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DEPARTMENT OF RURAL DEVELOPMENT,
GOVERNMENT OF ANDHRA PRADESH, HYDERABAD
SELECTION OF TECHNOLOGY SERVICE PROVIDERS FOR THE
DESIGN & IMPLEMENTATION OF ELECTRONIC MUSTER &
MEASUREMENT SYSTEM (eMMS) IN THE MGNREGS-AP
The Mahatma Gandhi National Rural Employment Guarantee Scheme
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Last Date for Submission of RFP: 30.10.2010
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Contents1. Introduction .................................................................................................................................................... 3
1.1
The MGNREGS ....................................................... ................................................................. ............ 3
1.2 The eMMS project ........................................................................ ........................................................ 41.3 Scope of Work ...................................................................................................................................... 71.3.1 Software ........................................................ ................................................................. ....................... 71.3.2 Infrastructure ............................................................ ................................................................. ............ 71.3.3 MIS ....................................................................................................................................................... 81.3.4 Trainings, Operational Maintenance & Support ............................ ....................................................... 81.3.5 Contract Period ..................................................................................................................................... 81.3.6 Time frame for Deployment of solution .............................................................. .................................. 91.4 Eligibility Criteria ................................................................................................................................. 91.5 Enquiries & Clarifications .............................................................. ..................................................... 101.6 Time Table & Milestones ............................................................... ..................................................... 101.7 Important limits/ values related to Bid ................................................................ ................................ 11
2. Submission of Bid ........................................................................................................................................ 112.1 Bidding Process ........................................................ ................................................................. .......... 112.2 Responsiveness of Bid ........................................................................................ ................................ 122.3 Technical Bid ........................................................... ................................................................. .......... 122.3.1 Submission of Cover 1 ..................................................................................................................... 122.3.2 Check List for Technical Bid ......................................................... ..................................................... 132.4 Technical Presentation & Demonstration ............................................................ ................................ 132.5 Financial Bid ............................................................ ................................................................. .......... 142.5.1 Submission of Cover-2 ........................................................ ................................................................ 142.5.2 Check list for financial bid ..................................................................................................... ............. 142.6 Bid Submission ................................................................................................... ................................ 14
3. Fees & Deposits ...................................................... ................................................................. ..................... 153.1 Bid Processing Fee ......................................................................................................... ..................... 153.2 Bid Security......................................................................................................................................... 163.3 Performance Guarantee ................................................................. ...................................................... 16
4. Documentation.............................................................................................................................................. 174.1 Exhibit-1 Format for Covering Letter ................................................................ ................................ 174.2 Exhibit-2: Formats for Technical Qualification .................................................................................. 194.3 Exhibit-3: Formats for Financial Qualification .............................................................. ..................... 25
Annexure-1 .......................................................... ................................................................. ................................ 28Annexure-2 .......................................................... ................................................................. ................................ 29Annexure-3 .......................................................... ................................................................. ................................ 30Annexure-4 .......................................................... ................................................................. ................................ 31
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1.Introduction
1.1 The MGNREGS
The Mahatma Gandhi National Rural Employment Guarantee Act (MGNREGA) is a
legislation passed by the Indian Parliament guaranteeing wage employment to any adult
who is willing to do unskilled manual work. The MGNREGS was started in Andhra Pradesh
in the year 2006. The important objectives in the implementation of the scheme are:
1. To enhance livelihood security in rural areas by providing at least 100 days of
guaranteed wage employment in a financial year to every rural household willing to do
manual unskilled work.
2. Regenerating natural resource base and creating productive assets
3. Strengthening grass root processes of democracy infusing transparency and
accountability in governance
The MGNREGS is being implemented in 21,858 Gram Panchayats, 1098 mandals and
22districts in Andhra Pradesh, providing wage employment for 100days to more than 1
crore labor every year across the state. The scheme is being implemented by more than
21,000 Field Assistants at Gram Panchayat level, 3500 Technical assistants each
handling 7 Gram Panchayats in a mandal, 2196 Computer Operators working at mandal
level, 820 Engineering consultants each working at mandal level, 1098 Additional
Programme Officers working at mandal level and 1098 Programme Officers heading the
mandal team.
The important processes involved in the implementation of the MGNREGS-AP are:
1. Recording work inputs from field and generating work estimates by Technical Assistant.
2. Recording daily Labor attendance using Muster rolls by Field Assistant.
3. Conducting regular verification of musters by Programme Officer
4. Recording group-wise measurements of the works taken up in the MGNREGS-AP by
Technical Assistant.
