Entity Not Registered for GST - Web viewEvents Team prior to submitting this sponsorship ... of Country through spoken word in Kaurna ... you think is relevant to your proposal?

MAINSTREETS ADVANCEMENT GRANT PROGRAM 2017-2018 APPLICATION FORMPlease read the instructions on the next page before commencing this application.

Mainstreets Advancement Grant is only offered in 2017/18 for implementation between 1 January and 30 June 2018 and applications close at 5.00pm on Thursday 30 November 2017.

Name of Organisation

Name of project

Mainstreet/Region focus

Type of Activity(e.g. event, engagement, marketing)Contact Person

Position

Phone Mobile Daytime

Postal Address

Email

Website

Social Media Accounts

Funding request (excl GST) $______________

ABN or Incorporation Registration Number

Project Start Date

Project End Date

OFFICE USE ONLYDate Application ReceivedAcknowledgment SentFile Number

Mainstreets Advancement Grant Program 2017-18 - Page 1

CHECKLISTPlease complete the checklist below.Before submitting your application make sure you have:

Checked that your organisation is eligible to apply for Mainstreets Advancement Grant - see Eligibility/Ineligibility Criteria in the Mainstreets Advancement Grant Program Guidelines. Fulfilled any previous contractual obligations with the City of Adelaide.Read the 2017/2018 Mainstreets Advancement Grant Program Guidelines.Made contact with the Place and Districts Coordinator for further information and assistance prior to commencing an application.

Iwona PattisonPlace and Districts CoordinatorP - 8203 7219E – [email protected]

Included a copy of your organisation's Certificate of Incorporation. Included a copy of your organisation’s most recent audited financial

statement.Attached a fully costed Project Income and Expenditure Statement on page 17 (note that Council will not provide in-kind support in addition to the grant for your project).Attached a plan or running sheet describing the major elements of your project.Attached a Business Plan and/or a Marketing and Communication Plan Attached an Economic Impact Analysis of your project on the mainstreet. Attached any further information you think is relevant to your application.Completed all sections of the application form. You must not refer to an attached document as your only response to a question. You may, however, reference an attachment in support of your answer. Signed the application form.Submitted two (2) hard copies of your signed application and one (1) hard copy of supporting information by post to:Iwona PattisonPlace and Districts CoordinatorCity of AdelaideGPO Box 2252ADELAIDE SA 5001or in person to:Iwona PattisonPlace and Districts CoordinatorCity of Adelaide Customer CentreGround Floor, 25 Pirie StreetADELAIDE SA 5000Kept a copy of your application for future reference.

Note that late or emailed applications will not be accepted.


ELIGIBILITY CRITERIA1. Will your project be held within the City of Adelaide boundary?

Yes NoNote: If you are holding your event in the Park Lands you are required to make a booking with the City of Adelaide Events Team prior to submitting this sponsorship application. Submission of your sponsorship funding application does not represent a booking for your event.

2. How is your organisation managed?Management CommitteeBoard of ManagementAdvisory BoardOther - please specify _________________

3. How is your organisation constituted?Incorporated AssociationCompany limited by guaranteeOther - please specify _________________

4. Is your organisation not-for-profit?YesNo

5. Does your organisation have any outstanding debts to the City of Adelaide?

YesNo

If yes, please provide details.

6. Does your organisation have an outstanding acquittal report owing to the City of Adelaide?

Yes (your application may be deemed ineligible for funding)No



GENERAL INFORMATION1. What does your organisation do and why does it do it?

Briefly describe the aims of the organisation.

2. Please provide an outline of the project for which funding is sought. Include the major elements of the project

3. Please outline the history of the project if applicable.


ASSESSMENT CRITERIA 1. Theme 1 – Smart

A smart city with a globally connected and opportunity rich economy.

a) What is the anticipated economic benefit of your project for the mainstreet? (the economic benefit is the degree to which the project provides a measurable economic benefit to the mainstreet).

