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Elements of event invitation
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Organizations graphic
elementsThis image is generally logo or syimbol,
and its often placed at the top
invitation
It can also be located at the bottom oron the side of the
invitation
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Name of the host
In a formal invitation of the host isspelled out
In an informal invitation its permissible touse intials or
nickname
! one rule to remember is that thepeople do to inviting, not an
organization
or corporate entity. When the severalhost , the senior name
comes first. If youhave a large group of host more or lessthe same
rank, list them alphabetically
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Phrasing the invitation
( formal )
- ... Request the pleasure of...- Have the honor to
invite...
- ... Seek the pleasure of your presenceat...Ex :- Its our
pleasure to announce and invite
you to attend- Request the honor of your presence
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Phrasing the invitation
( informal )
Join us
Please join our celebration of You are codially invited to
attend...
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Phrasing the invitation
( I / F ) ... Would you like to invite you to...
You are invited to ...
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The kind of event
Is this reception, buffet, dedication
ceremony, brunch, etc
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Pur pose of the event
An effective invitation includes apurpose. The purpose is
bestcommunicated by using specific action
or function: * to meet
* to celebrate
* to commemorate
* to dedicate
*to congratulate
* to announce
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Time
Formal :
Six to eight thirty oclock in the
evening
In formal:
6:00 to 8:30 p.m
! Do not make with a.m / p.m
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Place
If the place is familliar venue in the town,its not necessary to
include the streetaddress and city.
However, if the venue has manyseparate rooms, included the name
ofthe room in which te function will takeplace on the
invitation.
Ex. Memmorial union, room 109When inviting guest from out town,
always
put the name of the venue, streetaddress and city on the
invitation
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Special instructure
To communicate weather arrangements(biasanya di luar soalnya
cuaca nyatidak mudah ditebak):
In case of inclement weather, please call XXX-XXX-
XXXXIn case of raib, the june 12 commentcemment
ceremony will be held in gill collseum.
To communicate clothing requirements:
Black tie or black tie optional
Dress warmly and wear comfortable shoes for thewalking tour.
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Where to reaply The letter R.S.V.P should be place in the bottom
left-hand
corner of the invitation, with the information about whomto
contact bellow
A common practice is to enclosed a printed R.S.V.P card
and matching envelope in the invitation.
The R.S.V.P card should provide a space for therespondents to
write their name, a space to accept or
regret, and place for the respondents to write their
telephone number. The card should include the reply
decline. You may also wish to include fax number and/or
an e-mail address on the card for guests to use reply. Theevent
name, date, place and time should be listed on the
card too
The name and address of the person and/or departmen
receiving the replies should be included (preferably pre-
printed) on the response card envelope
