DESIGN AND IMPLEMENTATION OF SOFTWARE FOR ESTATE MANAGEMENT
SYSTEM
BYSORINOLU OLAMILEKAN TUNDE
090805062
A PROJECT SUBMITTED TO THE DEPARTMENT OF COMPUTER SCIENCE,
UNIVERSITY OF LAGOS IN PARTIAL FULFILLMENT OF THE AWARD OF BACHELOR
OF SCIENCE DEGREE IN COMPUTER SCIENCES
NOVEMBER, 2014.CERTIFICATIONI hereby certify that SORINOLU
OLAMILEKAN T, of the Department Of Computer Sciences, University Of
Lagos has satisfactorily carried out this project work in
recognition of the stated Award.
.. MRS. R.A. AJETUNMOBI DATE
DEDICATIONI dedicate this project write up to God Almighty, my
parents, my supervisor Mrs R.A. Ajetunmobi, Dr. V.T Odumuyiwa and
to my friends who contributed to the success of this project.
ACKNOWLEDGEMENTTo God be the glory, the author and the finisher
of my faith. Without you God, there will never be the Sun in my
sky.
Sincerely, it would not be complete if I fail to acknowledge the
immense and constructive contributions of my mom for her parental
care and love bestowed on me throughout my studies. Thanks so much,
mom, for being my role model, magnet of my desire and my source of
inspiration. Remain indebted to Abigail Oludiran, thanks so much
for your love, you surely helped me find the sun. Taiwo Fapohunda,
Ibrahim, your beliefs in me brought me thus far.
Mrs Denike Kassim, I truly believe in your belief and it always
echoes to me that I can do it and be what I want to be. Thank you
so much ma. Oluwatosin Adebote, Alani Jamiu, Kayode Adetayo and
Olaniyi Olawale, I thank you guys for your supports and cares, you
guys dont show me friendship, you show me love, am so privileged to
have known you. Dr. Odumuyiwa, thank you sir for mentoring advice,
it brings so much joy to me. My supervisor Mrs. Ajetunmobi, you are
undoubtedly one out of millions, thanks for your supervision,
monitoring, spirit-lifted advice and being there for me. To my
friends and my classmates, believe me, nothing would have been
possible for me without your contributions, thanks for making
everything very easy for me by giving me clues with every relevant
support and information needed. I also wish to express my attitude
of gratitude to the company I use as my case study, thanks for your
support.
Finally, to the Head of Department, Prof. Uwadia and to all the
lecturers who have been a sense of inspiration to me may God bless
you all.
ContentsCERTIFICATION2ABSTRACT7CHAPTER ONE9INTRODUCTION91.1
PROBLEM OVERVIEW91.2 PROBLEM DEFINITION10CHAPTER TWO12LITERATURE
REVIEW122.0EXISTENCE OF INFORMATION TECHNOLOGY122.1 DEFINITION OF A
SYSTEM142.2 DEFINITION OF ESTATE MANAGEMENT152.3 ABOUT
LICENSING17CHAPTER 322SYSTEM ANALYSIS223.1 REQUIREMENT GATHERING
AND ANALYSIS223.2 CRITICISM OF THE CURRENT PRACTICES233.3
USEFULNESS OF PRESENT SYSTEM233.4 FEASIBILITY STUDY243.5PROPOSED
FUNCTIONAL REQUIREMENT FOR THE NEW SYSTEM243.6OUTCOME OF THE
STUDY25CHAPTER FOUR26SYSTEM DESIGN SPECIFICATION264.1DESIGN
OVERVIEW264.2INPUT DESIGN (POWER OF ATTORNEY)274.3 ENTITY
RELATIONSHIP DATABASE SCHEMA294.4PROCESS/ PROCEDURE
DESIGN314.5SCREENSHOT OF SOME INTERFACES31CHAPTER
FIVE40IMPLEMENTATION405.1 OVERVIEW OF THE IMPLEMENTATION405.2 BASIC
AND PROCEDURAL IMPLEMENTATION405.2:1 STRUCTURAL AND PROCEDURAL
IMPLEMENTATION405.2:2 INTERFACE CREATION415.2:3 DEBUGGING THE
APPLICATION435.3 SYSTEM REQUIREMENTS435.4GUIDES FOR THE USERS/
MANUALS44CHAPTER SIX45SUMMARY, CONCLUSION AND RECOMMENDATIONS456.1
SUMMARY456.2 CONCLUSION466.3 RECOMMENDATION46Bibliography48APPENDIX
1:SCREENSHOT OF THE DATABASE49APPENDIX 2:CODE TO VIEW THE POWER OF
ATTORNEY50APPENDIX 3:CODE TO VIEW THE STATEMENT OF
ACCOUNT56APPENDIX 4:CODE FOR THE HOMEPAGE59Fig 4.1 Power of
Attorney form28Fig 4.2entity-relationship diagram29Fig 4.3Flowchat
diagram30Fig 4.4 homepage slide03 (Myfreecsstemplate, 2009)31Fig
4.5 homepage slide01 (Myfreecsstemplate, 2009)32Fig 4.6 Homepage:
this is the index page for the software application. (SOURCE:
(Myfreecsstemplate, 2009))33Fig 4.7 About Us page for the
application where the users can come and know more about our
company before or after the transaction with us (SOURCE:
(Myfreecsstemplate, 2009))34Fig 4.8 Sign-in page for both The Admin
and The Owner to log on to their profiles35Fig 4.9 Send message to
the admin within the web application and the reply will be to the
senders email (SOURCE: (Myfreecsstemplate, 2009))36Fig 4.10 The
example of Power Of Attorney/ Letter of Recommendation36Fig 4.11
The Admin page where he/she can post all the transaction and others
to the owner.37Fig 4.12Owners page. This is for the client who has
given a property to the Estate agent for management.38ABSTRACTThe
Estate Management System designation is a professional designation