$ ______________ net economic benefit

$ ______________ gross economic benefit

Note: please include both net and gross figures if known.

b) How has this calculation been determined? (your response needs to include economic factors such as visitor spend, average bed nights in the mainstreet district and will need to identify flow-on effect to other business and industry in the mainstreet district. Please attach any supporting documentation).

c) How will your project work with and/or engage mainstreet businesses and other partners/sectors to increase their participation? (eg as a venue, host a part of the event, activate the mainstreet, participate in offers)

Please provide details.

d) Do you engage the mainstreet businesses to supply products, services, venues for your project?

Yes No

Please list businesses based in the mainstreet.


2. Theme 2 – Green One of the World’s first carbon neutral cities and an international leader in environmental change.

The City of Adelaide encourages event/project organisers to implement environmentally sustainable practices in the staging of events and projects to align with our policies and mission to be a Sustainable City.

How will your project undertake the following?

a) Sustainable TravelPromote public transport and/or cycling to and from your initiative? eg provide public transport information on website, provide bicycle storage racks for patrons (note that the City of Adelaide has racks available for hire).

Yes No

If yes, please provide details on this initiative.

b) Carbon FootprintReduce carbon emissions and/or purchase carbon offsets? eg partner with environmental organisations to offset carbon emissions and/or purchase carbon offsets.

Yes No


c) Source local and/or organic produceSource local and/or organic produce or employ local producers to provide catering for event/initiative patrons, and/or encourage use of current season produce?

Yes No



Reduce Reuse Recycled) Recycled MaterialsUse recycled materials where possible in event design and implementationeg look at creative use of reusable or recyclable materials, printing promotional materials and programs using recycled paper/cardboard and vegetable-based inks.

Yes No


e) Compostable ContainersImplement the use of compostable food and beverage serving containers, cutlery and serviettes supported by appropriate organics waste recycling?

Yes No


Minimise Waste and Encourage Recycling

f) Front of House Implement the 3-bin recycling system? ie general waste to landfill, container recycling, organics – food and compostable containers

Yes No


g) Back of HouseProvide recycling and recovery services to caterers? eg dedicated cardboard and soft plastic recycling, cooking oil recovery, food organics recycling etc

Yes No


h) Use solar energy or other local energy and storage?Yes No



i) Water ManagementImplement initiatives to save water and minimise water pollution?

Yes No

If yes, please provide details on these initiatives.

Awarenessj) Provide messaging on environmental sustainability issues?

Yes No


k) Other

Please provide details on any other environmentally sustainable practices.

3. Theme 3 – Liveable A beautiful, diverse city with an enviable lifestyle that is welcoming to people at all stages of life

a) Does your project benefit or engage the City community?ie involve groups such as residents, international students, multicultural groups or youth to participate, volunteer etc in your event/festival

Yes No



b) Does your project benefit or engage with Aboriginal, Torres Strait Islanders and/or people experiencing disadvantage? eg isolated/marginalised/vulnerable members of the community

Yes No


c) Does your project provide access for people with a disability? eg acceptance of companion card, accessible toilets, wheelchair accessible seating/viewing platforms, sign language interpreters, accessible parking.

Yes No

If yes, please provide details on specific provisions.

d) How are the Kaurna people, the First Australians, recognised and acknowledged at/during your event/initiative? eg Welcome to Country and Acknowledgement of Country through spoken word in Kaurna language and English, traditional dance and/or smoking ceremony, use of Kaurna names for Park Lands and/or squares

Yes NoIf yes, please provide details.

e) Is the proposed activity or event free or ticketed?Note: events/festivals that are free or provide a free component are viewed more favourably.

Free TicketedCombination – what percentage is free _____%

– what percentage is ticketed _____%

Please provide details including average ticket price if applicable.


4. Theme 4 – Creative A multicultural City with a passion to create authentic and internationally renowned experiences.

a) What is the total anticipated attendance/participation at your event/initiative? _______

b) Is any part of your event/festival held outside of the City of Adelaide boundary?

