Email for Apple UsersCarol Fortlage

The Villages Apple User GroupApril 10, 2017

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Today’s Scope• Emphasis: email on iPhone/iPad• Email Terms (vocabulary)• Managing email accounts• Attaching photos to email• Establishing Rules (aka Filters) • Using Contacts & groups• Tips and Tricks

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Email Terms• Domain name is what follows @ in an email

address–@iCloud.com–@aol.com–@gmail.com

• Apple Mail and Microsoft Outlook are software (apps) of the type “email client.”

• Webmail = use your browser to access email

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Webmail

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Trash v. Junk

• Trash is your wastebasket. Move messages there when no longer useful.

 • Junk = Spam

Populated 2 ways:Your provider labels message as junk/spam.You label a message as junk.

Can set up for automatic emptying of Junk Folder. • Labeling a spam message as “junk” is preferable

to merely deleting it.

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Email TermsArchive v. Delete• Archive is a background setting that

moves discarded messages to a storage locker called Archive rather than to a trash can.

• Sometimes Archive is the default, especially with Gmail accounts

• You can turn off Archive.

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Email Terms: iMAP v. POP3

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Credit: Sanebox, Inc. at pop2imap.com

Email Setup – Multiple accounts or computers

It’s a personal choice. You can either

•Set up each email account on each computer and device you use.

OR•Appoint one email account as the captain and have it collect messages from all other accounts.

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Add Account to iOS

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Delete v. Archive

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Add Account to OS Mail Start in either Mail–Accounts or System Preferences–

Internet Accounts. Both lead to this screen.

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Add Account to OS Mail

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Mail on iPad/iPhone

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Want to hide mailbox list?

Turn the iPad/iPhone to portrait view.

Mail Settings on iPad/iPhone

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Important!

Contacts Settings on iPad/iPhone

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Do contacts inexplicably appear in your directory? This could be why.

Sent from my iPhone/iPad

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Sent from My iPhone/iPad Change in Settings

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Signature personalized !

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MailboxesOrganize by creating optional mailboxes

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System Mailboxes

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These 5 mailboxes are system generated and controlled; you can’t rename or move them.

Create Optional Mailbox in iOS

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Mailboxes

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Managing Optional Mailboxes – “On My Mac”

Be aware that mailboxes you create and store under the header “On My Mac” rather than under the account title will not sync with the provider’s server. That is, some backup and access opportunities may be wasted.

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Share Photo as Attachment• Start in Photos• Choose Select• Touch picture(s)• Choose Share • Choose Email

New message opens with attachment in place.

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Share Photo as Attachment

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Attach Photo in OS MailStart either of two ways: from the attachable file (as on iPad/iPhone) or from the message.• From within message, choose paper clip

icon at top right . . .

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Attach Photo in OS Mail. . . then navigate to the target file and double click on it

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Attach Photo in OS Mail• The photo pops into the message body

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Size of attached photo is controllable

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(OS)

Size of attached photo is controllable– choice shows automatically in iOS

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OS powers that iOS doesn’t have• Redirect (rather than forward) a message

• Set “reply-to” address different from sending address

• Customize toolbars (i.e., icon and/or words)

• Set schedule for deleting Junk and Trash

• Create rules for sorting email automatically

• Sign in to icloud.com using Safari

• Create groups within ContactsiPhone/iPad Mail and Contacts can see and use Groupsbut not create or manage them.

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Redirect Message

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Redirect Message

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Redirect Message

• Message list maintains integrity of “from” ID, rather than showing who redirected message.

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Set “Reply-to” Address

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Mail Toolbar

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Managing Junk and Trash (OS)

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iCloud Sign-in on Browser

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RulesGoogle Group example 1. Create a folder in Mail; i.e., TVAUG 2. In Mail, Choose Preferences – Rules – Add Rule 3. Name your rule; i.e. TVAUG GG 4. Set Condition; i.e. any recipient contains @TVMUG.com 5. Tell Mail what to do if the condition is met: Perform following action; i.e., move message to [select your new mailbox folder]

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Rules

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Contacts

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Send to a Group

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Send to a Group

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Contacts – Create New Group

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Create Group, give it an appropriate name, then drag contacts to it. OR . . .

Contacts – New Group from Selection

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Contacts

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Contacts• If your contacts list is online with your email

provider, please consider moving it.• Frustrate hackers. Your contacts list is far

more difficult to hijack when your address book is not on file with AOL, CenturyLink, Comcast, Embarq, Hotmail, SBCglobal, Yahoo.

• Gain the many advantages of using a single address book by syncing Apple Contacts among your computers and devices.

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Transfer ContactsExport from online address list

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Transfer Contacts

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Transfer Contacts• Double click on the downloaded file, then

click Add to import the names into Apple Contacts

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Previous RecipientsChoose Mail - Window (in OS)

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blanked out for privacy

Previous Recipients on iOS

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Previous Recipients on iOS

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Previous Recipients on iOS

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Previous Recipients on iOS

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Today’s Scope• Emphasis: email on iPhone/iPad• Email Terms (vocabulary)• Managing email accounts• Attaching photos to email• Establishing Rules (aka Filters) • Using Contacts & groups• Tips and Tricks

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Any Questions?