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Electronic Case ReferenceManual

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Created: Tuesday, October 30, 2018

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WI DOC Electronic CaseReference Manual

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[Electronic Case Reference Manual]WI DOC Electronic Case Reference Manual

Division of Juvenile Corrections (DJC) - DischargeSection

Copyright © 2012 [WI Department of Corrections] Page 3

Table of ContentsCOMPAS Business Process 1 ............................................................................................................

DAI Business Process 1 ............................................................................................................. DCC COMPAS FAQ 2 .................................................................................................................. DJC Business Process 6 .............................................................................................................

Admission, Assessment & Evaluation 7 .............................................................................. During Stay in the JCI 10 .................................................................................................... Upon Placement in 90-Day Transition Phase Prior to Release/Transfer from JCI 13 ........... Upon Release/Transfer from the JCI 16 .............................................................................. While the Youth is Under Community Supervision 17 ........................................................ Prior to the Youth Being Discharged from DJC Supervision 19 ........................................... Special Circumstances-Dual Supervision Cases 20 ............................................................ Special Circumstances-Error in Previous Assessment 21 ................................................... Appendix A-Use of Confidential Notes in COMPAS 22 ........................................................ Appendix B-Use of Note Subtypes 24 ................................................................................. Appendix C-Case Transfers within COMPAS 25 ..................................................................

Release of COMPAS Results 26 ................................................................................................. Arrest and Adjudication 27 ...............................................................................................................

Potential Decision Points - Juvenile 27 ...................................................................................... COMPAS County Adult Usage 31 ...............................................................................................

Pre-Sentence 35 ............................................................................................................................... DCC Pre-Sentence Investigation 35 .......................................................................................... DCC - COMPAS PSI Process 52 ..................................................................................................

Intake 56 .......................................................................................................................................... Division of Adult Institutions (DAI) - Intake Overview 56 ...........................................................

Intake 56 ............................................................................................................................ Initial Classification 56 ................................................................................................ Intake Overview-Male 64 ............................................................................................

Timeline-Male 65 .................................................................................................. Americans with Disabilities Act (ADA)-Male 67 .................................................... Canteen-Male 68 .................................................................................................. Disciplinary Rules 69 ............................................................................................ Drug Testing 70 ................................................................................................... Frank J. Remington Center/Legal Assistance to Institutionalized Persons (LAIP)

71 .................................................................................................................. Funeral, Family Illness, and Emergencies-Male 73 ............................................... Health Services Unit (HSU)-Male 74 ..................................................................... Inmate Accounts-Male 75 ..................................................................................... Inmate Communication 76 ................................................................................... Inmate Complaint Review System-Male 79 .......................................................... Inmate Death-Intake 80 ....................................................................................... Inmate Portfolio 83 ............................................................................................... Leisure Activities-Male 85 .................................................................................... Library/Law Library-Male 86 ................................................................................. Limited English Proficiency (LEP)-Male 87 ............................................................ Mail and Property-Male 89 ................................................................................... Notary Services 90 ............................................................................................... Phone Calls/Attorney Phone Calls-Male 91 ........................................................... Prison Rape Elimination Act (PREA)-Male 92 ........................................................




Psychological Services Unit (PSU)-Male 93 ........................................................... Religious Accommodations-Male 94 ..................................................................... State Clothing, Linens, and Hygiene-Male 96 ....................................................... Veterans Services-Male 97 ................................................................................... Visiting-Male 98 ...................................................................................................

Intake Overview-Female 100 ...................................................................................... Timeline-Female 101 ............................................................................................ Americans with Disabilities Act (ADA)-Female 102 .............................................. Canteen-Female 103 ............................................................................................ Funeral, Family Illness, and Emergencies-Female 104 ......................................... Health Services Unit (HSU)-Female 105 ............................................................... Inmate Accounts-Female 106 ............................................................................... Inmate Complaint Review System-Female 107 .................................................... Inmate Pregnancy and Childbirth 109 .................................................................. Leisure Activities-Female 110 .............................................................................. Library/Law Library-Female 111 ........................................................................... Limited English Proficiency (LEP)-Female 112 ...................................................... Mail and Property-Female 114 ............................................................................. Parole Commission-Female 115 ........................................................................... Phone Calls/Attorney Phone Calls-Female 116 ..................................................... Psychological Services Unit (PSU)-Female 117 .................................................... Religious Accommodations 118 ........................................................................... Visiting-Female 120 .............................................................................................

Intake COMPAS 121 .................................................................................................... Getting Into COMPAS 123 ..................................................................................... COMPAS Home 124 .............................................................................................. Cases Section 126 ................................................................................................ Assessment Tools 127 .......................................................................................... Completing a COMPAS Core Assessment 131 ...................................................... Risk & Criminogenic Needs 136 ........................................................................... COMPAS Notes 139 .............................................................................................. Case Manager Module 143 ................................................................................... Correcting Cross-Divisional Errors 146 .................................................................

Division of Community Corrections (DCC) - Intake 147 ............................................................. Case Opening and Assignment 147 ................................................................................... Rules of Supervision 150 .................................................................................................... Agent Responsibilities During Intake 153 .......................................................................... Assessment Process 156 .................................................................................................... Unified Case Plan 162 ........................................................................................................ Offense Information 167 .................................................................................................... Social History Information 168 ........................................................................................... Reporting Schedule 170 ..................................................................................................... Financial Obligations 171 ................................................................................................... Supervision Fees 178 ......................................................................................................... Sex Offender Intake 179 .................................................................................................... Law Enforcement Registration 190 .................................................................................... Operating While Intoxicated 2nd or 3rd Probation Offenses 192 ....................................... ES/Parole Intake 194 .......................................................................................................... Limited English Proficiency (LEP) 200 ................................................................................

Division of Juvenile Corrections (DJC) - Intake 201 ....................................................................




DJC - Intake Process 201 .................................................................................................... Case Management Forms - Alphabetical 202 ..................................................................... DJC-Case Management Forms-Numerical List 208 ............................................................. 1 Introduction to the Case Management System and Manual 214 ..................................... 2 Timeline and Staff Responsibilities 225 ........................................................................... 3 JCI Admission Procedures, Special Legal Commitments, and Direct Commitments

244 .............................................................................................................................. 4 Orientation, and Assessment and Evaluation 256 ...........................................................

Supervision 272 ............................................................................................................................... Division of Adult Institutions (DAI) - Supervision 272 ................................................................

DAI - Supervision Overview 272 ......................................................................................... DAI Supervision COMPAS 273 ............................................................................................

COMPAS DAI Legacy 275 ............................................................................................. When to Complete a COMPAS DAI Legacy 276 .................................................... Completing a COMPAS DAI Legacy or ReEntry Assessment 277 ..........................

Program Enrollment 279 ............................................................................................. Case Plans 280 ............................................................................................................

DAI - Supervision Process 287 ............................................................................................ Alternative to Revocation (ATR) 287 ........................................................................... Carey Guides and BITS 288 ......................................................................................... COMPAS 290 ...............................................................................................................

