Election Guidelines for HSSG Officers

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INTERIM RULES ON THE CONDUCT OF ELECTION OFHIGH SCHOOL SUPREME STUDENT GOVERNMENT OFFICERS

S.Y. 2014-2015

Article I

THE SSG COMELEC AND THE HSSG ADVISER

Section 1.The Commission on Elections, herein referred to asthe SSG COMELEC, shall be established within forty-five (45) days before theday of election.

Sec.2.The SSG COMELEC shall be the only agency

that will regulate the electoral process, including the campaign.

Sec.3.The SSG COMELEC shall be composed of sixteen (16) members, withfour (4) slots reserved for each year level, who do not have vested interest

in the election, or in any way related to any of the candidates, and whoshall select a chairperson among themselves.

Sec.4.The composition of the members shall be four (4) from the First YearLevel, four (4) from the Second Year Level, four (4) from the Third Year Level,and four (4) from the Fourth Year Level.

Sec.5.The members of the SSG COMELEC shall be appointed by the adviser of

the HSSG, in consultation with the Student Activity Coordinator.

Sec.6.The SSG COMELEC shall have the following duties and responsibilities:

a. Conduct fair, honest and systematic elections;b. Formulate an Election Code or modify an existing Election Code if

necessary subject to the approval of the School Head;c. Validate the electoral proceedings and result;d. Accept or revoke candidacy;e. Proclaim the new set of officers;f. Keep all pertinent election papers and documents;g. Decide upon protest relative to the conduct and result of the

elections;

h. Prepare and distribute the necessary electionparaphernalia, certificate of candidacy forms and other electionrelated materials before, during, and after the election; and

i. Disqualify candidateswho have violated any of the guidelines, which have beenpromulgated.

Sec.7. From among the members of the SSG COMELEC, excluding the SSG

COMELEC Chairperson, four (4) SSG Boards of Election Tellers (BET)

composed of three (3) members each shall be formed. A BET will be in-charge

of the voting precinct exclusive for a year level

Sec.8. The members of the SSG COMELEC who are not assigned as BET

members shall comprise the SSG COMELEC Board of Canvassers (BOC). The

BOC shall be headed by the SSG COMELEC Chairperson. The BOC shall be


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responsible for the canvassing of votes tallied by the four BET and shall

likewise make the proclamation of the elected SSG officers.

Sec.9.The SSG COMELEC shall submit a comprehensive report on the conduct

of the elections within 5 days after the conclusion of the elections.

Sec.10.The SSG Adviser must be at all times present in the SSG COMELECmeetings.

Sec.11. The SSG Adviser must provide sound advice to the SSG COMELECbefore passing a judgement or resolution on a case without curtailing the rightsof the SSGCOMELEC members individually or as a collegial body.

Sec.12. The SSG Adviser must note and sign all decisions of the SSGCOMELEC.

Article IITHE CANDIDATES AND PARTIES

Sec.13.Candidates for all HSSG elective positions must:

a. be a bona fide high school students of Holy Cross of Davao College Basic Education Department;

b. be of good academic standing with a general average of 80 and abovewithout any failing grade during the previous school year;

c. be of good moral character; andd. have not been subjected to any disciplinary sanction.

Sec.14. Candidates must submit the following documents between June 17,2014 and June 19, 2014 to the HSSG COMELEC Chairperson:

a. Duly accomplished form available at the HSSG COMELEC Secretariat;b. Photocopy of Report Card of the previous school year; andc. Parents consent stating that the candidate has been allowed to take part

in the election processes.

Sec.15.All official candidates will be required to attend an orientation meetingon

June 20, 2014 at 8:00 AM in the AVR to be conducted by the SSG COMELEC.

Sec.16.All official candidates are entitled to a copy of this 2014 HIGH SCHOOL

SUPREME STUDENT GOVERNMENT ELECTION GUIDELINES

Sec.17.Candidates for president and vice president will be invited to a debate.The debate, which will be held on February 25, 2014, will be organized by theeditorial staff of

the school paper. The debate format, composition of panel of interrogators, andpossible questions to be asked in the debate prepared by the media are subject

to approval by the Principal.

Sec.18.If a candidate decides not to continue with his/her candidacy, he/shemay be substituted by a qualified candidate nominated by his/her party notlater than June 23, 2014.


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Sec.19.Only two dominant parties will be recognized by the SSG COMELEC.

Their dominance will be based on the following:

a. Completeness of election ticket;b. Ability to wage a school-wide campaign; andc. Platform of governance.

Sec.20. A high school teacher shall be assigned to a dominant party as the

partys Adviser.

Sec.21. Candidates who do not belong to the dominant parties may beconsidered independent candidates. The dominant parties are entitled to amaximum of six (6) poll watchers, including the campaign manager. The pollwatchers will be allowed to observe the conduct of the elections and thecounting of votes, but shall not in any manner interrupt the general conduct of

the elections.

Sec.22.Only the dominant parties are entitled to a copy of Election Returnsfrom the BET and Election Results duly authenticated by the SSG BOC.

Article IIITHE CAMPAIGN

Sec.23.The campaign period will start on June 23, 2014 and will end on June

24, 2014.

Sec.24. A candidate will not be allowed to spend more than Php 0.25/voter.Win or lose, he/she will be required to submit to the SSG COMELEC anaccounting of election spending within the period of two (2) school days fromthe conclusion of the elections.

Sec.25. Constructive campaigning shall be strictly observed. Negativecampaigning will be referred by the SSG COMELEC to the Guidance andCounselling Center for appropriate action.

