EmbassyCES Application 2014

8/12/2019 EmbassyCES Application 2014

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embassyacademy.com

form2014Application


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Parent details

Name

Emergency contact

Mailing address

Country

Zip/post code

Email

Mobile number

Home telephone number

Work telephone number

Student details

Family name

Other names

Date of birth (dd/mm/yyyy)Age

Gender: M F Nationality

Country of birthYour own language

Are you in good health: Yes No If no please give details in medical section or on a separate sheet

Course options and datesCourse run from Sunday 6th July to Sunday 10th August.

Please tick which course, centre, and the weeks you would like to attend

Course Warminster Kingham Hill 6 13 July 13 20 July 20 27 July 27 July 3 Aug 3 10 Aug

Multi activities

Horse riding

Golf

Tennis

Football

Performing arts

Summer study

Intensive English

Art and design

Prices

Course Warminster (price per week) Kingham Hill (price per week)

Multi activites 855 855

All other courses 985 985

Transfer prices Warminster Kingham Hill

Price per person

for one way

transfer

110 from any airport 110 from any airport

Please note there is a 100 enrolment fee for all bookings

Do you require a visa support letter? Yes No (Visa support letters cannot be issued until full payment has been received)

Would you like to send pocket money in advance (we recommend 50 per week)? Yes No

(Please note: there is a one off fee of 50 for each bank transfer)

Application form 2014Fill in all sections of the form and return via email to your Advisor. Please print clearly in English and in BLOCK letters.

Dont have an Advisor yet? Please go to www.embassyacademy.com/book, fill out the form and you will be assigned an Advisor.

Booking for more than one child? Please fill out a form for each.

Need help with the form? Call +44 1273 339 400


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Airport transfersWe recommend that you book flights only after your course is confirmed. If you dont have flight details at this stage you can send these to us later.

Do you require an airport transfer? Yes No If yes, please fill in the section below

Have you booked an unaccompanied minor service?* Yes No Passport number:

Arrival date and time

Flight numberAirport

Departure date and time

Flight numberAirport

Will you be bringing your own golf clubs? Yes No

Additional informationAll students must be signed for by their parent or guardian. To be completed only if taking part in the listed sport

Football

I consider myself to be a: Beginner Novice Intermediate AdvancedGolf

What is your handicap?Are you right or left handed?

Horse riding

I consider myself to be a: Beginner Novice Intermediate Advanced

Tennis

I consider myself to be a: Beginner Novice Intermediate Advanced

Summer study

Students wishing to enrol on this course will be sent a test in advance to ensure they are at an intermediate level.

MedicalName of contact in emergency

Telephone number

Do you have any of the following that we should be aware of (please specify)

Underlying medical condition Prescribed medication Special diet Allergies Other

If yes please give details on any of the above

Do you have any objections to treatment or surgery on the grounds of religious belief? Yes No If so, please specify

Date of last tetanus injection

Do you give consent for Embassy Academy staff to administer over the counter medication? Yes No

I give my consent for any emergency medical, surgical or dental treatment deemed necessary by the General Practitioner, dentist or hospital Yes No

I declare that the information on this form is true and correct.

Signature

Date

StudyCare health, medical and travel insurance

Do you require StudyCare insurance at 8 per week? Yes No I have alternative cover and do not require StudyCare insurance

Please note proof of alternative insurance must be supplied if study care insurance is not availed of.

Application form 2014

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Application form 2014

Payment methodPayment is made in two installments. First a small enrolment feethen the full balance. There are two ways you can make a payment,

by credit card or bank transfer. Our preferred method is by credit card. If you choose this our advisor will send you a secure online payment link.If you wish to pay by bank transfer your advisor will send you our bank details.

Enrolment fee of 100 GBP

This is taken at the time of booking. No money will be charged until your place is confirmed. If no places are available, we will provide alternatives,

or refund your money. Only when your place is confirmed and you proceed with the booking, does this fee become non-refundable.

Please indicate your preferred method of payment:

Credit card (via secure online link) Bank transfer*

Full balance

The full balance for your course (and any extras such as transfers and insurance) is required at least two weeks before you arrive.

