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Encroachments – A GIS/SharePoint Solution

Aaron Hartman & Sara Hackbarth

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• ATC Introduction – Who we are – geography – history – Organization – GIS

• Encroachments – Definitions – Past workflows – Justification for change

• eTRAILS – Development and technical details – Demonstration – New workflow – Future – Benefits

ATC – Agenda

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• Aaron Hartman – GIS Analyst, Asset Applications & GIS – Ahartman@atcllc.com

• Sara Hackbarth

– Team Leader Asset Drawing & GIS, Asset Applications & GIS

– Shackbarth@atcllc.com

ATC – Introductions

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• Owner and operator of 9,482 miles of transmission line and 529 substations

• Grew from $550 million in assets in 2001 to $3.3 billion

• Transmission Customers: WE Energies, Alliant, MG&E, WPS, Energy Cooperatives

• Footprint: WI, UP, IL – present in over 65 counties

ATC – Who are We/Where we are

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ATC – History • Founded in 2001, • First multi-state, transmission-only utility in the United States • Single focus: transmission • Cooperation between multiple owners • Management

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ATC - GIS

Asset Management & Projects

Corporate IT

System Operations

Land Management

& Stakeholder

Affairs

EMS Operational control

Real-time communication with LDCs

Oracle Business Intelligence System architecture

Comprehensive IT support

ROW easements Encroachments Environmental

Stakeholder relations

GIS SELD

PLS-CADD data Cascade

Asset records Vegetation management

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Encroachment Definitions

• Legal Definition: “any delta between the rights used or needed, and those specified in an easement or real estate instrument”

• An encroachment is a structure, object, or activity within the transmission right-of-way that may threaten safety and reliability.

• Underground encroachments (utility crossings)

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Encroachment Examples

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Encroachment Examples

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Encroachment Examples

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Encroachment Examples

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• BASIS - Real Estate tracking solution • Excel and hard copy – Transmission Line • LIDAR – clearance violations identified

Encroachments – Historic Workflow

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• To increase the focus, promote consistency and implement best practices for the ATC’s encroachment programs.

Justification and Development of eTRAILS

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eTRAILS – Nuts and Bolts

Encroachment Location

• Spatial Join • Hyperlink to Folder Directory

Sec/Twn/Rng County Municipality

ArcSDE

Add-on to Silverlight

ATC ArcGIS Server-Geocortex Silverlight Viewer

Sec/Twn/Rng County Municipality

Folder Directory Properties

Encroachments

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eTRAILS – New Workflow

Encroachment Identified

• Field Reports • Outside Request

• Real Estate • Tline Services • Project Engineering

Sharepoint Directory Created

• Encroachment ID • Line Name • Encroachment Type

• Year • Voltage • Comments

Documents Added to Sharepoint

Directory

• Project Maps • Emails/Letters • Other Docs

• PDF • JPG

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eTRAILS – New Workflow

Encroachment Area Identified on

Map

• Encroachment ID • Stored as Feature

Class in SDE

• Section/Town/Range • County • Municipality

Encroachment Can Be

Evaluated

• Accessed by Stakeholders • Searchable • Spatial • Document Management • Dynamic

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• eTRAILS

• GIS Viewer

A quick look at eTRAILS

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• SharePoint/GIS integration • Definitions vary • Work in progress • Cultural acceptance • Game Changer • Collaboration

eTRAILS – Lessons Learned

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• Expand usage to – other stakeholders, including real estate – Evaluate and implement mobility

• Implement “flavors” to address DOT workflows • Tackle historic easements for better context and decision

making

eTRAILS – The Future

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eTRAILS – Wrap Up

• Q&A • Please contact us!