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Elementary Schools
Student Policies & Procedures Handbook
2019-20
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Table of Contents About Our Schools ..................................................................................................................................................... 6
History of our schools ............................................................................................................................................. 6
Mission .................................................................................................................................................................. 6
Vision .................................................................................................................................................................... 6
Core Beliefs ............................................................................................................................................................ 6
Administrative Team .............................................................................................................................................. 7
Administrative Interpretation of Policies .................................................................................................................. 8
Specific School Details.................................................................................................... Error! Bookmark not defined.
General School Information ...................................................................................................................................... 10
Office Hours ......................................................................................................................................................... 11
School Year .......................................................................................................................................................... 11
School Day .......................................................................................................................................................... 11
Student Information System .................................................................................................................................. 11
Attendance ........................................................................................................................................................... 11
Tardiness ............................................................................................................................................................. 12
Dismissal ............................................................................................................................................................. 12
Kids Club After-School Program ........................................................................................................................... 13
Dress Code ........................................................................................................................................................... 14
General information for ALL grade levels .......................................................................................................... 14
PreK 3 and PreK 4 ............................................................................................................................................ 14
K – 5th Grade .................................................................................................................................................... 14
Hair & Jewelry .................................................................................................................................................. 14
Non-uniform Dress Days ................................................................................................................................... 15
Disciplinary Action for Out-of-Uniform ............................................................................................................. 15
Communications .................................................................................................................................................. 15
Addressing Parent Concerns .................................................................................................................................. 15
Security ................................................................................................................................................................ 16
Visitors ................................................................................................................................................................. 16
Volunteers ............................................................................................................................................................ 16
Mandated Reporting and Child Abuse ................................................................................................................... 17
Confidentiality ..................................................................................................................................................... 17
Mass .................................................................................................................................................................... 17
Field Trips ............................................................................................................................................................ 17
Library ................................................................................................................................................................. 17
Recess .................................................................................................................................................................. 17
Bicycles ................................................................................................................................................................ 18
Lost & Found ....................................................................................................................................................... 18
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Phones/Smart Watches/Communication Devices .................................................................................................. 18
Birthday Treats/Party Invitations .......................................................................................................................... 18
Wellness Policy .................................................................................................................................................... 19
Hot Lunch Program .............................................................................................................................................. 21
Payments .......................................................................................................................................................... 21
Free or Reduced Price Meals ............................................................................................................................. 21
Unpaid Meals ................................................................................................................................................... 21
Healthy Choices ................................................................................................................................................ 21
Menus .............................................................................................................................................................. 21
Allergies ........................................................................................................................................................... 21
Etiquette ........................................................................................................................................................... 21
Lunch Schedule ................................................................................................................................................ 21
Leaving for Lunch ............................................................................................................................................. 21
Breakfast .......................................................................................................................................................... 22
Lunch Prices ..................................................................................................................................................... 22
USDA’s non-discrimination clause .................................................................................................................... 22
Academic Policies .................................................................................................................................................... 23
Homework ........................................................................................................................................................... 23
Textbooks/Supplemental Materials ....................................................................................................................... 23
Sacramental Preparation ....................................................................................................................................... 23
Parent Teacher Conferences .................................................................................................................................. 23
Report Cards ........................................................................................................................................................ 23
Grading System .................................................................................................................................................... 23
Promotion & Retention ......................................................................................................................................... 24
Special Services .................................................................................................................................................... 24
Outside Direct-Pay Organizations.......................................................................................................................... 24
Standardized Testing ............................................................................................................................................ 25
Academic Integrity Policy ..................................................................................................................................... 25
Consequences ................................................................................................................................................... 25
Rights of Non-Custodial Parents ............................................................................................................................ 25
Non-Discrimination Clause ................................................................................................................................... 26
Non-Catholic Students .......................................................................................................................................... 26
Class size ............................................................................................................................................................. 26
Co-Curricular Activities ........................................................................................................................................ 26
Sports ............................................................................................................................................................... 26
Physical Exams ................................................................................................................................................. 26
Fees ................................................................................................................................................................. 26
Facility Usage....................................................................................................................................................... 27
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Discipline Policies .................................................................................................................................................... 28
Respectful Behavior .............................................................................................................................................. 28
Unacceptable Behavior ......................................................................................................................................... 28
Procedures for Misbehavior ................................................................................................................................... 28
Bullying Policy ..................................................................................................................................................... 30
School Safety ........................................................................................................................................................... 34
Weather emergencies ............................................................................................................................................ 34
Safety Drills – Fire, Tornado, School Lockdown .................................................................................................... 34
Crisis Plan ............................................................................................................................................................ 34
Accidents Involving Injuries .................................................................................................................................. 34
Insurance ............................................................................................................................................................. 34
Illness .................................................................................................................................................................. 34
Illness /General Exclusion Criteria .................................................................................................................... 35
Confidentiality & Notice of Exposure ................................................................................................................. 35
Chronic Health Conditions ................................................................................................................................... 36
Allergies ............................................................................................................................................................... 36
Medication ........................................................................................................................................................... 37
Head Lice ............................................................................................................................................................ 37
Asbestos Notification ............................................................................................................................................ 39
Substance Abuse Policy ........................................................................................................................................ 39
Substance Abuse Free School ............................................................................................................................ 39
Definitions ........................................................................................................................................................ 39
Prohibitions ...................................................................................................................................................... 39
Reporting the use of drugs which significantly affect safety or performance .......................................................... 40
Searches and Seizure Policy ............................................................................................................................... 40
Drug Testing Policy .......................................................................................................................................... 40
Tobacco ............................................................................................................................................................... 41
Technology .......................................................................................................................................................... 42
Staff and Student Responsible Use of Technology ............................................................................................... 42
Internet Safety and Use of Filters ....................................................................................................................... 43
Privacy ............................................................................................................................................................. 43
Security ............................................................................................................................................................ 44
Vandalism ........................................................................................................................................................ 44
Use of Personal Cell Phones and Privately Owned Devices ................................................................................. 44
Off-campus Technology Usage .......................................................................................................................... 44
Enforcement and Sanctions ............................................................................................................................... 44
Legal Disclaimer ............................................................................................................................................... 45
Weapons .............................................................................................................................................................. 46
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Sex Offenders on School Property .......................................................................................................................... 47
Definitions ........................................................................................................................................................ 47
General Statement of Policy .............................................................................................................................. 47
Procedure ......................................................................................................................................................... 48
Notice of Sexual Offender Status ....................................................................................................................... 48
Age levels ............................................................................................................................................................. 49
Immunization ....................................................................................................................................................... 49
Admission Process ................................................................................................................................................ 49
Tuition ................................................................................................................................................................. 49
Tuition Assistance ................................................................................................................................................ 50
Application Deadline ........................................................................................................................................ 50
Application Process ........................................................................................................................................... 50
Income Guidelines ............................................................................................................................................ 50
Additional Information Required ....................................................................................................................... 51
New Applications ............................................................................................................................................. 51
Past Due Tuition Policy ........................................................................................................................................ 51
2019-20 Light of Christ School Calendar .................................................................................................................... 52
RECEIPT OF HANDBOOK SIGNATURE PAGE .................................................................................................. 53
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About Our Schools
History of our schools
Our Catholic school history began in 1873 with the arrival of the Northern Pacific Railroad. Two years later,
Bismarck’s first Catholic church, The Church of St. Mary, was constructed to minister to the growing number of
Catholics arriving in the Dakota Territories. In 1878, Fr. Chrysostom Foffa, OSB, was inspired to build a school,
St. Mary’s Academy and Boarding School. It was staffed with four Benedictine sisters from St. Joseph, MN. The
first permanent school building was constructed in 1908. The first high school classes were offered in 1916 with the
first graduating class in 1922. In 1923, the current St. Mary’s church was constructed.
Additional parishes and schools sprung up: Cathedral of the Holy Spirit in 1945 and Cathedral of the Holy Spirit
Elementary School in 1946; St. Mary’s Central High School in 1951 with the original high school building serving
as the elementary school until 1977 when the new St. Mary’s Grade School was built; Saint Anne School was
constructed in 1957 followed by the Church of Saint Anne in 1961; Corpus Christi Parish was completed in 1964
and the Church of the Ascension opened in 1979.
Beginning in 2012, the five Catholic parishes of Bismarck came together to form Light of Christ Catholic
Schools, an unprecedented venture reaffirming the strengths and successes of Catholic education in Bismarck. Light
of Christ Catholic Schools now consists of Little Saints Learning Center (infant-age 6), three elementary schools
(PreK-Grade 5), the Light of Christ Academy (Grades 6-8), and St. Mary’s Central High School (Grades 9-12).
Today, Light of Christ Catholic Schools offers a modern educational program in which students learn language
arts, mathematics, science, morality, fine arts, faith, and languages in small classes taught by caring teachers.
The students at Light of Christ Catholic Schools have opportunities to discover themselves as scholars, leaders,
stewards, thinkers, athletes, and artists.
Mission Encountering Christ in our Catholic faith through living, learning and serving.
Vision Inspire and prepare the heart, soul and mind of future generations to radiate the Light of Christ.
Core Beliefs Encountering Christ
Cultivating Virtues
Inspiring Christ-like Relationships
Academic Excellence
Safe Environment
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Board of Directors
Bishop David D. Kagan – President
Msgr. Jim Braaten, Church of the Ascension
Fr. Jared Johnson, Church of St. Mary
Fr. Austin Vetter, Cathedral of the Holy Spirit
Fr. Wayne Sattler, Church of Saint Anne
Fr. Paul Becker, Church of Corpus Christi
Cheryl Streifel
Rob Koppinger
Amber Smith-Heinert
Administrative Team
Light of Christ Catholic Schools President ....................................................................... Gerald Vetter
SMCHS Principal ...................................................................................................... Reed Ruggles [email protected]
223-4113
SMCHS Assistant Principal .......................................................................................... Tracy Friesen
[email protected] 223-4113
Academy Principal .................................................................................................. Michael Bichler [email protected]
223-4114
St. Mary’s Elementary School Principal........................................................................... Valerie Kuntz
[email protected] 223-0225
Saint Anne Elementary School Principal ...................................................................... Cori Hilzendeger [email protected]
223-3373
Cathedral Elementary School Principal ........................................................................... Michele Lind
[email protected] 223-5484
Kids Club After-school & Summer Program Director ........................................................ Gail Anderson
[email protected] 595-7455
Little Saints Learning Center Co-Directors ............................................ Christie Lichtsinn & Paige Paislee
[email protected] 223-0103
Light of Christ Catholic Schools Business Office - 751-4883
Light of Christ Catholic Schools Website - www.lightofchristschools.org
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Administrative Interpretation of Policies
The administration of Light of Christ Catholic Schools reserves the right to interpret rules and policies of this
handbook as individual situations and needs arise. Such interpretations will be made on the basis of the following
principles: all questionable and enabling behavior must be addressed and confronted for the good of the individual;
when there is a conflict of interests, the common good shall prevail. Additionally, circumstances arise in which
current policies and practices need modification or in which no policy or practice exists. In these cases, the spirit of
a Catholic school guides us to ensure the safety and dignity of each student. The Light of Christ Catholic Schools
Administration retains the right to amend the handbook for just cause and the parents will be given prompt
notification if changes are made.
All members of the Light of Christ Catholic Schools community, are expected to follow the guidelines outlined in
this handbook. These rules have been established to help ensure that all students within Light of Christ Catholic
Schools are provided with an educational environment; which fosters academic, spiritual and social growth.
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Saint Anne School- 1315 N. 13th Street
School Discipline & Belief Statement Belief Statement: “Saint Anne School is a prayerful, safe, & respectful place to learn” Our school belief statement builds on the values of the church and the family. It became part of our mission as a catholic school. Saint Anne School is committed to creating the conditions that will foster a positive school environment where optimum learning can take place. Through a process called Restitution, teachers and staff focus on establishing positive relationships with students where they assist students in becoming the best they can be. Restitution teaches students self-discipline and the skills needed to accept personal responsibility for one’s actions. The goals of Restitution are to have children self-evaluate and to think about the kind of person they would like to be when they make a mistake. Whenever possible, discipline situations are managed at the classroom level. The following procedure guides the effective implementation of the Restitution philosophy. Saint Anne School believes that keeping a positive and open communication with parents is essential to this process. During the course of a school year the parent(s) will be informed of any behavior concerns that would require their attention. A form will be sent home with the student and it will need to be signed by the parent and returned to the classroom teacher by the next school day.