Women's Risk/Needs Assessments 292 ............................................................... Death Bed/Funeral Visits 295 ...................................................................................... Education 297 .............................................................................................................

ABE/GED/HSED 298 .............................................................................................. Apprenticeship 301 .............................................................................................. Career Technical Education (CTE)/Vocational Education 303 ............................... Correspondence Courses 304 ..............................................................................

Inmate Accounts 307 .................................................................................................. Inmate Canteen 310 ................................................................................................... Inmate Complaints 311 ............................................................................................... Inmate Death 312 ....................................................................................................... Inmate Marriage 315 ................................................................................................... Inmate Orientation 316 ............................................................................................... Inmate Records 317 .................................................................................................... Inmate Vital Documents 319 ....................................................................................... International Transfer of Inmate 321 .......................................................................... Leisure 323 ................................................................................................................. Notification and Visitation of Inpatient Inmates 325 ................................................... Parole 327 ................................................................................................................... Petition to Modify Geriatric-Extraordinary Health Conditions 329 ............................... Pre-Release Curriculum 330 ........................................................................................ Primary Programs 332 ................................................................................................ Prison Rape Elimination Act (PREA) 334 ...................................................................... Property 338 ............................................................................................................... Reclassification 340 .................................................................................................... Religious Accommodations 344 .................................................................................. Sex Offender Registration 346 .................................................................................... Telephone Calls 347 .................................................................................................... Veterans Services 349 ................................................................................................




Visiting 351 ................................................................................................................. WICS 353 .................................................................................................................... Work Assignments (Work Release/Project Crews, Institution Jobs, BSI) 355 ...............

Division of Community Corrections (DCC) - Supervision 356 .................................................... DCC - Supervision Process 356 ..........................................................................................

Accessing Offender Programs and Services 356 ......................................................... Act 266 363 ................................................................................................................. Amended Court Orders 366 ........................................................................................ Case Planning 367 ...................................................................................................... Case Recording 368 .................................................................................................... Case Supervision Review (CSR) 370 ........................................................................... Child Abuse Reporting Requirement 373 .................................................................... Common Forms Descriptions 374 ............................................................................... Court Review or Modification of Conditions 387 .......................................................... DNA Verification 388 ................................................................................................... Dual Supervision (Juvenile/Adult/Other Agency) 394 .................................................. Employment Verification 397 ...................................................................................... Early Discharge 398 .................................................................................................... ERP (WSAP)/CIP 400 .................................................................................................... Firearm Laws 404 ........................................................................................................ Intrastate Transfer 406 ............................................................................................... Interstate Compact 412 .............................................................................................. Intrastate Travel 430 ................................................................................................... Jail Confinement as a Condition of Probation 431 ....................................................... Law Enforcement Registration 432 ............................................................................. Legal Issues 434 ......................................................................................................... Mental Health/NGI 447 ................................................................................................ Modification of Rules of Community Supervision 451 ................................................. Offender Civil Rights 452 ............................................................................................ Offender Complaint Process 453 ................................................................................. Offender Contact Standards 455 ................................................................................. Offender Report Form 458 .......................................................................................... Other Investigations 459 ............................................................................................. Out of State Travel 466 ............................................................................................... OWI 2/3 468 ................................................................................................................ Permission to Own or Operate a Motor Vehicle 469 .................................................... Pre-Release Planning 470 ........................................................................................... Probation Without Conviction 486 ............................................................................... Records Management 487 ..........................................................................................

Releasing and Auditing COMPAS Information 489 ................................................ Case File Setup and Organization 491 ................................................................. Audit of Case Records 500 ................................................................................... Records Disposal 501 ........................................................................................... Open Records Law 502 ........................................................................................ Record Amendment Process 506 ......................................................................... Telephones 507 ....................................................................................................

Revocation 508 ........................................................................................................... Sex Offender 534 ........................................................................................................ Situation Alerts 540 ..................................................................................................... Specialty/Treatment/Problem Solving Courts 542 .......................................................




Supervision Tools 543 ................................................................................................. Undercover Activity 553 .............................................................................................. Undocumented Persons 554 ....................................................................................... Violations 555 .............................................................................................................

Act 33 and 59: Aider and Aided Persons Immunity 555 ....................................... Aiding or Encouraging Violation of Supervision 557 ............................................. Apprehension of Absconders 558 ......................................................................... Attempts to Locate Absconders 560 .................................................................... Detention Procedures 564 .................................................................................... EBRV-Evidence-Based Response to Violations 566 .............................................. Felony Hold Reimbursement 584 ......................................................................... Mechanical Restraints 588 ................................................................................... Search 590 ...........................................................................................................

Contraband Seizure and Disposal 595 .......................................................... Correctional Setting Phone Call Recording 597 ............................................. Evidence Handling 599 .................................................................................

Short-Term Sanctions 601 .................................................................................... Stop Time, Tolled Time, and Reinstatement 604 ................................................. Transporting Offenders in Custody 606 ............................................................... Use of Force 609 .................................................................................................. Warrants for an Offender's Arrest 612 ................................................................. WI Offenders in Custody on Out-of-State Violations 613 ......................................

Women's Risk/Needs Assessments 616 ...................................................................... Division of Juvenile Corrections (DJC) - Supervision 619 ...........................................................

DJC - Supervision Process 619 ............................................................................................ 5 JPRC Conferences and OJOR Decisions 620 .............................................................. 6 ICP, Progress Summary & Program Activity Documentation 628 ............................. 7 JCI Programs 642 ...................................................................................................... 8 Leaves from JCI, Transfers Between JCIs, and Care Transfers 677 ........................... 9 Court Proceedings 686 ............................................................................................. 10 Re-Entry Planning 703 ............................................................................................

Re-Entry Planning Phase 1: Institution Preparation before Transition Phase706 ................................................................................................................

Re-Entry Planning Phase 2A: Transition Phase 710 .............................................. Role of the Corrective Sanctions Program Youth Counselors during 90-Day

Transition Phase 713 ..................................................................................... 90-Day Transition Phase Procedure for Youth Held in a JCI until Expiration of

Commitment Order 714 ................................................................................ 90-Day Transition Phase Procedure for SJO Youth who will be Released from a

JCI with no Type I Time Remaining 716 ......................................................... Transition Phase Reevaluation 717 ...................................................................... Role of County during Transition Phase 718 ........................................................ Phase 2A Re-Entry Planning Continued 719 ......................................................... Phase 2B: Re-Entry Planning Transition Phase-First 30 Days in Community

722 ................................................................................................................ Phase 3 Re-Entry Planning: Community Supervision and Stabilization 724 ......... Section II-Community Placement Guidelines 725 ................................................. Guiding Principles for Supervising Youth in the Community 727 ......................... Placement of Sex Offenders on Community Supervision 728 .............................. Referral to Placement/Program with Religious Components 730 .........................




