Emergency Response Plan SOMA - MG Road-1Rev.1

Health, Safety and Environment

Project HSE Procedures

Emergency Preparedness and Response Plan

Prepared by:

Shaik NiyamathullaProject HSE Head __________________

Reviewed by:

T. A NazarProject Manager __________________

Approved by:

P C Thomas Chief Project Manager __________________

Second Issue (Revision 0) Date: 07/07/2014Document No: R01/HS/P/001/V 0.0- R2

Emergency Preparedness and Response Plan R01/HS/P/001/V 0.0 R2

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Table of Content

Sr. Number Particulars Page Number

1. Purpose 2

2. Scope 2

3. Roles & Responsibilities 2

4. Guidelines 2

5. Reference 11

6. Records 12

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1. Purpose

To establish a system for identifying the potential emergency situations, responding to such situations for prevention and mitigation of adverse OH&S consequences.

2. Scope

This procedure is applicable to all activities carried out in the KMRL Reach-I Project site.

3. Roles & Responsibilities

Chief Project Manager (Emergency Controller)

To provide required resources / infrastructure to handle emergency evacuation. Communicate the incident to Client / Customer / Owner/ Head Office / HSE department of

client. Monitor the evacuation and guide the emergency rescue team members. Take decision on the procedure to be adopted based on the type and extent of the

emergency. Maintain a continuous review of possible development and assess in consultation with

Incident Controller and other Key personnel whether to close down the site or any section of the site and evacuation of persons as required.

Communicate to statutory body, and other concerned officials at Head office about the occurrence of emergency situation and steps being taken to bring the situation under control.

Team Leader (Incident Controller)

Team Leader/Incident controller will be nominated by Chief Project Manager

On getting the message about emergency, he will take overall charge of the situation and report to Emergency Controller. He will assess the scale of emergency and decide on its severity and inform the Emergency Controller accordingly. In absence of project Head, the Incident Controller shall be the Head of Emergency Response Team.

Direct all operations within the affected areas with the priorities for safety of personnel minimise damage to the property and minimise loss of materials.

Direct the shutting down and evacuation of plant (Batching Plant/Hot Mix Plant/Precast yard, etc.) and areas likely to be adversely affected by the emergency.

Ensure that all Key personnel and outside help are called in. Inform the Fire squad & Security Officer and the local fire service about the emergency. Ensure that all workers/staff of the areas affected are evacuated to the appropriate

assembly points, and the areas are searched for casualties. Report all significant developments to the Emergency Controller. Have regard to the need for preservation of evidence so as to facilitate any inquiry into the

causes and circumstances, which caused or escalated the emergency.

Emergency Team Members (Head – Structures/ Execution/Mechanical/ Planning/ Store/ etc)------------------------------------------------------------------------------------------------------------------------------------

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________________________________________________________________________________ Report to the team leader in case of any emergency. Assist the Team leader & Emergency coordinator in evacuating the area. Analyze and assess incidents. Assess the impact to the infrastructure and people. Resolve incidents and if no resolution is possible escalate the issue immediately. In case of evacuation, help employees to move to the nearest fire exit and assemble at the

designated assembly point. Provide recommendations to the incident management and evacuation teams. Coordinate the return to normal operations once the threat has been concluded. Initiate a post incident review on what went well/what did not work and areas for

improvement.

HSE (Emergency Coordinator) Mock drill to be organized to ensure preparedness of rescue team/individuals. Inform the Chief Project Manager (Emergency Controller) and Head Office about the

occurrence of emergency. Facilitate for further investigation of incident. Shall activate the emergency procedure at work place according to the severity. Co-ordinate with HR & ADMIN, Security for the evacuation status Constantly in touch with Chief Emergency Controller briefing the status of the site.

HR & Admin Assist in organizing Mock Drill. Obtain & maintain the following emergency contact numbers for the use during emergency.

Hospitals numbers Ambulance numbers/Emergency vehicle number Government fire station number Client / customer / HSE-department Number Nearby police station/ station under jurisdiction

Liaison with hospitals and local fire brigade for additional help if required. Monitor attendance (inward and outward) registers of all the project staff / subcontractor

staff / visitors / service providers / suppliers / clients/ customers/ owners / security / workers maintained up to date for use during the head count.