PROCEDURES FOR MISBEHAVIOR
Teacher-Directed Interventions
Fix-it-plan filled out by student and supervisor/teacher
Copies are sent home and shared with parents Multiple fix-it-plans may result in a parent/student teacher meeting that may include administration
Monitor the Situation
Teacher/Supervisor/Administrator imposes sanctions & consequences, which might include detention.
SCHOOL MASS Every week our K-5 school community gathers Wednesday mornings at 8:00 a.m. for the celebration of the Eucharist. On a few occasions such as holy days of obligation and priest schedule conflicts Masses will be held on a different day. Each week a classroom takes responsibility in preparing for this celebration. Students may meet their teacher at Saint Anne Church at 7:55 a.m. or may be dropped off in the gymnasium before and go to classroom at 7:50 a.m. Parents who are attending Mass are welcome to have their child sit with them. Students who are not at Mass by 8:00 a.m. are considered tardy as this is the beginning of the school day when attending Mass.
DROP OFF-PICK UP PROCEDURES FOR SCHOOL Due to the ongoing construction and renovations at St Anne School this information is provided with updates and new information throughout the school year.
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General School Information
Light of Christ Catholic Schools (LOC) follow the curricular guidelines set forth by the North Dakota Department of
Public Instruction for each grade level in Mathematics, Science, Language Arts, Social Studies, Reading, Music, Physical
Education, Health and Art. LOC are approved schools with the Department of Public Instruction of the State of North
Dakota.
In addition to excellent academic programming, LOC strives to educate the WHOLE person.
1. We are committed to educate our students spiritually.
We provide a Religion curriculum.
We provide the opportunity for students and families to participate in sacramental preparation.
We provide opportunities to attend and participate in weekly Mass, prayer services and reconciliation.
We pray in the classroom daily.
We provide interaction with parish staff and other religious role models.
Teachers, staff, parents, and students are encouraged to act as good Christian role models.
We welcome children of other faiths to our schools – we respect their traditions and ask the same in return.
2. We are committed to educate our students academically.
We provide an environment in which each child can learn.
We encourage students to participate in school and out-of-school academic co-curricular activities.
We use a variety of appropriate achievement tests and assessment methods to evaluate the academic growth of
the student.
We use a variety of teaching styles to reach all students.
We utilize outside educational services whenever available and appropriate
We foster and encourage a positive attitude about academic excellence.
We use family and community resources to enhance our curriculum.
Teachers and staff participate in in-service and ongoing education programs, including religious education, to
improve and update our educational services.
We incorporate appropriate technology in all areas of the curriculum.
3. We are committed to educate our students emotionally.
We acknowledge each student as an individual with God-given dignity and worth.
We provide a safe environment in which each student can grow.
We meet students’ emotional needs with available support, counseling and/or referral to outside services.
4. We are committed to educate our students physically.
We involve each student in a physical education class with modifications as needed for children with special
needs.
We provide students an opportunity to participate in age-appropriate school sports.
We teach the importance of lifelong physical fitness and health.
We provide students an opportunity to receive nutritious meals.
5. We are committed to educate our students socially.
We integrate the teaching of social skills into all aspects of school life.
We provide a variety of social activities for students.
Teachers and staff provide individual help when it is needed.
Teachers will be aware of individual student social problems and discuss possible solutions with the parents
and administration as appropriate.
We encourage the interaction of the family, staff, and students to promote a positive school atmosphere.
We operate under a written discipline policy that is consistent, positive, proactive and age-appropriate.
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Office Hours Office Hours – 7:45 a.m. – 3:45 p.m. while school is in session. When school is not in session, such as during the
Christmas holiday break or during the summer, office hours are limited and will be communicated to families by
email prior to break.
School Year North Dakota law requires all approved schools to be in session for a total of 175 days. The school calendar is
available at our school offices as well as on our website, www.lightofchristschools.org, under the “About” tab.
School Day Full Day Pre-K – 5th Grade:
The school day begins at 8:15 AM and ends at 3:00 PM. Students will be allowed in the classroom starting
at 8:05 AM.
Half Day Pre-K 3 & 4:
The school day begins at 8:15 AM and ends at 11:15 AM.
Early Arrival:
We provide student supervision beginning at 7:30 AM.
Student Information System Emails are regularly sent from classroom teachers, the school office and the school administrator directly and
through the student information system, FACTS (formerly RenWeb). These emails will contain pertinent
information regarding classroom activity and upcoming events.
The school calendar, student academic records and hot lunch information (menus and account balances) can also be
found by logging into FACTS Student Information System (www.factsmgt.com) or by using the RenWeb Home
app. The fee for this app is waived for LOC families.
Attendance Regular, timely attendance is not only required by law, but is critical to the educational process and to the
development of appropriate lifelong work habits. Excessive absences may impact promotion to the next grade
level.
Two types of absences are recorded in the attendance file: Excused and Unexcused.
Excused absence will be given for:
Personal illness or injury
Family or personal situations
Appointments: medical, dental, therapy, etc.
Unexcused absence will be given for:
Absence from school, class or a scheduled event (Mass, assemblies, etc.) for reasons other than those
cited above.
An unverified absence
Suspensions
At times, it may be in the best interest of the child to not attend school:
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If a child is ill, he/she should not attend school and risk possible transmission of disease to others. (See
“Illness”)
If a child is ill or injured and is not able to attend school, a parent or guardian should call or email the
school office the morning of the absence (preferably by 8:15 AM). If prior notification is not possible, a
parent or guardian should contact the school as soon as possible.
Occasional significant family trips (taken with prior notification), can be valuable learning experiences.
Notification to the school principal and teacher a minimum of one week prior to the trip is
recommended.
Attendance exceptions will be handled directly with the principal.
Doctor and Dental Appointments:
Appointments during school hours should be avoided if possible. The student will be released for
the time of the appointment and travel time to and from. The parent must send a note to the
teachers or call the school office in advance.
Leaving and Returning to School:
Students leaving school must be signed out by their parents in the office prior to leaving and sign
back in by the parents before returning to the classroom.
Arriving Late:
Students arriving late for school must sign in at the front office before reporting to their class.
Tardiness A student who is tardy must bring a written note from a parent or guardian to the office. A student is considered
tardy if he/she is not in their classroom by 8:15 AM, grades K-5 or if they are late for any class. Students not
attending or late for Mass will be considered tardy. Excessive tardies may result in a meeting with parents and the
school administrator.
Dismissal Students (Gr. PK4 Full Day – 5th Grade) will be released at 3:00 PM. See the school-specific page for pick-up details at
your child’s school. It is the expectation that students not enrolled in the after-school program, will be picked up no
later than 3:15 p.m.
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Kids Club After-School Program Our after-school program is available at all LOC elementary schools while school is in session. Students are
provided homework assistance, games, recreation and enrichment activities. The cost of this program is tiered,
based on usage.
Tier 1: This tier is for families that need care from 3:00 – 3:30pm. The cost of this tier is $50 per month.
This fee will be paid through your FACTS account. Please keep in mind that late charges will apply if you
pick up after 3:30pm. After 3:30 pm, a charge of $20 will be applied plus an additional $2.00 a minute until
your student/students are picked up. If you are late more than 3 times, your family will need to switch to
Tier 2 care.
Tier 2: This tier is for families that need care between the hours of 3:00 – 4:15. The cost of this tier is $100
a month. This fee will be paid through your FACTS account. Please keep in mind that late charges will
apply if you pick up after 4:15. If you are late more than 3 times, your family will need to switch to Tier 2
care.
Tier 3: This tier is for families that need care between the hours of 3:00 – 4:45pm. The cost of this tier is
$150. This fee will be paid through your FACTS account. Please keep in mind that late charges will apply
after 4:45. After 4:45, a charge of $20 will be applied plus an additional $2.00 a minute until your
student/students are picked up. If late pick up becomes a concern, you will need to find alternative care.
Tier 4: This tier is for families that need care between the hours of 3:00 – 5:30. The cost of this tier is $200.
This fee will be paid through your FACTS account. Please keep in mind that late charges will apply after
5:30. After 5:30, a charge of $20 will be applied plus an additional $2.00 a minute until your
student/students are picked up. If late pick up becomes a concern, you will need to find alternative care.
Snacks will be served at an additional $.50 per day. There is an annual $50 supply fee, which is used to cover the
cost of supplies used to maintain a quality program.
Kids Club runs from 3:00 – 5:30 PM, Monday through Friday. Kids Club is not offered on early dismissal days or
non-school days.
Kids Club also offers a summer program available for students who have completed PreK 4 (Full day) – Grade 5.
Hours are from 7:30 – 5:30 PM, Monday through Friday. The program typically runs from the first week of
summer break through mid-August.
Kids Club also incorporates additional after-school programing, giving students opportunities to learn new things
including (but not limited to): Makers Space, Robotics, Chess, Book Club, Ukulele. Students attending these
additional sessions get a discounted rate if they are enrolled in Kids Club. The cost for these programs is used to
compensate teachers offering these courses.
Families are billed through FACTS for all tuition and fees. Registration for both programs is available on the Light
of Christ website and information is sent out to all elementary school families prior to the start of the program. Late
registrations are assigned if space and staffing is available. A wait list may be used until adequate staffing is
obtained. Contact Gail Anderson, program director, at 595-7455 for more information.
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Dress Code
General information for ALL grade levels
School clothing may be purchased at the store of your choice.
All clothing should be neat, clean and in good condition.
All clothing and footwear must be sized to fit. Shirts and blouses should completely cover midriffs.
Shorts must be fitted the same as pants, no shorter than 4 inches above the knee.
Carpenter, cargo and stretch styles are not permitted.
Shorts are not permitted from November 1 to February 28.
All students are encouraged to tuck in shirts.
Sleeveless garments and hooded sweatshirts may not be worn during school hours.
School administration may adjust dress code for special functions (i.e., field trips, non-uniform days).
Flip flops or open-toed shoes are not allowed. Sandals with heels no more than ½” tall may be allowed for
special events only.
PreK 3 and PreK 4
No specific dress code, but all General Information above applies. Girls may NOT wear sleeveless garments such as tank
tops or halter-tops. Boys may NOT wear sleeveless shirts.
K – 5th Grade
Socks/Tights/Leggings
Colors: White, black or navy (no logos)
Boys: Crew socks or short socks
Girls: Knee socks, crew, dress or short socks
Belts (encouraged, but not mandatory)
Colors: Black or brown (dress belts only)
Pants, Shorts, Capris, Skorts, Skirts, Jumpers & Dresses
Style/Material: Docker style, cotton twill, cotton
blends (no denim)
Colors: Navy, black, khaki, plaid jumpers/skirts
Polo Shirts
Style: Long- or short-sleeved, plain or school logo
(no other logos permitted)
Colors: Navy, Light Blue, Forest Green, White or
Red
Outerwear
Style: Logo sweatshirts, fleeces or vests
Colors: Navy, Light blue, Forest Green, White or
Red (solid colors only)
Hair & Jewelry
For boys: Hair should be no longer than collar length, and bangs should not cover the eyes. Earrings and
other body piercings are not allowed.
For girls: Any jewelry should be of moderate size and amount. (Ex: No excessive earrings will be allowed.)
Hair ribbons (in good taste), clips, etc. are allowed. Bangs covering the eyes will not be allowed.
Hair styles (i.e., pony tails, Mohawk, spike or punk, dreadlocks, etc.) that draw undue attention are
prohibited. Hair coloring (i.e., orange, purple, blue, etc.) is not allowed. Styles should be neat and clean and
of natural color. Any accessories (i.e., chains, etc.) that can be construed as weapons are prohibited. Hats
and caps are not allowed during the school day.
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Non-uniform Dress Days
Non-uniform dress days will be scheduled at the discretion of the administration.
