeping and all Auxiliary services.

e. Servicing of the capital equipment.

f. Safety and security of the capital equipment & facility.


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g. Procure and test the non-flight/ground materials and consumables required for

fabrication and testing of solar panels.

h. Carry out Visual inspection and Electrical evaluation of solar cell assemblies as per

testing document for solar cells and fabricate the Solar Panels as per Product

Identification Document given by URSC following all Quality Assurance (QA) guidelines.

i. Carry out the fabrication and testing of flight solar panels as per the Process control

document and Test procedures given by URSC following all Quality Assurance (QA)

guidelines (some fabrication & testing activities may be round the clock)

j. Prepare, maintain and supply necessary documentation of all activities meeting Quality

standards.

k. Handling, Packing and Transportation of flight materials supplied by URSC and Delivery

of finished product, unused/rejected materials.

l. Establish a quality management system for on-line quality control, Non-Conformances

(NC) reporting and NC management.

m. Report any observation or anomaly immediately to identified project manager from

ISITE/URSC and wait for their clearance before proceeding to next task.

n. The Vendor shall also establish suitable safety practices for personnel safety, facility

and hardware safety.

o. The work shall be carried out strictly adhering to the operational procedures and

checklists provided by Solar Panel division, ISITE/URSC.

p. Each and every operation shall be recorded in logbooks.

q. Test results compilation & generation of test reports.

r. Compilation document of observations and anomalies during different stages of

fabrication and testing.

s. Presentation of test results to product review before delivery of Solar Panel


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3.2 Responsibility of the ISRO:

a. Supply of Solar Cell Assemblies (SCAs) in batches.

b. Supply of solar panel Substrates and flight materials to the vendor as per

manufacturing schedule for carrying out activities at vendor premises.

c. Provide necessary inputs to the vendor regarding Specification, Vendors, Cost and

Minimum Order Quantity for the procurement of ground materials and minor

equipment for testing of solar cell assemblies and fabrication of Solar Panels.

d. End to End Technology in respect of fabrication and testing activities-

e. Train the Manager, Engineers, Supervisors, and Artisans of the Vendor on the new

activities to be carried out by the vendor.

f. Provide necessary process and testing documents.

g. Liasioning with VENDOR throughout the contract period

h. Auditing of the material and processes used by the vendor and final acceptance of the

delivered product.

i. URSC will set up steering and monitoring committee to periodically monitor the

activities of flight hardware realization.

j. Certification of various skills related to fabrication and testing.

k. Provide engineering drawings of the jigs & fixtures required for fabrication & testing.

l. Transfer required Technology in subject to non-disclosure on proprietary basis in

respect of fabrication and testing activities.

m. Train and certify persons for the identified activities to be carried out by the Vendor.

n. Subsequent replacements if any should be trained by vendor, but certified by URSC.

Cost of training & training material for such replacements will be deducted from

vendor.

o. Provide necessary process and testing procedure documents.


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p. Providing all major equipments, cells and flight materials required for fabrication,

assembly and testing of batteries.

q. Define the Key Inspection Points (KIP’s), Mandatory Inspection Points (MIPs) and Test

Readiness Review for URSC participation/ stage audit.

r. URSC will provide the product specifications, the configuration drawings, fabrication

and testing procedures, reporting formats for results, NC’s etc., for each of the Solar

Panel to be fabricated & tested.

s. Conducting product review for reviewing the test results for Solar Panel along with

SRG.

3.3 Quantity Requirements:

It is estimated that URSC requires about 250 to 500 sq.mts of solar panels fabrication and

panel testing over 5 years period. The solar arrays shall be with multijunction cells.

It is estimated that URSC requires about 1,00,000 to 2,00,000 solar cells testing over 5

years’ period. The multijunction solar cells shall be from different vendors. However, the

requirements are likely to vary depending upon the workload.

4.0 TRAINED WORKFORCE:

To perform works described in Table-1 the Vendor is expected to provide qualified/preferably

experienced Workforce

The solar panel fabrication and testing activity is highly involved and process oriented work. To

carry out the skilled work and to meet the requirement of 50-to 100 sq mt of solar panel

fabrication and testing, sufficient number of qualified/experienced workforce in different

levels (engineers for process & quality, supervisors for process & quality, artisans for process &

quality and for technical helper) has to be deployed by the Vendor. The indicative technical

Workforce requirement is given in Annexure-1.