Please indicate your preferred method of payment:

Credit card (via secure online link) Bank transfer*

Agreement statement of parent/guardian

I have read the information contained in the brochure and the published terms and conditions and accept them. In case of illness or injury I hereby grant

permission to the school to follow the advice of the attending medical consultant. I understand that all fees and expenses must be settled prior to the start of the

course and that failure to comply with this may result in admission being delayed.

Name (please print)

Relationship (eg: mother/father etc)

Signature

Date


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Payment of the full balance

Payment of the full balance for your course (and any

extras such as transfers and insurance) is required

at least two weeks before you arrive.

Your Advisor will confirm the full amount in an

itemised invoice and you will be able to pay by

either credit card or bank transfer.

Confirmation of bookingOn receipt of the enrolment fee we will confirm your

place on the course. Full payment must be received

by us 14 days before arrival. When we confirm your

place you will receive the following:

Certificate of enrolment

Visa support letter, if applicable

Detailed arrival information and confirmation

of transfer, if requested Information guide including ancillary information

and a clothing list for your course

Unaccompanied minor letter

ID badge to be worn on arrival in the UK

Medical form.

The coursesAll courses start on a Sunday and students should

report to:

Embassy Academy

Warminster School

Warminster,

Wiltshire,

BA12 8PJ

Kingham Hill School

Kingham,

Chipping Norton,

Oxfordshire

OX7 6TZ

Emergency telephone number operational from

5th July 2014: +44 771 771 8776

ArrivalBy air

If you would like us to arrange a transfer from the

airport to the centre this should be reserved at the

time you make your booking, by ticking the box. A

charge is made for this service.

Transfers

All transfers are at a cost of 110 per person for a

one way transfer. This price is based on students

sharing with others arriving or departing around the

same time. It also includes the cost of the journey

as well as a full meet and greet service on arrival

and assistance with check in upon departure.

By car

If you would like us to send you a map of directions

to get to the school please ask when making your

reservation. Please advise us of an estimated time

of arrival if you choose this option.

Damage depositsOn arrival, all students will be required to lodge a

30 damage deposit with Embassy Academy staff.

This deposit will be returned immediately prior to

departure, subject to any damage caused to the

School or its property.

Keeping in touchAll children are required to phone home immediately

upon arrival and we will assist your child to do this

easily. We ask you not to phone the centre duringthe first few days to allow your child to settle in. All

children have regular access to email facilities.

FoodWe provide three hot meals every day, except when

children are going on a full day excursion when they

will be given a packed lunch.

There is a choice of food at each meal time

including a vegetarian option. Our meals are as

varied as possible. Special diets can often be

catered for if you give us details in the medical

section of the application form. In addition there are

regular snack breaks every day.

What to bringRecommended clothing varies according to the

course chosen. Everyone should bring T-shirts,

trainers, tracksuits and a set of smart clothes for

discos in addition to any special clothing on the

list found in the information guide. All bedding is

provided. Students should bring their own towels,

toiletries and an alarm clock. It is advisable that all

students bring a waterproof jacket and suncream

with them.

All course materials are provided but students

should bring pens, pencils and dictionaries.

Students are also asked to bring a passport sized

photo with them for their ID badge.

Art and Design, Summer study and

Intensive English

There are no special requirements as all course

materials and resources are provided, but sensible

clothes and jackets are needed for excursions and

outdoor field work.

Performing arts

Tracksuits or similar comfortable clothing are

recommended. Footwear should be jazz shoes or

bare feet.

Football

Football boots are preferred but not essential. Wet

weather clothing is advisable.

Golf

We dont recommend that you bring your own golf

clubs. Golf shoes are preferred but not essential,

and appropriate non-branded clothing must be

worn (no jeans or shorts).

Horse riding

All students should bring riding jodhpurs or suitable

trousers (not jeans), riding boots and their own

riding hat. If you do not have your own hat this may

be provided by the riding school. If you do not have

riding boots then please bring a pair of sturdy shoes

with a small heel.