for the clients (both owner and the buyer) and the estate valuers
to do all what they have to do online; it is obvious that the
society right now is on web.
Estate Management System is the management that deals with
equipment, instrument and the assets (capital) that are essential
and needed to repair, maintain and build the deliverables of the
end item. It is also has to do with the techniques and human effort
needed to control the life cycle of all aforementioned property. It
is the managerial effort that has to do with the skill and how to
relate with the public. It is also teaches people how to relate to
the people around them in the community regardless of their ethnic
group.This Estate Management System handles all the day to day
transaction between the owner, the client and the intermediary
between them which is the Estate agents.This will be implemented
with the help of HTML (Hyper Text Markup Language), MySQL
(Database), PHP (Hypertext Pre-Processor), ERD (Entity Relationship
Diagram) and Data Flow Diagram (to show the flow of the data and
processes in the system).
CHAPTER ONE
INTRODUCTION1.1PROBLEM OVERVIEWThis guide is for the Estate
management firm, the owner of the property, the buyer or the
tenants of the property. It helps the Estate management firm to
actually have a control over the property is in charge of. At
times, an estate management firm makes a mistake of signing a
gentlemans agreement with the owner of the property by not making a
form called Letter Of Authority or Power Of Attorney, compulsory
for them, which may have a serious consequence and eventually not
only jeopardize their work but also tarnish their image. The owner
of the property might have given it to the estate management firm
to sell but due to the impatience of some owners, they may sell the
same property to the buyer without contacting the estate management
firm they have given the work to do. The same property maybe sold
to another buyer by the estate firm that has been given the work.
Since there is no concrete documentation for their agreement, when
the both buyer meet each other at the site, for sure the owner will
have the upper hand since there is no concrete agreement between
them. Therefore, the estate management firm may be tagged the bad
luck and the scammer. All the non-refundable money may cause the
problem between the client and the intermediary (estate management
firm), which may eventually lead to litigation.There should also be
a proper transaction and record-keeping either for the property
sold, property leased or property let out on behalf of the owner of
the property. The owner must also be able to check and login to see
the transaction between the tenants living in his/her house, the
updates and when there tenancy will expire.Thorough Statement of
Account should be for every property by the estate management for
clarity and transparency.1.2PROBLEM DEFINITIONAt this level of
information technology, many people do not want to take the
advantage of it though. The owner should be encouraged to
cross-check everything going on in his/her property. The world is
no more a fan of paper-based but database.
OBJECTIVES OF THE PROJECT To develop a Content Management System
for intelligent property management Power Of Attorney or Letter of
Authority should be filled online for proper record keeping. To
bridge the gap between the tenants and the owner of the property At
the owners convenience, he/she should know what is going on in
his/her estate. Lack of transparency should be tackled To manage
time and resources
SCOPEThis project encompasses the following areas of business
Power Of Attorney Statement Of Account Database Record
METHODOLOGYTo achieve the projects objectives, the following
procedures were used:Initial investigation was carried out to
determine the problems encountered with the manual system and to
identify the requirement of the new system.Interview and
observation were employed here in system investigation.System
analysis was done using data models to analyze the system
requirements to determine both functional and non-functional
requirements of the new system.Entity-Relationship Diagram,
Database schema and Data Flow Diagram were used for analysis.System
design includes user-interface, database and program
design.Implementation includes developing codes, data conversion
and testing. These were achieved using HTML (HyperText Markup
Language) Framework, CSS, PHP, JavaScript, JQuery, MySQL
(Database), PHP (Hypertext PreProcessor),
CHAPTER TWO
LITERATURE REVIEW2.0EXISTENCE OF INFORMATION TECHNOLOGYSince the
existence of the information technology, the world has become a
global village in which everyone in the world has no hidden place.