Keep Vehicle movement (inward and outward) registers maintained at all times.

Security Team Guide external agencies like ambulance/ Fire Brigade to the place of emergency. To control the traffic on road and keep them clear of any obstruction for free movement of

ambulance and other vehicles. To cordon off the site and restrict the entry only to personnel who are required at the

location for rescue operation. To ensure that evacuated personnel are assembled at the designated Emergency Assembly

points without any delay. Collect the attendance sheets of regular employees, contract employees and Workmen (PRW and Subcontractor).To reconcile with head count of persons at the Assembly Point department/contractors wise.

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________________________________________________________________________________ To ensure that the person in charge of the Assembly point shall have an assistant or choose

a personnel at the assembly point to brief situation to the personnel assembled before the Head count and also shall ensure that evacuated personnel shall leave only after hearing the “ All Clear ” or on receiving the instruction from the Incident Controller.

First Aid Team To give first-aid till the victims get external medical help.

4. Guidelines4.1 Formation of Emergency Response Team

An Emergency Response Team has been formed comprising key personnel of the SOMA KMRL project site management. All the members shall have a deputy to replace them if necessary during their absence.

The purpose of the ERT is to manage the orderly response to an emergency situation. Typical constitution of an Emergency Response Committee is given below. Other members may be included based on the site requirements

Mr. Nazar TA (Emergency controller) Mr. Ratna Tilak (Incident Controller)

Mr. Aanad Babu( Member) Mr. Surender (Member) Mr. Ravi(HR) Mr. Amal ( Member) Mr. Raja Ganesh ( Member) Mr. Hiran chakarverathy (Emergency Coordinator)

Note: Incident Controller will acts as Emergency Controller in absence of Emergency Controller

4.2 Anticipated EmergenciesAt Project Sites

Fire

Explosion

Single / Multiple Fatalities

Collapse of equipment/ Collapse of structure

Road / Vehicle Accident

Electrocution

Drowning

Natural Calamity

Flood

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________________________________________________________________________________ Earth Quake

Cyclone

Land slides

Man Made/ Security Related Emergencies

Riots / Civil Disorder

Mob Attack

Bomb Threat

The prime risk scenarios as evaluated from hazard identification are:

Fires : Fire at fuel storage yard, Trash catching fire, diesel fire, cable fire, Paint fires, construction waste fires, electrical fire in panels, transformer oil fire, Fire in administrative building, combustible gas fire, and flammable liquid fire, chemical fires etc.,

Explosion: Explosion of gas cylinders. Construction disasters: Structure collapse, collapse of equipment, single/multiple fatality, Road

accidentsNatural Calamity: Flood, Cyclone, earth quake, Land slide, etc.

4.3 Emergency declaration

Emergency Controller shall declare the emergency and during his absence the Incident Controller shall declare the emergency. The emergencies shall be declared by the established communication system such as alarm or siren.

The siren / alarm/public address system/mobile phones is an indication to everyone at site that an emergency situation has arisen and if so directed, they may have to stop the work and move towards pre-designated safer areas i.e. Assembly point.

4.4 Assembly point

Identified Assembly points with access shall be clearly marked with sign boards.

4.5 Head Count

Head count is a system for accounting for personnel following an evacuation

Head count shall be taken by the security personnel after the evacuation and assembly in assembly point

By Means of Visitors pass/register, accounting for non-employees such as suppliers and customers will be established.

4.6 Termination of Emergency and Debriefing

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________________________________________________________________________________Emergency Response Committee is responsible for the termination of emergency. Once the emergency has been terminated, the ERC shall conduct an inspection of the facilities affected by the incident and complete an initial investigation report.

Reassessment of the work site must be completed prior to recommencement. Also resumption of the work can be carried out only after the proper head count.