5. Conducting regular check measurements by Engineering consultants
6. Generating pay orders by entering muster and measurement data using the
MGNREGS-AP software
7. Refer Annexures 1,2,3 for Scale of Operations, Work Flow, Process Flow in the
MGNREGS-AP
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In the past 4years, the MGNREGS-AP has taken up many initiatives in Information
Communication and Technology, with the objective of achieving transparency, efficiency
and accountability in the implementation of the programme. All the ICT initiatives have
been designed around the following goals:
1. Labour centred operations and MIS
2. Capture ALL transactions in MIS
3. Ensure open access to information to all stakeholders and citizens
4. Ensure easy access of information to carry out Independent Social Audits by civil
society organisations
5. Ensure full fledged Transparency & Accountability in all processes
6. Minimize financial leakages
7. Ensure simplified and efficient programme implementation
8. Enable transaction based reliable, timely and comparable information through Bottom-
Up approach.
9. Ensure Traceability of every rupee spent and every work taken up in the scheme
The MGNREGS is releasing this RFP in view of increasing more transparency andreducing corruption by implementing the Electronic Muster and Measurement System
(eMMS) using mobile technology.
1.2 The eMMS project
The Electronic Muster & Measurement System (eMMS) is a technology solution for
achieving complete transparency in MGNREGS. It ensures day to day updation of progress
of MGNREGS-AP works directly from worksite to the Web. Refer Annexure-4.
Using mobile technology, the eMMS is envisaged to arrest distortions in the MGNREGS
programme like Muster Fudging; Delays in Payments; Binami Wageseekers; Fake
Measurements and Work Duplication.
The eMMS project shall have the following components:
Component Functions of Mobile Application Used by
e-Muster The labor attendance in the musters is captured from the
worksites on day to day basis.
Field Assistant &
Rozgar Sewak
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The e-Muster application shall perform the following
functions:
1. Capture Attendance of the labor in the Mobile Nokia
2700 &
2. Upload data to the Server using GPRS everyday on
minute to minute basis
No.of Users:
21,000
Mobile Model:
Nokia 2700
e-Measurement Measurements are taken by TAs for each work and each
labor group on weekly basis.
The e-measurement application shall perform the following
functions:
1. Dynamically download the muster information into the
TAs mobile for the ongoing works, from the Server
using GPRS.
2. Capture Measurement data in Nokia C5 Mobile
3. Upload the measurement data, Image of work site &
GPS coordinates to server directly from the worksite.
Technical Assistant
(TA)
No.of Users: 3500
Mobile Model:
Nokia C5
e-Check
Measurement
The check measurement is done for each measurement
recorded, once in a week by the Engineering consultants
The e-check measurement application shall do the
following:1. Dynamically download all the measurements into the
ECs mobile, using GPRS.
2. Capture check measurement in the Mobile Nokia C5
against every measurement, using GPS & GPRS
enabled mobile.
3. Uploads to server the Check Measurement Data &
GPS coordinates of the worksite directly from the
worksite.
Engineering
Consultant (EC)
No.of Users: 820
Mobile Model:
Nokia C5
e-Muster
verification
The muster verification is done on daily basis by the
muster verification officers.
1. Musters uploaded to the server are picked up
randomly by software programme.
2. This muster data shall be pushed into the mobiles of
Muster Verification officers for monitoring purpose.
The e-Muster Verification Application shall perform the
following functions:
Programme
Officer/ Additional
Programme Officer
(APO)/ Assistant
Project Director
(APD)
No.of Users: 2446
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3. Captures Verification Data using Nokia C5
4. Uploads the muster verification data and GPS
coordinates directly from the worksite to the server.
Mobile Model:
Nokia C5
e-Work Inputs The work inputs data is taken from the field for the
Identification of new works.
The e-work inputs mobile application shall do the following:
1. Capture work inputs for generation of new work
estimates.
2. Uploads the work inputs data, Image of worksite and
GPS coordinates from the worksite to the server.
Technical Assistant
No.of Users: 3500
Mobile Model:
Nokia C5
e-Pay Order Pay Order generation is a part of the MGNREGS-AP
Mandal level software. It is already implemented in all the
mandals of AP.
The e-Pay Order software shall do the following:
1. Download e-muster and e-measurement for every
work from the Server into the Mandal Computers.
2. Generate Pay Orders at the Mandal computer center
(MCC)
Computer Operator
No.of Operators:
2196
Image Processing The images of the worksite, uploaded to the server shall
be processed, arranged as gallery for each work andintegrated with the Web Reports.
The RD Dept &
General Public
MIS Reports The MIS reports shall be generated for:
1. e-Musters
2. e-Measurements
3. e-Check Measurements
4. e-Muster Verification
5. e-Work Inputs
6. e-Pay Order generation
7. Exception Reports
8. Citizens request
The RD Dept &
General Public
GIS Reports The Semi GIS reports using the real time GPS data and
Images from the field shall be generated for
measurements and check measurements data.