One can be in the far distance and yet still close. It has made
everything easy and possible. Some years ago, the delivery of
letters or visitation to the relatives and friends was never easy
because one has to travel a long distance.To ease this problem,
there came the existence of phone, in which you could communicate
to the friends and family afar without going far. As the Internet
came in through the troops in USA ARMY (though nobody owns the
Internet) we can easily and at the convenience and comfort of our
homes or offices, we can send email and receive the reply
immediately. We can chat with the people in another city or
country. We can Skype with the people all around the world on a
video chat like we are in the same room. These are made possible by
the power of Information technology.Information technology has gone
far by helping our businesses. It makes it faster, easier and makes
research very easy. One of the businesses we have got is Real
Estate management. Some people build the house for the immediate
use and for the family while others build it for commercial use.
Real estate can be for residential purpose (to let them out for
residents) and for offices (for people who want it for business).
People who have saved the money to build real estate for commercial
purpose need to lean back and relax to enjoy the fruits of their
labour.With the help of the Information technology, someone who
wants to give his/ her property to the real estate manager or
someone who wants to go into the business can get the information
on how, what to expect and requirements necessary to get into this
business. Either to be a real estate manager or to be an owner. It
is always necessary for individual to be computer literate at this
our computer age. Searching and surfing for information on the
Internet can be made easy.As an estate manager, you need
transparency in your work, honesty, quick service and information
must be made known to your clients online in no time at all.The
existing way of controlling and managing the real estate (such as
quack agents and their gentleman agreement) should be manipulated
by introducing online and database LETTER OF AUTHORITY OR POWER OF
ATTORNEY and making it compulsory in the new one of a client to
give out his property to the property manager. LETTER OF AUTHORITY
or POWER OF ATTORNEY: It is a form that joins both the estate
manager and the owner of the property together and gives the former
the authority to act on behalf of the latterMoreover, new way is to
make all the properties the real estate have at his disposal to be
searched for on the company web site and access all and how the
house looks like, before the visible inspection . Wherever the
client is, all the information he/she needs either to buy, sell or
lease the property from the real estate manager should be made
available online. The clients can know if they can go for it when
all the necessary requirements have been met. The Owner who wants
to give his/her property to the real estate firm too can search for
a responsible and honest real estate company to entrust his/ her
property with without worry. These and others can be made available
online with the help of the.
2.1 DEFINITION OF A SYSTEMAccording to Jerry FitzGerald and
Ardra F. FitzGerald they define a system as "a network of
interrelated procedures that are joined together to perform an
activity or accomplish a specific objective. They noted that, a
system could be classified as being open or closed. A closed system
is one which automatically controls or modifies its own operation
by responding to data generated by the system itself. It seldom if
ever interacts with its environment to receive input or generate
output". ( (C.Wetherbe)A good example of an open system is one in
which it needs the supervision from the people. It can neither
control itself nor modify itself.
2.2 DEFINITION OF ESTATE MANAGEMENT A management information
system is the development and use of effective information systems
in the organization. He adds on that an information system is
effective if it helps to accomplish the goals of the people and the
organization that use it. - (Hatch, 2001)According to (Acoff,
1971), he described as An Information system is an open system that
seeks a set of related goals, producing information using the
input-output cycle."As being a collection or arrangement of
entities or things related or connected such that they form a unity
or whole". Described by (Wetherbe, 1979)
Property Management is the operation of commercial, industrial
and/ or residential real estate. This is much similar to the role
of management in any business. Property Management is also the
management of personal property, equipment, tooling and physical
capital assets that are acquired and used to build, repair and
maintain end item deliverables. Property Management involves the
processes, systems and man power required to manage the life cycle
of all acquired property as defined above including Acquisition,
Control, Accountability, Maintenance, Utilization and Disposition
(Adeyemo, 1998) is of the opinion that an important role that is
played by the management firm is that of liaison between the
landlord and the tenant. Duties of property management include rent
collection, addressing and responding to maintenance issues and
provide a good representation for the landlords who want to
distance themselves from their tenant constituency.There is no way
we will discuss this profession without talking about its face of
gemstone, including managing the account and finances of the real
estate properties, and participating in or initiating litigation
against the tenants, contractors and insurance agencies.
