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EM-S Fine Arts
Handbook 2012-2013
Topic Slide(s) Contact Information 3 Philosophies & Expectations 4, 5 Charms 6 Budgets 7 Purchasing Procedures 8 Transportation Procedures 9 Trip Requests 10 Professional Development Info 11 Inventory 12 Independent Contractors 13 Private Lesson Program 14 Concert & Programs 15 Calendars & Forms 16 Bass Hall 17 Deadlines 18
Index
Shawn Bell (aka The New Guy!)Director of Fine [email protected] ext. 2768 (office)432-352-8415 (cell)
LuAnn Long Fine Arts Secretary
[email protected] 817-232-0880 ext. 2769 (office)
817-232-3596 (fax)
Contact Information
EM-S ISD Fine Arts Mission Statement: Provide an innovative performance based curriculum designed to prepare all students to successfully reach their academic and creative potential in a diverse society while fostering a life-long appreciation and involvement in the arts.o In ALL things…students first!o Challenge yourself as well as your students by setting
professional and personal goalso Communicate …..Ask questions and help one anothero Be preparedo Go the extra mileo Be positively realistic, AND realistically POSITIVE!
Philosophies & Expectations
2012-2013 Implementations1. The use of Charms for inventory,
libraries, and calendar2. Staff Meetings & Professional
Learning Communities (PLC’s)3. Performance area directors: End-of-
Year Meetings
Philosophies & Expectations (continued)
https://www.charmsoffice.comWhat is it? https://
www.charmsoffice.com/about.aspDistrict expectations: We will use this for
inventory, libraries, form storage, and an interactive district-wide Fine Arts calendar
Options: All other bells and whistles are at your disposal…..learn to use them!
Cost? Fine Arts is paying for all accounts/Each campus or program is responsible for any accessories
Charms…An Incredible Tool!
All campus budgets will MOST LIKELY show a 10% reduction over last year’s totals.
The final budget will be approved by the Board of Trustees tonight, so stay tuned!
Secondary purchase orders requests need to be sent to Rena Escamilla at [email protected].
Plan ahead and use ALL of your available funds!
Remember: 2012-2013 budget funds are intended to be used for 2012-2013 students and programs!
Budgets
“Say NO to the confirming PO!” Purchase Orders MUST be submitted prior to services or materials being received.
Remember that all businesses MUST be approved vendors. Approved vendors are approved ONLY for specific items;
therefore, search by category first! Once you sign in on the district website, you can access all
approved vendors and categories from the Purchasing Dept. webpage: http://www.emsisd.com//Domain/54
The Chief Financial Officer is the ONLY district employee who can sign contracts (even fundraising contracts!). Please access the Contract Review & Approval Form in Eduphoria to upload and submit all contracts.
Watch your UIL and TMEA deadlines – entry documentation turned into the Purchasing Department
EM-S is a Pepsi contract district. This means that all beverages served, sold, or distrbuted in a district facility must be a Pepsi product. This includes booster club purchases for group consumption in a district facility.
Purchasing Procedures
Please complete and submit the following form: GoldStar Transit Request Form 2012-2013 to LuAnn Long no later than 14 days before the event (please do not send directly to Tina Meads at Goldstar)
Your principal MUST sign the request before it is sent to Fine Arts Once signed by the DFA, the form will be faxed to Tina at Goldstar Tina will send LuAnn Long a weekly confirmation of those
scheduled, and LuAnn will forward it to the appropriate directors Directors can e-mail Tina Meads at [email protected] to make
changes or cancellations Any requests that need to be rescheduled require a new form to
be submitted Complete and submit all other transportation-related forms as
necessary All forms are found on Charms and the Fine Arts website All school bus (yellow dog) transportation requests will be funded
by Fine Arts Emergency contact: Tina Meads 817-703-3001 (cell)
Transportation Procedures
Trip Requests
10Copyright 2010
Submit EM-S ISD Organization Travel Request Form to LuAnn Long
In-state trips: Approved by campus principal and Director of Fine Arts
Out-of-state trips: Approved by campus principal, DFA, and Superintendent
All trips outside the country must be approved by the Board of Trustees.
Be sure to have appropriate medical and parent release forms on all students as well
Fine Arts will provide $260 for the year to each secondary Fine Arts fulltime employee for PD financial support (including substitute reimbursement)
Please submit the district Travel Expense Voucher to Rena Escamilla: [email protected]
Any eligible employee who does not use their allotted $260 can designate another secondary Fine Arts fulltime employee to receive their allotment by e-mailing the Director of Fine Arts
Be creative and plan ahead!
Professional Development Information
Copyright 2010 12
Contact Shawn Bell or LuAnn Long with any questions
All district Fine Arts inventory to be kept on your Charms account
Please complete your inventory transition to Charms by March 1, 2013
Inventory
Work orders for permanent removal or storage of inventory need to submitted via Eduphoria. Please contact Fine Arts BEFORE you submit a work order for communication purposes.
Access the Independent Contractor Clearance Process document located on Charms and the Fine Arts website
ALL contracted services (contractors) must be set up via a purchase order BEFORE services are received. This needs to be an open PO submission, with invoices submitted against the PO when services are received.
All necessary forms are also located on Charms and the Fine Arts website
All prospective independent (outside) contractors MUST be cleared before they can begin working with students!
Criminal History Checks are required each semester, unless the independent contractor has gone through the fingerprinting process. Those who have been fingerprinted must submit the Criminal History Check annually.
District Rates for: Accompanists: $25 per hour; Master Class Leadership: $34 per hour
All other rates are individually determined
Independent Contractor Process (other than Private Lesson Teachers)
All forms are located on Charms and the Fine Arts website, including the Private Lesson Clearance Process document
$17 per half hour lesson
Please make sure all forms are distributed, completed, and kept on file
Remember: All prospective private lesson teachers MUST be cleared before they can begin teaching students!
Private Lesson Program (PLP)
Reasonable Length
Etiquette: Talk to your students & parents and print information in your programs
Principal Attendance
Schedule and update your concerts/events on the Charms Fine Arts calendar!
Concerts & ProgramsGuidelines
15Copyright 2010
Please be thorough and accurate
Submit all concerts, events, and activities
Please do not submit rehearsals, meetings, etc.
Calendars on Charms no later than September 7, 2012!
Familiarize yourself with all district forms on Charms and/or the Fine Arts webpage: http://www.emsisd.com/Page/151
Calendars & Forms
This year’s event will feature live performances by district bands and choirs
Professional video featuring students, performances, and artwork of all other Fine Arts areas as well
Rehearsal and Performance: Wednesday, Nov. 28, 2012
Detailed specifics and information forthcoming….
Stay Tuned!
EM-S at Bass Hall
September 7 Employee Information & Class Schedules sent to LuAnn Long
September 7 Calendar events on Charms
March 1 Inventory on Charms
May 31 Library on Charms
2012-2013 Deadlines
