Enhancing Business Processes with Procurement

Session ID:

Prepared by:

Remember to complete your evaluation for this session within the app!

10815

Enhancing Business Processes with Procurement Cloud Document Approvals

April 11, 2019 9:15 AM

Bobby Smith

Experienced Manager

Grant Thornton

Agenda

• Introductions

• Reasons for purchasing document approvals

• Approval definition process

• Oracle Cloud Procurement approval tools

• Requisition Approvals

• Purchasing Document Approval

• Lessons Learned

• Questions

About Grant Thornton

3

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Reach

Our services

59 offices spread across 30 states and Washington D.C.

Serve 36% of companies on the

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RevenueGT U.S. net revenue equals $1.74 billion

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Reasons for

purchasing

document approvals

Reasons for purchasing document approvals

• Maintaining visibility of pace of requests

• Increasing business and compliance requirements

• Improving financial consistency

• Improving spend visibility

• Managing inventory and resources

Approval definition

process

Approval definition process

Define policy

Define spending limits for

levels

Identify different approval

strucutes

Define financial

policy

Define methodology

Identify where process

should start

Define required approvals

Define approval

methodology

Define flow

Flow the approval process

on whiteboard

Determine solutions for all

possibilities

Create flow of

approval process

Implement

Define rules in Oracle

Cloud

Implement

approval process

Oracle Cloud

Procurement

approval tools

Oracle Cloud Procurement approval tools

• Oracle Business Process Management (BPM)

– Web based application for users to access tasks and perform actions

– Allows administrators to setup approval groups and task level configurations using an administrative portal

– Typically used for complex, multi-thread approval requirements

– Requires some special training to be able to define rules in the syntax Oracle expects

• Procurement Manage Requisition Approvals and Manage Procurement Document Approvals setup and maintenance tasks

– Oracle application forms

– Allows administrators to define rules and their conditions and actions/routings

– Typically used for serial, single thread approval requirements

– Requires practically no training to be able to define rules. Usually falls to Business Analyst role

Requisition

Approvals

Requisition Approval


• Define conditions

– Example

• Requisition Amount between

$100.00 and $999.99

• Requester Job Level = 10


• Define Actions

– Action Type – Automatic (Approve or Reject) or Approval Required

– Route Using – Group, Job, Position, Single Approver, Supervisory

– Approval Chain Of – Preparer, Requester, Project Manager

– Start With – Manager, Choice in Approval Chain Of

– Top Worker in Hierarchy – Highest employee in chain

– Include – All Approvers, First and Last, Last Approver Only


• Sample

Purchasing

Document Approval

Purchasing Document Approval


• Define conditions

– Example

• Document Total Amount between

$100.00 and $999.99

• Document Type = Purchase Order


• Define Actions

– Action Type – Automatic (Approve or Reject) or Approval Required

– Route Using – Group, Job, Position, Single Approver, Supervisory

– Approval Chain Of – Preparer, Requester, Project Manager

– Start With – Manager, Choice in Approval Chain Of

– Number of Approval Levels – Number of approvers required

– Top Worker in Hierarchy – Highest employee in chain


• Sample

Lessons Learned

Lessons Learned

• Take the time to flow out the expected approval flow

• Keep the approval process as simple as possible to meet requirements

• Challenge the current processes

• Test, Test, Test

• Oracle setup and maintenance functionality is limited and BPM could be a solution, so

don't give up on requirements solely on the fact setup and maintenance is a gap

Session ID:

Remember to complete your evaluation for this session within the app!

10815

Bobby Smith

[email protected]

Helping customers plan, deploy and optimize

Oracle technology solutions

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• Membership benefits: questoraclecommunity.org/membership

Visit Quest Oracle Community at booth #243

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Enhancing business processes with Procurement Cloud document

approvalsBobby Smith Grant Thornton

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8–9 a.m.

9:15–10:15 a.m.

*CPE credit offered

Documents

Enhancing Business Processes with Procurement