Electronic Serials Management

VIVA Content Linking Workshop May 22, 2003Jamie Redwine, Hollins UnivLeslie O’Brien, VA Tech

Overview

E-Serials Management Issues The products Discussion:

Current Issues How can VIVA help?

E-serials Management

an A-Z list of library’s FT electronic access journals and print holdings (optional)

tool to organize holdings, subscriptions, presentation, etc.

the first step towards the D2D vision

D2D Scale

Stage I: OPAC access to print holdings and some online journals

Stage II: OPAC access to print and separate online lists of journals available electronically

Stage III: Journal title level access to online journals from OPAC, online lists & aggregator databases

Stage IV: Article level access between aggregator databases

What do patrons want?

To know which journals the library has access to

To determine if full text is available To easily get to the full-text

Issues for libraries

Managing serial titles Changes, adds, drops, overlap

How to represent titles to the user Cohesive, comprehensive, integrated list

How to judge effectiveness of our online collections Usage, avoid duplication, accuracy of links & info

How to maximize full-text availability to the end user

Serials Management Services

Jake (Yale University) SerialsSolutions TDNet Gold Rush (CARL) EBSCO A-Z Journal Finder (UNC-Greensboro)

Vendor Serial Solutions TDNet EBSCO A-Z Gold Rush Products/Data Formats

HTML Reports Print Reports Excel Spreadsheets

Database SDI Tables of contents

HTML List Reports only Basic Complete

MARC Records for Local Catalog?

Yes Yes No No

Update Frequency Bi-monthly Weekly Quarterly Cost $900 - $3150 based

on number of journals listed

$2,000-$30,000 based on number of journals listed and additional options

$750-$3,500 based on number of titles

Based on # of libraries $2,500-$4,000

Searchable Yes (hosted or optional PHP script)

Yes, multiple search capabilities standard Will search all or one libraries within a consortium

Yes Yes

Subject searching No Yes Yes Yes Will host services? Yes Yes Yes Yes–no option Usage Statistics No Yes Yes Yes OpenURL enabled Yes Yes See LinkSource Yes Will negotiate with consortia

Yes Yes Yes Yes

Can add print holdings?

Yes Yes Yes No

SerialsSolutions - Products

A-Z title listsMARC recordsArticle LinkerJournal LinkerData Management Service

TDNet Products

Electronic and print journals Catalog Maintenance Service Statistics Reports Generator Passwords and access codes for

libraries & consortia Customized SDI current awareness

profiles Local searching of current TOCs

EBSCO A-Z

EBSCO A-Z Electronic Journal Service LinkSource link resolver

Survey Results – Fall 2002

33 respondents 29 libraries offering web-based list

of electronic journal titles 48% already using an e-serials mgt

service 87% using Serials Solutions

88% using or considering

Where are we now?

What’s the most difficult part of e-serials management?

What needs are being met by e-serials management products?

What products are we interested in? Using?

What’s working, what’s not?

How can VIVA help?

Current awareness and information sharing

Training and workshops Vendor partnerships Negotiate deals with specific

vendors Create a union list Explore open source options