Transfer Planning from a JCI to CSP 733 .............................................................. Release from CSP to DJC Aftercare 735 ................................................................ JCI to a Type 2 RCC on DJC Supervision 736 ........................................................ Transfer from a JCI to Type 2 RCC: County Supervision 738 ................................ Transfer from JCI to DJC Aftercare in an Alternate Care Setting 740 .................... Transfer from a JCI to DJC Aftercare in Own Home 741 ........................................ Transfer from JCI to County Aftercare Supervision 742 ........................................ Transfer from JCI to County Aftercare in an Alternate Care Setting 743 .............. Transfer from JCI to County Aftercare in Own Home 745 ..................................... Transfer of Youth in Short Term Programs to Community Supervision 747 ......... Transfer of SJO Youth from Type 2 Status to Aftercare 748 ................................. Medical Assistance 749 ........................................................................................ Cash Grants for Youth Leaving a JCI 751 .............................................................. Permanency Planning 752 .................................................................................... Sample Notification Letter from New Agent to Youth's Parent/Guardian 759 ...... Sample Notification Letter from New Agent to Youth 760 .................................... Sample Transition Team Meeting Agenda 761 .....................................................

11 Victim/Witness Notification and Services 763 ........................................................ 13 Community Supervision of VCSP & SJOP Youth & Sex Offenders 771 .................... 14 Supervision of Youth in a Type 2 CCI 799 .............................................................. 15 Sanctions, Administrative Detention and Termination of Type 2 Supervision

801 ....................................................................................................................... 16 Supervision of Youth on Aftercare 813 ................................................................... 17 Violations and Revocation of Aftercare Supervision 826 ........................................ 19 Interstate Compact on Juveniles and Travel Permits 840 ....................................... 20 Youth with Adult Convictions 860 .......................................................................... 21 Financial Obligations of Youth 874 ......................................................................... 22 Sex Offenders-Legal Requirements 885 ................................................................. 24 Observation Status & Administrative Confinement in a JCI 896 ............................. 25 Social Services and Community Supervision Files 900 .......................................... 28 Case Management System/Transition Audit Procedures 905 .................................

Discharge 909 .................................................................................................................................. Division of Adult Institutions (DAI) - Discharge Section 909 ......................................................

DAI - Discharge Overview 909 ........................................................................................... DAI Discharge COMPAS Overview 910 ...............................................................................

DAI Discharge COMPAS Reentry Assessment 911 ....................................................... COMPAS ReEntry and a Unified Case Plan 912 ........................................................... DAI Discharge-Rules of Supervision 913 ..................................................................... DAI Discharge-Terminating a Case 914 ....................................................................... DAI Discharge-Closing a Lifecycle 915 ........................................................................

Civil Commitment/Chapter 980/ECRB 916 ......................................................................... Inmate Death Discharge 918 ............................................................................................. Interstate Compact 921 ..................................................................................................... Maximum Discharge Releases 923 .................................................................................... Mental Health Release Planning 924 .................................................................................. Records Office Release Information 925 ............................................................................ Release Planning 927 .........................................................................................................

ACA-Medicaid ForwardHealth Cards 930 ..................................................................... Release Clothing 931 .................................................................................................. Transportation Upon Release 932 ...............................................................................




Release Accounts Disbursement 933 .......................................................................... Specialized Pre-Release Programs 934 ..............................................................................

Disabled Offender Economic Security (DOES) Project 935 .......................................... MICA 937 ..................................................................................................................... Opening Avenues to Reentry Success (OARS) 939 ..................................................... TOP 941 ...................................................................................................................... DAI Discharge-Windows to Work 942 .......................................................................... WRC Reentry Units 945 ............................................................................................... WRC STAR 946 ............................................................................................................

Division of Community Corrections (DCC) - Discharge Section 947 .......................................... Case Closing 947 ................................................................................................................

Division of Juvenile Corrections (DJC) - Discharge Section 955 ................................................. 18 Expiration of Commitment and Administrative Discharge 955 .....................................

[Electronic Case Reference Manual]WI DOC Electronic Case Reference Manual COMPAS Business Process


Division of Adult Institutions COMPAS Business Process and Operations ManualAs of September 8, 2015, DAI's COMPAS Business Process has been integrated into the ECRM by the stages of theOffender Lifecycle. Please see the below linked communication for further details.

DAI COMPAS Business Process Update Communication

https://dzf8vqv24eqhg.cloudfront.net/userfiles/390/512/ckfinder/images/DAI%20Business%20Process%20Updates%20(09-01-15).docx?dc=201509151347-50



COMPAS Assessment Frequently Asked Questions How is “current charge” and “current offense” defined?For the entire Current Charges section, count "Current" as the most recent arresting event(misdemeanor orfelony). All of the other criminal history would be considered in the prior record. Per Northpointe, the cardinal rule,no matter what the circumstance, is if there are distinct arresting events, then the latest arrest is the CurrentCharges (regardless of how it will be prosecuted or sentenced). All other arrests are history.An agent somehow created 2 case manager cases when there should only be one. How should this becorrected and by whom?The agent should notify the supervisor of the error and identify the case to be removed. The supervisor has theability to merge the cases so the correct case remains. To merge cases, the authorized user, most commonly thesupervisor, will need to open the offender’s person summary page. The authorized user needs to click on the casethat is in error and needs to be merged. Click the Action tab and select merge. The authorized user will need toselect the case to merge with, meaning the correctly named case. Click “merge selected cases”.If commensurate with office policy, the program support supervisor should be notified of the requested change andwill have the ability to merge the cases. Agents do not have the ability to perform this function.When COMPAS prompts: CUSTODY STATUS, what drop down do I use? ONLY use one of the following:• Probation• Parole• ES• NGI• 980• Legacy CaseWhen COMPAS prompts: LEGAL STATUS, what drop down do I use when I am doing an assessment onan offender that has been released from prison?ONLY use “Other”When COMPAS prompts: PRISON ADMISSION STATUS, what drop down do I use?ALWAYS use: “NOT APPLICABLE”Is criminal traffic considered an arrest for a criminal charge?Yes, the tips section also explains that this would also include criminal arrests where an appearance ticketwas issued.When COMPAS prompts: #7 “CRIMINAL HISTORY: How many times has this person been arrestedbefore as an adult or juvenile (criminal arrests only)?” What arrests am I using?ONLY use criminal arrests resulting from criminal behavior and do not include DOC ONLY holds or apprehensionrequest custodies. This includes a criminal case in which the individual does not go to jail, but instead issummoned and free to go. Multiple charges with a single arresting event counts as one arrest.Official records of assessment notes “weapons" is a bit subjective. Can this be any item the personuses as a weapon, such as an iron, bottle, etc., or is it limited to firearms, knives, etc.? Related tothis, if the charging arrest/conviction includes the weapon, do we count again? (for example: batterywith use of a weapon is charge/conviction). Do we mark the weapon box and assault?Weapons should only be checked when a weapons charge has been made at time of arrest (information submittedfor consideration at charging). Regardless of what they might have had available during the commission of thecrime, it should only be counted if law enforcement charged them with a weapons offense. It is only counted oncebased on the arrest charges, so should not be counted again.What is the meaning of “Associate” and “Member” on question #34 of the Reentry?DOC has a procedure for identifying suspects and confirmed gang members (Security Threat Group-STG) by using