Girls may NOT wear sleeveless garments such as tank tops or halter-tops. Shirts must completely
cover their midriffs. Skirts and shorts must be at or below fingertip length. No “yoga style” pants are
allowed.
Boys may NOT wear sleeveless shirts.
No holes in clothing is allowed.
Outside clothing such as caps, hats, gloves and coats will not be allowed inside the building unless
they are approved uniform items.
Disciplinary Action for Out-of-Uniform
If a student is in violation of uniform dress code, the following procedures and actions will be taken:
1. The student will be asked to adjust their attire to conform to the policy.
2. If the student is not able to bring their clothing into compliance, the parent will be notified to
bring appropriate clothing to school for the child.
3. In the event the parent is unavailable, a notice will be sent home with the student explaining the
infraction. The student must return the form signed by the parent. At that time, he/she must be
in compliance with the uniform dress code.
4. If there are 3 violations within a trimester period, a parent/child/administrator conference will be
held. More than 3 violations of the policy may result in disciplinary action.
Communications Because parents are frequently the first to be aware of a child’s needs, communication between home and
school is essential for each student’s development. To ensure effective communication, we offer the following
guidelines.
For short visits (5 minutes or less) feel free to stop in and visit the teacher before or after school.
For visits that may take more than five minutes, please set up an appointment with the teacher to
visit with him/her in person.
Feel free to contact your teacher through email or leave a phone number and message for the
teacher in the main office.
If parents wish to communicate with the administrator, they may do so by calling the school, email, or
making an appointment. Drop in visits are also welcome; however, the administrator may be out the building
or unavailable at that time.
Constant Contact is used for system-wide messages, including newsletters and school cancellations.
Addressing Parent Concerns If misunderstandings arise, parents are to:
1. Meet with the teacher as soon as possible. If the difficulty is not resolved,
2. Meet with the principal. If the difficulty is not resolved,
3. Meet with the pastor or system president.
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Parents should consult school authorities before contacting outside agencies.
Security LOC ensures the safety of all students by keeping all doors locked during the day. Access throughout the day
will be possible by using the buzzer and camera system at the main entrance to the school.
Visitors Parents are encouraged and invited to visit the school at any time. Once the doors are locked, please enter
through the main school door and check in at the school office. Permission from the classroom teacher or
school administrator is required before conducting activities on the school premises or the school grounds.
Pets are not allowed at school without prior approval from the administrator. If a pet is brought to school for
“show and tell” it should be accompanied by a parent and taken home immediately following the event.
Volunteers Many times during the school year we require the services of volunteer helpers who assist as teacher aides,
lunchroom help, office help and drivers for field trips. Per Diocesan policy, volunteers are placed in two
levels.
Level I:
o Definition: Any volunteers that will be driving students or volunteering (even once) to work
with one or more students alone in an unsupervised setting (not under the constant
supervision of a background checked and safe environment trained employee or volunteer.)
o Typically these individuals volunteer on a regular basis.
o Includes all chaperones, drivers,
o Must be age 18 or over.
o Requirements: Complete a background check & the Diocesan Code of Conduct Safe
Environment training prior to volunteering. Volunteer drivers must also complete a Volunteer
Driver form.
Level II:
o Definition: Any volunteer that will always be under direct supervision of classroom teacher or
other employee/volunteer that is background checked and safe environment trained.
o Typically does not volunteer on regular basis or have an ongoing schedule.
o Can include occasional classroom speakers/helpers, lunchroom volunteers, volunteers
helping with administrative tasks (ticket/money counting, office help, etc.)
o Cannot be a driver, chaperone or coach.
o Must be age 18 or over.
o Has no supervisory/disciplinary responsibilities; must always defer to supervising employee.
o Requirements: complete the Diocesan Code of Conduct Safe Environment training prior to
volunteering.
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All volunteers should enter the school through the main school door, check in at the office and wait for
additional information.
Mandated Reporting and Child Abuse All teachers and school personnel are mandated reporters according to the North Dakota Century Code.
Teachers suspecting child abuse or neglect must report it immediately to the Burleigh County Social Service
Office and the school administrator.
Confidentiality Teachers keep information entrusted to them by the students confidential. In the event that a teacher deems
that a person’s health, safety or life is at risk, the teacher is mandated to report it to the school administrator.
The administrator will contact the parents and the appropriate authorities.
Mass Every week the school community gathers for the celebration of the Eucharist. Faculty and students take
turns preparing this celebration. Parents and family members are invited to attend Mass and are welcome to
sit with their children.
Field Trips Various classroom teachers throughout the school year schedule educational field trips to nearby locations.
These trips are designed to supplement different aspects of the classroom curriculum and to introduce
students to the resources of the community.
Parents will receive notices of field trips in advance of the scheduled trip and will be asked to sign an
electronic field trip permission form. Sometimes a small contribution may be requested to help defray
transportation or facility costs. No student will be denied the opportunity to go on the field trip or penalized
in any manner for failure to contribute.
Library The library is available to individual students every school day and when library classes are not in session.
Regular library books may be check out during the weekly library time.
Recess Students are expected to participate in supervised outdoor activities unless weather does not permit it. For
the safety of the students, the playground will be used in the manner for which it is intended. Throwing
snowballs or stones is never allowed under any conditions. Softballs or baseballs are not permitted during
recess. Students should show respect and obey leaders who assist with play activities. Students should wear
appropriate seasonal clothes. If the temperature or wind chill factor is -15 degrees or less, children will not be
permitted outside.
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Bicycles Children are allowed to ride bicycles to school. Bicycles should be parked in the rack and locks are
recommended to prevent loss. Bicycles may not be ridden during the school day on school property.
Lost & Found Lost and found items are placed in a container at a designated space in the school. Parents are encouraged to
check for lost items throughout the year. Valuables such as electronic devices, jewelry, etc. will be kept in the
office. Items remaining at the end of each trimester will be donated to charity.
Phones/Smart Watches/Communication Devices LOC strongly discourages bringing cell phones, smart watches or electronic devices to school. However, if a
parent deems it necessary for the student to bring a device to school, the student is required to keep it in
his/her backpack and turned off during the school day.
The use of cell phones, smart watches or other communication devices is prohibited during the school day.
Devices are a distraction for all students within the classroom. Devices used or ringing during the course of
the day will be taken to the office and returned to a parent at the end of the school day.
Students who need to contact a parent or guardian during the school day will be allowed to use the telephone
in the school office. Office phones are available only with permission from a staff member. Students should
not be contacting parents without first informing the office.
Parents or guardians who need to get a message to their student during the school day should call the school
office and the message will be delivered in a timely manner to the student.
Birthday Treats/Party Invitations Nutritious treats are encouraged. Please contact your child’s teacher regarding bringing treats and/or any
questions you may have. Flowers and personal treats will be kept in the office. The student will be notified
when the item arrives and reminded to stop and pick up the gift at the end the school day. It is the
responsibility of the student to pick up the item.
Party invitations may not be handed out in school. Invitations to any party should be handled privately.
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Wellness Policy
The link between good nutrition, physical activity, adequate amounts of sleep, and learning is well
documented. Healthy eating habits are essential for students to achieve their full physical and mental growth
and lifelong health and well-being. Good nutrition helps to optimize student performance. The health
benefit of regular physical activity is also well known. Children that are physically active feel better, have
more energy, and may learn better than those children who are more sedentary. Finally, kids that have
adequate amounts of sleep each day are more alert, more active, and ready to learn.
These three building blocks of good health are the cornerstones of LOC’s Wellness Policy. We focus our
education and energy on promoting good nutrition, physical activity, and adequate amounts of sleep while
integrating the basic Christian values that recognize the body as a gift from God.
GOAL: TO NOURISH THE BODY, MIND, AND SPIRIT OF EVERY STUDENT
NUTRITION
Education
Students in grades PreK-5th will receive nutrition education that is interactive and teaches students the
skills they need to adopt healthy eating behaviors.
Nutrition education will be offered through a collaborative effort between teachers,
administrators, and school food service staff.
Consistent nutrition messages will be sent to the students throughout the school day.
We will adhere to the state health standards in administering nutrition education to our students.
Standards
Guidelines for treats that are brought from sources outside of the school are available.
Guidelines are provided for food or beverages sold as part of fund-raising event.
List of healthy snacks we would prefer will be available to parents.
Food should not be used as a reward or negative consequence.
Snack time will be provided for all students at least once per day.
Cafeteria Guidelines
The cafeteria will remain a clean, pleasant environment for students to enjoy their lunches.
The food personnel will plan, design, and implement school meals that are consistent with the
recommendations established by the US Department of Agriculture.
Students will be given adequate time to enjoy their meals.
Foods and beverages sold or served at the school will meet the nutrition recommendation of the US
Dietary Guidelines for Americans.
Fast food products will not be allowed in the cafeteria as a substitute for a hot or cold lunch.
PHYSICAL ACTIVITY
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Education
Students in grades PreK-5th will receive education about the benefits of physical activity that
is fun and interactive.
Physical education curriculum will emphasize active participation and physical activity.
We will adhere to state physical education curriculum standards in promoting physical activity to
all students.
Standards
Students will receive ample opportunity for physical activity through physical education class,
recess periods, walking programs, and the integration of physical activity into the academic
curriculum.
Students will be given an opportunity to be physically active through after school activities such as
extra-curricular athletics.
Physical activity should not be used as a negative consequence.
SLEEP
Education
Students in grades PreK-5th will receive education about the importance of regular, adequate sleep
in preparing them for learning and enhancing the learning process throughout the day.
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Hot Lunch Program LOC participates in the North Dakota School Lunch Program and provides nutritious meals to students at a
moderate cost that is consistent with the federal guidelines. The program is federally funded and administered
separately from the regular school program.
Payments: Checks for hot lunch tickets must be made out to Light of Christ Catholic Schools. Payments can also be
made and balances can be tracked through the FACTS Student Information System website or app. Payments are
made by family, not by student, so students at more than one school can make a single payment for all children.
Family balances of $10 or less will not be refunded if a family leaves or graduates from LOC schools.
Free or Reduced Price Meals: Eligible persons may receive free or reduced price meals upon application and
approval. Applications are distributed to all families prior to the first day of school or can be picked up at the school
office throughout the school year, should a family’s situation change.
Unpaid Meals: Light of Christ Catholic Schools will provide meals to all students no matter how much they owe.
LOC will not deny any student access to a nutritious meal and will not serve alternative meals. When a family’s
account falls below the limit, parents will receive notification. Every effort should be made to bring the account back
up to a positive balance.
Student lunch balances can be viewed and ACH, Discover or MasterCard payments can be made online in the
parent’s/guardian's FACTS Student Information System account.
Because good nutrition is key to the optimal growth and development of children, we make every possible attempt
to reach parents/guardians before meal charging becomes a problem. If charging meals is a continuous problem for
a family, that family’s hot lunch balance will be transferred to their FACTS tuition program and the Hot Lunch
amount will be due with the next month’s FACTS payment. The balance will be transferred to FACTS once the
family owes $100.00 to the Hot Lunch Program.
If you have any questions or need assistance in filling out the application please call the Food Services Manager,
John Herold, at 701-425-0791. (LOC Board Approved July 2017)
Healthy Choices: To honor our school-wide efforts to encourage good nutrition, a salad bar will be available to all
students. If a child chooses to bring a cold lunch, please make it a healthy lunch. Please do not deliver fast food
products and/or soft drinks to your child. These items send a message that is contrary to the health education we
are doing in the classroom and do not meet standards mandated by the Federal School Lunch Program.
Menus: Monthly menus will be posted on FACTS Student Information System. Please remember that due to the
variety of personal tastes, it is not possible to satisfy everyone every day. Therefore, parents should assist school
personnel by advising their children on the subject of making good choices and not wasting food.
Allergies: Parents/Guardians of children with food allergies must notify the classroom teacher, school
administrator and administrative assistant. (see more in “Allergies” heading)
Etiquette: All students eating in the lunchroom must comply with the rules set by those in charge. Table manners
and additional etiquette will be encouraged.
Lunch Schedule: See the Specific School Details page for lunch schedules.