Sometimes litigation is mainly for trained attorneys that is why
it is considered a separate function for inexperienced real estate
agents (particularly if the person is not a lawyer).It is always
advisable for a large real estate firm to have a lawyer working
under the management for legal guidance and advice.
Specifically attention should be given to the landlord/tenant
laws which include the harassment that might come from the landlord
to the tenant or from the tenants to the landlord, ejection and
eviction from the particular property, tenant's non-payment
attitude, public nuisance, disturbance of the tenant to the other
tenants or the disturbance of the landlord to the other tenant. It
should be noted before the tenants come in the dos and donts of the
land landlord and other legal pieces of advice he should know.
There is no rule that says the tenants should not pay his/her
tenancy after the quit notice has been served, except the landlord
says so. Most of the tenants think they are free from payment after
they have been served the quit notice which it is not so. The
yearly tenants are the one who can be given like 6 months quit
notice so they can find a conducive place for themselves whereas
only a month is due for monthly payment tenants
2.3 ABOUT LICENSINGMost states require property management
companies to be licensed real estate brokers if they are collecting
rent, listing properties for rent or helping negotiate leases. A
property manager may be a licensed real estate salesperson but
generally they must be working under a licensed real estate
broker.Most states have a public license check system online for
anyone holding real estate salesperson or real estate brokers
license. A few states, such as Ekiti and Ondo state do not require
property managers to have real estate licenses. Abuja requires
property managers to own at least a property in the state before he
can practice real estate else he must have a Real Estate License.
If and only if the owner of the property is managing his property,
in that case, he does not need to have a real estate license.
However, they must at least have a business license to even rent
out their own home. Generally, property managers who engage in only
association management need not to be licensed real estate brokers.
In Rivers state, there is no way you can do it without the
requirement of a brokers license. Some states are not requiring a
real estate license, they only want the real estate to register the
company with the state and continue their operation. In United
States, most of the states in the country require real estate firms
to be licensed real estate brokers if and only if they are to
operate in collecting rents, helping in negotiating leases or
listing properties for rent. Few of the states, which do not
require managers of real estate to have estate license are Idaho
and Maine. Washington DC, like Abuja in Nigeria requires the estate
managers to have a property at lease in the state to be able to
operate else he has to have a State Real Estate License. Only the
owners who manage their own property are the only exception to the
law, however, they must at least have a business license to even
rent out their own house.Generally, property managers who engage in
only association need not to be licensed real estate brokers. In
Connecticut, a brokers license is always required for the estate
manager to operate. Some states are not requiring a real estate
license, as long as you have registered with association of estate
managers in the state.
In Australia, the property management firms have to be licensed
with the licensee or the principal body in charge of it. Every
state has requirements for, so Australia is in no exception to this
rule. Even every staff member of the company must have a
Certificate of Registration. In New Zealand, there are currently
two types of Residential Property Managers, namely; those that are
licensed and those that are not licensed. The New Zealand
Government is currently reviewing whether all forms of property
management need any legislation. New Zealand licensed property
managers offer a fill and complete service with qualified
professionals who collect rent through an audited trust account to
protect both investment property owners and tenants. Also, licensed
property managers adhere to the Real Estate Institute of New
Zealand property management code of practice which outlines
industry best practices for dealing with the public.
Unlicensed property managers do not require any registration,
minimum knowledge or skill, or adhere to any code of practice to
offer a property management service. Consequently, the services
offered in New Zealand are varied where both licensed and
unlicensed property managers have mixed track record in delivery
services to this industry.
In Republic of Ireland, there is no legal obligation to form a
property management company. However, management companies are
generally formed to manage multi-unit developments and must then
follow the general rules of the company law in terms of ownership
and administration.No specific qualifications or licenses are
required to operate as a managing agent in Ireland. This is likely
to change once the Real Estate assets are typically very expensive
in comparison to other widely-available investment instrument. Only
rarely will real estate investors pay the entire amount of the
purchase price of a property in cash. Usually, a large portion of
the purchase price will be financed using some sort of financial
instrument or debt, such as a mortgage loan collateralized by the
property itself. The amount of the purchase price financed by debt
is referred to as leverage. The amount financed by the investors
own capital, through cash or other asset transfer is referred to as
EQUITY. The ratio of leverage to total appraised value (often
referred as LTV, or loan to value for a conventional mortgage) is
one mathematical measure of the risk an investor is taking by using
leverage to finance the purchase of a property. Investors usually
seek to decrease their equity requirements and increase their
leverage, so that their return on investment (ROI) is maximized.