the DOC-2684. DAI has been utilizing this procedure for many years where offenders are identified andinterviewed upon entrance to DAI. If the offender meets one criterion on the DOC-2684 they are considered asuspect. If two or more are met, then the offender is considered a confirmed gang member. In both instances, agang file is created and maintained by DAI. If there is any reason to believe the offender is a gang member, theregional STG coordinator can be contacted to confirm the information with DAI.Can I do a Primary Needs or Core assessment on a 16 year old offender?No, a Primary Needs, Core or Reentry cannot be completed for a 16 year old. There are simply not enoughoffenders of that age to be well represented in the norming population. The agent needs to complete the COMPASYouth assessment by using the tool tips and technical assistance provided by Division of Juvenile Corrections stafflocated at Lincoln Hills/Copper Lake 715-536-8386How many times has this person been sentenced to jail for 30 days or more? Example: The offenderhad one sentencing date but had 5 counts sentenced to over 30 days jail. The 5 counts were from twoseparate cases. Is each jail sentence counted independently regardless of concurrent, consecutive,count or case(s)? The criminogenic influence of being incarcerated is being captured in this question, so for all concurrent cases orcounts we would only score one jail sentence of 30 days or more.How many times has this person been sentenced to probation as an adult? Example: Offenderwas placed on probation on the same date for 5 counts on two separate cases. Do we focus on thenumber of sentencing dates and disregard the number of cases on one particular sentencing date? If one arrest results in two or more court cases resulting in separate sentences to terms of probation, then eachterm of probation is counted separately.• Same Judgment of Conviction with two or more charges at conviction = one probation term• Two separate Judgments of Conviction with probation ordered on each Judgment of Conviction = twoprobation termsHow many times has this person’s probation been violated or revoked? Example: Offender is revokedone time but on two separate cases. Should the focus be on admin actions regardless of how manycases are being revoked with the one admin action? Each case would be counted separately for revocation, as each case is viewed as a separate term of probation. There may be instances where all cases are not revoked thus only count the number of revocations (i.e. a case isnot revoked in order to let it discharge).• One “formal finding” of violation on a single Judgment of Conviction = one violation/revocation event• One “formal finding” of violation on two separate Judgments of Conviction = two violation/revocationevents• One “formal finding” of violation on one Judgment of Conviction, but not a second separate Judgment ofConviction = one violation/revocation eventWhy do some offenders score high on the violence risk scale even though they have no violenthistory?An offender who is young, unemployed, has an early age-at-first-arrest and a history of supervision failure, willscore medium or high on the Violence Risk Scale even though the offender never had a violent offense. Riskassessment is about predicting group behavior (identifying groups of higher risk offenders). It is notabout prediction at the individual level. The risk score is estimated based on known outcomes of groups ofoffenders who have similar characteristics. It is also important to note that staff are predicted to disagree with anactuarial risk assessment (e.g. COMPAS) in about 10% of the cases due to mitigating or aggravating circumstancesto which the assessment is not sensitive. In those cases, staff should be encouraged to use professional judgmentand override the computed risk as appropriate. This must be documented in COMPAS with the Override Reason formonitoring use by supervisory staff.Does COMPAS work for sex offenders? Why use this for sex offenders?

http://docapps.corrections.wi/DFAWeb/file?filename=DOC-2684 187bb938-0fa5-479e-9d51-40c203ae834f.docxhttp://docapps.corrections.wi/DFAWeb/file?filename=DOC-2684 187bb938-0fa5-479e-9d51-40c203ae834f.docx



Sex offenders are a part of the norming population. COMPAS is designed to assess the likelihood of sex offender’sgeneral recidivism, and violent recidivism specifically. However, COMPAS is not designed to predict the likelihoodof any specific crime classification including sex offenses, domestic violence, OWI, etc. COMPAS is just one tool tobe used to augment other tools, professional judgment, etc.How is “violation” or “formal or administrative response” defined on the following questions inCOMPAS? Primary Needs questions 21 and 24, Core questions 25 and 28, Reentry questions 22 and25, and Case Supervision Review question 20.The definition is based on the response to the violation. Count any violations that resulted in the following actions:

Revocation packet submitted to Regional Office.

Institution based ATR

Imposition of conditional time of 60 days or more

Short Term Sanction of 60 days or more

Why does an assessment outcome of medium (5) for general risk and medium (5) for violent riskrecommend a low supervision level?The parameters for the specific scales for general recidivism risk and violent recidivism risk do not directlycorrelate to the parameters on the risk matrix that determines the recommended supervision level. The parameters for each risk scale are based on a comparison of a given offender's assessment data with thenorming population, and are set to categorize as "Low" about 40% of those compared to that sample, or the 4thdecile on the bar chart. Therefore, a "5" on a general or violent recidivism risk scale would be considered "Medium"for that specific scale's recidivism prediction.There can be no direct correlation drawn from the label attached to the individual risk bars (in this case, "5"producing a "Medium" risk prediction for both risk scales), and the supervision level recommendation (in this case,"5" and "5", producing a "Low" supervision level recommendation). This is because Wisconsin hasselected parameters for a "Low" supervision recommendation to include all assessments with combined risk scoresof 5 or less for both risk of general recidivism and risk of violent recidivism.Should a COMPAS assessment be completed on an NGI offender or any offender who has identifiedmental health issues or developmental disabilities but has not been found to be NGI?Yes. Mental health concerns and developmental disabilities are common occurrences in the general population andare part of the norming population for COMPAS. A COMPAS assessment should be completed unless the symptomsof mental illness or developmental disability are so acute that it would preclude the offender from being able tounderstand or respond to the assessment questions. In most cases, if the offender can participate coherently in theinterview process, COMPAS should be administered. If the offender is not capable of participating in theassessment due to a mental or physical health condition, the agent should complete the static questions that donot require offender input and staff the supervision level with the supervisor.Does the agent complete the assessment interview first and then give them the self report after ordoes it not matter?The agent should complete the official records section using all available file materials prior to the appointment. When the offender reports for their first appointment, rapport should be built with open ended questions, review ofthe Judgment of Conviction, criminal complaint, 179 and then the interview section of the Core. It is important tobuild rapport prior to giving the offender the self report section. They should understand the reason for theassessment and the importance as it relates to the case plan. The agent should use judgment in regard to when itis appropriate to give the offender the self report section. The agent should be available as a resource forquestions and it should be completed in a professional setting. As a reminder, the self report should never be sentoutside of the office for any reason.How do staff enter periods of unemployment in the Employment History module?



Choose the dropdown of “Unemployed” to the mandatory Occupation field.

Choose the dropdown of “Unemployed” to the mandatory Pay Period field.

Denote “N/A” in the mandatory field of Employer.