It is recommended that Vendor gets about 1-%-20% extra workforce trained initially to address

the “retention of sufficient trained work force for execution.”

In addition, vendor shall designate a Project Manager who shall co-ordinate with URSC to

obtain details of Facility planning, Engineering documents, drawings, specification of materials


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& test equipments, participation in reviews etc. Specify the deployment of man power for

different activities.

4.1 Interaction with different facilities at ISITE/URSC

Vendor personnel shall interact with other groups/facilities of URSC/ISITE, very closely

to accomplish the tasks in scheduled periods and shall be abide by rules/instructions

laid by URSC.

4.2 Working hours

Normally the working hours is restricted to the working hours of URSC/ISITE (presently,

8.30 AM to 5.00 PM) on 5 days a week basis. However, in case of exigencies of work,

the personnel should be ready to work beyond office hours, Saturdays, Sundays and

general holidays, so as to complete the scheduled activities/tests/processes.

4.3 Contract Period

The contract period shall be for 5 years with an option for extending the contract with

the same trained manpower for a further period of another 1 years on mutual consent

basis. URSC shall have the right to exercise this option any time before the end of this

contract. Based on quotation, URSC reserves the right to enter into long term

agreement by MOU.

5.0 Documentation:

VENDOR shall provide the following Documents:

a. Fabrication readiness plan, review and minutes of meeting.

b. Product Assurance Plan

c. Schedules & Progress Reports

d. Periodic facility audit reports

e. KIP, MIP and TRR inspections and audit reports


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f. Fabrication and testing Log Books

g. Test results documents (soft & hard copy-2 sets)

h. Test Results Review & Report

i. Progress Report

j. URSC shall provide the following documents for each of the hardware delivered:

a. Fabrication process and process control document

b. Testing procedure for cells, balancing electronics and batteries

c. Formats for End Item Data Packs

6.0 Deliverable Hardware:

Solar Panels and tested solar cells

Unused URSC supplied materials

Rejected URSC supplied materials.

7.0 Response Formats

7.1 Cover Letter

(Company letterhead)

[Date]

To,

HEAD, PURCHASE & STORES

URSC Satellite Centre

HAL Airport Road, Vimanapura Post

Bengaluru -560017

Karnataka

Dear Sir,


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Ref: “Expression of Interest to “Operate and maintain facility involving

Fabrication, assembly, testing and maintenance of space quality batteries at URSC

premises”

Having examined the Expression of Interest (EoI), the receipt of which is hereby duly

acknowledge, we, the undersigned, intend to submit a proposal in response to the

Expression of Interest (EoI).

We attach hereto the response as required by the EoI, which constitutes our proposal

Primary and Secondary contacts for our company are:

Primary Contact Secondary Contact

Name

Title

Company Name

Address

Phone

Mobile

Fax

Email

We confirm that the information contained in this response or any part thereof,

including its exhibits, and other documents and instruments delivered or to be

delivered to URSC is true, accurate, verifiable and complete. This response includes all

information necessary to ensure that the statements therein do not in whole or in part

mislead URSC in its short-listing process.

We fully understand and agree to comply that on verification, if any of the information

provided here is found to be misleading the short listing process, we are liable to be

dismissed from the selection process or termination of the contract, if selected to do

so.

We agree for unconditional acceptance of all the terms and conditions set out in the

EoI document.


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It is hereby confirmed that I / We are entitled to act on behalf of our company/

corporation/ firm / organization and empowered to sign this document as well as

such other documents, which may be required in this connection.

Dated this

(Signature) (In the capacity of)

(Name)

Duly authorized to sign the EoI Response for and on behalf of:

(Name and Address of Company) Seal / Stamp of Vendor

Witness Signature:

Witness Name:

Witness Address:

CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I,………………………………………, the Company Secretary of………………, certify

that…….……………… Who signed the above EoI is authorized to do so and bind the

company by authority of its board / governing body.