Lenders and other financial institutions usually have minimum
equity requirements for real estate investments they are being
asked to finance typically on the order of 20% of appraised value.
Investors seeking low equity requirements may explore alternate
financing arrangements as part of the purchase of a property (for
instance, seller financing, seller subordination, private equity
sources etc.).
Some real estate investment organizations, such as real
investment trusts (REITs) and some pension funds, have large enough
capital reserves and investment strategies to allow 100% equity in
the properties they purchase. This minimizes the risk which comes
from leverage, but also limits potential ROI.By leveraging the
purchase of an investment property, the required periodic payments
to service the debt create and on-going (and sometimes large)
negative cash flow beginning from the time of purchase. This is
sometimes referred to as the carry cost or carry of the investment.
To be a success, real estate investors must manage their cash flows
to create enough positive income from the property to at least
offset the carry costs.
Looking at the role and information system can play in the real
estates in Asia, (GODWILL, 2001) noted that, "the unprecedented
population growth coupled with unplanned developmental activities
has led to urbanization, which lacks infrastructure
facilities".
One of the problems we are facing today in the urban structure
is that most of the real estate and the structures were built and
designed when planning was apparently and substantially different
from what today is saying. In trying to re-engineering the existing
structure to today's urban performance objectives has not been so
easy because information management system is the key to the good
part of real estate enterprise and very important for the managers
and also for the decision makers. Robert T. Vanderwerf (GODWILL,
2001)notes that, "the two major areas of concern are identifying
the most suitable properties, and negotiating the best possible
lease for each property".
To get the most appropriate property and to some existent,
having to maintain the optimization of the company's real estate
folder and the integrity, the accessibility of the information must
be the first priority and gathering the information from all the
source must not be exempted. Real Estate Company has to look at for
the people and how the due process should be followed in their part
of the world. From the old adage (which is still new today when it
comes to the real estate business) "Information is power". In
another word, information can be interpreted into a progressive
portfolio management.
Robert T. Vanderwerf (GODWILL, 2001)also argues that, "the
challenge to portfolio management is to provide a central
information portal that instantly lets you access and manipulate
data in multiple ways".(Midwest, 2001)) reported that in order to
remain competitive while also addressing the needs of clients and
tenants, the real estate industry is embracing a variety of
technology applications ranging from management information
systems, Web-based and wireless programs and building security.
Another important factor in security technology is the need for
user-friendly systems. The more complicated the system, the more
likely the operator won't be able to maintain It. says Gene
Sandburg, chairman of Kastle Systems, one of the largest security
technology providers in the real estate industry. (Sandburg, 2001)
. In our modern day, there are many professionally and specifically
designed enterprise class solution mainly for real estate
management. The information on its own provides the control for
those who share the data and those who access the data shared.
CHAPTER 3
SYSTEM ANALYSIS3.1 REQUIREMENT GATHERING AND ANALYSISPeople
spend lots of time and money building the type of property they
dream of, others spends valuable resources in getting the best
business deals. Some questions that may be asked are: What kind of
building can someone build that he/she enjoys himself/herself when
he/she is old? Who is the estate firm that is capable enough to
handle this property for me? Is this estate management firm
transparent enough? Can he handle my account for me with no
discrepancy? Is he someone I can trust because giving him my
property is like giving him a part of my life?!These business
questions are integral to developing an estate management system
that meets the business needs and the needs of the clients (usually
the owner). It consists of server side and a user-friendly client
side.
The server side comprises the following:i. Research Methodology
and Tools UsedVery close observation was taken about how the
process described above takes place and the various development
stages of the Real estate management systemSoftware Tools Used
Notepad ++ MySQL 2008 server as database ER Database Model Diagrams
Windows 7 for development3.2 CRITICISM OF THE CURRENT PRACTICESThe
existing system used for the property estate practices and service
in the sites. Companies visited are rural and manual but few one
was studied and documented as shown below:a. There is no room for
proper accounting in current systemb. Proper planning, making the
decisions or planning for the future of the company is not
considered in the existing or current system to make the management
of the system easy.c. The so called corporate companies except the
few ones that have websites are not even transparent to their
clients.d. The lack of genuine and authentic database to guide both
the agents and their clients
3.3 USEFULNESS OF PRESENT SYSTEMBasically as far as the real
estate management system is concerned there is no important use of
property management in the present system of running things, that
is why real estate management needs to be embraced in all its
ramification by making sure \all companies into property
development have at least a website.