Enter a start date of the unemployment in the mandatory field of Start Date, unless the person was neveremployed in which case the current date should be entered.

Check the box for Presently Employed.

Enter a pay rate of “00.00” in the mandatory field of Pay Rate.

If a person is currently unemployed but collecting unemployment benefits, choose this option in theEmployment Details field and enter the pay period and pay rate information.



Division of Juvenile Corrections (DJC) COMPAS Business ProcessAdmission, Assessment & EvaluationDuring Stay in the JCIUpon Placement in 90-Day Transition Phase Prior to Release/Transfer from JCIUpon Release/Transfer from the JCIWhile the Youth is Under Community SupervisionPrior to the Youth Being Discharged from DJC SupervisionSpecial Circumstances

Dual Supervision CasesError in Previous Assessment

Appendix A-Use of Confidential Notes in COMPAS

[Electronic Case Reference Manual]WI DOC Electronic Case Reference Manual DJC Business Process


Admission, Assessment & EvaluationStaff Form or Task Date Due Information

Gatehouse Create JJIS record and completeadmission screenUpon arrival of youth notpreviously under DJCsupervision

JJIS assigns temporary number to a youth without an assigned DOCnumber.

Gatehouse Complete admission screen Upon arrival of youth withDOC number Use existing DOC number.

Office OperationsAssociate (OOA)

Register youth in WICS, obtainDOC number and enter into JJIS

First working day afteradmission

Search for previous record in JJIS and WICS. If needed enter youth inWICS, including personal characteristics, demographics profile andclose supervision event. Assign DOC number and then enter youthin JJIS. If youth already exists in WICS update existing information inWICS and JJIS.

OJOR-CO Create OJOR file and scheduleinitial JPRCUpon receipt of admissioninformation from OOA

Create OJOR file in OJOR database and set tentative date for initialJPRC.

OOA Admission Status Short Version(JJIS)First working day afteradmission

Complete in JJIS for youth admitted for an administrative detention,sanction or on county secure detention in a JCI.

Reception SocialWorker, HSU, orClinical staff

Suicide risk screening – part ofIntake Screening (DOC-2145)and/or the Self-HarmAssessment (DOC-2097)

Within 24 hours of youth’sadmission

All youth are screened for suicide risk. Referrals to clinical servicesare made when appropriate.

OOA Obtain amended court orderUpon recognition by OOA orsocial worker that courtorder contains inaccurate/incomplete information

When OOA or social worker notes inaccurate/incompleteinformation, IPC requests court to forward amended order.

OOA Enter offense and type ofcommitment (JJIS)Within 5 working days orwhen accurate court orderis obtained

Enter this information from court order.

OOA Face Sheet (DOC-1701) (JJIS)Within 1 working day orwhen accurate court orderis obtained

Complete for all youth. Send copy to Reception staff. Send copy toSORP when required. Be sure to indicate if DNA specimen isrequired or if victim/witness has requested notification.

Assigned YouthCounselor Fingerprints Within 3 working days

New Commitments: Submit youth fingerprints to DOJ via Livescan.Returnees: If notified no current SID #, submit youth fingerprintsto DOJ via Live scan.

OOA SID # Upon e-mail response fromDOJNew Commitments and Returnees: OOA reviews the FingerprintResults Outlook Mailbox or WICS for SID # and enters into JJIS. TheOA informs assigned social worker that SID # has been received.

OOA SID # Within 1 working dayReturnees: OOA reviews JJIS for Type One Status to determine ifSID # has been assigned. If no SID #, OOA notifies Reception Unitof status change and need to submit fingerprints.

Reception SocialWorker and/or SecurityDirector

Order to Detain (DOC-1915) Within 7 days of admission Review court documents to see if youth has detainer placed byauthority other than DJC. If so, note in JJIS.

OOA or ReceptionSocial Worker

Surcharge, restitution and othercourt ordered financialobligations

During A&E Review court order to see if it contains any court ordered debts.

OOA and/or ReceptionSocial Worker

Disbursement Request(DOC-184B) and YouthRestitution and Debt collection(DOC-1841)

During A&E Complete DOC-1841 for youth with court ordered debt(s). Haveyouth sign DOC-184B. Distribute forms per JCI policy.

Business Office Create youth’s account andprocess debt(s) information During A&EAccount created when admission processed. Enter information intoJJIS regarding court ordered debt(s) upon receipt of DOC-1841,DOC-184B and court order.

OOA Admission packet forparent(s)/guardian Within 5 days of admission Mail JCI admission packet to parent(s)/ guardian.

OOA Create SS file Upon admission File should be set up according to DJC standardized format.

OJOR-CO Victim/Witness NotificationProgram (DOC-1717) Upon receipt of cards Enter victim/witness requests in JJIS. May occur during or after A&E.

OOA Stamp SS file for victim/ witnessnotificationUpon receipt of thenotification request fromOJOR-CO

May occur during or after A&E.

OOA Chapter 980 Master ListWithin 5 working days orwhen accurate court orderis obtained

Only for youth adjudicated/convicted for certain offenses.

Various staff and youth Orientation process During first 21 daysfollowing youth’s admissionStaff informs youth about JCI, conduct rules, disciplinary process,complaint procedures and case management system.

Reception SocialWorker

Make contact with family andcounty worker to discuss case

Prior to completing COMPAS– Youth assessment Gather information to use in assessment.


COMPAS – transfer person and/orcase record to DJC andapplicable location

At least 7 working daysprior to initial JPRC

Conduct name query in COMPAS to see if youth record exists. Ifrecord exists under a SID, determine if new admittance requires anew lifecycle or is part of existing lifecycle. If a record exists under both a county juvenile identifier and a SID,contact appropriate personnel to merge youth records. If recordexists only under county identifier and SID is known, replace thecounty identifier with the SID. If youth is being received from a county utilizing COMPAS, transferthe person and/or case to DJC using the person and case transferfunctionality in COMPAS. Select proper location from dropdown ofDJC locations, LHS or CLS.

http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2145http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2097http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1701http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1915http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-0184Bhttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1841http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1841http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-0184Bhttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1841http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-0184Bhttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1717



Staff Form or Task Date Due Information


COMPAS – Youth assessmentcompleted and notification sentto State Agent

At least 7 working daysprior to initial JPRC

Social Worker assesses Need Scales and selects 2-3 high needsareas. These high need areas are documented on the AER. Recordany pertinent information regarding the youth as an AssessmentNote. This would include youth’s cooperation and truthfulness,mental stability, trouble in comprehending assessment questions,corrected or copied assessments, etc.**Note: If youth being returned to the institution is 18 years orolder, no admitting assessment is completed. A Reentryassessment will be completed when youth is placed in transition.Social worker notes any pertinent information it is felt was notidentified in the assessment by using an assessment note inCOMPAS.DJC will conduct its own assessment of the youth even if anassessment was recently done by the committing county.

Reception SocialWorker COMPAS Bar Scale

At least 7 days prior toinitial JPRC Give to OOA. Email to JPRC participants.