Date:

Signature:

(Company Seal)


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7.2 General Details of the Vendor

7.2.1 Name of the Vendor

7.2.2 Year of Establishment

7.2.3 Brief profile and core capabilities of the vendor provide details in 1-2 pages

7.2.4 Type of Vendor Government/Public Sector

Undertaking/Private/others Sector

7.2.5 Head office location and address:

7.2.6 Local address in Bengaluru if any:

7.2.7 Corporate website URL:

7.2.8 Quality certification (such as

MIL/URSC/DRDO/Aerospace):

7.2.9 Vendor’s Quality Standards

7.2.10 Proposed location for establishing Solar Panel

fabrication and testing facility

7.3 Aerospace/ Space Related Activities

7.3.1 In case the vendor is having/had any Purchase order/Contract (from January 01, 2013

onwards) from URSC Centers or aerospace industry, provide the following details:

Sl

No

Name of the Centre/Aerospace

industry/Central govt organisation Statement

of Work

Date of release:

Purchase

order/Contract

Present

Status

Remarks


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7.3.2 List of sub-contractor involved in executing the Purchase order/Contract (from January 01,

2013 onwards) from URSC Centers or aerospace industry if any.

7.4 Vendor Expert Manpower

7.4.1 Management structure of the vendor

7.4.2 Manpower Strength as on 1st March 2018

Stream Total no. of

Engineers (Engg.)

Total no. of

Technicians(Tech.)

Mechanical

Electronics

Others

7.4.3 Years of Experience as on 1st March 2018

Experience Mechanical Electronics Others

Engg Tech Engg Tech Engg Tech

0 to 2 years

> 2 to 5 years

>5 to 10 years

Above 10 years


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8.0 Financial Details

8.1 Financial Information

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17

Net Revenue

from Operations

(in INR Crores)

EBTD

[Earnings Before

Tax and

Depreciation]

% of Revenue

from Aerospace

Segment/Unit

Net worth

Share Capital

% of shareholding

by Indian

% of shareholding

by Foreign

8.2 Mandatory Supporting Documents

Auditor certified statements for the last five year FY 2012-13, FY 2013-14, FY 2014-15,

FY 2015-16 and FY 2016-17 (please provide the profit and loss statement and balance

sheet).


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Unaudited certified statements certified by the company auditors for the latest year

2016-17 (in case auditor certified statement for 2016-17 is not available)

Certification by the company auditors supporting the revenue break up.

9.0 Payment Terms

9.1 Payment Schedule

Payment schedule will be discussed during contract.

9.2 Terms of Payment

The terms of payment are briefly discussed below.

9.3 Advance payments

No Advance payments shall be made by URSC to the Vendor

9.4 Milestone based payment:

Payments shall be made to the Vendor on the completion of the stipulated performance

milestones (details of milestone shall be given during the contract).

9.5 A Vendor Performance Evaluation Committee shall be constituted with members from

URSC/URSC and representatives from Vendor side to monitor the performance of the Vendor on a

continuous basis during the execution of the Contract. Committee will review and certify the

completion of the performance milestone and accordingly, Payments will be released to Vendor as

per the Terms and Conditions agreed upon. The authorization of milestone payments by the

Committee is subject to the Vendor’s satisfactory performance and submission of supporting

documents as listed in Section 6 deliverables.

Vendor Performance Evaluation Committee will meet every month to review the status of

Projects. The committee will address the issues/delays if any that encountered during the course

of Project. In case of any slippage, the causes of delay such as technical troubleshooting,

nonconformance, waiting for deliberation from review committee etc., will be addressed by the

committee.


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9.6 Security and safety precautions: Vendor is responsible to ensure the safe handling of the

cells/batteries/equipments/all other tools etc., being used during the fabrication, assembly and

testing of batteries. The Vendor shall strictly conform to the safety and security procedures laid by

URSC/ISITE. The Vendor while executing the Contract shall take all precautions to see that no

damage is caused to the property of ISITE. The Vendor shall make good/replace in case of

damage/loss of property of ISITE/URSC. In this regard, the Vendor shall submit an affidavit

on non-judicial stamp paper stating therein that he will bear the loss.

The loss of ISITE’s property on account of negligence/dereliction of duties by the Vendor

Manpower/Workforce will be established by a Joint Inquiry Committee comprising of

representatives of URSC and Vendor, and URSC reserves the right to make it good at Vendor’s

cost.