Multi activities

No specialist clothing or equipment required.

Tennis

Tennis rackets will be provided but please bring

your own if you wish. Tennis whites and tennis

shoes are recommended.

LaundryThere are laundry facilities on site.

Washing will be done for your child at least once

a week. Please make sure all clothes, towelsand swimwear are clearly marked. Dry cleaning

can be arranged at cost.

Lost propertyIf something is lost your child should contact a

member of our staff immediately.

Pocket money and valuablesThe cost of all day-time activities is included in the

fees. Nevertheless children like to have pocket

money for drinks, sweets and souvenirs. We believe

a maximum of 50 per week is sufficient.

As all boarding schools do not have lockable

bedroom doors all money and valuables, passportsand return tickets should be deposited with the

school office on arrival. Pocket money may be

collected at specific times each week.

SafetyThe welfare of all children at our schools is our most

important consideration. We are in loco parentis

and apply the same standards of care and safety

that any parent would expect.

Our staff are selected with this in mind and a staff/

student ratio of at least 1:5 is in place.

Accident and medical insuranceEvery student must have appropriate insuranceand provide a document with the students name

and date of coverage as proof. The company

recommends that all students take our own

StudyCare insurance which is tailored to the

needs of international students. Cover under the

StudyCare insurance policy does not commence

until the insurance fees have been paid in full.

In the USA students not wishing to take StudyCare

must present an equivalent insurance certificate

on arrival. Students without insurance must take

StudyCare.

Full details of what StudyCare insurance

includes can be found on our website at

www.embassyacademy.com/studycare

Additional information


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All enrolments are subject to the following

conditions which become legally binding on

acceptance of enrolment by Embassy Academy.

1. Payment of feesAll fees including the application fee must be paid

in full no later than 14 days before arrival. Transfers

and accommodation will not be confirmed until

all monies have been paid in full. For all payments

made after the due date a fee of 2% of the total

amount will be added. No student will be allowed to

attend without payment being made in full prior to

course commencement.

2. Services

The company reserves the right to change the

particulars of the services, including changes

to courses, locations, facilities and dates of the

programmes where circumstances beyond the

companys control necessitate such changes orwhere the number of bookings received does not

reach the minimum numbers required to operate a

course viably.

3. General refund policy

All refunds will be sent to the account of the

Embassy Academy representative to whom the

fees were originally paid, or to the individual from

whom Embassy Academy has received the original

direct payment. If a students visa application is

rejected after payment has been received all fees,

excluding any cancellation fees detailed in the

Cancellation Policy below, will be refunded within

28 days, provided a visa refusal letter is received

by our International Admissions Centre at leasttwo working days before the course is due to start

and the student has fulfilled all requirements for a

visa application. No refund will be made if a visa

rejection is based on students failure to meet the

necessary criteria for their chosen visa category.

4. Cancellation policy

Embassy Academy defines cancellation as the

period prior to start of first course. All cancellations

must be made in writing to our International

Admissions Centre.

Where cancellations are received in writing more

than 14 days before the first course start date

100% of package price will be refunded, but any

enrolment or airport transfer fee is nonrefundable.Where cancellations are received in writing 14 days

or less prior to the first course start date, 30% of

the package price will be charged. Any enrolment

or airport transfer fee is non-refundable.

5. Withdrawal policy

Embassy Academy defines withdrawal as

termination of a course after the first course has

started. Any withdrawal must be made in writing to

our International Admissions Centre. No refund will

be given once the course has commenced.

6. Travel details

Students that have booked an airport transfer

must send details to our International Admissions

Centre at least three full working days prior to their

designated arrival time. If notice is not received

the company may not be in a position to provide a

transfer.

7. Visas

Some students require a student visa or tourist

visa. Students should contact their local embassy,

Consulate or High Commission to ensure theyare allowed to enter and study in their chosen

country. Arranging the correct Visa is the sole

responsibility of the student or agent. No visa

support documentation will be provided until all fees

have been received.