Administer Trauma Assessmentsin COMPAS1. Adverse Childhood Experience2. CANS – Trauma & Adjustmentto Trauma (questions 1-14)

Complete prior tocompleting AER

Social Worker notes any CANS trauma items that score a 2 or 3 or atotal ACE score of 4 or higher along with the source of informationon the AER.Social Worker also documents any CANS scores of 2 or 3 or ACEscore of 4 or higher as an assessment note in COMPAS.

Social WorkerPsychologist Assignedto Sex OffenderProgram

Score J-SOAP II scales 1 and 2 formale sex offenders beingconsidered for SOAR CORE C inCOMPAS Alternative ScreeningTools

Complete at least 7 workingdays prior to the initial JPRC

Scales 1 and 2 are scored by the assigned Treatment Social Workerand Psychologist and enters scores in COMPAS. Scales 1 and 2 arediscussed by JPRC participants to determine placement in SOARCORE C.Scale 3 is scored within 30 days intake into sex offender treatmentprogram and the Social Worker enters or updates the scores asnecessary.

Reception SocialWorker COMPAS Substance Use

Complete prior tocompleting AER

Note information on any reported controlled substance use includingamount, frequency, age first used, date last used.

Reception SocialWorker COMPAS – Bar Scale Prior to JPRC

Meets with youth to explain assessment results and to give youth acopy of Bar Scale.


Assessment and EvaluationReport (AER)(DOC-1933 in JJIS)

Complete in JJIS at least 7working days prior to theinitial JPRC

OOA Bar Scale and Assessment andEvaluation Report (AER)When received from SocialWorker

Copied and placed in youth’s social service file. Sent by email tocounty worker/liaison.


Current Status Report (CSR)(DOC-1935 in JJIS)

Complete in JJIS at least 7days prior to the initial JPRCafter re-admission

Complete only for youth returning to JCI due to termination of type 2status, revocation from aftercare, or new commitment within 6months from end of prior commitment.

Reception SocialWorker Chapter 980 Internal (DOC-1946) Complete upon admission Only applies to youth who commit a chapter 980 offense.

Reception Staff

Human Biological Specimen(DNA) (DOC-1940) andWisconsin DNA Databank BuccalSwab Collection Kit and DNASpecimen Tracking Form(DOC-2536)

Obtain sample andcomplete forms within 21days of admission

Only applies to youth adjudicated for certain offenses or convictedfor any felony.

TeacherDaniel Memorial InstituteAssessment of IndependentLiving Skills.

Complete at least 7 daysprior to initial JPRC

Computer scored assessment.Youth completes a booklet that assesses a broad range ofindependent living skills. This assessment is also used in theTransitional Independent Living Program.


COMPAS – Youth (Part 3)Substance Abuse Scales

7 working days prior toinitial JPRC

If Part 3 scales (12, 13, 14) score 4 or more in any one scale, referyouth for an AODA Assessment (ADI-L (DOC-2127).

AgentInitial contact with or letter ofintroduction to youth andparent(s)/ guardian

Within 5 working days ofcase assignment

Mail introduction letter to the youth and either call the youth’sparent(s)/guardian or mail letter.

Agent Family and Home Assessment(FHA) (DOC-1939)Complete in JJIS at least 3working days prior to theinitial JPRC

Completion of DOC-1939 more than 3 days prior to the initial JPRC ishighly recommended.

Agent

Identify primary language andpossible LEP needs During home visit

Complete DOC-2664 for every custodial parent/guardian. Refer toDJC Policy 13-03.

HSU Health Screening—DJC(DOC-3387) During A&EPerform physical and dental exams/lab work necessary to completeDOC-3387 and forward to social worker to include into AER.

Agent Contact the youth’s socialworkerWithin 3 days following theinitial home visit

Agent shall discuss the results of the home visit with the socialworker.

Teacher Educational Evaluation Report(EER) (DOC-1936)Complete at least 7 workingdays prior to the initial JPRC

JPRCEstablish no more than 4 youth’sgoals based on criminogenicneeds and preliminary release/transfer plan

Initial JPRC held within 21days of youth’s admission

Members of JPRC have specific roles and responsibilities described inManual. JPRC establishes youth’s broad goals, and discusses lengthof stay at JCI and community supervision plans. Most youth shouldhave an education goal (#5); however it is not required when ayouth has a number of high need areas that do include school. Thecomments and observations denote what criminogenic needs thegoals were based on. Youth placed into JCI short-term programs areplaced into Transition Phase upon entry.

OJOR Department Order (DOC-1722A)Complete and distributewithin 7 days of JPRCconference

Directs placement of youth from reception to JCI and lists broadgoals

http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1933http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1935http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1946http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1940http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2536http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2127http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1939http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1939http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2664http://mydoc.corrections.wi/wps/myportal?1dmy&urile=wcm%3apath%3a/DOC+Shared+Content+Library/s/n/About+DOC/PnP/d/DJC/Policies+and+Procedures/Policy+and+Procedure+13-03+Addressing+Needs+of+Youth+and+Parents+and+Guardians+With+Limited+English+Proficiency+%28LEP%29http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-3387http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-3387http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1936http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1722A





Admission Assessment Dialog inJJIS

Complete immediately afterinitial JPRC or within 35days of admission

Detailed instructions are described in the Manual to complete thisdialog.



During Stay in the JCIStaff Form or Task Date Due Information

Reception SocialWorker Transfer COMPAS Case

Complete within 21 days ofinitial JPRC

Reintegration Social Worker assumes management of case by theReception Social Worker transferring the case to the Reintegration SocialWorker using the case transfer function. If youth is placed at MJTC, thelocation should also be updated.

Reintegration SocialWorker COMPAS Case Plan

Complete within 21 days ofinitial JPRC

Social Worker directly involves youth in developing case plan which maybe revised as significant changes occur. No more than 1-2 tasks should beassigned for each goal. Send electronic version of case plan to OJOR,assigned state agent and/or county worker.

Youth COMPAS Case Plan During placement at JCI Youth play active role in developing and implementing case planobjectives and tasks. Youth signs the case plan and retains copy.Reintegration SocialWorker Signed COMPAS Case Plan 21 days after JPRC

Social Worker gives signed case plan to OOA’s. OOA’s file in socialservices file.

OOA Distribute signed COMPASCase Plan Upon receiptPlace signed case plan in social service file and send copy to parents. Sentby email to county worker/liaison.

Youth, ReintegrationSocial Worker, Youthcounselors and otherstaff

Program ActivityDocumentation

Complete daily, weekly ormonthly as required

Some documentation requires DOC forms and other requires institution-specific forms. Verbal input to social workers is also important.

Social Worker and SexOffender TreatmentTeam

Score J-SOAP II scales for malesex offenders in COMPASAlternative Screening Tools

Within 30 days intake intosex offender treatmentprogram

Scales 1 and 2 are scored by the assigned Treatment Social Worker andenters scores in COMPAS. Scales 1 and 2 are discussed by the TreatmentTeam who also scores scale 3. Scores are finalized and the Social Workerenters or updates the scores as necessary.

