EMS Overview -Auditor Training (1)

8/8/2019 EMS Overview -Auditor Training (1)

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1

Environmental Management

Systems (EMS)

and the ISO Standard -Overview


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WHAT IS AN ENVIRONMENTAL

MANAGEMENT SYSTEM?

The ISO 14001 Definition

The overall management system that

includes organizational structure, planningactivities, responsibilities, practices,

procedures, processes and resources for

developing, implementing, achieving,

reviewing and maintaining the

environmental policy.


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Plan Do Check

Act

EnvironmentalPolicy

Continual Improvement

Planning

Implementation &

Control

Checking & Corrective

Action

ManagementReview


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ISO 14001

1. Scope

2. Normative references

3. Terms and Definitions

4. Environmental Management System requirements

4.1 General requirements

4.2 Environmental policy

4.3 Planning

4.4 Implementation and operation

4.5 Checking and corrective action

4.6 Management Review

Annex A Guidance on the use of the specification

Annex B Links between ISO 14001 and ISO 9001

Bibliography


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4.1 Policy

Defined by top management

Includes commitment to continual improvement and

pollution prevention

Includes commitment to compliance with legal andother requirements

Displayed

Communicated internally and externally

Awareness of policy exhibited

Implemented at all levels

Made available to public


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4.3P

lanning

Identify

Activities,

Products

andServices

IdentifyEnvironmental

Aspects and

Impacts

Determine

Significant

Environmental

Aspects

Determine Legal and Other

Requirements

Establish

Objectives

andTargets

Develop

Environmental

Management

Program


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4.3.1 Environmental Aspects

Identified

Aspects reflect normal, abnormal and emergency

conditions

Evaluated for significance

No. of significant aspects

Documented and kept up-to-date

Significant aspects considered for implementing

EMS


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Determining Significant

Aspects

Significant aspects! Determined by YOU!

What is important in your situation. Considers likelihood, severity, frequency,

duration, boundaries, stakeholder concerns

Significance is based on environmental

impact


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4.3.2 Legal and Other

Requirements Establish and maintain a procedure to identify legal

requirements that apply to your facilitys aspects

Identify other requirements to which you subscribee.g., Executive Orders, voluntary practices

Linkages with aspects

Considered for implementing EMS

Preparation of Environmental Legislation Register

recommended


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Management Program

Availability of programmes to achieve

objectives and targets of relevant functions

and levels

Describe what is to be done, what will be

measured, and what the time frame will be


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4.4 Implementation and

Operation

Resources, roles,

responsibility and

authority

Competence

Training and

awareness

Control of

documents

Emergency

Preparedness and

Response

Communication

Operational Control

Organization &Accountability

Capabilities &

CommunicationsControls


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4.4.1 Resources, roles,

Responsibility and authority Roles and responsibilities defined, documented,

communicated

Resources allocated (human, financial, technical,organization infrastructure)

Management identifies ManagementRepresentative that is responsible for and has

authority for Establishing, implementing and maintenance of EMS

Reporting to top management on EMS progress andimprovement


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4.4.2 Competence, training

and awareness

Establish and maintain a procedure for trainingrelevant to

EMS awareness and policy training

Identification of training needs related to aspects and EMS

Ensure skills / competence training

Evaluation of training

Training of contractors, suppliers Training calendar

External training

Maintenance of associated records


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4.4.3 Communication

Mode of internal communication between

levels and functions BOTH WAYS!

Handling of external communication

Decision on external communication of

significant aspects and documenting its

decision

Suggestion scheme / complaints register


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4.4.4 Documentation

Paper form or electronic form

The environmental policy, objectives, targets and their

interaction

Description of scope of EMS

List of available documents including records

Linkage with other management systems

Master list of all documents


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4.4.6 Control of documents

Establish and maintain procedures forcontrolling system documents

Can be located - are legible, dated and

maintained Reviewed and revised as necessary and

approved

Current versions are available to user /

specified locations Obsolete documents are removed from use and

maintained if necessary with properidentifications


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4.4.7 Operational Control

Operations or activities related with significant

environmental aspects identified and documented

procedures available

Operating criteria specified

Goods and services covered by the procedure

Suppliers and contractors appraised of the

procedures Procedures implemented


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4.4.7 Emergency

Preparedness and Response

Potential emergencies and accidents identified

System for response and equipment

availability

Disaster management plan

Mock drill and evaluation

Review after accident / emergency


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4.5 Checking and Corrective

Action

Records

Monitoring andMeasuring

Periodic Internal EMSAudits

Non-conformance,Corrective and

PreventiveAction


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4.5.2 Evaluation of compliance Monitoring of legal and other requirements

Evaluation of compliance to legal and other requirements

To ensure breaches of applicable legal requirements do notoccur

This is taken care of during routing inspections or byinternal auditing

Audit checklists should indicate clearly that compliance

is verified Records of periodic evaluation of compliance


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4.5.3 Non Conformity, Corrective

action and Preventive Action

Handling & investigating actual and potential non-

conformities

Corrective and preventive actions, who is

authorized

Recording of results of corrective and preventive

actions taken Reviewing the effectiveness


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4.5.4 Control of Records

List of records and their retention periods

Identifiable

Traceable to the activity

Retrievable

Protected against damage, deterioration orloss

Master list of records

Disposal of records


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4.5.4 Internal Audit

Whether procedure cover planning of internal audit

Whether audits are based on status / importance of activity/

audit plan / schedule

Who carries out audit?

No of trained auditors including lead auditors

How trained

Whether results are recorded and communicated to auditee

Results of audits available in the dept Verification of corrective actions

Non-conformance cleared

Results of internal audit referred to top management


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4.6 Management review

Chaired by whom

Periodicity

Proper agenda circulated

Contents of the agenda

Minutes prepared and circulated

Commitment to continual improvement


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4.6 Management Review

Take account of:

audit findings

compliance to legal and

other requirements

progress in meeting objectives,

targets and Management Prog.

Communication i.e. complaints

Concerns of interested parties

Environmental performance

Status of Corrective &preventive actions

Recommendations for

improvement

other relevant information

ToAssess the

suitability,

adequacy, and

effectiveness of the EMS

In order to determine the need

for change and improvement to:

the environmental policy the objectives and targets

other elements of the EMS


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The Three Cs of an Effective

EMSConformance

Meets the requirements (Implements the shalls)

Consistency

Various elements inter-related (i.e., Significant aspects reflected in

emergency planning, etc.)

Continual improvement

Mechanisms are in place to improve the EMS and organizational

performance, supported by management commitment and support

Documents

EMS Overview -Auditor Training (1)