The Vendor shall assess the hazards associated with various activities and establish safe

working practices/procedure/environment in consultation with ISITE.

The Project Coordinator from the Vendor shall report immediately to ISITE/URSC in case of

any accidents/incidents/near-miss accidents and maintain records.

The Project Coordinator from Vendor shall submit safety compliance report periodically to

the ISITE’s Project Coordinator.

The Vendor shall engage Manpower/Workforce of Indian Nationals Only, who has

completed 18 Years of age and are sound both physically and mentally.

All the Vendor Manpower/Workforce will be issued smart cards after submission of police

antecedent verification and shall necessarily use Access Control System of ISITE for

entering the operational premises.

The Vendor personnel should strictly adhere to the general work rules, procedures and

office timings followed at ISITE and keep cordial relations with URSC/ISITE staff during their

stay in URSC/ISITE.


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The Vendor personnel must adhere to all the safety guidelines while handling Solar Panel

cells & batteries, while testing and transporting, since these are very hazardous &

expensive.

Vendor shall identify a focal point for all communications / instructions to have better

management. Similarly, URSC/ISITE will identify an officer to communicate with the

Vendor. The focal point from Vendors side shall be responsible for enforcing discipline and

punctuality among all Vendors’ staff.

Vendor shall bare full responsibility on Insurance of deployed persons.

9.7 Confidentiality and Non-Disclosure:

All documents prepared for fabrication, assembly, test procedures, log books, drawings, schematics

and any other communication, codes revealed during the solar panel fabrication and testing activities

will be exclusive property of URSC and vendor shall have no right whatsoever on them.

These documents are to be strictly confidential and should not be reproduced, copied/ transmitted to

any media without explicit permission of URSC.

Further, the vendor must not quote any of these works in any publications or to any of their

customers without explicit permission from URSC and adhere to strict confidentiality.

9.8 Security Deposit:

The Vendor shall execute Security Deposit for 10% of the value of the Purchase Order/Contract

towards satisfactory execution of the Purchase Order/Contract. The Security Deposit shall be

executed through Demand Draft/Bankers Cheque/Fixed Deposit Receipts or Bank Guarantee

issued by a Nationalized Bank/Scheduled Bank valid till the Purchase Order/Contract is

completely executed. The BG shall be executed on a Non-judicial stamp paper of appropriate

value as per Specimen.


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In case the Vendor fails to furnish the Security Deposit within 20 days after the receipt of PO or

on signing of the Contract or any extension thereof, the Purchase Order/ Contract shall be

cancelled or terminated and appropriate legal action shall be initiated.

The Security Deposit will not carry any interest and shall be returned after completion of all the

obligations of the Contract/PO.

URSC shall be at liberty to withhold/deduct any part or full amount from Security Deposit in

case of any failure on the part of the Vendor to make good any loss/damage caused to the

property or personnel injury of ISITE by the workforce. The decision of URSC on this shall be

final and binding on the Vendor.

9.9 Liquidated Damages (LD):

If the Vendor fails to deliver the Services within the time specified in the Contract/PO or any

extension thereof, the Purchaser shall recover from the Vendor as Liquidated Damages a sum

of one-half of one percent (0.5 percent) payment as defined in Payment Schedule for the

undelivered Services for each calendar week of delay or part thereof. The total Liquidated

Damages shall not exceed Ten percent (10 percent) payment for each Phase of activity.

The Vendor Performance Evaluation Committee will overall supervise and account for the delay

attributable to ISITE or Vendor for the purpose of calculating the LD.

9.10 Performance Bank Guarantee (PBG):

The Vendor shall provide 10 percent of the order value as Performance Bank Guarantee.

10.0 Evaluation Method

1. The Vendor shall make a detailed technical presentation on preliminary plan / proposal to

an expert committee of URSC on a mutually agreed date / time after the due date for the

submitting of response.

2. Vendor shall bring 8-10 hard copies of their presentation while attending pre bid meeting.


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3. Committee shall visit vendor premises any time, if required.

4. The presentation shall include the plan of action on the operation and maintenance of

flight solar panel fabrication and testing scheme at least for a period of 5 years, extendable

by further 1 year on mutually agreeable terms.