JCI Youth counselors

• Interact daily with youth inunit/cottage• Provide safety and security ofyouth, staff & JCI property• Provide goal orientedcounseling to youth• Provide input to social workeron youth’s progress

Daily Youth counselors play an integral role in the daily lives of all youth andprovide vital information to all staff working with youth.

Multidisciplinary LivingUnit Team Meetings

Carey Case ConsultationStaffing Sheet (optional)

Prior to Social Worker orAgent updating Case Planbefore JPRC

A “staffing” is held to review case. The staffing sheet form is completedand may reflect changes to COMPAS Case Plan. Completed staffing sheetforms are filed in the Social Worker’s working file.

OOACarey Case ConsultationSummary Sheet (if completedabove)

Upon receipt Files in social services file.

Business Office Youth Restitution and DebtCollection (DOC-1841) During placement at JCI Track payments made and balance(s) remaining in JJIS.

Reintegration SocialWorker

Youth Restitution and DebtCollection (DOC-1841) During placement at JCI

Payments of debts must be discussed at JPRC conferences/OJOR reviews,and Transition Team meetings.

Teacher Lifework Education PortfolioChecklist (DOC-2313)Update portfolio contentsand checklist prior to eachformal OJOR review.

Date of last Individual Education Plan (IEP) must be listed if relevant.

Agent and YouthCounselor

Face-to-face and phonecontacts with youth, parentsand social worker

Youth -1 time every 3months face to face; Parent– 1 time every 3 monthsface to face or phone; JCIstaff – 1 time every 3months face to face orphone

Document in COMPAS Notes. Enter the appropriate event date for eachnote. Up to three note subtypes may be selected for each note type.

Supervising YouthCounselor COMPAS Drug Tests Upon receipt of test results

Record results of any drug test to include test type, date and results. SeeDJC Policy 13-04.

All Social Workers COMPAS Employment History During placement in JCI Document any job skills learned by youth.

Reintegration SocialWorker Progress Summary

Every 90 days, about 7days prior to JPRCConference

To record youth’s progress with regards to the overall case plan, the SocialWorker creates a report in Microsoft Word using provided ProgressSummary template. SW then copies and pastes the Word document into aCase Note in COMPAS. To permit filtering of notes by JPRC review cycle,enter the appropriate JPRC cycle associated with the review period.


Prior to signing ProgressSummary Review Progress Summary with Youth and finalize.


At least 7 days prior toJPRC Conference

Print and sign copy of Progress Summary and give to OOA. Sendelectronic version to OJOR, assigned state agent and/or county worker.

OOA Progress Summary Upon receipt File Progress Summary in Social Services file. Sent by email to countyworker/liaison.Reintegration SocialWorker

Contact family and countyworker to discuss case Prior to updating case plan Use information if applicable to update case plan.


Update activities, tasks,goals and completionsdates after every meetingwith youth or relatedsignificant event to trackyouth’s progress or lackthereof

Social Worker directly involves youth in updating case plan as changesoccur. Social Worker prints the case plan without case plan notes, reviewsand discusses with youth after every update. Youth signs the case plan.

OOA COMPAS Case Plan Upon receipt Place signed case plan in social service file and send copy to parents. Sentby email to county worker/liaison.


7 days prior to JPRCconference

Using designated format, social worker prepares progress summary as acase plan note within the case plan. Prints case plan utilizing date filtersto include only most recent progress summary case plan note. Theprogress summary should also include a copy of the current case plantracking the youth’s progress or lack thereof in accomplishing the assignedgoals, tasks and activities. Sends to JPRC participants.

http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1841http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1841http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2313http://mydoc.corrections.wi/wps/myportal?1dmy&urile=wcm%3apath%3a/DOC+Shared+Content+Library/s/n/About+DOC/PnP/d/DJC/Policies+and+Procedures/Policy+and+Procedure+13-04+Substance+Abuse+Screening




All JCI Staff COMPAS Notes Ongoing during JCIplacement

Staff utilizes Notes feature in COMPAS to record information regarding theyouth’s case and progress.• General Notes: Used to document case activity, contacts, rules &conditions, requirements, violations, staffing, etc.• Case Plan Notes: Used to document information related directly to caseplan.• Program Notes: Used only to document information regarding theyouth’s programs.Enter the appropriate event date for each note. Up to three note subtypesmay be selected for each note type. Any note should be marked “confidential” if it contains any protectedhealth or treatment information. Any non-confidential information shouldbe placed in a separate note. (See Appendix A-Use of Confidential Notes). Note subtypes are to be utilized to effectively categorize the various typesof information being recorded on youth contacts/events, programcategories or case plan events. (See Appendix B)

OJOR reviewer

Formal and informal reviews ofyouth’s progress; Summary ofDecisions and DepartmentOrder (DOC-1722A)

• Conduct formal JPRCconferences every 3months or more frequentlyif requested by JPRCmember (at least every 6months for SJO youth)• Conduct informal reviewsas needed for SJO youth• Issue Summary ofDecisions weekly andDOC-1722A following allformal & informal reviews• Update decisioninformation on DOC- 2313

The reviews assess youth’s progress toward meeting goals and objectives,and to discuss community supervision plans. OJOR reviewer issues aSummary of Decisions on a weekly basis and DOC-1722A following allreviews and forwards to OJOR-CO.

OJOR-CO Schedule informal and formalreviews

Upon receipt of Summaryof Decision and/orDOC-1722A from OJORreviewer

Set dates for reviews. Ensure that formal JPRC reviews are held every 3months (at least 6 months for SJO youth).

Agent Community Supervision Plan(Aftercare Plan) (DOC-1736)When requested by OJOR,complete within 30 days

DOC-1736 provides an optional home study that can be done upon OJOR’srequest or initiated by the field when a youth has been in the JCI longerthan 6 months and the viability of placement in the home needs to bereevaluated.

JPRC Formal reviews Every 3 months (at least 6months for SJO youth) Members prepare for and attend JPRC conferences.

Agent Social Worker Contact Prior to each JPRC Agent contacts the social worker to monitor progress and participates inconferences.Reintegration SocialWorker and SecurityDirector

Order to Detain (DOC-1780)Prior to a youth leaving theJCI to attend a courtproceeding

Social worker completes the DOC-1780 and forwards to Security Directorwho submits to appropriate law enforcement authority.

Teacher Educational Report to JPRC(HSED) (DOC-1937)Complete at least 7 daysprior to JPRC

Teacher Educational Report to JPRC(DOC-1938)Complete at least 7 daysprior to JPRC

OOA Education Reports to JPRC(DOC-1937/DOC-1938)When received fromTeacher Sent by email to county worker/liaison.

OJOR-CO Victim/Witness NotificationRequest Upon receipt from county Forward request to OOA.

OOAMaintain up-to-datevictim/witness notificationinformation

Upon receipt of notificationrequest from OJOR-CO Stamp SS file which indicates that victim/ witness notification is required.

