Embed Size (px)
Citation preview
1
Electronic Invoicing – Suppliers User Guide All suppliers are now required to upload all invoices electronically (which have a P/O number (e.g 951/S001/12…).
On your homepage there will be a new area called ‘Upload Invoice’
Here you can see all orders which require uploaded invoices.
To upload the invoice click on ‘Upload Invoice’ next to the relevant order you are uploading.
Please note that for all STORES orders (DS/6DS/ES/6ES/CS/6CS/PS etc) and SPARES orders (S001..etc) you are able to upload multiple invoices and credit notes (for partial delivered orders) as necessary.
Click ‘oustanding only’
to view all outstanding
orders not yet
invoiced.
You can filter to find
the order you are
uploading :
- Vessel Search
- Type the
beginning of
the order, i.e
951/S001/12..
2
Uploading scanned invoice
Once you have entered the invoice details, you are required to upload a scanned copy of the relevant invoice.
For STORES Orders – the invoice must have the ships stamp and captain/chief engineers signature (where applicable)
The scanned image can be in any of the following formats; PDF,DOC,TIF,TIFF,TXT,JPG,JPEG,GIF,BMP.
If you suspect you have attached an incorrect scanned image please email [email protected] with details of the order number/invoice number and the correct scanned invoice.
Please fill in ALL the invoice details
Ensure the amount entered in ‘invoice amount as per order’ field matches the actual invoice you are uploading.
If there is any variance (invoice amount greater than order amount), please make sure you have given a reason why this is.
Click ‘browse’ to upload an invoice (see below), then click upload invoice. You will return to the upload invoice homepage where you can upload further invoices to new orders.
3
When the invoice is uploaded successfully you will receive confirmation on the next page.
Click ‘here’ to return back to the upload invoice homepage where you can upload further invoices to new orders.
You can clear previously uploaded invoices from your outstanding list by ticking the box next to the invoice and then clicking ‘clear selected items’.