Leaving for Lunch: Students eating lunch out of the building must have written or verbal parent permission and
parents are required to sign the student out in the main office. Students must return to school before classes are
scheduled to start, or they will be marked tardy.
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Breakfast: A simple breakfast is offered at some of our schools (please check with your school for more details).
Lunch Prices:
Full Price Lunch $ 3.15
Reduced Price Lunch $ 0.40
PreK Full Price Lunch $ 1.95
PreK Reduced Price Lunch $ 0.40
Milk/Juice Price $ 0.40
Breakfast $ 1.35
Breakfast – Free/Reduced FREE
Adult Meals $ 4.10
USDA’s non-discrimination clause for Child Nutrition Program
The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and
applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion,
reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or
part of an individual's income is derived from any public assistance program, or protected genetic information in
employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will
apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination
Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office,
or call (866) 632- 9992 to request the form. You may also write a letter containing all of the information requested in
the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director,
Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or
email at [email protected].
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay
Service at (800) 877-8339 or (800) 845-6136 (in Spanish). USDA is an equal opportunity provider and employer.
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Academic Policies
Homework Homework is intended to be a reinforcement of the lessons learned that day in school, or to prepare a student for a
future lesson. It provides a short, intensive review of a lesson and may sometimes be an oral assignment. Some
homework will be required of all students. Parents can aid their child’s success by:
1. Providing the child with a quiet place to study.
2. Seeing to it that the use of cell phones, computers, video games and TV are discouraged during the
homework period.
3. Assisting the child when help or clarification is needed.
Students are expected to come to class with their lessons prepared and completed on time. If a student leaves for
an extended period of time, the instructor will decide whether or not work will be sent with the student.
Textbooks/Supplemental Materials Students are provided with all textbooks and consumable workbooks. It is anticipated that all textbooks will be kept
in good condition and covered at all times. Any lost or damaged textbooks or workbooks are to be replaced at cost
by parents. A school supply list is made available to families prior the start of the school year.
Sacramental Preparation Sacramental programs are an integral part of the LOC curriculum. Programs for the reception of the Sacraments of
Eucharist and Reconciliation take place in Grade 2.
Parent Teacher Conferences Conferences will be held two times during the year, at the end of the first trimester and half-way through the second
trimester. Notification of these conferences will be sent out to allow parents to schedule a time that works.
Teachers are expected to be reasonably available to parents throughout the school year and to keep lines of
communication open in the best interest of the student. Private conferences can be scheduled throughout the school
year by making an appointment by email or phone call with the teacher.
If a parent repeatedly or seriously violates proper school protocol, displays inappropriate or disruptive conduct
toward students or displays disrespectful, disruptive or harassing behavior toward teachers or any school staff, the
school may take corrective action as deemed necessary to ensure the mutual respect of all involved in the
educational process.
Report Cards
The report card is a record of student progress in each subject area. The school year is divided into three
trimesters. At the end of each reporting period students will be given a report card to take home.
Grading System
Students are graded on the following: class participation, behavior, class assignments, homework assignments, tests
and quizzes, and special projects.
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The report card for students in PreK - grade 1 identifies which skills a student has learned. A skills checklist is
completed and sent home at the end of each trimester of school.
Students in PreK - grade 1 will receive numerical scores on their report cards to indicate their level of mastery of
the different standards or benchmarks:
3 = Consistently Demonstrates Skill
2 = Emerging in Skill
1 = Limited Understanding of Skill
In addition to numerical scoring of competencies, students in grades 2 and 3 will receive the following set of letter
grades to assess performance on daily work and testing in certain subjects.
E = Excellent
S = Satisfactory
N = Needs Improvement
In addition to numerical scoring of competencies, students in grades 4 and 5 will receive letter grades to assess
performance on daily work and testing in certain subjects based on the following grading scale:
100 – 99 = A+ 98 – 95 = A 94 – 94 = A-
93 – 92 = B+ 91 – 87 = B 86 – 86 = B-
85 – 84 = C+ 83 – 79 = C 78 – 78 = C-
77 – 76 = D+ 75 – 71 = D 70 – 70 = D-
Promotion & Retention Promotion and retention of a student are based on completion and comprehension of work at a particular grade level
and social readiness. Retention will only be considered if one can reasonably foresee that the student will benefit by
such action. Parents will be notified and consulted in advance when retention is considered.
Special Services LOC participates in federally funded programs established in the Bismarck Public School District. Services in special
education, speech/language therapy, psychology, counseling, and federal Title I programming are available to all
students who meet the criteria. School administration, in coordination with Bismarck Public Schools, will determine
the extent of services provided.
Outside Direct-Pay Organizations LOC understands the value of agencies/businesses that offer support services to students with particular learning
barriers (outside of the Special Services offered through Bismarck Public School District). LOC also believes all
curriculum and social activities within the school day are important to the student. Therefore, families are strongly
encouraged to schedule these services before or after the school day, so the services do not interrupt the class day for the
student, nor deprive the student of scheduled breaks within the school day.
Parents MUST work with their school’s principal prior to making any arrangements with outside agencies.
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Individuals from outside agencies who are working directly with any students must complete the MYB background check and
Diocesan Code of Conduct Safe Environment training (available at the LOC business office).
Standardized Testing Standardized tests are periodically administered to LOC students. The results of the tests are used to identify student
strengths and weaknesses and to inform instructional practices in the academic areas. The results are also used to help
determine the effectiveness of LOC’s educational programs and how the programs can be improved.
If parents have any questions about the standardized testing program, they should contact the school administrator.
Academic Integrity Policy
LOC believes that the success of a student is dependent on her/his own effort and work. Therefore, students are
expected to complete all their own work with honesty and integrity. Representing someone else’s work as
his/her own is dishonest and compromises the integrity of the student.
LOC defines cheating as representing someone else’s work as one’s own or allowing someone to represent another’s
work as one’s own work. Cheating includes, but is not limited to, the following:
Copying homework or allowing someone to copy homework.
Working with others on an assignment that is meant to be done individually.
Copying information from a source that is not properly cited.
Looking at someone’s test or quiz or letting another student look at one’s own test or quiz.
Reporting to another student what is on a test or quiz, including specific questions and answers.
Using secretive methods of giving or retrieving answers on a test or quiz.
Using electronic devices to communicate information about a test or quiz.
When a student is not sure what would be considered cheating for a particular assignment, she/he is
responsible for requesting clarification from the teacher.
Consequences
A student who is caught cheating may, at the teacher’s discretion, receive a “0” for the assignment/test/project.
The teacher will encourage the student to self-report to her/his parent the same day and the teacher will make a
follow-up call within 24 hours.
Reported cases will be handled as confidentially as possible between the teacher, student, parent and school
administrator.
Rights of Non-Custodial Parents Unless prohibited by order of the court or other legally binding instrument, a non-custodial parent shall have the
right of access to school records relating to his or her child and, upon request, may receive copies and access to all
school notices relating to the school and other school activities.
At the time of registration, parents shall provide pertinent information regarding custodial care of the student and
visitation rights. Upon request, parent shall furnish to the administrator a copy of any relevant court order to insure
the safety and welfare of the student. Parents shall have a continuing duty to inform the school of any changes in the
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custodial care of the student and of the issuance of any court order restricting or prohibiting parental or third party
access to the child.
Non-Discrimination Clause LOC complies with those constitutional and statutory provisions, as may be specifically applicable to the school and
school administered activities and programs. This procedure does not conflict with the priority given to Catholics
for admission as students. This procedure also does not preclude the ability of the parish to enforce appropriate
actions with respect to students who advocate on school property or at school functions any practices or doctrines
which are inconsistent with the religious tenets of the Catholic faith.
Non-Catholic Students The presence of students from other faiths provides a wonderful diversity to the school. However, the presence of non-
Catholic students in the school shall not alter the primacy of Catholic religious formations as an integral component of
the educational program in the school. As such:
Non-Catholic students are expected to participate in the religious formation and education programs of the
school.
Non-Catholic students must participate in liturgies, retreats, other religious functions, and religion classes.
Non-Catholic students may be exempt from formal co-curricular sacramental preparation programs, but not from
the catechesis held during the school day.
Students are expected, for testing and discussion purposes, to be knowledgeable of the Catholic Church’s
positions on scripture, revelation and moral practices. While Catholic teaching respects the various faith
traditions of the students attending the Catholic school, parents must be aware that it is the Catholic position that
will be taught.
Class size LOC does its best to limit class sizes to 26 students with exceptions based on the following criteria and in
consultation with the parent, student, faculty and administrator from transferring school:
Accepting an entire family to the school
Needs of the student
Overall good of the individual class
Co-Curricular Activities
Sports
Active participation in athletic events sponsored by the school is greatly encouraged. Proper conduct, good
sportsmanship, and good school spirit are encouraged at all times. Our teams compete with other elementary.
Physical Exams
Physical exams are highly recommended for 5th grade athletes. All physical forms can be dropped off in the school
office.
Fees
$75.00 per activity, $225.00 maximum fee per student per year.
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Facility Usage
1. Facilities at each elementary school are shared with the church. Therefore, arrangements for use of these
facilities will be coordinated between the school administrator and the parish administrator.
2. Any individual or organization using school facilities shall indemnify and hold harmless LOC, the
associated church, the individual members thereof and any officials or employees, of and from any loss,
damage, liability, or expense that may arise during, or be caused by in any way, by such use or
occupancy of school property. Depending on the size and scope of the activity, groups will be required
to sign a waiver of liability, purchase liability insurance, or employ a custodian while the activity is going
on. Final determinations will be made by either the school principal or the parish administrator. In the
event that property loss is incurred, the outside individual or organization shall be billed for the
damages.
3. The use of school and church facilities is contingent on the individual or organization reserving the
desired space, providing the necessary liability insurance coverage, and paying the appropriate rental fee.
4. It is understood that members of a specific parish whose children attend the associated school will be given
priority for facility usage, assuming such usage has been coordinated between the school and parish.
5. Individuals or organizations will be assessed a fee of $20 per hour. Maximum charge for one day is $100.
The pastor, principal or the parish manager may waive or increase fees when deemed appropriate – i.e.
individuals or organizations with a direct connection to the Parish or School. Other guidelines would
remain in effect.
6. LOC and the affiliated churches are private organizations. They reserve the right to deny use of their
facilities as they deem appropriate.
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Discipline Policies
In order to create an appropriate climate for learning, children are expected to comply with the disciplinary policies
of the school. Our goal is to provide a productive learning environment while at the same time promoting a
positive sense of self-worth, dignity, cooperation, and self-discipline for all. Each teacher is the most effective agent
for establishing and maintaining good discipline within his or her classroom. Whenever possible, discipline
situations are handled at the classroom level. Parents will be notified if difficulties in discipline arise.
Respectful Behavior Respectful behavior is expected of the students, staff, and parents of LOC during school hours, events and co-
curricular activities. Respectful behavior reflects one’s value of self, and that behavior reflects consideration of
others. Examples of respectful behavior include, but are not limited to:
Treating others as one would like them to treat him/her.
Listening to the views of others.
Demonstrating courtesy toward others.
Valuing the property of the school and others.
Responding to others in a thoughtful manner.
Unacceptable Behavior Unacceptable behaviors are any actions that are disrespectful, dishonest or rude and break down community.
Examples of unacceptable behavior include, but are not limited to:
Fighting or other forms of aggression – including tackling, pushing, tripping, kicking, scratching and
biting.
Throwing snow, rocks, ice or other objects that can inflict injury.
Lack of respect for authorities.
Not following classroom or school policies.
Verbal abuse and inappropriate language or behavior – including teasing, swearing and spitting.
The following behaviors will result in a consultation with the administrator and a possible visit with parents:
Harassment – acts that injure, degrade or intimidate other individuals or groups based on race, color,
sex, national origin, physical or mental attributes, or sexual orientation.
Sexual harassment – acts such as inappropriate jokes, physical contact or sending inappropriate
content by digital means.
Threats on a person’s life.
Weapons, drugs, alcohol on school grounds.
Any unlawful behavior.
Any inappropriate behavior as deemed by the administration.