The RD Dept &
General Public
Citizens Interface The Citizens Interface shall ensure that the LIVE muster
data in any GP can be further accessed by any citizen
using any mobile, by sending a simple SMS
General Public
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1.3 Scope of Work
1.3.1Softwarei. The solution provider shall Design, Develop, Deploy, Maintain and Enhance
the software for all the eMMS project components mentioned in section 1.2
ii. The proposed solution shall have features such as pre-loading of master
data of the entire GP, which includes Names of the labor, Job card IDs of
labor, Work IDs etc.
iii. The solution shall use advanced data compression techniques for storing
data in the mobile and uploading data to the server.
iv. The solution shall have the capability to transfer the data using the 3 modesof wireless communication: SMS, GPRS and Bluetooth
v. In the areas of No-signal connectivity in a village, the solution shall store the
entire muster data for a week and transfer the data into the computers at
mandal, using Bluetooth.
vi. The solution shall capture and upload text, image, date & time and GPS data
from mobiles to the server.
vii. The latitudes, longitudes, date and time should be captured from a real time
GPS system.
viii. The solution shall capture group photographs of the labor ,process the
images and do the head count of the number of labor present in the image
ix. The solution shall have the capability to validate the image of each labor with
preloaded image in the server using facial recognition techniques.
x. The mis-match of the images shall arise only in case of Binami labor or fake
attendance. There should be no mis-match due to technical inefficiencies
xi. The solution shall interact with other MGNREGS application software like
RAGAS for the generation of pay orders.
xii. Refer Annexure-4.
1.3.2 Infrastructure
i. The bidder shall provide all the Infrastructure support for the implementation
of the eMMS project with the scale of transactions as mentioned in
Annexure-5.
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ii. The bidder shall provide infrastructure like Application servers, gateways,
software licenses etc for data processing and storage on hire basis.
iii. The mobiles for all the field staff shall be procured by the Department.
iv. The solution provider shall completely maintain the entire infrastructure
required for the eMMS project.
v. The solution provider shall completely maintain the Data Center
1.3.3 MIS
i. The web-based reporting system has to be developed as approved by the
MGNREGS-AP as indicated in section 1.2
ii. The exception MIS reports and SMS alerts shall be generated in case of any
discrepancy in the eMMS data after Verification.
1.3.4 Trainings, Operational Maintenance & Support
i. The bidder shall conduct and impart the trainings to all the MGNREGS field
staff mentioned in section 1.1
ii. The bidder shall also provide technical support and trouble shooting at
district level to provide operational support to the MGNREGS field staff.
iii. The bidder shall provide 1 District Resource Person (DRP) and 2 Assistantsfor technical support in each district.
iv. The District Resource Person shall be a well qualified BTech or MCA
graduate. The Assistants to the DRPs shall have basic qualification of
graduation in BSc or BCA or BSc Computers or B-Com Computers.
1.3.5 Contract Period
i. The contract period is for 3years from the date of award of the contract.
ii. The bidder should quote separately for each year of the contract period in the
financial bid.
iii. The Commissioner, RD will objectively evaluate the performance of the
technology solution provider. If dissatisfied with the performance of the
solution provider, the Commissioner, RD can withdraw from the contract at
any point of time, with a notice period of 1month.
iv. The Commissioner, RD reserves the right to withdraw from the contract at
any point of time for any reason what-so-ever and is not obliged to cite thereasons for the same.
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1.3.6 Time frame for Deployment of solution
The solutionshall go live within 45days from the date of signing the contract. The
solution provider shall have the complete solution for all the components
mentioned; establish the entire infrastructure required for eMMS; deploy all the
personnel on the field and conduct trainings to the entire MGNREGS field staff
during this timeframe of 45days.
1.4 Eligibility Criteria
General Criteria
1. The firms specialized in Development & Deployment of Mobile based software
applications, are eligible for bidding.
2. The firms should be registered in India and in operation for atleast 2years.
3. The firm should have at least two years of experience in development and deployment
of Mobile based software applications using data compression, image processing
technology and GIS.
4. The firm should have an experience of at least three (3) projects till date in the
development and deployment of Mobile based software applications for public or private
sector organisations.
5. The firm should have an experience of atleast one (1) project involving image processing
and GIS interface.
6. The bidder should have its an existing software development staff strength of atleast 25
personnel
7. The bidder should submit the evidence of submitting Income Tax returns for the last two
financial years. (2008-09 and 2009-10)
Detailed documents such as written confirmations from the authorised signatories to be provided for
the above 1-7 eligibility criteria
Any bidder not furnishing any of the above 7 items along with evidence shall be summarily rejected.
