EndNoteWeb

Reference Management Tool

by

Manjunath Kaddipujar

Introduction

If you are writing articles, books or any other material you will collect large number of references and you need to cite some of these references in your work properly. There are many reasons why it is important to cite the sources that you consult when researching a paper. Some Important reasons are:

• Gives credit to authors whose work you have used

• Provides a trial by which users can locate the materials you cinsulted

• Provides evidence of your research

• Properly citing materials is one strategy to help you avoid plagiarizing.

The sources should be cited properly according to the stylemanuals. This is even more important because large numberof information can be transmitted electronically allowing theusers to capture, send, copy and manipulate information toeasily create new works. This technological change alongwith the increasing needs of a researcher to publish hisresearch findings has shown the way to use electronic toolsto manage references. There are number of citationmanagement tools are available like Endnote, Refworks,Reference Manager etc. Among these Endnote andRefworks are most commonly used tools.

Endnote is a commercial software which can be installed onyour PCs. EndnoteWeb is a web version of this softwarewhich allows you to create a web based reference librarywhich you can access from wherever you are.

What is EndNoteWeb?• EndNote Web is a web-based bibliographic management tool powered by

―Thomson Reuters‖. EndNote Web is a Web-based service designed tohelp students and researchers through the process of writing a researchpaper. It is a service which allows you to collect, store and manage yourown collection of references. You can insert these references automaticallyinto a Microsoft Word document and create bibliographies in the style ofyour choice.

With EndNote Web you can:

• Search Web of Knowledge, PubMed and hundreds of library OPACs directly

• Import references from hundreds of online bibliographic databases and organize a library of references in many languages

• Store up to 10,000 references per EndNote Web account

• Edit references—add notes, keywords—modify any field

• Use over 2,300 publishing styles to format in-text citations and bibliographies

• Cite While You Write in Microsoft Word (requires plug-in) to insert references and format papers instantly

• Easily transfer references to and from EndNote X.0.2 or later

• Share references with other EndnoteWeb users to simplify collaboration

There are two versions of EndNote:

• EndNote – a software package which can be installed on PCs (Latest: Endnote X6, US$ 299.95)

• EndNote Web - a free web version which you can access from wherever you are.

Although the key features are the same in both versions, there are differences in functionality between EndNote desktop and EndNote Web. EndNote Web may be better suited to undergraduates, while research students / scientists might want to use the added features of EndNote desktop.

You can also use EndNote desktop and EndNote Web together and transfer references between the two. (further information is available online in EndNote Web guide)

What are the differences between Endnote Web and Endnote?

Compare features: EndNote Web EndNote

Save references + +

Organize & edit references + +

Storage capacity (number of references) 10,000 unlimited

Import from many databases and OPACs + +

Cite & format papers with bibliographies + +

Create & save advanced searches +

Customize views & displays +

Edit reference import filters & output styles +

Use term lists for auto-entry +

Cite tables, figures, & equations +

Drag and drop PDF files to store with references +

Use EndNote Export to transfer references from a variety of Web-based resources

+

Work Offline (anytime/anywhere) +

Local Personal Files and Documents +

High Performance Desktop Environment +

Creating an account

• You need to register initially in order to set up an EndNote Web account. This is a quick and simple procedure.

• Go to http://www.myendnoteweb.com

• Click on the Sign Up link and follow instructions to create an EndNote Web account

This is the Sign In page for an EndNoteWeb

account.

Click on the Sign Up for an account - to complete this process.

The first registration step is to enter your E-mail Address twice and click on Continue.

You will be directed to this screen where you are required to enter your First and Last Names plus a Password and answer questions about your Primary Role/Title and Subject Area.

The first time you sign in to your EndNote Web account after registering, you will see the ―Getting Started with EndNote Web‖.

The options tab allows you to change the pwd, userID, and other profile information.

Creating and sharing folder

By default, EndNote Web places references into the Unfiled folder. Under the ―Organize‖ tab you can create, delete or rename your own Groups (up to 500) to help categorize your references.

Click “Manage My Groups” under the “Organize” tab.

Click the “New Group” button.

Share References

After creating a group, mark the ―Share Group‖ box to share the references in that Group with other EndNote Web users.

An add email address window opens up, enter the email addresses you wish to share your group with

Then check the button to allow the person to Read only or Read & Write the shared folder.

Collecting References

When searching resources in Web of Knowledge you can save searchresults directly to your EndNote Web library by clicking the ―Save toEndNote Web ‖ button. References saved to your EndNote Web libraryfrom these resources will display with an EndNote Web icon, lettingyou know that these references have already been saved to your library.

After downloading and installing the browser add-in you will also beable to use Direct Export with databases from many other dataproviders, such as Google Scholar, Highwire Press, Ovid, and others.Along with this, the Capture button will let you download data from websites such as Amazon.com or YouTube.

From the Collect section, there are three options to obtain citations. The Online Search option retrieves references from a selected database or library catalog.

The New Reference enables users to create new

references by entering manually the relevant data

in the bibliographic fields of the displayed

template.

The Import References is used to collect

references saved as text files (.txt) from databases

or any other sources.

Under Collect tab, there are three options to obtain citations. The Online Search option retrieves references from a selected database or library catalog.

The New Reference enables users to create new

references by entering manually the relevant data

in the bibliographic fields of the displayed

template.

The Import References is used to collect

references saved as text files (.txt) from databases

or any other sources.

The Online Search option can be used to retrieve references from the selected database or library catalogue in the drop-down list.

In this module, we will search references from PubMed to import the citations to EndNoteWeb.

Enter any keyword and click on Search

You can also type references into your library. Click ―New Reference‖ under the ―Collect‖ tab, select the reference type, and enter bibliographic data into each of the appropriate fields.

You can also add references to your libraryby importing references in a plain textfile. Click ―Import References‖ under the ―Collect‖tab, browse to select the text file,select the group import filter, and then click the―Import‖ button

Bibliography

In the Format section, a Bibliographic style drop down menu is visible at the top of left hand corner. From this page, you can choose a specific journal or format ( ex: APA 6th).

In this case, we will organize the References using the APA 6th with the TXT File Format.

You also have Save, Email and Preview & Print options.

You can send an email of this bibliography to a colleague or to yourself.

You can save this text document to

the computer, a CD-ROM, flash

drive.

Cite While You Write

EndNote’s ―Cite While You Write‖(CWYW) feature insertsEndNote commands into Word’s Tools menu to give youdirect access to your references while writing in MicrosoftWord. The CWYW commands enable EndNote to dobibliographic formatting to the document that is currentlyopen in MS-Word.

To Install CWYW plug in

• Go to the Options tab, and then click on Download Installers to download and install an EndNote Web plug-in

• The plug-in CWYW includes a toolbar for Internet Explorer or Firefox

Place the cursor in the location where the reference should appear and click Find Citations

In-text citation appears at the cursor location and is also automatically added to the bibliography, formatted according to the bibliographic style specified.

Facts to be aware of…

• Your EndNote Library will be stored on a server in the United States. If for any reason the server is not available, then you can not access your references. It is advisable to save the references

• EndNote Web is being updated with new features, so be prepared that you may see changes

• EndNote Web is linked directly to ResearcherID so presenting your personal works in the free author community is simple

Thank You