Yes No

c) If yes to (b), what is the City only attendance component? ________ (if different from above)

d) Do you collect statistical data on the number of metro, regional, interstate and international visitors to your event/initiative?

Yes No

e) If yes to (d), please provide a breakdown of visitors to the City: (this should match the total in part c) above).

Adelaide Regional SA Interstate International Metro

__________ ___________ __________ ___________

f) If relevant, where are the majority of your international visitors from?


g) How many visitor bed nights (paid accommodation) will your event/initiative generate?

__________ bed nights

h) If your event/initiative has happened in the past has it grown in attendance over the last three years?

Yes No

i) If yes, please provide attendance numbers for the last 3 financial years.

2016/2017 2015/2016 2014/2015

___________ ___________ ___________


j) If relevant, how many active participants does your event/initiative attract? (eg performers, exhibitors, athletes, parade participants)

_____________

k) Does your event/initiative activate non-traditional spaces to create places for creative and social activities? (eg laneways, rooftops, squares, streets)

Yes No


l) Does your event/initiative activate any of the below priority mainstreet?

Gouger Street Hutt Street Rundle Street

Grote Street Melbourne Street Other:_________ (name)

Hindley Street O’Connell Street

If you’ve selected any of the above, please provide details on the identified space (s) and how you will activate them.

m) When will your event/initiative be held?Note: events/initiatives that are held in the off-peak period are viewed more favourably.

Peak: October - March

Off-Peak: April - September


5. Profile - Marketing and Media OpportunitiesThe extent to which your event/initiative proposes to raise awareness of, or increase the profile of the mainstreet, the City and the City of Adelaide Council.

a) Please describe the target audience(s) for your event/initiative (your response should include demographic information, community and cultural groups, local, national, international audiences).

b) Please provide a list of any media partnerships formed for your event/project.

c) Will your event/project be promoted locally? (eg radio, print, TV, social media, website, other)

Yes No

Please provide details on key elements of your marketing plan including which stations, publications and networks


d) Will your event/initiative be promoted nationally? (eg radio, print, TV, social media, website, other)

Yes No


e) Will your event/initiative be promoted internationally? (eg radio, print, TV, social media, website, other)

Yes No


f) Will your event/initiative be broadcast?

Locally Nationally Internationally

Please provide details on stations, countries and audience reach

g) Do you anticipate publicity for your event/initiative?

Locally Nationally Internationally

If known, please provide details on anticipated total publicity value generated by your event


h) Please list potential sponsorship benefits for the City of Adelaide?

Please provide details. A ‘yes’ or ‘no’ answer will not suffice.

Logo acknowledgementeg City of Adelaide logo recognition on event publications, advertisements, merchandise, signage, website etcVerbal acknowledgment

Print advertisement(s)ie opportunity for the City of Adelaide access to complimentary advertising space in event programs/initiative collateral etcPublicityeg Lord Mayor Welcome message in event programs, photo opportunities, speaking opportunities for the Lord Mayor or representative of the City of AdelaideDigitaleg opportunity for the City of Adelaide to provide content for e-newsletters, social media posts, web banner advertisementsNaming rights/Program alignment (to the event/festival or component of the event/festival)Display of Council’s own Event signage (outdoor/indoor)

Business engagement (opportunities to connect event patrons with City of Adelaide businesses eg Adelaide Town Hall, UPark, Aquatic Centre, North Adelaide Golf Course, City Library or Council Services)Ticketing and Hospitality

Media opportunities

Leveraging opportunities (activations, promotional opportunities)

Other


6. Financial ViabilityThe degree to which the activity or event is financially viable and sustainable with or without City of Adelaide sponsorship funding.

a) Has the City of Adelaide funded your organisation over the last five (5) years?