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Specific Technical Criteria
The following need to be demonstrated LIVE during the technical demonstrations by the
bidders using a low end mobile phone (like Nokia 2700)
1. The solution provider should demonstrate storing of the master data for a Mobile based
software application project.
2. The solution provider should demonstrate transfer data and images from mobile to the
server using SMS, GPRS and Bluetooth
3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.
4. The solution provider should demonstrate dynamic updation of mobile application and
Master data in the mobile database using SMS.
5. The solution provider should demonstrate using one of his existing projects, the
integrated image interface with GIS.
1.5 Enquiries & Clarifications
Enquiries and clarifications, if any, shall be addressed to:
The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Email:[email protected]
1.6 Time Table & Milestones
S.No. Milestone Envisaged Schedule
1 Request for Proposal Document made available to the
Bidding Entities
21.10.2010 to 30.10.2010
2 Pre-bid meeting at Conference Hall,
O/o Commissioner, RD, Hyderabad
28.10.2010 3.00 PM
3 Last Date & for receipt of Bids (containing Covers 1& 2) 30.10.2010 at 11:00AM
4 Opening of Technical Cover (Cover-1) 30.10.2010 at 12:00PM
5 Demonstration of Technical solution to the Commissioner,
RD by qualified bidders
O/o Commissioner, RD, Hyderabad
30.10.2010
1:00PM to 4:00PM
6 Opening of Financial Cover of selected bidders (Cover-2) 30.10.2010 at 5:00 PM
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In order to meet the target dates, Bidding Entities are requested to respond expeditiously for
clarifications, if any, requested during the evaluation process. The Commissioner, RD will
adhere to the above schedule to the extent possible. The Commissioner, RD, however,
reserves the right to modify the same. Intimation to this effect will be notified on the website
only.
1.7 Important limits/ values related to Bid
Item Description
Bid Processing Fee
(Non Refundable)
Rs 10,000 non-refundable fee in the form of
Demand Draft in favour of Commissioner,
Rural Development, Hyderabad
Bid Security (Earnest Money Deposity-EMD)
(Refundable)
Rs 1.00lakh in the form of Bank Guarantee
Bid Validity Period 45days from the date of opening the bid
Performance Security Value 1% Contract Value
Period for furnishing performance security Within fifteen (15) working days of notice of
award of the contract or prior to signing of
contract whichever is earlier
Performance Security Validity Period 3 months beyond contract period
Period of signing the contract Within 7 working days from the date of
receipt of notification of award
Contract Period 3 years
2.Submission of Bid
2.1 Bidding Process
The Bids received would be processed, subject to a responsiveness check followed by a
step-wise evaluation procedure as described below:
1) Technical Evaluation (Cover-1: Technical Proposal)
2) Financial Evaluation (Cover-2: Financial Proposal)
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2.2 Responsiveness of Bid
The Bids submitted by Bidding Entities shall be initially scrutinized to establish
"Responsiveness". A Bid may be deemed "Non-responsive" if it does not satisfy any of the
following conditions:
It is not received within the time and date specified.
It does not include sufficient information for evaluation and/or is not in the formats
specified or incomplete in any respect.
It is not signed and / or sealed in the manner and to the extent indicated in section
2.6
It is not accompanied by the requisite Bid Processing Fee and/or the valid Bid
Security
Each page is not signed by the Authorized Signatory.
If GPA by way of a Resolution of the Company authorizing the authorized signatory is
not submitted.
If not complied with instructions contained in Instructions to Bidding Entities -
General Conditions RFP Document.
2.3 Technical Bid
All the technical details provided in Exhibit 2 of Section 4.2 shall be properly filled and
signed duly enclosing Photostat copies of all the required documents. The bidders are liable
for necessary action for any false information. This cover A shall contain clear To and
From addresses and properly sealed with lacca.
2.3.1 Submission of Cover 1
The Bidding Entity shall place one (1) original (marked as original) + one (1) copy of
the Technical Proposal in a sealed envelope, which shall be inscribed as under:
Bid for: eMMS project for the MGNREGS-AP in Andhra Pradesh
Cover-1 -Technical ProposalSubmitted by: __________________________. (Name of the Bidding Entity with
Full Postal Address)
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2.3.2 Check List for Technical Bid
Bidding Entities are required to submit the following information along with Cover-1(Technical
Proposal).
i) Covering Letter as per the format given in Exhibit-1, Section 4.1.ii) A Demand Draft for Bid Processing Fee
iii) Bank Guarantee as Bid security fee.
iv) Formats for Technical Qualification as per format furnished in Exhibit-2, Section 4.2
v) Copy of the Certificate of Registration of the Firm / Company / Society etc.
vi) Copy of PAN.
vii) Copy of Service / Professional Tax Registration Certificate.
viii) Copy of the Company Profile.
ix) Copy of Staff Profile
x) Franchise Arrangements such as MoUs / Agreements, if any.
xi) Copies of the MOUs/Work Orders, or any other proof of handling projects on mobile
technology
xii) Copies of Annual Audited & Certified Financial Statements certified by CA.
xiii) Copies of Income tax returns for the current & previous years and audited financial
statements duly certified by CA
2.4 Technical Presentation & Demonstration
The bidders satisfying the general eligibility criteria, as mentioned in Section 1.4 shall be
called to give a Technical presentation to the Commissioner, RD.