OOA Face Sheet (DOC-1701) in JJIS Revise during stay at JCI asneeded.DOC-1701 must be revised when victim/ witness notification request isreceived; if sex offender registration or DNA is required due to a newoffense; or other information changes.

Security Director orShift Supervisor

Apprehension Request(DOC-58J)

Upon notice youth hasescaped from or duringleave from JCI.

Complete DOC-58 and forward to appropriate law enforcement authorities.

OOA Chapter 980 Master List

Forward to OJOR revieweron a monthly basis

Updating and accurateness by OOA is vital to ensure legal timelines arenot missed. OJOR reviewers must be aware which youth on their caseloadare on the Master List so SPVC can review cases in a timely manner.

OJOR, ReintegrationSocial Worker, andOOA

Cover Sheet (DOC-2640), CourtPetition (DOC-1707) andRequest for Extension(DOC-1723)

MilwaukeeCounty—Social workersubmits documents to OOAso OOA can mail to thecourt 9 weeks prior to theexpiration date

Only applies when OJOR agrees that the court should be asked to extend ayouth’s Dispositional Order.

OJOR, ReintegrationSocial Worker, andOOA

Court Petition (DOC-1707) andRequest for Extension(DOC-1723)

Social worker submitsdocuments to OOA so OOAcan mail to the court 6weeks prior to theexpiration date

Only applies when OJOR agrees that the court should be asked to extend ayouth’s Dispositional Order. Timelines and court procedures may vary bycounty.

http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1722Ahttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1722Ahttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2313http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1722Ahttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1722Ahttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1736http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1736http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1780http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1780http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1937http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1938http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1937http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1938http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1701http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1701http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-0058Jhttp://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-0058http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-2640http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1707http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1723http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1707http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1723




Sexually ViolentPersons Committee(SVPC)

Sexually Violent Persons(Chapter 980) Evaluation

Complete at least 4 monthsprior to anticipated releaseor expiration date. Youth reviewed for apossible Ch. 980 referralmay be recommended forTransition Phase afterbeing cleared by the localinstitution SVPC andcompleting othercurriculum programmarkers.

Only applies to youth who committed certain offenses and are on theChapter 980 Master List. Legal timelines must not be missed.


Review Program Markers toidentify youth readiness forTransition Phase

A youth, who receives a Ch.980 referral for furtherevaluation and is within 90days of release, may onlybe placed in transitioncontingent upon theoutcome of the evaluation.


Request for Action (ANR)(DOC-1734)

Complete 90 days prior toanticipated transfer if noJPRC is scheduled/required. Complete for SJO’s so thatthey have at least 30 daysof Type 1 time remainingupon release tocommunity, if possible. Complete 90 days prior toexpiration of a regularcommitment order foryouth held until expiration.

File request early enough to obtain a 90-day Transition Phase.


Transfer case to another socialworker As needed upon transfer Reintegration Social worker transfers the case to the new social worker.

http://docapps.corrections.wi/lpc_access/process?objectType=DOC_Forms&attribute1=DOC_Form_Display_Number&value1=DOC-1734



Upon Placement in 90-Day Transition Phase Prior to Release/Transfer from JCIStaff Form or Task Date Due Information

Assigned Agent ofrecord prior to transferof case

COMPAS Alternate Screening –CANS

Prior to alternate carereferrals being made

When alternate care is considered for 10 – 17 year old, a full CANSis completed using youth’s case file, JPRC reviews and youth selfreport. CANS is saved and generates reports: scoring summary,level or need (LON) ranked needs and strengths and mental healthstatus. Any mismatch between LON and recommended placementtype should be discussed with supervisor and county caseworker. Supervisor must approve LON override. A printed copy of CANSscoring summary and list of action items is placed in youth’s socialservice file and given to alternate care placement.

Regional field officeand Assigned Agent

Assign agent for TransitionPhase based on expectedplacement location andprogram. Transfer case via JJISor intra-office process.

Within 30 days of youthbeing placed in TransitionPhase.

Assign Youth Counselor along with Agent where applicable.

Assigned AgentBegin completing ReentryChecklist as tasks are doneusing DOC-2659

30 days after release to thecommunity

Assigned AgentDetermine if sex offender youthproposed placement location isrestricted by local ordinances

Within 1 week of receivingthe referral packet or casetransfer placement intransition phase.

Notify field supervisor if affected


Generate a treatment summaryto date for any juvenile sexoffender.Re-score scales 1 – 3 of the J-SOAP II risk assessment toolusing Alternate Screening inCOMPAS.

Complete within 10 days ofyouth’s placement intransition phase.Upon completion oftreatment, prior to youth’sdeparture from the JCI.

Distribute treatment summary to Transition Team Meetingparticipants and OJOR.

Reintegration SocialWorker/Teacher

Youth’s Release Action Plan(DOC-2312)

Complete within 10 workingdays of youth’s effectivedate of placement inTransition

Complete with youth and distribute.

Sending Agent**

Contact receiving agent todiscuss release/transfer date,ICP, family issues and needs,victim issues, and dispositionalorder.

Within 30 days of youthbeing place in transitionphase

**Only applicable when youth is going into alternate care with anassigned liaison or being released to a different county.**Only applicable when youth is going into alternate care with anassigned liaison or being released to a different county.

Sending Agent** Formally transfer case toreceiving agent3 days after case has beenaccepted

Transfer case in COMPAS**Only applicable when youth is going into alternate care with anassigned liaison or being released to a different county.

Sending Agent** Forward Youth’s field file toreceiving agent.Within 7 days of the transferbeing accepted

**Only applicable when youth is going into alternate care with anassigned liaison or being released to a different county.

Assigned Agent

Review: COMPAS Case Plan,Youth’s Release Action Plan(DOC 2312), Lifework EducationPortfolio Checklist (DOC-2313),IEP (I-13), Progress Reports,and Compas notes

Within 15 days of youth’splacement in transitionphase

Identify needs and appropriate community-based services

SPED teacher

Update Individual EducationPlan if necessary and provideTransition Summary (I-13) toSW and to agent with parent orguardian’s permission

Within 30 days of youthbeing placed in transition. IEP teacher gives input to Transition Team.


Complete COMPAS Youth orCOMPAS Reentry

Within 30 days of youthbeing placed in Transition

If 16 or younger and no COMPAS Youth has been completed withinthe past year, complete COMPAS Youth. If 17 or older and noCOMPAS Reentry has been completed within the past year,complete COMPAS Reentry. Give to OOA.


COMPAS Youth or COMPASReentry

Upon completion ofassessment Inform state agent or county worker that assessment is complete.

OOA Completed COMPAS Youth orReentry assessmentWhen received from SocialWorker

Copied and placed in youth’s social service file. Sent by email tocounty worker/liaison.

Assigned Agent

Establish Transition Teammembership and scheduleTransition Team Meeting.Schedule Families Count ifapplicable

60 -30 days prior to release/transfer

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