Sec.26.Parents, teachers, non-teaching personnel and members of the alumniare strictly prohibited to campaign for or against any candidate, except forteachers assigned as Party Advisers

Sec.27. The SSG COMELEC shall establish common poster boards to be

determined by the Student Activity Coordinator

Sec.28. All posters must not be more than 8 by 11 in size, and must bereviewed and approved by the SSG COMELEC.

Sec.29.The use of other campaign materials such as pins, hats, nameplates,and other campaign materials is subject to the approval of the SSG COMELEC.

Sec.30.The use of the following shall be strictly prohibited:

a.Tarpaulin as campaign material;b. Sample ballots; and


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c. Obscene and offensive language in whatever medium it may appearduring the campaign.

Article IV

THE VOTERS

Sec.31. For this election, all bona fide high school students of Holy Cross ofDavao CollegeBasic Education Department will be allowed to vote.

Article VTHE VOTING PROCEDURE

Sec.32. The voting shall take place at the Sports and Cultural Center or theschool gym.

Sec.33. Voting shall start at 12:30 PM on June 25, 2014 and shall end at 3:00PM of the same day.

Sec.34. The schedule of casting of votes shall be determined by the Student

Activity Coordinator.

Sec.35. Voters are assigned a specific SSG BET as follows:

a. First Year students - SSG BET 1b. Second Year students - SSG BET 2c.Third Year students - SSG BET 3d. Fourth Year students - SSG BET 4

Sec.36. Before allowing the first voter to cast his/her vote, the BET shall allowthe watchers inspect the ballot box. The box should be free from any objectinside.

Sec.37. Voters will fall in line and wait for his/her turn to be served by theBET.

Sec.38. The BET, upon confirmation of the voters identity in the voters list,will give the voter an official ballot after the voter affix his signature and finger

print in the voters list opposite his printed name.

Sec.39.The voter will proceed to the armchair to be assigned to him/her andshade the appropriate circle opposite the name of the candidates he/she isvoting for in a specific position.

Sec.40. As soon as he/she finished accomplishing the ballot, the ballot will bedropped inside the designated ballot box.

Sec.41.The voter will be requested to leave the polling place after he/she hascast his vote.


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Article VITHE COUNTING PROCEDURE

Sec.42. Immediately after the close of the voting, the four BET will tally thevotes in their respective precincts.

Sec.43. Before tallying, the members of the BET should see to it that the poll

watchers are present to observe the entire proceedings, tally board is ready anddisplayed for public viewing, and counting paraphernalia are prepared.

Sec.44. Once the counting starts, it should not be halted until the last ballot iscounted.

Sec.45.The members of the BET will open the ballot box and count the ballotsto determine if the number is equal to the number of actual number of voters.

Sec.46. The ballots will be arranged in piles of fifty (50) ballots and holdtogether by rubber band.

Sec.47. One of the members of the BET will read the content of the ballot whilethe second member records the votes in the tally board. The watchers and thepublic must be given an unimpeded view of the ballot being read and the tallyboard.

Sec.48. For every pile of fifty ballots, the votes of each candidate will be writtenin words after the last entry vote.

Sec.49.The SSG COMELEC should preserve the physical appearance of all thecounted ballots for at least one school year. They should not be altered, torn,burned, watered or lost.

Sec.50. After tallying all the ballots, the BET will accomplish the ElectionReturn Form which will be the basis in the canvassing of votes by the BOC.

Sec.51. The first copy of Election Returns will be submitted to the BOC, thesecond copy to be kept by the BET, the third and fourth copy will be given to

the dominant parties.

Sec.52. After all the four BET have submitted the Election Returns, the BOCwill convene to canvass the votes, with the SSG COMELEC Chairpersonreading the contents of the Election Returns, and the second and third

members recording the results in the final tally sheet and final Election ResultsForm.

Sec.53. The total votes in words and in numeral will be recorded for eachcandidate.

Sec.54. If two or more candidates received the same number of votes, the

winner shall be determined through a toss coin. This process must be done inthe presence of the contending candidates, their supporters and schoolofficials.


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Article VIITHE PROCLAMATION OF WINNERS

Sec.55. In the presence of all the members of the SSG COMELEC, the SSGCOMELEC Chairperson will proclaim the candidates with the highest votes in

their respective positions as the winners and duly elected 2011-2012 SSGOfficers.

Sec.56. The SSG COMELEC will provide each newly elected SSG officers acertificate of proclamation.

Article VIIITHE ELECTION PROTEST

Sec.57. An election may be contested if an alleged act may have caused the vote

to show a result different from the one that would have resulted.

Sec.58.The burden of proof to prove the allegation is upon the complainant.

Sec.59. If a candidate wishes to contest the election, he/she must do so inwriting within twenty-four (24) hours after the proclamation of winners. Theprotest should detail the reasons for contesting the results. If available, swornstatements of witnesses shall be required as attachments to the complaint.

Sec.60.The SSG COMELEC, sitting en banc, must deliberate and decide on thecomplaint within seventy-two (72) hours after the receipt of the complaint.

Sec.61. No anonymous complaint may be entertained unless it can be verified

by the records.

Article IXPENAL PROVISION

Sec.62. Any candidate committing any violation of these guidelines shall be

punished with disqualification, suspension, or removal from office as the casemay be.

This INTERIM RULES ON THE CONDUCT OF HIGH SCHOOL SUPREMESTUDENT GOVERNMENT S.Y. 2014-2015 was promulgated and approved onJune 19, 2014.

Mr. Arvin Antonio V. OrtizHSSG Adviser

Mr. Glenn DinoStudent Activity Coordinator

Ms. Jean A. LegaspiSchool Principal

Documents

Election Guidelines for HSSG Officers