3.4 FEASIBILITY STUDYThe development and features of the
proposed website was accomplished through interviews with the real
estate owners, estate management firms, workers of the management
firms, family and friends that have encountered several issues
dealing with fraudulent estate agents. Their respective ideas and
opinions were apparently used to arrive at a useful website. There
is no way a website can be a success if it is not user-friendly.
Users are both the owner and the people around. With respect to
technical issues help was solicited from my project advisor.
3.5PROPOSED FUNCTIONAL REQUIREMENT FOR THE NEW SYSTEMFeatures
that will exist on the website, among others include: Online
E-messaging alert; this will enable managers receive message alerts
when a potential buyer shows interest in a property or when a
desired property is available for a subscriber. Real estate web
application system alerts; this will provide users with full
details of interested properties to let, buy and to lease with the
pictures. It provides the two parties with contact details of both
the subscriber and property owner or estate manager. It allows the
registered owners to login and download the statement of account
and see the tenant in his house User- friendly graphical
user-interface (GUI) which provides ease of navigation and search
for property of interest.3.6OUTCOME OF THE STUDYThe development of
a web-based Real Estate management system that is accessible to
those interested in selling, buying, renting and leasing
properties. This project seeks to address the growing demand of the
real estate sector in making available an online application that
will be convenient, cost effective, user friendly to all
stakeholders in the real estate sector.
CHAPTER FOUR
SYSTEM DESIGN SPECIFICATION4.1DESIGN OVERVIEWDevelopment of the
feature and the content of the real estate management system web
application were accomplished through interviews and interaction
with family, friends, colleagues who have been facing daunting
challenges when letting, selling or leasing a property.The below
are some modules of the real estate web application:
a. Property owner: A user can sign up as a property owner. This
module is for those that own property and want to sell, lease or
let out. Moreover, they can be monitoring what is going on in their
property at anywhere they are.b. Manager: A user signs up also as
an estate broker into this module since they manage property for
others.c. System Administrator: This will be an invisible module to
the general public and will be restricted to the system
administrator that manages the web application. This entails
database administration and application administration.It is
essential (for the security purpose) that has this system is being
designed; it requires the password from the admin, the owner to
authenticate their profile by signing in with their email and
password. When the owner signs in with his/her email and password,
he/she should be able to see the statement of account of his/ her
property, see the respective tenants and their payment to clear the
discrepancy. He can then send the message to the estate manager to
correct if there is an error in the account.
4.2INPUT DESIGN (POWER OF ATTORNEY)The power of attorney form
will be design to include all the information of the owner, the
property and the estate firm address. However, the following will
be incorporate into the form:a. compulsory fields All the fields
contain the essential information which must be supplied before
submit button is clickedb. Image the passport photograph of the
owner must be submitted for proper recognition and for reference
purpose.A sample of the Power of Attorney/ Letter of Authority form
that signifies that the property is being handed over to the estate
firm is shown below:
Fig 4.1 Power of Attorney form
4.3 ENTITY RELATIONSHIP DATABASE SCHEMAREAL ESTATE MANAGEMENT
SYSTEM ENTITY RELATIONSHIP DATABASE SCHEMA
Fig 4.2entity-relationship diagram
REAL ESTATE MANAGEMENT SYSTEM FLOW CHAT DIAGRAMFig 4.3Flowchat
diagram4.4PROCESS/ PROCEDURE DESIGNThe process/procedure design for
the software is shown above by the system flow diagram above
4.5SCREENSHOT OF SOME INTERFACESSCREEN SHOTS OF THE SOFTWARE
APPLICATION
Fig 4.4 homepage slide03 (Myfreecsstemplate, 2009)
Fig 4.5 homepage slide01 (Myfreecsstemplate, 2009)
Fig 4.6 Homepage: this is the index page for the software
application. (SOURCE: (Myfreecsstemplate, 2009))
Fig 4.7 About Us page for the application where the users can
come and know more about our company before or after the
transaction with us (SOURCE: (Myfreecsstemplate, 2009))
Fig 4.8 Sign-in page for both The Admin and The Owner to log on
to their profiles
Fig 4.9 Send message to the admin within the web application and
the reply will be to the senders email (SOURCE: (Myfreecsstemplate,
2009))
Fig 4.10 The example of Power Of Attorney/ Letter of
Recommendation
Fig 4.11 The Admin page where he/she can post all the
transaction and others to the owner.