Yes No

If yes, please provide details below:

Date Funded Amount Name of Event or Activity

2016/2017

2015/2016

2014/2015

2013/2014

2012/2013

b) Could your project proceed if only partial funding was received?

Yes No


c) Who else is funding or partnering with your organisation for the proposed event/initiative and what are their contributions?

Please provide a summary only. Detailed information is to be included in the Project Budget on page 17.

Contributor Type of support $ Value (exc. GST)Status eg confirmed, pending

City of Adelaide Cash

CashIn-kind

Cash

In-kind

Total Amount

Please list the project’s funding partners, media partners, or other agencies that provide monetary and/or in-kind support – failure to provide this information will result in no further consideration of your application.

d) Does your organisation carry a deficit?Mainstreets Advancement Grant Program 2017-18 - Page 15

Yes No

e) What are the estimated fees and charges imposed by the City of Adelaide for this event or initiative? (refer to page 22 for further details on fees and charges).


Project BudgetUse the template below to provide details on anticipated income and expenditure for your event/initiative. Items listed in the template are intended as a guide only. The template can be changed to more accurately reflect the income and expenditure associated with your event/initiative. You may also attach your own budget if preferable.

INCOME EXPENDITURESponsorship / Donations Wages / Associated CostsCity of Adelaide request - cash WagesApplicant contribution - cash On-costsApplicant contribution - in-kind*(eg volunteer labour, goods, services)Other sponsorship - cash AdministrationOther sponsorship - in-kind* Accounting / Audit

CounsellingFacilitationPerformance fees

Entry Fees Hires Box Office & Entry Fees MarqueesTicket sales ChairsParticipant fees TablesProgram fees Venue

Sound equipmentStagingSecurity

Other Income Marketing & PromotionExhibition fees AdvertisingStall holder fees RadioPerformance fees PrintingSales Posters / FliersMembership subscriptions PostageVenue Hire Other - detail

InsurancesPublic Liability InsuranceOther

Council FeesWastePark Land feesServices (i.e. gas, electricity)ApprovalsPermitsRoad closureMiscellaneousCateringRent

In-kind support*

Total Income Total Expenditure

Please detail anticipated funds brought forward to demonstrate the sustainability of your event/initiative (income minus expenditure):

$___________* Please note that in-kind sponsorship (income) also requires a corresponding expenditure item.

7. Supporting Council Strategies

a) Does your event/initiative activate the City after 5pm?(Delivers on Good Evening Adelaide Strategy)

Yes NoMainstreets Advancement Grant Program 2017-18 - Page 17


b) Does your event/initiative work with local business to promote unique packaged experiences in the City after 5pm? (Delivers on Good Evening Adelaide Strategy)

If yes, please describe how, and with which business /sector.

c) Does your event offer an authentic or unique Adelaide experience or tour that showcases the best of Adelaide after 5pm? (Delivers on Good Evening Adelaide Strategy)

Yes No

If yes, please describe what makes it authentic or unique.

d) Do you employ local SA musicians to perform at your event/festival? (Delivers on Live Music priorities)

Yes No


e) Does your event/initiative activate public City spaces with live music? (Delivers on Live Music priorities)

Yes No



f) Does your event/initiative activate new or existing live music venues in the City? (Delivers on Live Music priorities)


g) Will your event/initiative collaborate and work together with local businesses, organisations and/or other events/initiatives to package experiences that build on the Christmas in the City offering? eg stallholders, markets, activations, choirs, carolers, Christmas offers, competitions


8. Other

Is there any other information you think is relevant to your proposal? (please add additional information if directly relevant - maximum of 1 page).


Applicant Certification

I certify to the best of my knowledge that the statements made in this application are true. I have read the City of Adelaide Mainstreet Advancement Grant Program Guidelines.

I understand that should this application be approved by the City of Adelaide that I will be required to accept the conditions of the Grant in accordance with the City of Adelaide’s accountability and reporting requirements.