Procedures for Misbehavior On occasion, it may be necessary to assign consequences for misbehavior. These consequences can range from loss
of privileges to in-school suspension, depending on the severity of the behavior. Please refer to your individual
school’s policy in section “Specific School Details” (pg. 9).
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All parents and students should be aware that violence in any form is profoundly disrespectful to the human person
and contrary in every respect to LOC’s identity, philosophy and mission. LOC reserves the right to determine what
constitutes violence on its grounds, and the right to impose proportionate discipline as it sees fit.
Physical Violence - Physical violence in any form (pushing, punching, slapping, fighting, pinching, etc.)
will result in immediate student disciplinary actions, up to suspension from school.
Verbal Violence - Verbal violence (name calling, mockery, abusive language, etc.) will result in
immediate student disciplinary actions, up to suspension from school.
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Bullying Policy “Bullying” means:
A. Conduct that occurs in a school, on school premises, in a school owned or leased school bus or school vehicle, or
at any school or school sanctioned or sponsored activity or event and
1. Is so severe, pervasive, or objectively offensive that it substantially interferes with the student’s educational
opportunities;
2. Places the student in actual and reasonable fear of harm;
3. Places the student in actual and reasonable fear of damage to property of the student;
4. Substantially disrupts the orderly operation of the school; or
B. Conduct that is received by a student while the student is in a school, on school premises, in an owned or leased
school bus or school vehicle, or at any school or school sanctioned or sponsored activity or event and
1. Is so severe, pervasive, or objectively offensive that it substantially interferes with the student’s
educational opportunities;
2. Places the student in actual and reasonable fear of harm;
3. Places the student in actual and reasonable fear of damage to property of the student; or
4. Substantially disrupts the orderly operation of the school.
C. “Conduct” includes the use of technology or other electronic media.
Forms of bullying include, but are not limited to:
1. Physical contact/assault or attempted physical contact/assault.
2. Name calling, verbal assaults, or other putdowns.
3. Damaging or destroying property.
4. Social ostracism.
5. Threats of any kind. A threat is defined as a statement that would be interpreted by a reasonable person
as a serious expression of intent to harm or assault another or to damage property.
6. Intimidation, either physical or mental.
7. Extortion or attempted extortion.
Prohibitions
While at school, on school premises, in a school owned or leased school bus or school vehicle, or at any school or school
sanctioned or sponsored activity or event, a student or school staff may not
A. engage in bullying; or
B. engage in reprisal or retaliation against
1. A victim of bullying;
2. An individual who witnesses an alleged act of bullying;
3. An individual who reports an alleged act of bullying; or
4. An individual who provides information about an alleged act of bullying.
Students found to be in violation of this policy shall be subject to disciplinary action up to and including expulsion, in
accordance with policy and law. School staff found to be in violation of this policy shall be subject to disciplinary action
up to and including termination of employment in accordance with policy and law.
Victim Protection Strategies
When the school confirms that a violation of this policy has occurred, it shall notify the victim’s parents and shall
implement victim protection strategies. These strategies shall be developed on a case-by-case basis after administration
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has reviewed the totality of the circumstances surrounding the bullying incident (s) or other violations of this policy.
Strategies may include, but not be limited to the following:
A. Additional training for all students and applicable staff on implementation of the policy and/or bullying
prevention.
B. Notice to the victim’s teachers and other staff to monitor the victim and his/her interaction with peers.
C. Assignment of school staff to monitor, more frequently, areas in the school where bullying has occurred.
D. Referral to counseling services for the victim and perpetrator.
E. Modification of the perpetrator’s schedule and other appropriate measures imposed on the perpetrator (not the
victim) to minimize the perpetrator’s contact with the victim.
Reporting
A victim or witness of bullying should immediately report the behavior to a teacher or school administrator. Upon receipt
of a complaint, the recipient shall forward it on to a principal or the superintendent if the principal is the subject of the
complaint. Complaints alleging bullying based on an individual’s race, color, religion, gender, national origin, age or
other class protected by law (hereafter ‘protected class’) shall be handled in accordance with the school’s
harassment/sexual harassment reporting policy.
Reporting Options for Students and Community Members
Students and community members (including parents) may report known or suspected violations of this policy using any
of the following methods:
A. Complete a written complaint form: A complainant will have the option of including his/her name on this form
or submitting it anonymously. The form may be returned to any school staff member, or filed in one of the
school’s main offices.
B. Complete and submit an online complaint form: A complainant will have the option of including his/her name
on the form or submitting it anonymously.
C. File an oral report with any school staff member.
1. A complaint filed anonymously may limit the school’s ability to investigate and respond to the
alleged violations.
2. Report Forms are available at lightofchristschools.org.
Reporting to Law Enforcement & Other Forms of Redress
Any time a school staff member has reasonable suspicion that a bullying incident constituted a crime, s/he shall report it
to law enforcement. Also, nothing in this policy shall prevent a victim/his/her family from seeking redress under state
and federal law.
Reporting Requirements for School Staff
The school approved form shall be completed by school staff when they:
A. Witness an alleged violation of this policy; or
B. Receive an oral report of an alleged violation of this policy.
The school approved form shall be completed by an administrator when s/he:
A. Witnesses an alleged violation of this policy; or
B. Receives an oral report of an alleged violation of this policy.
Documentation & Retention
All written reports of an alleged violation of this policy received by the school shall be forwarded to the appropriate
school administrator for investigation and retention. Report forms and all other documentation related to an investigation
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of an alleged violation of this policy shall be retained by the school for six years after a student turns 18 or graduates from
high school, whichever is later.
Investigative Procedures
School administrators (i.e. a principal or the superintendent) are required to investigate violations of this policy (as
prescribed under “Prohibitions”), when in receipt of actual notice of an alleged violation. Actual notice of an alleged
violation occurs when alleged bullying, reprisal, or retaliation is reported using the applicable method (s) prescribed in the
reporting section of this policy.
Upon receipt of a report of an alleged policy violation, the designated administrator shall first determine if the alleged
policy violation is based on a protected class—whether actual or perceived. Reports involving a protected class shall be
investigated in accordance with the school’s harassment/sexual harassment policy, including the timelines contained
therein.
In all other cases, administration shall determine the level of investigation necessary based on the nature of the alleged
violation of this policy after considering factors such as, but not limited to: the identity of the reporter and his/her
relationship to the victim/alleged perpetrator; the ages of the parties involved; the detail, content, and context of the
report; whether this report is the first of its type filed against the alleged perpetrator. Based on the level of the investigation
the administrator deems necessary, investigations may include any or all of the following steps or any other investigatory
steps that the administrator deems necessary:
A. Identification and collection of necessary and obtainable physical evidence (NOTE: In some cases physical
evidence may be unobtainable, e.g., a private social networking profile);
B. Interviews with the complainant, the victim, and/or the alleged perpetrator. At no time during an investigation
under this policy shall the victim/complainant be required to meet with the alleged perpetrator;
C. Interviews with any identified witnesses;
D. A review of mitigating or extenuating circumstances;
E. Final analysis and issuance of findings in writing to the victim and bully and, if applicable, implementation of
victim protection measures and disciplinary measures under this or other applicable policies.
Investigations shall be completed within 60 days unless the administrator documents good cause for extending this
deadline. Such documentation should be sent to victim and alleged perpetrator during the investigation.
Disciplinary & Corrective Measures
A. Students that the school has found to have violated this policy shall be subject to disciplinary consequences
and/or corrective measures. When determining the appropriate response to violations of this policy,
administration shall take into account the totality of circumstances surrounding the violation. Measures that may
be imposed include, but are not limited to the following:
B. Require the student to attend detention;
C. Impose in- or out-of-school suspension or recommend expulsion. Due process procedures contained in the
school’s suspension and expulsion policy shall be followed;
D. Make restitution if applicable;
E. Refer the student to a school counselor;
F. Hold a conference with the student’s parent/guardian and classroom teacher (s), and other applicable school
staff;
G. Modify the perpetrator’s schedule and take other appropriate measures (e.g., moving locker) to minimize contact
with the victim;
H. If applicable, contact the administrator of the website on which the bullying occurred to report it.
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If the misconduct does not meet this policy’s definition of bullying, it may be addressed under other school disciplinary
policies.
For bullying initiated off campus and received on campus (e.g., cyber-bullying), the school only has authority to impose
any of the above disciplinary measures if the bullying substantially disrupted the educational environment or posed a true
threat. In all other cases of off-campus bullying received on-campus, the school may only take corrective measures as
described in items five through seven above.
If the perpetrator is a school staff member, the school shall take appropriate disciplinary action including, but not limited
to: a reprimand, modification of duties (only if allowed by applicable policy, the negotiated agreement, and/or the
individual’s contract), suspension, or a recommendation for termination/discharge in accordance with any applicable
law.
(LOC Board Approved July 2017)
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School Safety
Weather emergencies Families should listen to KFYR Radio, watch KFYR-TV, or visit www.kfyrtv.com for school cancellations. Families will
receive an automated phone call indicating school cancellations. If a storm arises during a school day, children will only
be dismissed when called for by their parents or guardians.
Safety Drills – Fire, Tornado, School Lockdown Fire, tornado, and lockdown drills are held periodically throughout the school year. These drills will be held to prepare
the students and staff for an emergency situation. If an evacuation is required, students will be asked to proceed quietly,
quickly, and in single file out of the building. Students or staff will not be allowed to return until the environment is
safe.
Crisis Plan LOC has developed a “crisis plan” in case of other emergencies. All teachers and staff are aware of the procedures to
follow to keep your child safe. In the event of such an emergency, circumstances permitting, the building will be
evacuated and students will be moved to a secure location.
Accidents Involving Injuries All accidents should be reported to the teacher, who will report to the principal. Parents will be notified when a
serious accident occurs. If emergency treatment is required and parents cannot be reached immediately, it is
important that the school have permission to call a doctor or seek the professional help needed. Emergency
contact information should be kept up-to-date in the school office.
The school does not provide supervision when a parent or guardian leaves children unattended on school grounds.
Insurance In the event a student becomes ill or an accident occurs at school, the school will provide emergency care, notify parent
or guardian, and in serious instances, summon a doctor and/or arrange for hospitalization. All accidents that occur on
school property or during school activities should be reported to the principal’s office.
LOC does not carry any form of medical insurance for children who are injured while on school property or during
school activities. It is the responsibility of the parents to make arrangements for medical insurance or to pay for the
costs of medical treatment.
Illness
Children attending school should be free of known infectious diseases. When any symptom of a communicable disease
appears, please keep your child home from school. Behavioral characteristics of children make for easy transmission of
infectious agents.
After a student has been absent, he/she must bring a written note from home explaining the absence, unless a call was
made to the school. As stated before, if a student is ill, he/she should not be sent to school. The school office should be
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notified before 8:15 a.m. of any student absence from school. Students are expected to complete all make-up work when
they are absent unless other arrangements are made with the teacher.
Work should be made up in a reasonable time. When a student becomes ill in school, parents are called. No student will
be sent home without the parent’s consent and knowledge. Parents are asked to notify the office of any telephone
numbers and/or address changes.
Illness /General Exclusion Criteria
Regardless of the disease, children should be excluded from school if they meet any of the following criteria:
1. The staff determines the child is unwilling or unable to participate in activities, won’t eat, lays head down
or looks ill.
2. The staff determines they cannot care for the child without compromising their ability to care for the
health and safety of other children in the classroom.
3. The child has a temperature above 100.4 (a forehead (temporal) scanner will be used to measure the
temperature). A student may return when fever is normal for 24 hours without the use of fever-reducing
medication AND the student feels well enough to participate in school.
4. The child has difficulty breathing or uncontrolled or persistent cough.
5. The child has a change in behavior which may include lethargy, irritability or persistent crying.
6. The child experiences vomiting two or more times in the preceding 24 hours, unless determined to be
caused by a non-communicable condition and the child is able to remain hydrated and participate in
activities.
7. The child has diarrhea and cannot self-contain stool or if stool frequency exceeds 2 or more stools above
normal for that child, or if stool contains blood or mucus.
It is the intent of LOC to work to control the exposure and spread of communicable disease and conditions in the school
setting. Parents are the front line in this work through early recognition and treatment when a child is ill and could
possibly transmit an illness to others.
