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ENTERPRISE RESOURCE PLANNING (ERP) HUMAN CAPITAL MANAGEMENT SOFTWAREHuman Resources/Payroll/Finance/Purchasing
Information System Replacement
DIP: Operational Excellence
Select and implement a Human Resources & Payroll Information System to better serve
employees
HR/Payroll Software Selection
Excerpts from theApril 12, 2011Board Meeting
Statement of Need
1.Cost2.Ease of maintenance3.Lack of affordable, specific functionality4.Lack of common tools/platform5.Benefits Administration not active6.T&L and Position Management partially functional
7.PeopleSoft and Great Plains not integrated8.Business Processes are inefficient
Options
New Software…
1. Choose smaller, cheaper, K‐12 specific software2. Add significant business intelligence3. Business Process Improvement4. Training
Estimated 10 year Cost: $8.4 million **includes $500K risk premium
Evaluation Process
RFP April2011 5 Responses
Vendor DemosJune 20112 Finalists
Site VisitsJuly and August 2011
Cost Review and NegotiationsSeptember and October 2011
Recommendation
17 Member Steering Committee District Administrators Human Resources End Users Payroll End Users Finance End Users
Meeting Key CriteriaCriteria Tyler Technologies Munis
School District Experience
Over 600 Districts Nation Wide using Munis, with over 3000 using Tyler Technologies K‐12 software.
Performance and Functionality
One of two products with top ranking for meetingand exceeding the District’s RFP requirements
Excellence in Database Structure & IntegrityExcellence in Integration of data between Human Resources/Payroll/Purchasing and Finance
Product Evaluation Top Scores for DemonstrationsTop Scores for Site VisitsSelection Committee’s overwhelming preference
What the Committee Liked about Munis
• Ease of use for staff
• Simple reporting feature that allows end users to create reports
• Integration of information across departments
• Specifically tailored for school districts
• Reduces the number of third party applications
Project Cost BreakdownTyler Munis Software and Implementation $1,375,965.00
Backfill $350,000.00
Training and Documentation $306,000.00
PeopleSoft Consultant and Apriant $647,400.00
Post Go‐live Support $250,000.00
Contingency $300,000.00
Project Management $220,000.00
Project Costs (Printing, travel, computers, etc.) $103,000.00
Additional Reporting and Dashboards $300,000.00
Hardware $75,000.00
Total Project Cost $3,927,365.00
10‐Year Projected Project CostYear 1 (2011‐2012)* $1,309,122.00
Year 2 (2012‐2013)* $2,846,647.00
Year 3 (2013‐2014) $228,402.00
Year 4 (2014‐2015) $228,402.00
Year 5 (2015‐2016) $228,402.00
Year 6 (2016‐2017) $348,706.00
Year 7 (2017‐2018) $348,706.00
Year 8 (2018‐2019) $348,706.00
Year 9 (2019‐2020) $348,706.00
Year 10 (2020‐2021) $348,706.00
10‐Year Projected Project Cost $6,584,505.00 Our existing ERP, if upgraded to match Munis functionality would cost $12,196,974.00 over 10 years. 10‐Year Average Yearly Cost per Employee $96.00*Cost for Year 1 and 2 includes $3,927,365.00 project cost plus $228,402.00 maintenance.
Program Management
Human Resources/Payroll ReplacementProposed Project Schedule
HR/Payroll Data
June-August2011
June-August2011
January2012
January2012
July2012July2012
November2012
November2012
HR/Payroll Configuration & Reporting
GO LIVEHR/Payroll.GO LIVEHR/Payroll.
November2011
November2011
Contract
User Training: HR/Payroll
HR/Payroll Interfaces, Testing, Data
Evaluation &Selection
December2011
December2011
Consultant Core Team/End Users Milestone
BoardDecision
Work Processes
Program Management
Finance/Purchasing ReplacementProposed Project Schedule
Setup GLAccounts
June-August2011
June-August2011
January2012
January2012
October2012
October2012
July 2013July 2013
Finance and PurchasingData, Configuration & Reporting
GO LIVEFinance/Purchasing
GO LIVEFinance/Purchasing
November2011
November2011
Contract
User Training: Finance/Purchasing
Finance and PurchasingInterfaces, Testing, Data
Evaluation &Selection
December2011
December2011
Consultant Core Team/End Users Milestone
BoardDecision
Work Processes