The presentation and demonstration of the technical solution shall be completed within
10minutes. The following need to be demonstrated LIVE during the technical demonstrations
by the bidders using a low end mobile phone (like Nokia 2700)
1. The solution provider should demonstrate storing of the master data for a Mobile based
software application project.
2. The solution provider should demonstrate transfer data and images from mobile to theserver using SMS, GPRS and Bluetooth
3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.
4. The solution provider should demonstrate dynamic updation of mobile application and
Master data in the mobile database using SMS.
5. The solution provider should demonstrate using one of his existing projects, the
integrated image interface with GIS.
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2.5 Financial Bid
The bidders shall properly quote the rate both in words and figures in Exhibit-3 of
Section 4.3. The rate shall be inclusive of all the taxes. The rates shall be inclusive of all the
related incidental costs, of the above deliverables. This cover B shall contain clear To and
From addresses and properly sealed with lacca.
Evaluation of Cover-2-Financial Bids of those bidding entities who have been declared
qualified in the Technical demonstration shall only be opened in the financial round. The
financial bids of those entities who have not qualified in technical round will be returned
unopened along with the Bid Security.
In the Financial Evaluation, Each bidding entity for each of the courses will be ranked
separately as L1, L2, L3. etc from lowest commercial offer the highest commercial offer
respectively as offered by them in their financial bid.
L1 bidder would be called to finalize the deliverables, timelines and general terms of
MoU/Work order.
2.5.1 Submission of Cover-2
The Bidding Entity shall place one (1) original copy of the Financial Bid in a sealed envelope, which
shall be inscribed as under:
Bid for: eMMS project for the MGNREGS-AP in Andhra Pradesh.
Cover-2 - Financial Bid
Submitted by: ___________________________. (Name of the Bidding Entity with Postal Address)
2.5.2 Check list for financial bid
Bidding Entities are required to submit the information in Exhibit-3, Section 4.3 along with
Cover-2(Financial Proposal).
2.6 Bid Submission
The Two Covers of the Bid organized as above, shall be placed in a sealed outer envelope
with the following inscription:
Bid for ______________________ (Name of the Programm
Selection of Technology Service Providers for the Design & Implementation of
Electronic Muster & Measurement System (eMMS) in the MGNREGS-AP
Name of the Bidding Entity with Complete Address: ____________________________
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The cover should be addressed to:
The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,Hyderabad-500004, email:[email protected]
The Bidding Entity can submit the Bid by registered post / courier or submit the Bid in person, so as to
reach the designated address by the time and date stipulated in Section 1.6 . The Commissioner,
RD shall not be responsible for any delay in submission of the Bids. Any Bid received by the
Commissioner, RD after the deadline for submission of the Bids stipulated in Section-1.6 shall not be
opened.
2.7 Declaration
The Commissioner, RD in its sole discretion and without incurring any obligation or liability
reserves the right, at any time to:
A) Suspend and/or Cancel the bidding process and/or amend and/or supplement the bidding
process or modify the dates or other terms and conditions relating there to,
B) Consult with any bidding entity in order to receive clarity or further information,
C) Retain an information and/or evidence submitted to the Commissioner, RD by any bidding
entity, and/or
D) Independently verify, Disqualify, reject and/or accept any or all the submissions or other
information and/or evidence submitted by bidding entity.
3.Fees & Deposits
3.1 Bid Processing Fee
Bidding Entities are requested to pay a non-refundable Bid Processing Fee of Rs.10,000
(Rupees Ten Thousand only). This will be paid in the form of a Demand Draft Payable to
The Commissioner Rural Development, Hyderabad payable at Hyderabad, drawn on
any scheduled commercial bank and must accompany Covering Letter in Cover-1 of the Bid
Document.
Bids that are not accompanied by the above Bid Processing Fee shall be rejected by the
Commissioner, RD as non-responsive.
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3.2 Bid Security
Bidding Entities are required to submit a Bid Security in shape of Demand Draft or Bank
Guarantee for an amount equal to Rs1 lakh (Rupees One Lakh only) valid for 1 year from
the last date for submission of the RFP and shall accompany Cover-1 of the Bid Document.