8. Accident and medical

Every student must have appropriate insurance

and provide a document with the students name

and date of coverage as proof. The company

recommends that all students take our own

StudyCare insurance which is tailored to the

needs of international students. Cover under the

StudyCare insurance policy does not commence

until the insurance fees have been paid in full. Any

medical costs (including transportation) are the

responsibility of the student. Full details of what

StudyCare insurance includes can be found on our

website and in the parent guide.

9. Liability

Embassy Academy and its staff and representatives

will not be liable for loss, damage or injury to

persons or property howsoever caused, except

where liability is expressly imposed by law.

Embassy Academy will not be liable in the event

that any service contracted to be supplied by

Embassy Academy becomes impossible to supply

for any reason or any cause outside the control of

Embassy.

10. Student welfare

As all our students choose our courses to obtain

the best programme possible we owe it to all our

guests to make sure that they can study and enjoy

the stay to the fullest. Embassy Academy reserves

the right to terminate the programme of any

person or group whose behaviour is likely to cause

distress, damage or danger to other participants,

Embassy Academy employees or anyone else.

Embassy Academy reserves the right to terminate

the programme of any person or group whose

behaviour is contrary to applicable local laws. This

behaviour includes but is not limited to: under-age

purchase or consumption of alcohol, possession of

illegal substances, damage to property, threatening

or violent behaviour.

11. Our student discipline procedure

Our general discipline procedure in cases of

misbehaviour is as follows: in the first instance a

student will be given a verbal warning. If the student

continues to misbehave they can receive additional

sanctions such as detention and removal from

activities. Should behaviour continue to deteriorate

a student will be issued with a written warning.

Once a written warning has been issued, Embassy

Academy would contact the agent as soon as

possible, allowing differences in time zones. Any

student who has been issued with a written warning

will be made fully aware that any further incidentswill result in removal from the centre.

12. Expulsion

Students or group leaders who disregard the rules

laid down by our staff may be expelled. Embassy

Academy will not be liable for any costs incurredin this process. No refunds will be made for any

programme missed as a result of such termination

and such decision is final.

13. Resolution of disputes

If a student agent or their representative wish to

complain about any aspect of the services provided

by Embassy Academy, such a complaint must be

made to the Embassy Academy Centre Manager,

and to your Embassy Advisor. Each complaint will

be fully investigated provided that it is received

within a month of the course ending, it was initially

registered in writing with an on-site representative

or Centre Manager and all fees have been paid in

full. In the event that the matter is not resolved, the

student or group leader or agent should make a

complaint in writing to the Embassy Academy

head office, 1 Billinton Way, Brighton BN1 4LF,

United Kingdom.

14. Promotional activity

The student (and, where applicable, his or her

parent or guardian): (i) agrees that the students

photographs, videos, artwork or other works, as

well as recorded or written testimonials and details

of the students achievements (Student Images

and Testimonials) may be used by Study Group, or

by a third party agent of Study Group, worldwide

for promotional purposes including in its printed and

online marketing materials and on any social media

network without further consent or notification;

and (ii) gives consent to Study Group storing, or

transferring across international borders, copies

of the Student Images and Testimonials for such

purposes.

15. Data protection

Any information provided to Embassy Academy

may be held on computer and shall be used in

accordance with its data protection registration and

the national data protection laws applicable.

Our Privacy Policy is available on the Embassy

Academy website.

16. Further information

Pocket money requests for students will

incur a processing charge of 50 per pocket

money transfer.

17. Force majeure

Embassy Academy is not liable in the event

where it is unable to fulfi l any service to which

it is contractually bound because of fire, natural

disaster, acts of government, failure of suppliers or

subcontractors, labour disputes or other reasons

which are outside its control.

18. Agents

All the above terms are applicable to direct students

and agents unless variations are expressly agreed

between the agent and Embassy Academy or their

parent company, Study Group, in writing.

19. General disclaimer

Please note that the schools listed in the brochure

provide facilities only. The summer courses are

run by and for Embassy Academy and there is no

connection with the schools in terms of operations.

Terms and conditions

16693 SEA 10.13

Documents

EmbassyCES Application 2014