4.7 Emergency Communication System

4.8 Emergency Action guideline

General Emergency Tips Do not get panic under emergency situation. Do not run, Walk. Follow emergency exit routes. Give as much information as you can like location, name when communicating the

situation and always speak slowly. Do not spread non – authentic information / rumours. Do not approach to incident site unnecessarily. Send your guest, if any away from the premises. Be attentive to the instructions. If you have no role to play, move out of the area of incidence. Be aware of Emergency Exits, Assembly Points. Proceed in an orderly manner to the Assembly Point. All contract workers should report to their supervisors. Give full cooperation to emergency team / external agencies as per instructions. Check wind direction for emergency escape.

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Emergency Controller

Incident Controller

Emergency Team members

( Civil, P&M, Survey & store)

Emergency CoordinatorHead HSE

Head HR & Admin

Fire Fighting/Rescue Team First Aid Team Security Team


________________________________________________________________________________ Give priority to human lives. Use stair case and avoid use of lift.

The following emergency plans outline steps that should be followed in the event of any of the emergencies. The specifics of the plans are to be carried out on a case to case basis depending on the situation.

Flow chart landscape

A. Emergency Action Plan – Fire Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Disconnect the energy sources. Understand the type of fire. Clear the combustible material being near the fire zone as soon as possible. Evacuate or extinguish – Decide whether the fire is small enough to fight, and whether

you can do so safely. Make sure you have an escape route at all times. Confine the fire to the place of origin and contain it by use of extinguishers. If the fire is inside a building/ enclosed area, close all the sources (windows) of air

entering.

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________________________________________________________________________________ To extinguish the fire use the fire triangle concept and isolate or remove any one of

1.fire sources, 2.oxygen or 3.fuel. If fire goes out of control HR/ADMIN head will call government fire office immediately

for assistance. When evacuation decision is taken, go to emergency assembly area calmly without

making any noise. If you become trapped in a building during a fire and a window is available, place an

article of clothing (shirt, etc) outside the window as a marker for rescue crews to find you. If there is no window, stay near the floor, where the air will be less toxic. Shout at regular intervals to alert emergency crews to know your location. DO NOT PANIC!

Use Stairs only and do not use Lifts for emergency exit.

B. Emergency Action Plan – Explosion Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Immediately take cover under tables, desks and other objects that will give protection

against falling glass or debris. After the initial effects of the explosion have subsided, evacuate the area and report the

emergency by telephone to HSE department. Give your name and describe the location and nature of the emergency.

When told to leave by emergency team members, walk quickly to the nearest marked exit and ask others to do the same.

Assist the disabled exiting in the building. Once outside, move to the designated emergency assembly area that is at least 300 feet

away and upwind from the affected building(s) as quickly as possible. Keep streets and walkways clear for emergency vehicles and crews. DO NOT RETURN TO AN EVACUATED BUILDING until told to do so.

C. Emergency Action Plan – Construction disasters (Major Incident, Structure/ Equipment collapse, Road Incident)

a) Emergency Action Plan – Major Incident

Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Barricade the affected area immediately. Inform about the emergency to concerned persons as per plan Rush ambulance, Medical team, to the scene of incident and tender Medical Attention Give prior information to the nearby / tie up hospitals for emergency attention to the

injured Deal with the injured persons carefully.

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________________________________________________________________________________b) Emergency Action Plan – Structure/ Equipment collapse

Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Barricade the affected area immediately. Rescue the personnel at the place of emergency immediately. Ensure sufficient lighting wherever required at the emergency location. Inform this occurrence to the statutory authorities (with the concurrency of top

management). Take the photograph of the occurrence. With the support of technical team (with the support of outside agency) reinstate the

equipment / crane / scaffold.

c) Emergency Action Plan – Road Incident (Own Vehicle and /or Equipment)Scenarios Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Construction vehicle colliding with public vehicle / private vehicle Collision of Construction vehicle with the Public / Private vehicle. Toppling of construction vehicle.

Role of person at incident zone Vehicle operator / driver / banks man (vehicle movement controller) will barricade and

regulate the traffic immediately by inserting traffic cone, signboards etc. Inform to safety personnel for further action.

Role of emergency team HSE In-charge activates the project emergency procedures, as soon as he receives the

information about the road accident. Admin need to inform to the local authorities (police station etc) for further action. Injured person need to be sent for treatment. Mean time with our emergency team members (traffic controller) will monitor and

control the traffic until the normal is restored. This occurrence thoroughly investigated by the technical team and mitigation procedure

to be developed.