The Bid Security shall be in the form of a Bank Guarantee from any Scheduled Bank or
Demand Draft in favour of The Commissioner, Rural Development, Hyderabad.
Bids, which are not accompanied by the above bid security, shall be rejected by the
Commissioner, RD as non- responsive.
The Commissioner, RD reserves the right to forfeit the Bid Security (by invoking the Bank
Guarantee) under the following circumstances:
(a) If the Bidding Entity withdraws the Bid at any time during the stipulated period of Bid
validity (or) as may be extended.(b) If the Bidding Entity, for the period of Bid validity:
(i) In the Commissioner, RD opinion, commits a material breach of any of the
terms and / or conditions contained in the RFP Document and / or
subsequent communication from the Commissioner RD in this regard and / or
(ii) Fails or refuses to execute the Letter of Award (in the event of the award of
the Programme to it) and/ or
(iii) Fails or refuses to furnish the Performance Guarantee within the stipulated
time (viz. 30 days from the issue of the Letter of Award to it).In the event that any Bidding Entity is declared Technically Evaluated Non Responsive, then
the Bid Security (i.e. Bank Guarantee) of such Bidding Entities can cease to be in force upon
return of the unopened Cover-2 of their Bid upon request.
In respect of the Technically Evaluated Responsive Bidding Entities, the Bid Security of the
unsuccessful Bidding Entities (after opening of Cover-2) can cease to be in force after 45
days following the Award of the eMMS project to the Successful Bidding Entity.
The Bid Security of the Successful Bidding Entity shall be refunded on submission of
Performance Guarantee.
3.3 Performance Guarantee
The successful Bidding Entity shall submit a Performance Guarantee at the time of signing
the Agreement / MOU for selection, in the form of a Bank Guarantee for an amount equal
to 1% of the Monetary Value of the eMMS project to be awarded and as specified in the
MOU / Agreement. Details of the Performance Guarantee will be provided at the time of
giving Letter of Award.
The Performance Guarantee shall remain valid from the date of MOU / Agreement for a
period of 3months more than the contract period of 3years.
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4.Documentation
(The Covering Letter is to be submitted by the Bidding Entity along with the Cover-1 of the Bid -
Printed on their respective Letter Heads)
4.1 Exhibit-1 Format for Covering Letter
Date:
Place:
The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
email:[email protected]
Dear Sir,
Sub: Selection of Mobile Technology Service provider for the design & implementation of Electronic
Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg
Please find enclosed one (1) Original + one (1) Copy of our Bid in respect of the eMMS project for
the MGNREGS-AP in Andhra Pradesh, in response to the Request for Proposal (RFP) Document
issued by the Commissioner, Rural Development, Department of Rural Development, Govt. of A.P.,
dated__________________.
We hereby confirm the following:
1. The Bid is being submitted by ___________________________ (name of the Bidding Entity) who
is the Bidding Entity, in accordance with the conditions stipulated in the RFP.
2. We have examined in detail and have understood the terms and conditions stipulated in the RFP
Document issued by the Commissioner RD and in any subsequent communication sent by the
Commissioner, RD, We agree and undertake to abide by all these terms and conditions. Our Bid
is consistent with all the requirements of submission as stated in the RFP or in any of the
subsequent communications from the Commissioner, RD.
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3. The information submitted in our Bid is complete, is strictly as per the requirements as stipulated
in the RFP, and is correct to the best of our knowledge and understanding. We would be solely
responsible for any errors or omissions in our Bid.
4. The Bidding Entity satisfies the legal requirements and meets all the eligibility criteria laid down in
the RFP.
5. This bid is unconditional and we hereby undertake to abide by the terms and conditions of the
RFP.
6. We, as the Bidding Entity designate Mr./Ms._______________________ (mention name,
designation, contact address, phone no., fax no., mobile no., email id etc.), as our Authorized
Representative and Signatory who is authorized to perform all tasks including, but not limited to
providing information, responding to enquiries, entering into contractual commitments etc. on
behalf of the us in respect of the Programme. The Board Resolution authorizing the said person is
enclosed.