5. The vendor should be financially strong and shall produce the proof of profit for preceding

three years.

6. The vendor shall be preferably Bengaluru based.

7. Based on the proposals and discussion with the parties a limited tender will be floated

among the short listed EOI Vendors only.

8. The bidder with the technically suitable proposal with minimum cost to URSC will be

awarded the contract to operate and maintain for a minimum period of 5 years likely to be

extended further 1 year on mutual consent.

9. Vendor should mandatorily submit compliance matrix as given in section 11 with details in

remarks column.

10. Evaluation percentage (refer page 25)

11. The Vendor shall also execute a NDA with URSC.

12. URSC reserves the right to modify/edit/cancel the EOI at any point of time without

assigning any reason whatsoever.

13. URSC reserves the right to empanel multiple vendors for the work and to assign the

suitable portions of the work to meet overall project schedules of URSC.


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11 Compliance Matrix to Work Statement

Sl No Work statement document clauses Vendors Reply

1. PREAMBLE

2.

SCOPE OF WORK: The work shall be carried out at ISITE, Marathahalli, Bengaluru and

if needed also at any other Indian Space Research Organization centers, as per the

requirements and under the technical guidance of Engineers of Solar Panel Division.

3. RESPONSIBILITY DEFINITION

3.1 Responsibility of Vendor

3.2 Responsibility of URSC

3.3 Quantity Requirement

4. MAN POWER

4.1 Interaction with different facilities at ISITE/URSC

4.2 Working hours

4.3 Contract Period

5. DOCUMENTATION


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6. DELIVERABLES

7. RESPONSE FORMAT

7.1 Cover Letter

7.2 General Details of Vendor

7.3 Aerospace/ Space Related Activities

7.4 Vendor Expert Manpower

8. FINANCIAL DETAILS

8.1 Financial Information

8.2 Mandatory Supporting Documents

9. PAYMENT TERMS

9.1 Payment Schedule

9.2 Terms of Payment

9.3 Advance payments

9.4 Milestone based payment

9.5 Vendor Performance Evaluation Committee

9.6 Security and safety precautions

9.7 Confidentiality and Non-Disclosure


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9.8 Security Deposit

9.9 Liquidated Damages (LD)

9.10 Performance Bank Guarantee

10 EVALUATION METHOD


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ANNEXURE – I (List of activities)

Sl NO DESCRIPTION 1 Lot Acceptance Test 2 Fabrication and testing drawing generation 3 Visual Inspection of solar cell assemblies 4 Electrical Evaluation of Solar cell assemblies 5 Receipt of solar panel substrates 6 Visual Inspection of solar panel substrates 7 Insulation check of solar panel substrate 8 Pretreatment of solar panel substrate

9 Containerisation of solar panel , Movement to Thermo-vacuum chamber 10 TVAC Test 11 Post thermo-vac inspections 12 Solar cell interconnection by welding process 13 Solar cell sub module repair and interconnection into modules

14 Solar cell module inspection 15 Solar cell Circuit Bonding 16 Solar Panel wiring 17 Panel Inspection & Insulation tests 18 Solar Panel Electrical Evaluation under LAPSS 19 Solar Panel Acceptance TVAC test 20 Solar cell repair on the panel 21 Solar Panel delivery 22 Continuity check at integrated level 23 Solar Panel Integrated level tests


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EVALUATION PROCEDURE FOR EOI

To become eligible for short listing the bidder must secure at least sixty-five percent marks in

each category and seventy five percent marks in aggregate. The Department, however,

reserves the right to restrict the list of such qualified bidders to any number deemed suitable by

it.

Attributes Max Marks

A Financial Strength 20 marks

Average Annual Turn Over

B Experience in similar class of

works

50 marks

C Evaluation by committee based

on presentation

30 marks


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ANNEXURE-1

Qualification/Background Total

Overall Manager 1(Technical Graduate) 1

Engineering Graduate 2 (Electronics) 4

Diploma(Supervisor) 6(Electronics)

8 2 (Mechanical)

Technician (ITI) 10 (Electronic-Mechanic) 10

Secretary 1(graduate) 1