D. Emergency Action Plan – Natural Calamity (Cyclone/ Flood/Earth quake)The action plan is applicable wherever the project site is vulnerable to natural calamities. Inform the emergency situation to HSE department. HSE- department activates the project emergency procedures. Understand the maximum flow of the river during monsoon, history of the floods, etc. Identify the emergency assembly area in an elevated location. Declare the project emergency as soon as the water level starts rising. Cut of the energy sources Evacuate the project people immediately from the work location.

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________________________________________________________________________________ Shift the valuable materials and documents to the safer places.

4.9 Emergency Tool Box TalkEmergency tool box meeting will be conducted to disseminate the lesson learnt from the occurrence to the Project staff / Client /Customer/ owner / Sub-Contractors / Service Providers / Security / Workers.

4.10 Training for Emergency ManagementTraining of employees related to emergency response shall address the following:

Function and elements of emergency action plan Types of potential emergencies Notification, warning, and communication of procedures Emergency response procedures Evacuation, shelter, and accountability procedures Location and use of common emergency equipment Any other special hazards onsite such as flammable materials, toxic chemicals,

radioactive sources.

4.11 Mock drillsMock drills will be carried out at regular intervals (once in 6 Months) wherever practicable so as to ensure continued familiarity and prepare the personnel with the emergency procedure and to related infrastructure.

4.12 Revision of Emergency Response Plan

In case of occurrence of any emergency situation and mock drill, the emergency plan will be reviewed for its effectiveness. If necessary, revise the plan and inform the MR.

5. Reference

OHSAS 18001:2007 –4.4.7Emergency Preparedness and Response Procedure R01/HS/P/001/V 0.0 R2

6. Records

Annexure 1: List of Assembly Points Annexure 2: Emergency Contact Numbers Annexure 3: List of Tie up/ Nearest HospitalsAnnexure 4: List of trained First Aider Annexure 5: List of trained Fire Fighters Annexure 6: Mock Drill report *Efforts shall be taken for continual improvement of the system

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Annexure 1: List of Assembly Points

S.NO Assembly Point Location

1 Assembly Point No 1 Office area maharaja ground

2 Assembly Point No. 2 Pier No.651

3 Assembly Point No 3 Pier No.675

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Emergency Contact Numbers

NO NAME DESIGNATION CONTACT NUMBER

Key Personnel

1 Mr. PC Thomas Project Manager 8891100222

2 Mr. Vasu Varma HR/Admin Incharge 8089058801

3 Mr. Goutham.A Welfare Officer 8089058802

4 Mr. Nasar.T.A Project Manager 8891100333

5 Mr. Raja Gopal Electrical Incharge 8089058819

6 Mr. Amal Babu Electrical Engineer 8089058835

6 Mr.Niyamathulla Chief SHE Manager 8089058857

7 Mr. Hiran SHE officer 8089001040

8 Mr. Ali Raza P&M 8089058823

Emergency Services1 Fire 101

2 Police 100

3 Ambulance 102/108

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Annexure 3: List of Tie up/ Nearest Hospitals

Sl. No

Location Details of Hospital Remarks Time taken to reach from site in Minutes

Name of Hospital Contact Person

Contact Details

1 MG Road Medical Trust Hospital

0484 2842200 15 min

2 Kaloor Lissie Hospital 0484 2402044 20 min

3

Annexure 4: List of trained First Aider

Certified First Aid Responder

Sl.NO NAME Department Designation Location

1 Toyes OHS Male Nurse MG Road,Kaloor and Kadavanthra

2 OHS Male Nurse M G Road3

4

5

Annexure 5: List of Fire Fighting Team

Firefighting Team-PCY

Sl. NO NAME Department Designation1 Mr. Adersh HSE Supervisor

2 Mr. Vishnu HSE Supervisor

3 Mr.Vishnu bhasker HSE Supervisor

4 Mr. Valasaraj HSE Supervisor

5

6

7

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Documents

Emergency Response Plan SOMA - MG Road-1Rev.1