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7/30/2019 END 3 013 Site Querry
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7/30/2019 END 3 013 Site Querry
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The purpose of this procedure is to define the guidelines
for handling Site Queries.
The scope of this procedure covers Site Queries raised by
any MMG Department at all project sites.
SITE QUERIES
Are questions raised at a project site which are addressed to
the Customer or Customer Representative for clarification.
REFERENCES
Project Field Change : Procedure No. END-3-004
Change Request : Form No. END-4-004C
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PROJECT MANAGER
In overall charge of the project operation, reviews andapproves all Site Queries raised in the project site.
FIELD ENGINEERING SUPPORT GROUP
SUPERVISING ENGINEER
Supervise the Field Engineering Support Group, raise SiteQueries and review those originating from other
departments.
FIELD ENGINEERS
Raise Site Queries for identified field problems, changes indrawings & specifications, field re-routing problems and
conduct site verification for recommendation of proposed
resolution.
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(continuation)
DOCUMENT CONTROLLER
Responsible for receiving, recording, distribution and
updating all Site Queries passing through the office of the
Field Engineering Support Group.
PROJECT DEPARTMENT HEADS
Responsible for raising Site Queries regarding their
respective work discipline.
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Field Engineering Support Group will review all incoming
construction drawings, specifications and applicable standard
references, conflicts between a drawings and specification for any
applicable standard reference shall be addressed for the attentionof the Customer Representative, in writing, using Site Query Form
No. END-3-013A.
Field Engineers shall conduct a daily field inspection of work in
progress, and take note of any field problem encountered by Project
Team members, Such problems may involve the re-routing of lines(piping, electrical, cables, conduits, ductwork and etc..) obstruction
due to existing facilities, grade elevations, dimensions and
locations on drawings, differing from the actual site condition and
such other field problems requiring clarifications by the Customer
or Customer Representative. The Field Engineering addresses this
in writing, using Site Query Form No. END-4-013A.
The originating Discipline Project Department Heads/Manager and
Field Engineering Support Group Supervising Engineer will review
the Site Query raised in project site, to verify the technical aspects
of the query , and recommend a Proposed Resolution.
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(continuation)
If the Site Query requires clarification from the Customer
or Customer Representative, the Originating ProjectDepartment Heads/Manager and Field Engineering Support
Group Supervising Engineer shall sign the site Query and
forward for approval of the Project Manager.
The approved Site Queries are recorded by the Document
Controller in the Site Query Tracking Log (Form No. END-4-013B) and forward to the Customer or Customer
Representative.
Any response from the Customer Representative shall be
reviewed by the Project Manager and the Field Engineering
Support Group Supervising Engineer before it is forwarded
to Construction Manager / Discipline Superintendent for
implementation. The Document Controller shall complete
the record on the Site Query Tracking Log, and file a copy
of the Site Query.
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PROJECT FIELD ENGINEERING
TASK TITLE
SITE QUERY
(END-3-013)
SUPERVISING / FIELD ENGINEER
Raise Site Queries requiringclarification / decision by
Customer
(END-4-013A)
Transmit Site Queries
Response to the originatingEngineers
Transmit Site Queries
to Customer
START
A1 End
CUSTOMEREvaluation /
Responses
PROJECT DOCUMENT CONTROLLER
PROJECT DOCUMENT CONTROLLERPROJECT DOCUMENTCONTROLLER
Records all Site Queries /Responses
(END-4-013B)
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PROCEDURE FOR SITE QUERY
Site Queries are questions raised at a project site, address to Customer
for clarification. Site Queries are raised by MMG at the project site.
SITE QUERY RAISED BY FIELD ENGINEERING
Field Engineering Support Section will review all incoming
construction drawings, specification, applicable standards, references
and other project documents, issued by the Customer at the project
site. Conflicts between the drawings and specification or any applicable
standard reference shall be addressed for the attention of the Customer
or Customer Representative, in writing, using Site Query Form No. END-4-013A.
Field Engineering shall raise Site Query on problem encountered
during Field Operations, which need clarification / and/or decision by
Customer or Customer Representative before the work can be
performed or continued. Such problem may involve re-routing of lines
(piping, electrical cables, conduits, duct works, and etc) obstructiondue to the existing facilities, grade elevations, and location on the
drawing differing from the actual site conditions, and such other field
problems. Site Query address in writing using the Site Query Form No.
END-4-013A.
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SITE QUERY RAISED BY FIELD ENGINEERING
(continuation)
The originating Discipline Project Department Heads / Managers
and Field Engineering Manager or Supervising Engineer will reviewthe Site Query to verify the technical aspects of the query and
recommend a Proposal Resolution.
Site Query is then forwarded to the Project Manager for approval.
Approved Site Queries are then transmitted to the Customer or
Customer Representative. Site Query is recorded by MMG Document
Controller using the Form END-4-013B (Site Query Tracking Log)
Customer or Customer Representative will evaluate the Site Query.
Customer may either decide to approve the recommended Proposed
Resolution or make comments on the proposed resolution for
implementation.
The Site Query will be forwarded to Originator, Construction
Manager / Discipline Superintendent for implementation. MMG
Document Controller completes the record on the Site Query
Tracking Log and file a copy of the Site Query.
NOTE : In some cases, a Site Query may necessitate the raising of a Change
Request Form END-4-004C shall be prepared by the Field Engineering inaccordance with Procedure END-3-004 Project Field Change?
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