LOC uses the ND Disease Fact Sheets https://www.ndhealth.gov/Disease/faq/ and the ND Childcare/School Infection
Control Manual http://ndhealth.gov/disease/Publications.asp?DivisionID=9 as guidelines (not mandates) for managing
communicable diseases and conditions and to determine further exclusion criteria.
LOC may use additional resources, e.g. Centers for Disease Control. LOC may adopt disease control practices specific to
the needs of the district and as new information becomes available. LOC will comply with the laws and requirements
involving Reportable Conditions.
School administrators in conjunction with the school nurse and local and state public health authorities will make the
final decision about excluding students or employees from school when needed to protect the health of others. Schools
will have procedures in place to clean areas where contagion is likely to exist, if the school is notified of a diagnosed or
suspected case of a communicable disease or condition.
Confidentiality & Notice of Exposure
All information related to students and staff having, or suspected of having a communicable disease or condition will be
considered confidential. The decision to share information with parents of exposed students will be made by the school
administrator, school nurse, and local or state health authorities. Sharing information with parents of exposed students
will be done when it is deemed necessary to control exposure or spread, such as if there is an increasing or unusual
number of cases occurring in a classroom or building. Parents should not rely solely on school notifications to alert them
regarding the occurrence of communicable conditions, but should maintain regular surveillance in order to detect and
treat conditions as early as possible.
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Chronic Health Conditions If your child has a chronic health condition such asthma, diabetes, seizures or allergies, please complete the appropriate
paperwork, which may include a school health plan. You may obtain the forms from the school office or the Light of
Christ website.
Allergies Light of Christ Schools recognizes the growing number of students enrolling in our schools with potentially life-
threatening food allergies. As educators, we recognize our responsibility to develop appropriate health plans for students
with food allergies which detail emergency treatment while proactively addressing conditions to prevent exposure to
specific allergens. We believe a collaborative partnership between school and family is the best way to achieve this goal
while thoughtfully increasing the student’s independence to care for him/herself. This partnership between school,
families, and medical personnel can provide a safe and healthy learning environment, which will help parents/guardians
and their children with food allergies make the transition between the safety of their home environment into the school
environment. Similarly, classmates who do not have life-threatening allergies develop a greater understanding for
individual differences, a capacity for flexibility and increased compassion.
For those at risk for food induced anaphylaxis, the most important aspect of the management in the school setting will be
prevention and prompt response to a possible reaction. In the event of anaphylactic reaction, epinephrine is the treatment
of choice and should be given immediately.
The severity and speed of food anaphylaxis emphasizes the need for an effective emergency plan that includes recognition
of the symptoms of anaphylaxis, rapid administration of epinephrine, and prompt transfer of the student by the
emergency medical system to the closest hospital.
*Any student with a medical diagnosis of a life-threatening allergy that requires epinephrine shall have a Health Care
Provider Anaphylaxis Plan and a Light of Christ Anaphylaxis Action Plan in place and have medication (Epi Pen,
antihistamine) stored at the school.
*The fact that 25% of allergic reactions that take place in a school setting are by students who are undiagnosed, there is a
possibility that an allergic reaction may occur with a student that has no emergency plan or an Epi Pen at school. Because
of this, Light of Christ schools will keep stock Epi Pen in each school building. These stock Epi Pens will be used in cases
of undiagnosed anaphylaxis and/or for a diagnosed student requiring a second dose of epinephrine (as deemed necessary
by emergency medical support). Stock Epi Pens are not provided for students previously diagnosed with a severe allergy.
*In cases of students already diagnosed with an allergy, all medication must be provided by the parents and stored at the
school.
It is the responsibility of the parent/guardian to:
* Notify the school of the student’s allergic condition upon registration or recent diagnosis if the student is
already enrolled in the district.
* Keep updated phone numbers with the school office.
* Inform the school if an allergic reaction has occurred outside the school setting.
* Inform all teaching staff including teachers, coaches, chaperones, etc., of the known allergy and plan in place.
* Review and revise the LOC Anaphylaxis Action plan and Health Care Provider Anaphylaxis plan yearly.
* If the student is participating in a before and/or after school program or athletic team, provide the necessary
medication and Epi Pen.
It is the responsibility of the teacher, lunchroom staff, office staff, and school staff to:
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* Become knowledgeable of the signs and symptoms of a severe allergic reaction in addition to the specific signs
and symptoms noted in the student’s Anaphylaxis Action Plan and HCP Action Plan.
* Practice the administration of Epi Pen.
* Provide appropriate signage outside the door of the classroom.
* Eliminate cross-contamination if food items contain known allergens. Develop plans for cleaning, cooking,
food handling and utensils.
* Create an “allergen-restricted" table if needed.
Although the LOC School District cannot guarantee an allergen-free environment, it is the goal of LOC to minimize the
risk of exposure to allergens that pose a threat to those with severe allergies. This goal necessitates cooperation of staff,
students, and families.
Medication Under most circumstances, prescription and non-prescription medication should be administered to or by students
before or after school, and under parent or medical supervision. If a student must take or receive prescription or non-
prescription medication while on school property his/her parent must first submit written authorization. As part of the
written authorization, parents decide whether they want their children to self-administer, or have the office staff
administer the medication. The appropriate forms are available in the school office. LOC discourages self-
administration of medications for students in grade PreK-5.
No medication will be administered to a child by school personnel unless a Medication Administration Authorization
Form has been received from the parent. In cases in which students self-administer prescription medication, a Student
Self-Administration of Medication Form must be turned into the office. Both forms are available at the school office or
can be downloaded from www.lightofchristschools.org. Any health problems requiring special attention or actions
should be reported to the school administrator.
• If your child will be storing and self-administering, or if school personnel is administering an emergency inhaler at
school for asthma you will need to complete the Asthma Action Plan & Authorization for Reliever Medication. If
your child is self- administering the inhaler, you and your child’s health care provider must complete and sign the
document.
• If your child will be storing and self-administering, or if school personnel is administering an Epi Pen at school for
severe allergic reactions, you and your child’s health care provider must complete and sign the following document for
school: Student Anaphylaxis Action Plan & Authorization for Epi Pen.
All medications must be brought to the school office by a parent/guardian, rather than the student. All medications
brought onto school grounds must be in their original packaging, with the pharmacy label (prescription) or package
instructions (non-prescription) clearly intact and readable. Medications brought to school bags, envelopes, or other types
of containers will not be accepted.
Any controlled substance medications must be stored in the school office and should be administered by office staff.
Head Lice
LOC follows the “no nit” policy for head lice. Students with known cases of head lice will not be allowed to attend
school without the written assurance of a physician, county health nurse or school nurse. If multiple cases of head lice
are found in common classroom, a lice check may be done of all students. Since head lice is a common occurrence in
our surrounding communities, we strongly encourage parents to do routine head lice checks on their child to help
minimize a school wide outbreak.
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The school may perform a head lice screening on any student exhibiting symptoms of a lice infestation and/or will
notify the child’s parents/guardians of the suspected infestation. Siblings of the affected student and playmates with
prolonged head-to-head contract should also be screened. Staff will discreetly manage lice infestations by reducing the
child’s contact with others so that the student is not ostracized, isolated, humiliated or psychologically traumatized.
Resources on head lice are the ND Disease Fact Sheet and the Quick Guide for Managing Head Lice. They are
available at http://www.ndhealth.gov/head-lice/.
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Asbestos Notification In 1986 the United States Congress enacted the Asbestos Hazard Emergency Response Act (AHERA). To comply
with the AHERA and EPA regulations, LOC has had all the school facilities inspected and samples were taken of
building materials suspected of containing asbestos. The results of the inspection and laboratory analysis have
confirmed the presences of asbestos-containing materials (ACM) in some areas. It is important to note that these
materials are in a form and condition that does not pose a health threat to students or employees.
Where the presence of ACM has been confirmed, a management plan has been developed for our school. The plan
includes all inspections results, procedures to be followed to minimize the disturbance of ACM material, and a
program for regular surveillance and inspections.
It is the intent of LOC to comply with all applicable regulations. We will take whatever steps are necessary to insure
that the occupants of all buildings have a healthy and safe environment in which to learn and work.
A copy of the Asbestos Management Plan is available for your review in the school or parish office during regular
office hours.
Substance Abuse Policy
Substance Abuse Free School
Light of Christ Catholic Schools (LOC) recognizes that substance abuse is a treatable, complex, social, emotional and
physical health problem. Identifying and treating substance abuse is primarily the responsibility of health care providers,
family, and the community. The school has an integral role in the prevention and intervention of chemical use and abuse.
It is the responsibility of LOC, its administration, board, staff, students, and volunteers, to maintain and promote a safe
and efficient learning environment and to deliver services in a safe and conscientious manner. The use, misuse or abuse of
alcohol and drugs pose a serious threat to LOC administration, board, staff, students and volunteers and to the public.
Such use, misuse or abuse is prohibited by LOC.
The school is a part of a network of community resources for helping individuals at risk of use, misuse or abuse of alcohol
and drugs. The role of the school is to assist in early identification of the problem, intervention to treatment, and support
after treatment and during recovery.
Definitions
1. "Drug" means marijuana, cocaine, opiates, amphetamines, phencyclidine, hallucinogens, methaqualone,
barbiturates, narcotics and any other substance included in schedules I-V of the Controlled Substance Act
(Section 812 of Title 21 of the United States Code). The term "drugs" includes alcohol and other legal substances
used in an unauthorized manner, but does not refer to the legitimate use of substances authorized by law, which
do not affect an individual's health or performance.
2. "Under the influence" means that the individual has any measurable amount of unlawful drugs in his or her
system or is affected by alcohol or a drug, or a combination of alcohol and a drug, in any detectable manner.
3. “Reasonable suspicion” means a suspicion of illegal drug or alcohol use based on specific observations made by
teachers, coaches, administrators or parents in the appearance, speech, or behavior of a student and the
reasonable inferences that are drawn from those observations and/or information of illegal drug or alcohol use
reported to school officials.
Prohibitions
Federal, state and local statutes prohibit the use and/or possession of unlawful drugs or the use and/or possession of
alcohol by a minor. The legal drinking age in North Dakota is 21 years old. LOC has a legal and moral right and
responsibility to uphold and enforce the law.
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1. Prohibition against unlawful or unauthorized presence of alcohol or drugs:
The unlawful or unauthorized manufacture, distribution, dispensation, possession or use of alcohol,
drugs or drug paraphernalia or electronic delivery systems such as electronic cigarettes is absolutely
prohibited on LOC premises, in vehicles parked on LOC property, on LOC time or while engaged in
activities representing LOC.
2. Prohibition against LOC or attendance at LOC "under the influence":
No individual shall be present on LOC premises, or in vehicles on LOC property "under the influence" of alcohol, drugs
or any substance which could compromise individual or public safety or performance.
Reporting the use of drugs which significantly affect safety or performance
1. An individual under the influence of a substance, which could compromise performance or sobriety, has an
obligation to inquire and determine whether the substance he or she is taking may or will affect his/her ability to
safely and efficiently carry on his/her responsibilities.
2. If a student is using such a substance, the student is required to obtain a written statement of legitimate use from
their physician.
3. Any such information must be reported to the principal prior to school attendance. A student taking any
substance prescribed by a licensed physician must have the controlled substance in its original container, for
review by the principal, which identifies the controlled substance, dosage, date or prescription and authorized
physician.
Searches and Seizure Policy
According to school policy, all school property including student lockers, desks, and storage areas are subject to being
searched by school officials. Not only are the above items subject to search, but also a student’s person as well as personal
property including cellphones and electronic devices, handbags, wallets, book bags, and automobiles may be searched.
Furthermore, the use of drug-sniffing dogs may be employed when deemed appropriate by the administration. School
officials will not conduct searches and seize items indiscriminately. “Reasonable suspicion” and “probable cause” will be
factors in any search and/or seizure.
Drug Testing Policy
A. Drug testing, which includes alcohol, is done only in case of "reasonable suspicion" requirements:
1. Teacher/Administrative staff identifies performance issues that are observed and documented. Reasonable
suspicion may also be indicated by notification from police, or juvenile agencies to the administration.