Name of Delegated Officer

Position

Signature

Today’s date

Name of Chairperson/EO

Signature

Today’s date


Goods and Services Tax (GST)

(1) Application Procedure

The entity applying for funding must supply an Australian Business Number (ABN) or state it is not registered for GST when applying for funding.

Is your organisation registered for GST? Yes No

Australian Business Number (ABN) (11 digits)

Entities should be aware that the GST legislation deems your organisation as providing the supply for GST purposes. As such, any liability for GST arising as a result of any non-compliance issue rests with your organisation and the Corporation has no obligation to contribute to that liability.

(2) Entity Registered for GST

Prior to receiving funding a Registered Entity must supply the City of Adelaide with a GST compliant Tax Invoice for the agreed amount of funding plus GST. Both should be clearly labelled on the invoice.

No payment will be made until a correct tax invoice has been received and accepted by the City of Adelaide.

(3) Entity Not Registered for GST

Australian Business Number (ABN) to be supplied to ensure withholding tax not applied to sponsorship.

Non-registered Entity must provide the City of Adelaide with acknowledgment of its status in regard to GST prior to receiving sponsorship.

Amount to be paid is the agreed sponsorship amount only. Payment documentation must state that the payment does not include any GST component. Must also state that the City of Adelaide has no responsibility for GST, which may arise due to any non-compliance issue relating to this transaction.

Please Note:

If your organisation is registered for GST, the Corporation will gross up the sponsorship for the appropriate GST amount, provided all requirements listed above are met to the Corporation’s satisfaction.

All applicants are encouraged to obtain independent advice as to their position under GST legislation.


Contact and costing details for City of Adelaide Services

When organising your project you may need to apply for a service from the City of Adelaide.

Below is a list of some applicable City of Adelaide services.

It is important that you fully cost your activity or event including all the services listed below as the City of Adelaide will not provide additional support. Should your application be successful, the amount allocated will be the total of the City of Adelaide’s contribution and no further request (cash or in-kind) will be considered.

SERVICE MORE INFORMATION & FEES MINIMUM LEAD- TIME

Development Approvals

http://www.cityofadelaide.com.au/planning-development/building-renovating/development-approvals/what-is-development-approval

6 weeks

City Works http://www.cityofadelaide.com.au/city-business/business-responsibilities/permits-licences-for-business/city-works/

2 weeks

Park Lands: bookings, site fees, power, signage, stalls, marquees, amusement rides, temporary structures, fireworks display, clean up

Costs will vary based on event. Please contact the Events Team for fees and charges:

8203 [email protected]

or visit:

www.cityofadelaide.com.au/hire

14 days for minor events

3 months for medium events

6 months for major events

Closure of a street or road

For approximate costs and further details regarding event road closures please contact the Events Management Team email: [email protected] or visit the following web page for more information:

http://www.cityofadelaide.com.au/explore-the-city/visit-adelaide/city-spaces-and-venues-for-hire/road-events/

2 months

City banners, Across street banners and Flags

Rates vary according to banner site location and organisation type (eg commercial, not-for-profit, charity)

For a quote please contact: events@ cityofadelaide.com.au

or visit:

http://www.cityofadelaide.com.au/city-business/business-support/flags-banners

3 months

Check for site availability up to 12 months in advance

Objects on Footpath http://www.cityofadelaide.com.au/city-business/business-responsibilities/permits-licences-for-business/objects-on-footpath/

2 weeks


http://www.cityofadelaide.com.au/city-business/business-responsibilities/permits-licences-for-business/objects-on-footpath/



mailto:events@




mailto:[email protected]

http://www.adelaidecitycouncil.com/explore-the-city/city-information/city-spaces-and-venues-for-hire/

mailto:[email protected]

http://www.cityofadelaide.com.au/city-business/business-responsibilities/permits-licences-for-business/city-works/






Documents

Entity Not Registered for GST - Web viewEvents Team prior to submitting this sponsorship ... of Country through spoken word in Kaurna ... you think is relevant to your proposal?