7. We acknowledge the right of the Commissioner, RD to reject our bid without assigning any
reasons or other-wise and hereby waive to the fullest extent permitted by law, our right to
challenge the same on any account whatsoever
For and on behalf of: (Company Seal)
Signature :
Name :
Designation :
(Authorized Representative and Signatory)
Name of the Person :
Designation :
Signature :
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4.2 Exhibit-2: Formats for Technical Qualification
Table 1-TQ Basic Information
Name and Details of the Bidding Entity and Authorized Representative:
Name of Organization / Institution
Regd.. / Head Office Address:
Phones
Fax
Mobile
Website
Addresses of Branch Offices /Franchisees (If any?):(Attach additional sheets if necessary)
Phone
Fax
Mobile Nos.Email IDs
Dates of Establishment
Authorized Representative
Designation
Mobile
Table 2-TQ : Legal Constitution of Bidding entity
Legal Constitution of Bidding Entity:
(Public Limited/Private Limited/Partnership/Proprietorship etc)
1. Status / Constitution of the Firm:
2. Registration No.:
3. Date of Registration:
4. Place of Registration:
5. PAN card number
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Table 3-TQ: Documentation for Bidding Entity & Financial Standing
EntitySubstantiating Documents Required
Proprietorship Firm Certificate of the Proprietorship duly certified by a Chartered Accountant.
Audited Financial Statements of the firm for the previous financial years. (max of
last three years as proof for turnover)
Partnership Firm Registered Partnership Deed / Certificate of the Partnership duly certified by a
Chartered Accountant.
Audited Financial Statements of the firm for the previous financial years. (max of
last three years as proof for turnover)
Private Limited
Company
Registration Certificate and Memorandum & Articles of Association.
Financial Statements of the company for the previous financial years. (max of last
three years as proof for turnover)
Public Limited
Company
Registration Certificate and Memorandum & Articles of Association.
Audited Financial Statements of the company for the previous financial years.
(max of last three years as proof for turnover)
Society / Trust /
Association
Registration Certificate & Bylaws of Society / Trust / Association.
Audited Financial Statements of the company for the previous financial years.
(max of last three years as proof for turnover)
(i) Financial Statements are Balance Sheets and Profit & Loss Statements duly certified by CA.
(ii) The Audited Financial Statements etc. are for the year 2008-09, 2009-10 (Proofs submitted to
satisfy/meet the requirements of Eligibility criteria Section 1.4 ) .
Table 4-TQ - Turnover Details
Last Two Years Annual Turnover of the Bidding Entity:
(As per the Audited Balance Sheet / Annual Reports to be enclosed duly certified by CA copies of Income
tax returns as proof including current year)
Financial
Year
Turnover of operations in
Application Development
in Mobile Technology
Turnover in Other
Software Development
Operations
Total Turnover Net
Profit
Global India AP Global India AP Global India AP
2008-09
2009-10
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Table 5-TQ- Experience & Track Record
A description of the companys qualifications demonstrating prior successful deployments in
either private sector or public sector showing:
1. Systems/solutions comparable in size and scope to the requirements of this RFP;
2. Deployment of resources/manpower sufficient to respond to statewide
implementation within the timeframes in this RFP
The details to be provided:
Name of the Assignment
Name of the Client
Location of the Project and Country
Start Date & End Date
Project Description
No.of users of the application developed
Value of services (annual)
Describe Support/Maintenance Obligations (if
applicable)
Manpower dedicated and supporting this project
Table 6-TQ: Client Reference List
The bidder shal submit the references of atleast 3 private companies or government organisations for
which it has provided services of comparable scale and complexity as outline in this RFP.
The details to be providedDetail Organisation-1 Organisation-2 Organisation-3 Organisation-4
Name of
Organisation
Location
Project
Description
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Modules in the
Application
Scale of
Operations
No.of Users
Reference
Website
Contact Person ,
Designation
Contact address,
telephone
number, email
Other Relevant
information
Table 7-TQ: Details of Professional Staff
Provide the following details as on 31.03.2010
S.No Category Total Staff Staff in AP Office
1 Project Management
2 System Programmers
3 Domain Experts
4 Any Other
Total
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TABLE-8 TQ Documentation for Proposed solution for eMMS
The bidder shall a document on the following topics:
TABLE -9 TQ Technical Specifications for implementation of the eMMS project
S.N
o
Component Specification Details
1 Software
Development
required for eMMS
project
2 Software Licenses
required for eMMS
project
3 Infrastructure
required for eMMS
project
(on annual hire
basis)
1. Note on understanding of the purpose, objective and scope of the eMMS project
(Not exceeding 1500 words)
2. Overview of proposed solution
3. Overall architecture
4. Technical Architecture
5. Security Architecture
6. Network Architecture
7. Bills of material of all components
8. Image Processing
9. User friendliness
10. Implementation strategy, project plan and schedule
11. Project Team structure, size and capability
12. Training plan
13. Support and maintenance strategy
14. Quality Assurance
15. Risk Assessment Methodology
16. Workflow
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4 Maintenance and
support for the
infrastructure
required for eMMS
project
5 Man Power
required for eMMS
project
Project Manager (1 Number)
Software Programmers (6
Number)
Domain Experts (4 Number)
District Resource Persons (22
Number)Assistants to District Resource
Persons (44 Number)
6 Internet Bandwidth
& Gateways
required for eMMS
project
Internet
SMS gateways
GPRS Gateways
Advanced SMS Gateway
7 Others if any,
required for eMMS
project
TOTAL
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4.3 Exhibit-3: Formats for Financial Qualification
The Financial Bid should be provided in the following format
Date :
Place :
The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Email:[email protected]
Dear Sir,
Sub: Selection of Mobile Technology Service provider for the design and implementation of Electronic
Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg
I/We, the undersigned offer to provide the services for the above mentioned Assignment in
accordance with the terms and conditions contained in the RFP Document supplied to us.