2. Conference with the individual in question and parent(s), where applicable, regarding observations and/or
performance, and decision to drug test. Parent(s) and students receive a written policy at time of registration.
This will have been reviewed and signed with parent(s).
3. After reasonable suspicion has been established, the LOC President will be notified and consulted prior to
requesting a test. Upon consultation with the President, the individual will be asked to obtain a drug test at a
licensed, approved health care facility within 12 hours of notification. Prior to submitting to a drug test, the
individual will sign a release of information to enable LOC to obtain the results of the drug test, and pay
LOC for the drug test up front regardless of results.
a. If Negative
i. Discussion with administration, family members, student and any other necessary parties;
ii. Possible referral for additional steps.
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b. If Positive
i. Discussion with administration, appropriate family members, student and any other necessary
parties;
ii. Required evaluation/assessment of the individual at licensed treatment facility. If treatment is
mandated, bi-weekly status reports must be provided to the administration.
iii. Individual can return to school while in treatment; however, drug screen results must be
provided to school administration prior to return.
4. Failure to obtain a drug test within the required guidelines may result in an immediate suspension or
expulsion from LOC.
5. Once reasonable suspicion has been established and drug test results (negative or positive) have been shared
with administration, regular and random drug testing may be implemented.
6. In order for a student to stay enrolled in LOC, an individual must consent to the request regular and random
drug testing.
7. Delaying or denying a random or regular drug test, will be treated as positive drug test result, and the parent
will be notified immediately.
8. If any student is suspected of an alcohol violation, he/she may be asked to take a Breathalyzer test. Refusal to
take a Breathalyzer test will be treated as positive drug test result, and the parent will be notified immediately.
B. Discipline Policy:
1. Upon acknowledgment of initial drug screen, the individual will be referred to evaluation and treatment.
LOC will not participate in cost of treatment or further screening necessary to enable the individual to return
to the LOC environment.
2. Upon acknowledgment of a second positive drug test of a student, the individual may be suspended for the
remainder of the academic year.
3. Students will be eligible to re-enroll in the subsequent school year on a case-by-case basis.
(LOC Board Approved July 2017)
Tobacco State and local laws prohibit the use and/or possession of tobacco products including electronic delivery devices such as
e-cigarettes by individuals under the age of 18. The use of tobacco products is considered to be a health hazard. The use
and/or possession of tobacco products by students of any age are prohibited on school property or at school-sponsored
events.
Students in violation of this policy may be subject to school discipline, confiscation of the product, suspension, expulsion,
attendance at an educational program regarding their use, and will be ineligible for any public appearances on behalf of
LOC (NDHSAA policy).
(LOC Board Approved July 2017)
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Technology
LOC provides all students with relevant technological opportunities because technology has an ever-increasing and
permanent role in society. Technology is a tool with inherent interdisciplinary applications. Since it is a basic life
skill, it should be integrated into areas of the curriculum. We, as Catholic school educators, believe that we must
prepare students from an early age in the use of technology and provide them with an understanding of the ethical,
social, and legal concepts and responsibilities in the use of technology.
Staff and Student Responsible Use of Technology
Staff and Student (“users”) use of technology and communication tools include school-owned equipment and
personally-owned devices used on school-owned/rented/contracted property (including busses) and at school-
affiliated events.
Tools include, but are not limited to, computers and related peripherals, digital devices running mobile operating
systems, Internet accessibility from local, wide, and cellular networks, including wireless, local and internet hosted
file and application services, video networks, digital video camcorders, and cameras, telephones, cell/smart phones,
fax, and copy machines, televisions, VCRs, DVDs, etc.
The use of electronic resources, technologies, and the internet must be in support of education and consistent with
the educational goals, objectives, and priorities of LOC. Acceptable and appropriate use is an extension of the
educator’s responsibility in his/her classroom. Users are expected to adhere to the policies as they apply to the
schools and personal technology resources. Users are also required to comply with all local, state, and federal laws
which include regulations against computer/network hacking, software piracy, copyright infringement, and other
illegal behaviors.
Inappropriate use includes, but is not limited to:
Cyberbullying, hate mail, defamation, harassment of any kind, and discriminatory jokes and remarks.
Viewing, creating, accessing, requesting, uploading, downloading, sorting, sending, or distributing
obscene, pornographic/sexually explicit, or other offensive material.
Violating any U.S. or state law, including, but not limited to, those related to copyrighted material,
material protected by trade secrets, threatening or obscene material, privacy and safety violations of the
Children Internet Protection Act (CIPA) and Family Educational Rights and Privacy Act (FERPA).
Using others’ passwords, tampering with or forging names on electronic mail or other online
environments. Trespassing in others’ folders, work, or files.
Negligence regarding confidential data.
Physically damaging equipment or hacking with intent to damage or for the purpose of circumventing
standard configurations.
Downloading, uploading and/or executing viruses, worms, Trojan horses, time bombs, bots, malware,
spyware, SPAM, etc., and changes to tools used to filter content or monitor hardware and software.
Using the network for any illegal, unethical, or commercial activities.
Performing any action which results in a compromise of the system security.
Using multiple-user games, internet chats, instant messaging, anonymous e-mail, and other web
applications unless the use is supervised by a LOC staff member and is appropriately related to
education.
All other uses that interfere with the performance of education endeavors.
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District-owned equipment and the district network may not be used for:
Political or personal commercial purposes.
Personal use that adds cost to the district.
Storage of personal applications and files to the extent that they violate this policy, interfere with district
uses, or result in additional support costs.
Electronic Mail and Internet Use:
Users must adhere to this policy at all times when using the internet and/or email, including after hours,
weekend and/or holiday use.
School email accounts will be provided to all employees.
Student email accounts will be provided. Student accounts may be revoked if used inappropriately as
outlined in this policy.
Users are prohibited from using school provided email or internet access for commercial or personal
gain.
Users are prohibited from using school provided email or internet access for unethical or illegal
behaviors or activities that are contrary to any district policy.
Material hosted on school servers and published on the internet may be reviewed for appropriateness.
Materials that represent LOC and are hosted on non-school servers should adhere to this policy.
Internet Safety and Use of Filters
LOC participates in internet filtering services to help prevent access to internet content that is obscene,
pornographic, or harmful as defined by the CIPA. All internet traffic that goes through the district network will be
filtered in accordance with CIPA requirements. Although LOC provides a filtering system to limit user access to
potentially objectionable material, no filtering system can provide complete protection and it is the user’s
responsibility to access internet resources appropriately. Users accessing the internet through personal cellular
connections or other non-school networks and who are on/using school owned/rented/contracted property
(including busses) and/or at district affiliated events must adhere to the same filtering restrictions by avoiding
internet sites that would be prohibited under CIPA, including those with visual depictions that are obscene, child
pornography, or harmful to minors. Staff are responsible for supervising students using internet resources. Problems
with the school filtering system should be reported immediately to the technology coordinator.
LOC instructs students about appropriate online behavior, including interacting with other individuals on social
networking websites and in chat rooms and on the awareness of a response to cyberbullying. Some of the safety tips
include:
Keep your personal information (name, phone numbers, address, passwords, etc.) private.
Don’t read email or download attachments from people you don’t know.
Understand that nothing done on the internet is private.
Tell a trusted adult or supervisor if someone says things or sends you something that you consider
inappropriate (do not respond to the person either directly or indirectly).
Never meet online-only friends in person (you have no way to confirm the real identity of someone you
meet online).
Practice proper etiquette while online and avoid conflicts with other users.
Privacy
Privacy is not guaranteed when using LOC owned technology, the LOC network, or personal technology used on
LOC owned/rented property (including busses). Files, communications (including email/texts), and use history
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may be reviewed to maintain system integrity and ensure that users are adhering to the acceptable use policy and
guidelines. LOC will cooperate with local, state, and federal authorities when necessary. All activity could fall under
North Dakota open record laws, which means that someone can ask to review this information at any time.
Security
Network and computer security systems help maintain the integrity of the school technology resources. Any
attempts to circumvent, disable, or misuse security systems are prohibited. If users feel they can identify a security
problem, they should notify the technology coordinator.
Vandalism
Vandalism includes any malicious attempt to harm or destroy any LOC or parish equipment or software or the data
of another user on a computer, local network, or global network. Vandalism is prohibited and may result in
cancellation of privileges or other disciplinary action.
Use of Personal Cell Phones and Privately Owned Devices
All activity on personal devices that occurs on district owned/rented property or during work hours is subject to
Acceptable Use as defined in this policy. All student cell phone use is subject to this policy. In cases where this
policy or a school-level policy are violated, the student equipment may be confiscated. Student cell phones and
other personal equipment will be protected from unreasonable search.
Off-campus Technology Usage
LOC reserves the right to extend its authority to off campus staff and student speech that could reasonably come
onto the campus and create disruption of the school functioning and/or substantially interfere with the rights of
others. This includes, but is not limited to, staff/student created websites, social network postings, blogs, electronic
messaging.
Enforcement and Sanctions
LOC reserves the right to actively monitor staff or student use of technology to ensure compliance with this policy
and shall investigate any suspected or alleged violation.
The building administrators, supervisors, and/or teacher is responsible for applying sanctions when the Staff and
Student Acceptable Use Policy has been violated. Possible sanctions include, but are not limited to:
Loss of access to school or personal technology resources.
Removal of students from classes with loss of credit.
Termination of employment.
Expulsion.
Restitution for costs associated with repair of equipment or software or associated with improper use of
school equipment or systems.
Additional disciplinary action may be determined that is in line with existing discipline procedures.
When applicable, law enforcement agencies may be involved.
Documentation of all violations of this acceptable use policy will be placed in the employee’s personnel file or the
student academic file. The following offenses may result in immediate suspension, expulsion, and/or termination:
Harassment or other inappropriate behavior regarding race, color, creed, religion, gender, ancestry,
national origin, sexual orientation, age, or disability.
• Accessing, displaying, requesting, archiving, storing, distributing, editing, or recording sexually explicit
material.
• Creating or distributing immoral, obscene, threatening, defrauding, or violent text or images/video or
transmitting unlawful materials.
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• Using electronic communication devices for illegal activity.
Legal Disclaimer
LOC will not be responsible for damages users may suffer, including loss of data resulting from delay, non-delivery,
or service interruptions; damages to personal property used to access school computers, networks, or on-line
resources; or unauthorized financial obligations resulting from use of school accounts to access the internet. LOC
specifically denies any responsibility for the accuracy or quality of information obtained through internet services.
Since all transactions conducted through school technology resources could be perceived as authorized school
activities, users of school technology resources are responsible for respecting and adhering to local, state, federal and
international laws. Any attempt to break those laws through the use of school technology resources may result in
legal action against the offender by the school, injured third parties and/or governmental authorities. If such an
event should occur, the school will fully comply with any requests for information related to the legal proceeding,
subject only to prohibitions of law. The Light of Christ Catholic Schools will not be held liable for the actions of
users, which violate the conditions of this document.
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Weapons
LOC has a “zero tolerance” policy toward the possession of or use of a weapon. The following articles define and
deal specifically with students violating the weapons policy.
Carrying, bringing, using, or possessing any dangerous or deadly weapon in any school building, on school grounds, or
at any school-sponsored activity without the authorization of the school is prohibited. Such weapons include, but are
not limited to, any pistol, revolver, rifle, shotgun, air gun, or spring gun; slingshot; bludgeon; brass knuckles or artificial
knuckles of any kind; and any knife. Copies of weapons including guns, starter pistols, and other look-alikes are to be
considered as weapons for the purpose of this policy.
Any object which has a school-related purpose that could be used to inflict harm on another person will be
considered a weapon if the object is used in a threatening manner.
1. The first priority of the principal is to assure the safety of all persons in school or on school property. After
addressing the safety concerns, the principal will determine if the person(s) violated the weapons policy. The
parents/police/Police Youth Bureau and LOC President will be notified.
