Emergency Preparedness Planning:

Middle East January 9th-11th

Introductions

• Name• Organization• Role

Objectives

• Common understanding of potential emergency scenario

• Common understanding of impact of potential emergency scenario

• Identify coordinated capacity to respond to an emergency

• Identify resources which can be mobilized to support an emergency response

Objectives

• Identify priority response sectors• Clarify roles & responsibilities in a

response• Understand what a coordinated response

would look like• Prepare elements for a realistic &

focused Emergency Response Plan

Introduction to EPP: Objectives

• Understand aim of EPP workshop.• Understand importance of emergency

preparedness planning given the country context that may require humanitarian response

• Undertake to share workshop outcomes and commitments & ensure implementation of resulting action plan 

Elements of Plan

• Map of focus areas/hot spots• Map of structural resources• Clear roles & responsibilities• Prioritized response activities• Critical action points

EPP Sessions

• Emergency scenario• Impacts on households & communities &

humanitarian response needs• Local capacity that exists• Coordination• Structural Resources

EPP Sessions

• What needs to be done• Capacity analysis & prioritized response

activities• Country preparedness & response plan• Critical action points• Regional preparedness & response plan• Coordinating regional roles &

responsibilities

Setting the Scene Part A: Objective

• Refresh memories of a recent emergency response – what happened, when and how & why key decision were made

Questions

• How were decisions made?–What information was available?–On what basis were decisions made?

• What worked well?• What were challenges?• What should have been done differently?

Setting the Scene Part B: Objective

• Common understanding of the potential emergency scenario

Visualization exercise

• You are a reporter. Report back to your boss what you observe on the ground:– In the 1st week–After 1 month–After 3 months

Mapping Exercise

• Concentration areas – where there will be high numbers of the population that need to be served

• Areas of conflict/No-Go areas• Limited access/movement

Impact Analysis: Objective

• Common understanding of impact on affected communities in the emergency scenario

Impact Exercise• Imagine you are one of the affected

households–Describe the conditions you are facing to

survive• E.g. Families have little or no water• E.g. Families displaced

–Consider the impact on different age groups & gender

Impact Exercise

• Family assets (land, livestock, housing etc)• Livelihood (source of income on daily basis,

e.g. salaried job etc)• Social assets (community support)• Access to services (health clinics, markets,

water etc)• Security concerns• Dignity

Local Capacity: Objective

• Identify community group/local partner capacity to respond to an emergency

Exercise

• Location – towns/ villages where groups are situated

• Number of members – record the total number of members

• Activities – record main group activities • Emergency response skills – in an emergency

situation what do you think this group could do?

Day 1 Wrap Up

• What went well?• What could have been done

better?

Coordination Objectives

• Recognize importance of coordination in emergencies• Recognize what other

agencies/key actors plan on doing

Resource Mapping

• Identify structural resources which can be mobilized to support this emergency response

Mapping exercise

• Hospitals• Warehouses• Water sources• Community centers• Schools• NGO clinics• Government services• What else?

What Needs to Be Done?

• Identify everything that needs to be done in the emergency scenario

Exercise

• What needs to be done in the 1st week–Keep concentration areas & likely response

sectors in mind

Exercise

• What needs to be done in the 1st month–Keep concentration areas & likely response

sectors in mind

Capacity Analysis: Objectives

• Identify capacity to respond to an emergency• Rank combined response

programming strengths

Ranking Instructions

• Your organization• Your partners

• 1 = Strong capacity• 2 = Average capacity• 3 = Low capacity

Prioritize response activities

• Identify 2-3 Response activities that meet community & household needs and where you, partners, and/or community groups have capacity to respond

Emergence Preparedness & Response Plan

Documented realistic plan that takes into account the possible emergency/disaster scenarios and maps out exactly how an organization or institution could help those affected by the emergency/disaster

Elements of Plan

• Map of focus areas/hot spots• Map of resources• Clear roles & responsibilities• Prioritized response activities• Critical action points

Fill in Matrix

• Response activity• Detailed activities related to that

response• Preparedness steps needed

Day 2 Wrap Up

• What went well?• What could have been done

better?

Critical Action Points

• Identify 3 Critical Action Points that can be accomplished in 1-2 months• Prioritized activities that are critical

in ensuring that your organization & partners are prepared to assist an emergency response

Group Work

• Look at 3rd column – “Preparedness Steps” - from previous exercise

• What is critical• What can realistically be achieved• Also consider coordination activities

Critical Action PointsCritical Action Points Person(s)

ResponsibleResources/Support Needed

Timeline

Regional Emergency Preparedness & Response Plan

• Start the process of clarifying & refining a regional emergency response plan

• What we’re going to do?• Where are we going to respond?• Who is going to respond?• How are we going to respond?

Coordinating Regional Roles & Responsibilities

• Clarify who does what in the different stages off the response throughout the region• Develop a draft of a coordination

plan

Exercise

• Go through the list of functions & assess your organization’s capacity in regard to that function. If it helps, draw your organization’s org. chart.

• Do your partners have strengths in certain areas that would complement your capacity gaps?

• What support do you need from elsewhere?

Workshop Evaluation

• What went well today, and during the entire workshop?

• What could have been done better?• What should we change to make the

workshop better?