Fig 4.12Owners page. This is for the client who has given a
property to the Estate agent for management.
CHAPTER FIVEIMPLEMENTATION5.1OVERVIEW OF THE IMPLEMENTATIONThis
Estate Management System consists of three modules which are: The
First tier which is the Graphical User Interface(GUI) The Middle
tier which is the Business Logic containing the classes and the
methods The Database Structure which comprises the table views of
the tenants, property, power of attorney, admin, payment, contact
and owner inside the database called estate.All these approaches
are separated to ensure that not only the software application is
flexible, durable but also consistent such that any change on any
of the module will not necessarily necessitates changes in the
whole program, if the interface design needs to change to clients
requirements, it should not mean that the business logic will
change entirely.The myfreecsstemplates was used to allow the
responsive in website in any form. It can easily be viewed either
on Phones, Desktop, MAC Os or Laptop.
5.2BASIC AND PROCEDURAL IMPLEMENTATIONFor the Estate Management
System to be implemented the following stages were
observed5.2:1STRUCTURAL AND PROCEDURAL IMPLEMENTATIONAfter the
installation of WAMSERVER, a new Database named estate was created
using MySQL then the Database was constructed based on the outcome
expected from the flowchart designed in the early chapter during
system analysis and system requirement gathering. However, the
following tables and their corresponding attributes were created
for the database. Admin Contact Owner Payment Powerofattorney
Property Tenant
5.2:2INTERFACE CREATIONThe System design phase involves
improving and converting on the information gathered during the
time of carrying out the functional specification requirement and
network requirement identified during the initial and planning
phases. This will ultimately lead to design specifications that
will be used to write the programs during the programming phase. We
will write the program designs; Database and Flowcharts design
above with Microsoft Visio and Database model diagram for my
database design. These were created as modules to give the various
methods the expected parameters.
The following interfaces were created and viewed using Internet
Explorer, Google Chrome and Mozilla Firefox:Security measures will
also be incorporated into the design by requiring authentication
using password and email for admin at all levels of accessing the
system. The client (which is the owner of the property), is
expected to login with the email and password given to him/her by
the admin after his/her property has been accepted to be able to
view the page assigned and view some reports.The admin person
having being authenticated and validated his credentials can log in
to the system to do the following admin upload the update for the
client (owner) and other things such as:Property View Power of
Attorney Add Property Edit Property View Property Add Property
CategoryTenant Add New Tenant View tenant Delete tenantSupervisor
Add New Supervisor View Supervisor Delete SupervisorUser View User
Add User User CategoryLOGOUT5.2:3 DEBUGGING THE APPLICATIONThe
debugging tool is used essentially for testing the application to
see if the threeTiers (i.e. the Database structure, middle tier and
interface) are properly connected.The debugging tool was used
severally to see if the application can compile, many errors were
displayed and break point were created at suspected sources of
error and they were corrected accordingly. To confirm that the
application is error-free, the following was done: Open the project
in NOTEPAD++ if there is an error it will display it when we run it
(shown in the interfaces above). Index.php is the home page that
stands has the gateway to other pages; it links other pages
together and makes it possible for easy navigation.
5.3SYSTEM REQUIREMENTSIn order to effectively run this
application, these are what it requires:Browser: It can work on any
Browser, be it an Internet Explorer, Safari, Google Chrome, Mozilla
Firefox etc.Operating System: Any Operating System5.4GUIDES FOR THE
USERS/ MANUALSThe application has three actors include Owner: Is
the actor that is deliberately created in the system. He gives the
property to be let out, lease out or sale. They can use their email
and password (given to them by admin) to login to the system at any
convenient time provided they are connected to the Internet. They
can do all these: View their tenants details To cross-check the
statement of account posted to them by the estate agent To send
message to the estate agent if there is any discrepancy in the
statement of account or if there is any issue to be sorted out
Buyer/Renter: These are customers/clients that have not been
exempted from the system because when they see any property they
will like to inspect, they can easily navigate to the CONTACT US
module and send the message to the estate agent and in no time at
all, the reply will be sent back to tell him all he/she needs to
know about the property Administrator: This is the person that
oversees and manages the software application, any activity going
on it and also makes use of it to make it productive. He performs
administrative tasks, like updating the statement of account, add
new tenant, adding a new client (owner), receiving and sending the
message to the clients, and he is responsible for any management on
the system.