I/We agree to the terms that the project cost includes the software development costs, cost of
software licenses, infrastructure costs, internet, man power costs etc. This amount also includes
service tax, all other taxes applicable, other contingency expenses concerning the Assignment
S.No Component Description Specific
Details
Total Cost (Rupees)
(Inclusive of All Taxes)
Year 1 Year 2 Year 3 TOTAL
(Year 1+ Year
2+ Year 3)
1 Software
Development
required for
eMMS project
2 Software
Licenses
required for
eMMS project
3 Infrastructure
required for
eMMS project
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(on annual hire
basis)
4 Maintenance
and support forthe
infrastructure
required for
eMMS project
5 Man Power
required for
eMMS project
Project Manager
(1)
Software
Programmers
(6)
Domain Experts
(4)District
Resource
Persons (22)
Assistants to
District
Resource
Persons (44)
6 Internet
Bandwidth &
Gateways
required foreMMS project
Internet
SMS gateways
GPRS
Gateways
Advanced SMS
Gateway
7 Others if any,
required for
eMMS project
TOTAL
This proposal and all other details furnished by us shall constitute a part of our offer. We
understand that you are not bound to accept the lowest or any bid you receive.
We agree that our offer shall remain valid for a period of 1year from the last date prescribed for
submission of proposal.
We have carefully read the entire set of RFP Documents and accept all the terms and conditions
therein are submitting herewith.
We confirm our acceptance for the following Payment Terms with the Commissioner, RD.
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Payment Terms:
The payments shall be made on quarterly basis and at the end of each quarter from the date of
signing the MoU.
We agree to bind by this offer if we are the selected Bidding Entity.
For and on behalf of :
Signature :
Name :
Designation with Seal :(Authorized Representative and Signatory of the Bidding Entity
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Annexure-1
MGNREGS Overview
Total No of Districts under EGS 22
Total No of Mandals 1,098
Total No of Grampanchayats 21,858
Total No of Habitations 68,983
Total No of Jobcards Issued 1,19,34,068
Total No of Adult members enrolled in JobcardsIssued
2,82,89,398
2006-07 2007-08 2008-09 2009-10 2010-11*
Total Expenditure (Rs inCrores) 680.2 2083.7 2963.9 4509.2 3085.8
Households Employment provided (In Lakhs) 21.7 46.8 57.1 61.6 56.3
Individuals employment Provided (In Lakhs) 31.7 74 99.88 116.1 104.1
Total No of Person days generated (In Crores) 6.6 20 22.7 40.1 24
Average Wage rate per day per person (Rs.) 82.47 83.85 83.61 90.35 98.82
Average No of days employment provided perHousehold
30.13 42.68 39.86 65.1 42.6
Total No of Households completed 100 Days of
Wage Employment 67,242 4,10,517 4,81,004 13,93,734 5,27,756
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Annexure-2
The MGNREGS Process Flow
Application for
Job card
Issuing
Job Card
Application for
Work
Allocation of
work
Muster roll at
worksite
Opening Post office
Accounts
Generation of
Pay Order
Distribution of
Pay slip
Payment of
wages
(Fortnightly)
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Annexure-3
Pay Order Generation
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Annexure-4
eMMS Process Flow
Measurement
Muster
Server-
-
MCC
TA
FA
E-muster
E-measurement
E-muster verification
E-check measurement
E-Pay OrderGeneration
Web- ExceptionReports
E-muster
E-measurement
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Annexure-5
Scale of transactions:
S.No Application No.of Clients No.of transactions
(in a day in the
MGNREGS peak season)
1 e-Muster 21000 1,05,000
2 e-Measurement 4000 40,000
3 e-Muster Verification 2000 4000
4 e-Check Measurement 1000 12000
5 e-Work Inputs 4000 60,000
6 Image processing 4000 40,000 images
Note: All the above mentioned applications will run simultaneously on any single day and
the infrastructure shall be planned to carry out all the transactions simultaneously.