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EM : LU 4 EVENT PLANNING. Define Event Planning Explain/Apply: Event Planning Event Programming (difference 2 programme of events?) Event Elements to consider Logical Sequencing Production Schedule & Timeline Reverse Planning Theming (The Concept; Purpose; Process) - PowerPoint PPT Presentation
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EM : LU 4EVENT PLANNING
OUTCOMES
Define Event PlanningExplain/Apply:
◦Event Planning◦Event Programming (difference 2 programme of
events?)Event Elements to considerLogical SequencingProduction Schedule & TimelineReverse PlanningTheming (The Concept; Purpose; Process)Catering Styles (Dietary Requirements)Beverages Services
LONGEST PROCESS
Practical Skills to acquire:◦Event Environment◦Timelines◦Critical Paths◦Logical Sequencing◦Reverse Planning◦Production Schedules
DEFINE EVENT PLANNING
A Continuous process
By which events are designedAnd Various Actions are ShapedTo in the end:Achieve event Success
Manual Pg 59
Explain & Apply Definition
EVENT ELEMENTS Manual Pg 60 – Class Exercise
LOGICAL SEQUENCING?
Critical Path Scheduling
The Timeline
Reverse Planning
Manual Pg 62
Manual Pg 64
Manual Pg 63
CRUCIAL REVISION EXERCISES!
Go to Page 76 in the Manual 2 complete:
◦Exercise 9.1◦Exercise 9.3◦Exercise 9.4
DONT GET CONFUSED..
Event Progamming = Project/Production Schedule
Progamme of Events = Guests’ programme of the event happening.
EVENT PROGRAMMING
Manage the development/planning of the event
Follow the event programme when the event is held
Shut down the activities after the event
Manual Pg 65
Manual Pg 66
Case Study
Read : Pg 67 bottom4 Staff, 2-2 work together for major setups.
Estimated Times to Do Tasks:30 min unload trucks55 min per table setup (10 places, chair covers, flowers,
candles)45 min serving station setup60 min photo corner setup (decor, lights)45 min DJ setup45 min DJ sound checkClient/Agency walk through 45 min before start
Use Reverse Planning to finalize your Production Schedule
THEMING..
To use an Overarching Topic to Tie all the event elements together, to create a holistic impression.
The Gold Thread
WHY? Fun/Experience/Memorable/Holistic Experience/Communicate Specific Message/Build Team Work
Client Meeting Questions : Pg 71
CATERING ... 3 Types
In House/On Premises Catering◦Use kitchen at Venue, Only Catering option,
Staff @ VenueOutside Catering/ Off Premises Catering
◦Come from outside onto venue, bring own equipment (if necessary) staff etc.
Concessionaire◦Mobile catering : Kitchen trailer like a
hotdog/vetkoek/ice cream truck.
SPECIAL DIETARY REQUIRMENTSGain info BEFORE event
Manual Pg 72
Singapore airlines pg 73
BAR/BEVERAGESCASH PAID
Consider:◦Pay for ALL drinks?◦Set limited (ceiling) for free drinks◦Pay all the way◦Free Drinks @ Entry◦VIP Drinks◦Non alcoholic options (mocktails/water etc)◦Inform guests before hand
REVISIONEXERCISE 9.2 and 9.5