EMS Implementation Team-13JAN10 - Fort Rucker · 2019-09-12 · EMS Implementation Team 13 January 2010. U.S. ARMY AVIATION CENTER OF EXCELLENCE Agenda • EMS Audit Findings •

U.S. ARMY AVIATION CENTER OF EXCELLENCE

EMS EMS Implementation Implementation

TeamTeam13 January 2010


AgendaAgenda

• EMS Audit Findings• EMS Document Control Procedure• Objectives and Targets• Calibration Records• Upcoming Training Opportunities


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External EMS Audit

• Conducted by personnel from USACHPPM• Occurred the week of 21 SEP 09• Audit resulted in 6 minor non-

conformances/findings and 5 observations• We submitted corrective actions for each

of the non-conformances, which were accepted by the auditors

• We were able to declare that the EMS was fully implemented – the GC signed the letter on 29 OCT 09


External EMS Audit Minor Findings

1. The environmental policy was not communicated effectively to all personnel• CA: Develop awareness slides available to all organizations

that are posted on the website; ensure distribution to organizations cited in finding

• STATUS: Closed2. The installation had not established, implemented, and

maintained programs for achieving objectives and targets• CA: Assign responsibility for tracking; develop standard

tracking form • STATUS: Open

3. Documents were not controlled to prevent the unintended use of obsolete documents (auditors found old copies of ISCP and noise complaint forms)• CA: Update Master Document List; distribute info about the

document control procedures • STATUS: Closed


EMS EMS Audit Minor Findings

4. Scale at 90-day HW accumulation site at HMCC had not been calibrated• CA: Calibrate scales• STATUS: Closed

5. Internal EMS audit process did not use objective auditors (i.e., EMSMR cannot complete internal audit without participation from other auditors)• CA: Expand auditors participating in EMS audit; provide

refresher training to internal auditors• STATUS: Open

6. Management reviews did not cover all information required in the ISO14001 standard• CA: Conduct management review tableside with GC; use

items in ISO14001 as outline for review• STATUS: Closed


External EMS Audit Observations

1. The aspects and impacts procedure did not include a requirement for annual review as required by DOD metrics• Procedure updated 23 DEC 09

2. Activities that have been privatized have not been removed from aspects and impacts list

3. Training matrix (EMS-F002) did not include all required training

4. Communication Procedure (EMS-P012) did not include process for receiving noise complaints• Procedure updated 23 DEC 09

5. Master Record List did not list some documents necessary to demonstrate conformity to the EMS• Updated with recommended records 26 DEC 09


Internal EMS Audit Findings

1. Organizations did not identify equipment associated with significant aspects that required calibration

• CA: Organizations identify equipment requiring calibration; add to inspection checklist to verify

• STATUS: Closed2. Objectives and targets were not appropriately tracked

• CA: Assign objectives and targets to personnel on EIT• STATUS: Open

3. EMS language had not been incorporated into all appropriate contracts• CA: Ensure use of NEPA process and increase education of community on

requirement• STATUS: Closed

4. Records identified in the Master Record List were not readily available during the audit

• CA: Provide additional training on the procedure; add to compliance checklist• STATUS: Closed

5. The compliance inspection program does not have a consistent checklist to use during the inspections

• CA: Develop consistent checklist (EMS-F017)• STATUS: Closed


Upcoming Audits

• The next internal EPAS and internal EMS audit will be conducted together

• Scheduled for the week of 26 APR 10• Internal auditor training will be

provided prior to the next audit


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EMS Document Control

• All EMS documents are controlled • The official version of all documents remains online (see

EMS-P002 Document Control Procedure)• Notices regarding all updated documents will be posted on

the front page of the website• Please review any revised documents to ensure operations

are conducted in accordance with the procedures• See Master Document List for revisions to all procedures,

forms, and operational controls• As noted earlier, this was an issue in the external EMS audit

– all personnel should work to ensure they have the most recent version of all documents

• Many documents have been modified and new documents created since the last EMS Implementation Team meeting


EMS Document Notices


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Objectives and Targets

• Finding from both external and internal audit about not closely tracking – Most of the burden was falling to the EMSMR– Program managers should be assigned

responsibility for items within their program areas

• Developed EMS-F024 Objective and Target Action Plan to be used by program managers to track intermediate steps in achievement

• Status of FY09 Objectives and Targets


FY10 Objectives and Targets


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Calibration Records

• ISO14001 requires that we ensure that calibrated monitoring and measuring equipment is used and that we keep records of the calibration– Only applies to equipment associated with a

significant aspect• Each organization should keep a list of

equipment that requires calibration and any necessary calibration records

• Calibration records will be checked as part of the compliance inspection program (Question 1j on EMS-F017)


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Upcoming TrainingUpcoming Training

E-POC/Env Officer Refresher (4 hrs)1300-170012 AUG 10

E-POC/Env Officer Refresher (4 hrs)0800-120012 AUG 10

EMS Team Meeting1000-113014 JUL 10

HW SAP Manager Course (2 hrs)1430-163010 JUN 10

HW SAP Manager Course (2 hrs)0800-100010 JUN 10

Env Officer Course (16 hrs)0800-17005-6 MAY 10

EMS Team Meeting1000-113014 APR 10

HW SAP Manager Course (2 hrs)1430-163011 MAR 10

HW SAP Manager Course (2 hrs)0800-100011 MAR 10

E-POC/Env Officer Refresher (4 hrs)1300-170011 FEB 10

E-POC/Env Officer Refresher (4 hrs)0800-120011 FEB 10