CHAPTER SIXSUMMARY, CONCLUSION AND RECOMMENDATIONS6.1
SUMMARYThis project has been able to cover Estate Management System
which brings together the tenants and the owner in one place in no
time at all; the owner can browse and know what is going on in his
property using the power of Web based Application. It has been a
long time that they have been developing Content Management System,
but they have failed to take care of what happen after the tenants
have got the property. This is high time we bridge the gap between
the tenants and the landlord, (though they cannot chat with each
other because the intermediary is between them), so that there can
be cross-check between the number of tenants in the property and
the statement of account submitted to the owner. TIME FACTOR: The
power of information can be used judiciously as it really support
time factor. In any nook and cranny, the landlord can just login
and see what he might spend a lot of money and energy to get at his
table. No more travelling from one place to another to see the
tenants and talk to the estate agent in charge of his building as
he can just send the message and get the reply instantaneously.
TRANPARENCY: There is a lot of transparency as there no place to
hide for the estate agent not to balance and audit his account
regularly. POWER OF ATTORNEY: There is no selling the same property
to different clients. This happens when there is no thorough
agreement between the estate agent and the owner of the property,
that may cause the landlord selling the property he has given to
the estate agent to another person else without the agent consent
and the agent too may send the same property to another person else
and these can lead to deadlock and litigation eventually.
CONVENIENCE: At the owner convenience, he should know what is going
on in his property and be able to do it without having to risky
moving from one state or country to another.
6.2CONCLUSIONInternet Web application are a growing demands in
the 21st century, businesses are leveraging on the technology,
convenience and ease of accessibility of the Internet. The estate
management is a vital part of the economy that needs to tap into
the advantages the Internet has to offer and like other sectors of
the economy, make tremendous gains from what the Internet
offers.
6.3RECOMMENDATIONAs a huge contributor to the nations economy,
the gain of the real estate sectors leverage on web applications
cannot be over-emphasized or neglected and allowed to keep running
manually as the case is in Nigeria today. With the opportunities
that abound in our todays global village (World Wide Web), the real
estate sector needs to tap into the automation and opportunities
the Internet and web application offer. With user-friendly web
applications, I believe the estate management system can double its
gains by the reduction in cost and time for the people to be
achieved in real estate.
BibliographyAcoff, R. L. (1971). Introduction To estate
management . . McGraw-Hill vol.2.NO12PP. , 1-3.Adeyemo. (1998).
Introduction To estate management . McGraw-Hill vol.2.NO12PP. ,
1-3.Anonymous. (2010, July 29). Property Management. Retrieved
October 14, 2014, from Non Profit Organization:
www.wikipedia.orgC.Wetherbe, J. (n.d.). oocities . Retrieved August
14, 2014, from www.oocities.org :
http://www.oocities.org/wanaug/REMIS.pdfGODWILL, W. (2001).
http://www.oocities.org/wanaug. Retrieved AUGUST 19, 2014, from
http://www.oocities.org:
http://www.oocities.org/wanaug/REMIS.pdfHatch, K. (2001). A
WEB-BASED APPLICATION.Kroenke, D. (1999). Database
Processing:Fundamentals, design and Implementation. Prentice-Hall,
Inc.Mandar S.C, L. A. (2002). Teach Yourself BEA weblogic Server
7.0 in 21 days. SAMS publishing.Mandar S.C, L. A. (2002). teach
Yourself BEA weblogic Server 7.0 in 21 days. SAMS
publishing.Midwest, R. V. (2001). Real Estate News . Real Estate
News, 12.Myfreecsstemplate. (2009).
www.myfreecsstemplates.com/freecss_flaget. Retrieved from
www.myfreecsstemplates.com.Rolland, F. (1998 ). The Essence of
Database. New delhi: Prentice-Hall.Sandburg, G. (2001). Real Estate
Industry. Real Estate News.Wetherbe, J. C. (1979).Whitten J.L.
Bentley, L. D. ( 2001). System Analysis and Design Methods 5th ed.
Boston: McGraw-Hill Irwin,.Wilson. (2005). Real_estate_management.
Retrieved from www.wikipedia.org:
http://en.wikipedia.org/Real_estate_management
APPENDIX 1:SCREENSHOT OF THE DATABASE
APPENDIX 2:CODE TO VIEW THE POWER OF ATTORNEY EMS | Admin
Page
E M S
ADMIN PAGE
;
Back To Admin
You may search either by first or last name
