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Cameron Thomas

Class B

10/6/14

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Email Instruction Style Guide……………………...1

Table of Contents…………...……………………….2

Introduction and Email Etiquette Tips…………….3

Email #1: Leave of Absence……...…………………4

Email #2: Completed Office Project……….………5

Email #3: Email to Supervisor…………..………….6

Email #4: Invitation to Office Party……………..…7

Email #5: Meeting Request………………………….8

Email #6: Email Title………………………………..9

Email #7: Email Title……………………………….10

Conclusion…………………………………………..11

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Introduction

Email etiquette is a valuable asset in the corporate world. In Fact, emailing in today’s

society plays an important role in Internet communication. Especially, with compa-

nies that communicate more through email replies. While in a business environment

it’s a necessity to know how to send emails to your, clients, Employers, colleagues,

and boss. An Unprofessional email leaves a bad impression to recipients and can

potentially cost you your job. Also, it’s Important to be professional and concise

while writing an email. In addition, remember to watch your tone in an email. Don’t

be the coworker that uses all caps unless it’s really urgent. Many people failed to

realize that there’s a major difference between emailing a family or friend vs. email-

ing a colleague or client. While writing business professional always keep in mind

of the format of the email. Re-read the email, and ask yourself. Does this is email

make sense? And does it sound business professional compared to email you would

send your friend or family. These are all Considerable suggestions while writing

your business professional email. With that in mind Email Etiquette is an Essential

tool that helps prepares you for professional emailing in the business setting.

Email Etiquette Tips:

1.) Avoid unnecessary Capitalization: Excessive Capitalization can be distract-

ing. The less caps the better.

2.) Don’t confuse work email with personal Email: it’s important to never mix

your personal life in a work email it comes across very unprofessional.

3.) Use appropriate fonts, sizes, and colors: Bright colors and big flashy fonts

don’t display professionalism. Basic fonts and colors keep things neat and or-

ganized.

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4.) Watch your use of abbreviations : abbreviations can be handy if your col-

leagues and boss are familiar with them. Also too many abbreviations can

portray laziness, so keep in mind how you use them.

5.) Reread Emails: it’s always great to proofread your emails for any misspelling

or errors.

6.) Be concise: while writing a work email it’s always good to keep it simple and

straight to the point.

7.) Watch your tone: while writing your email check it several times to see if

you come off friendly, respectful, and approachable. It’s important to not let

your emotions get the best of you while writing a professional email.

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Email #1: Leave of absence

To: lvetsel@yearup.org

From: cthomas@chi.year.org

Subject: leave of absence

Date: Oct 1, 2014

Hello Michael,

Hello, I would like to request a leave of absence. Unfortunately I’m not feeling

so well due to catching the flu. I would like to inform you that all my assign-

ments are completed. This day of absence will occur tomorrow Oct 2, 2014.

If this request is possible can you let me know in advance? Thank you.

Sincerely,

Cameron Thomas

Cameron Thomas

223 W. Jackson

Chicago IL, 60632

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Email #2: Completed Office Project

To: mfranks@yearup.org

From: cthomas@chi.yearup.org

Subject: Completion of work

Date: Nov 12, 2014

Hi Michael,

I recently completed an assignment of yours. Yet I appreciated if you could give me

feedback over the assignment. Therefore, I could further my studies on the particular

sections I can improve on.

Best,

Cameron Thomas

Cameron Thomas

223 W. Jackson

Chicago IL, 60632

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Email #3: Email to Supervisor

To: mfrank@yearup.org

From: cthomas@chi.yearup.org

Subject: Task Completed

Date: Sept 20, 2014

Hello Michael,

I just wanted to inform you that the task giving is completed. If there anything else

I can help you with. Please let me know in advance. Meanwhile I will be completing

other assignments. However I am more than welcome to assist you.

Sincerely,

Cameron Thomas

Cameron Thomas

223 W. Jackson Blvd

Chicago IL, 60632

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Email #4: Invitation to Office Party

To: Class 9

From: cthomas@chi.yearup.org

Subject: Greetings

Date: Dec 23, 2014

Season Greetings Everyone!

Christmas is near, and I thought the best way to get in the Christmas spirit is to have

a party. I cordially invite everyone to an office party tomorrow, Dec 24, 2014 starting

at 11:30am to 12:30pm. The party will be during lunch time with food and drinks

being catered. Just bring the Christmas cheer and have a jolly time. Hope to see

everyone there.

Sincerely,

Cameron Thomas

Cameron Thomas

223 W. Jackson Blvd

Chicago IL, 60632

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Email #5: Meeting Request

To: ivana@yearup.org

From: cthomas@chi.yearup.org

Subject: appointment

Date: Oct 15, 2014

Hi Michael,

How are you today? I would like know if your schedule is open for Thursday or

Friday next week. If possible I would like request a meeting. I would like to ask if

you had any feedback for me. If your agenda is busy I would appreciated if you let

me know in advance. Thank you

Best,

Cameron Thomas

Cameron Thomas

223 W. Jackson Blvd

Chicago IL, 60623

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Email #6: group project

To: Email guide group

From: cthomas@chi.yearup.org

Subject: completed my booklet

Date: Oct 3, 2014

Hi my fellow peers,

I just wanted to inform to the whole group that I completed my booklet. However I

will not be able to present with you all due to catching the flu. Although I won’t be

able to make it Oct 6, 2014 I will email a copy of my completed booklet. I will

appreciate if you all inform the teacher about my leave of absence as well. Thanks

for understanding.

Best,

Cameron Thomas

Cameron Thomas

223 W. Jackson Blvd

Chicago IL, 60632

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Email #7: Lunch Meeting

To: itate@yearup.org

From: cthomas@chi.yearup.org

Subject: Lunch Meeting

Date: Oct 8, 2014

Hi Michael,

How are you doing? I wanted to know if your schedule is busy for tomorrow. I would

like for us to scheduled lunch meeting to elaborate more on the lesson that was taught

today. Please response back if this meeting is possible. Thank you

Sincerely,

Cameron Thomas

Cameron Thomas

223 W. Jackson

Chicago IL, 60632

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Conclusion

This booklet displays example emails of scenarios that can occur while working in

the corporate world. The email etiquette instruction booklet informs the reader the

dos and don’ts when writing a business professional email. Email etiquette is an

essential tool especially if going into a job that relies on business communication

skills. Also I believed email etiquette gives you the upper hand, compared to college

students that are very familiar with business communication skills. It’s very im-

portant to format your email, and follow all the tips giving in the booklet; unprofes-

sional emails may lead bad impressions to your colleagues, boss, and clients. So

keep in mind while writing to not to keep the email concise and professional. Also

do not be the lazy co-worker that replies to all recipients. Remember to stay aware

and proofread your email Ask yourself the following. Does this email make sense?

If not, reconsider reading the tips again. In today society people in general tend to

lean more on technology to communicate with each other. Emailing has boarding

the way we inform everyone, and has been a useful tool throughout the making. In

conclusion without email etiquette there wouldn’t be any structure in how we write

business professional emails today.

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Work Cited

"Talk Binary." Talk Binary. Www.phdcomics.com, n.d. Web. 01 Oct. 2014.