2. A student will be suspended immediately if the principal or designee determines:
The student knowingly violated the weapons policy, and/or
The safety of others or the educational environment was adversely affected by the student’s conduct,
and/or
The student had the ability to anticipate that the safety of others or the educational environment would
be adversely affected by the student’s conduct. In making this determination, the
principal/president or designee may consider the age, intelligence, and behavioral history of the
student.
3. After the student has been suspended, proceedings for the expulsion of the student shall be initiated
immediately. As soon as practicable, the student’s parent(s) or guardian(s) shall be notified of
suspension, if they have not been so informed previously, and given notice of the time and place for an
expulsion hearing of the Board.
4. Expulsion up to one full calendar year may result for a student who violated the weapons policy by conduct
involving a firearm. The principal/president may modify the length of such expulsion if individual
circumstances warrant such modification.
5. Reinstatement - A student may be reinstated for the school term and may not be reinstated unless and
providing that:
The student satisfies the principal/president of his/her personal contrition;
The student satisfies the principal/president of his/her personal resolve not to repeat any comparable acts;
The parents/guardians demonstrate to the principal/president that an appropriate combination of special
home precautions, home instructional programs, professional counseling, and home discipline programs
of an appropriate design and duration have been taken to assure the principal/president of the absence
of opportunity and inclination on the part of their student to repeat any comparable acts.
For purposes of this policy, the school term is a school year. If the principal/president determines that the conditions
for reinstatement have not been fulfilled before the beginning of any following school term, the principal/president will
make a recommendation to the School Board and initiate proceedings for expulsion in the following term.
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Sex Offenders on School Property
The purpose of this policy is to maintain a safe learning environment for students that is free from the dangers
posed by the presence of sexual offenders on school property.
Definitions
A. “Sexual offender” has the meaning set forth in North Dakota Century Code §12.1-32-15(e). It includes, but is
not limited to, individuals that must register as a sex offender in North Dakota or another state.
B. A “parent sexual offender” means an individual who meets this policy’s definition of sexual offender and
who has either parental or legal guardianship right to a child attending this school.
C. A “nonparent sexual offender” means an individual who meets this policy’s definition of a sexual offender
and who has no parental or legal guardianship rights to a child attending this school.
D. “School property” means all real estate owned, leased or used by the school and all school buildings,
structures, facilities, computer networks and systems, school vehicles (whether owned or leased by the school)
and the site of any school-sponsored activity.
E. “Student sexual offender” means a sexual offender who is an enrolled student of the school or an applicant
for enrollment as a student.
F. “School Administrator” means the chief administrator at the school, whether that position is named
superintendent, principal or otherwise.
General Statement of Policy
Nonparent Sexual Offender
A. A nonparent sexual offender is prohibited from being present on school property except:
a. For the purpose of voting in a school building used as a public polling place; or
b. For the purpose of attending an open meeting under North Dakota Century Code Chapter 44-04 in a
school building.
B. A nonparent sexual offender who attempts to communicate electronically with a student while the student
is present on school property will be considered to be present on school property without permission and
will be in violation of this policy.
Parent Sexual Offender
A. A parent sexual offender is required to identify themselves as such to the school at the time their child is
enrolled.
B. A parent sexual offender is permitted to be present on school property for the purposes set forth in Section A,
“Nonparent Sexual Offender.”
C. Upon receipt of prior, written approval from the School Administrator, a parent sexual offender is permitted
to be present on school property for the following purposes:
1. To transport his/her child to and from school. The parent sexual offender shall drop the child off
and pick the child up on public property (i.e., a public street) that enables the child to enter and leave
the school facility safely. The parent sexual offender will be permitted to transport only their own
child (ren).
2. To discuss their child’s progress, placement or individual service plan (ISP).
3. To attend a school function in which the child is participating.
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D. Except while transporting their child, parent sexual offenders who receive permission to be present on
school property must immediately report to the individual designated in the School Administrator’s written
permission statement and present the written statement to that individual. A chaperone may be designated
to accompany the parent sexual offender while on school property.
E. A parent sexual offender who attempts to communicate electronically with a student other than their own
child while the student is present on school property will be considered to be present on school property
without permission and will be in violation of this policy.
Student Sexual Offender
A. Upon receipt of notice that an enrolled student of the school, or an applicant for enrollment, is a sexual
offender as defined by this policy, the School Administrator shall promptly seek as much specific detail as
possible. Details should include the behavior involved, names, dates, times, circumstances, identification of
witnesses and court records. The School Administrator shall conduct interviews as deemed necessary.
B. Upon completion of the School Administrator’s investigation, the matter shall be considered by the board of
directors on a confidential basis in executive session.
C. The board of directors shall determine in its sole discretion whether the student sexual offender shall be
permitted to attend school. When a student sexual offender is permitted to attend school and is a
registered sexual offender in North Dakota or another state, the School Administrator shall so notify all
school students, parents and employees to the extent permitted by law.
D. In the event a student sexual offender is permitted to attend school, guidelines for that
student sexual offender’s presence on school property shall be developed and applied.
Procedure
A. No sexual offender shall be present on school property except as provided above.
B. If any employee of the school becomes aware of any sexual offender’s presence on school property in
violation of this policy, she/he shall immediately inform the School Administrator or administrator in
charge of the facility or function, who shall direct the sexual offender to leave the premises immediately.
The school official shall request the assistance of law enforcement if the sexual offender refuses to leave.
Notice of Sexual Offender Status
Law enforcement is responsible to notify the community of the presence of registered sexual offenders. Except as may
be provided in this policy, the school has no duty (1) to review the sexual offender registry, (2) investigate who may be
a sexual offender or (3) to advise students, parents or the general public regarding the location of a registered sexual
offender.
(LOC Board Approved July 2017)
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Admission Policies
Age levels New students are admitted according to state regulations. Those children entering:
Kindergarten must be 5 years old by August 1st.
PreK 3 must be 3 years old by August 1st and be potty-trained.
PreK 4 (full- and half-day) must be four years old by August 1st.
Immunization The North Dakota Health Immunization Law requires that no child will be admitted to PreK, kindergarten, elementary
school, junior high school, or senior high school in any public or nonpublic school unless he/she has a certificate of
immunization. The law requires that the certificate be signed by a physician or local health department representative
and be presented to school officials by the parent or guardian of the child. The certificate of immunization states that a
child between PreK-5 has been vaccinated against diphtheria, pertussis, tetanus, measles, rubella, mumps, polio,
hepatitis B, chickenpox.
Special emphasis should be placed on the need for childhood immunizations due to the increasing number of cases of
vaccine-preventable diseases such as pertussis (whooping cough) and measles. In order to comply with state law,
children must be adequately immunized before school entry. If children are not properly immunized within the first 30
days of school entry, exclusion from school will be deemed necessary by the principal under state law. The schedule of
required immunizations is available at the following
website: http://www.ndhealth.gov/immunize/documents/providers/forms/2017childhoodschedule.pdf
Students may be exempt from immunization requirements for medical or personal and/or religious belief or history of
disease, but a certificate signed by a licensed physician must be on file at the school.
Admission Process Each family must complete the Online Inquiry Form when enrolling a new student. Tours will be set up through the
enrollment coordinator with the specific school principal. The school administrator will notify the enrollment
coordinator to proceed with a family’s enrollment process once they have deemed LOC is able to meet the needs of the
student/family. The enrollment packet will be sent to the primary parent’s FACTS/ParentsWeb account to be
completed by the parent. The family will not be fully accepted until this packet is completed.
Tuition Tuition is a major source of income for LOC. Tuition cost is based on a number factors including per pupil costs and the
various sources of income available to the school. Tuition payments may be made on a monthly, quarterly or annual
basis.
Tuition accounts are set up through FACTS, an online tuition management company. New families must set up an
account indicating their student information, banking information and desired frequency of payments. Once this account
has been set up and the family’s Tuition Agreement Form has been submitted to the LOC Business Office, the plan will
be finalized and payments will be automatically deducted.
Existing families will be rolled over each year using their previous data. Existing families will still need to submit their
Tuition Agreement Forms in order for their account to be finalized and payments to begin.
The Tuition Agreement Form can also be found on the LOC website.
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Tuition Assistance LOC believes that no child should be excluded from receiving Catholic education due to the family’s inability to
pay. Therefore, those who are unable to pay full tuition may complete an online application for financial aid. This
is a safe, secure and confidential process.
Financial assistance is not available to families who have ONLY PreK students. When applying for tuition
assistance, families must also set up a FACTS payment plan.
Application Deadline Financial Aid applications are available March 1st and are due EACH year by May 1st. All prior year award
recipients are sent a reminder email prior to the DEADLINE. Families who do not meet the May 1st deadline may
be at risk of receiving a lesser award than a similar family who applied within the deadline.
Application Process
Families who meet the income guidelines (see below) must complete an online application by logging into FACTS,
setting up an account and selecting “Start an Application” in the FACTS Grant & Aid section. Families will
complete the financial worksheet and must submit digital copies of tax returns (and schedules), W-2’s associated
with tax returns, and supporting documents to verify income sources. FACTS will verify all application information
and notify the LOC Review Committee. The LOC Review Committee then reviews all applications and awards
tuition assistance based on need. Applications are reviewed in May and families are notified of award decisions in
June.
Income Guidelines
*How to use the Table: find your household size (column 1) and the number of students you have attending Light of Christ (column 2).
Select whichever of the two is further down the table and look at the amount in column 3. If your Total Family Income for the calendar year
is BELOW that amount, then you are able to apply for Tuition Assistance.
AND/OR
*Total Family Adjusted
Gross Income BELOW:
INFO ONLY:
2018 Poverty Line
Tax Return
Household Size
# of Students
attending
Light of Christ
Total Family Adjusted
Gross Income BELOW:
2 1 $50,000 $16,460
3 1 $58,640 $20,780
4 2 $67,280 $25,100
5 2 $75,920 $29,420
6 3 $84,560 $33,740
7 3 $93,200 $38,060
8 4 $101,840 $42,380
9 4 $110,480 $46,700
10 5 $119,120 $51,020
11 5 $127,760 $55,340
12 6 $136,400 $59,660
*All info must be verified on tax returns BY FACTS.
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Additional Information Required
If a family does not qualify based on household income, but feels they will not be able to afford their tuition
payments due to a decrease in the household’s adjusted gross income or expenses that were not taken into account,
the family should contact the LOC business office to obtain an Income Qualifications Table Exception Form.
New Applications
New families enrolling throughout the summer or families that experience a significant financial event are still able
to apply in a timely manner and not be penalized applying after the May 1st Deadline.
Please note: Life-altering events (such as a death in the family, serious illness, on-going medical bills, loss of job,
significantly reduced work hours/pay, etc.) qualify a family for temporary/phased tuition assistance.
Past Due Tuition Policy No family with tuition remaining unpaid from the prior school year will be allowed to attend school unless
arrangements have been made with the Light of Christ Business Office to bring the past due tuition current or the parents
have met with their Pastor/Rector (only after having spoken to the administration and the administration providing
the Pastor/Rector with the family name) to make arrangements for bringing the past due amount current. Further
any family who has a history of not paying tuition timely must enroll and have tuition paid through the FACTS
program and any time funds are not available for ACH payment through FACTS the parents will be notified that
they must bring the tuition current within 30 days or risk having their child’s enrollment terminated.
In all cases the system strongly encourages all families that have a financial need to apply for financial assistance
prior to experiencing problems paying tuition. The financial aid program is provided for the specific purpose of
finding a way to allow all children to attend the Light of Christ Catholic Schools regardless of financial ability.
(LOC Board Approved February 2015)
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2019-20 Light of Christ School Calendar
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RECEIPT OF HANDBOOK SIGNATURE PAGE
In choosing Light of Christ Catholic Schools you have demonstrated a commitment to the values and
philosophy expressed in this handbook. It is our expectation that each and every one of you will take
the time to review this handbook thoroughly and share the appropriate sections with your child. We
expect the children to know and abide by these guidelines.
I have been notified of the website location of the Light of Christ Catholic Schools Student
Handbook, read, and agree to follow the school policies and procedures as stated within.
Parent/Guardian Signature Date
Parent/Guardian Signature Date
First Student Signature (Optional) Date
Second Student Signature (Optional) Date
Third Student Signature (Optional) Date
