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Eleanor Holland, Director DSCC Small Business Office [email protected] (800) 262-3272 (614) 692-3541

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Page 1: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Eleanor Holland, DirectorDSCC Small Business [email protected](800) 262-3272(614) 692-3541

Page 2: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Agenda• DLA Background• Socio-Economic Programs

– Set Asides and Goals• How to Get Started • Business Systems Modernization• BSM DIBBS (DLA Internet Bid Board)

– Solicitations and Quoting• Drawings and Technical Data • Alternate Offers• Radio Frequency Identification (RFID)• Automated Best Value System (ABVS)• Where Do I Go For More Help• Conclusion

Page 3: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

DEFENSE LOGISTICS AGENCY MISSION

Provide Products and Logistics Services Worldwide to America’s Armed Forces…

Page 4: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

PRODUCTS:Consumable Spare PartsFuelEnergyFoodMedicalApparelConstruction

DLA’s Business

SERVICES:AcquisitionE-BusinessLog Info & Document AutomationWarehousing & DistributionReutilization & DisposalNational Stockpile

CustomersDeployable UnitsFixed BasesShips at seaAlliesOther Federal Agencies

FAANASACoast GuardTSA

83% of All Military Needs Met by DLA100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA

83% of All Military Needs Met by DLA100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA

5.2 MILLION

ITEMS

Page 5: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

The DLA EnterpriseScope of Business

• 54,000 Requisitions/Day• 8,200 Contracts/Day• #50 Fortune 500 – Above Intel • #2 in Top 50 Distribution Warehouses• 26 Distribution Depots• 5.2 Million Items – eight supply chains• 1411 Weapon Systems Supported• $14.6B Annual Reutilizations/Disposals

• 20,804 Civilians• 513 Active Duty Military• 754 Reserve Military• Located in 48 States/28 Countries

Foreign Military Sales• Sales: $1.18B • Shipments: 535K• Supporting 124 Nations

FY01 Sales/Services: $17BFY02 Sales/Services: $21.5BFY03 Sales/Services: $25BFY04 Sales/Services: $28B FY05 Sales/Services: $31.8B FY06 Projection: $34.3B• Land/Maritime: $3.3B• Aviation: $3.6B• Troop Support: $12.9B• Energy: $11.0B• Distribution: $2.5B • Other: $1.0B• ~95% of Services’ repair parts• 100% of Services’ subsistence,

fuels, medical, clothing & textile, construction & barrier materiel

People

Page 6: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

DLA SUPPLY CENTERS

DSCC - COLUMBUS 3990 EAST BROAD STREET COLUMBUS, OH 43213-1152TEL: (614) 692-3541 or 1-800-262-3272Web Site: www.dscc.dla.mil

DSCR - RICHMOND8000 JEFFERSON DAVIS HWYRICHMOND, VA 23297-5124TEL: (804) 279-3287 or 1-800-227-3603Web Site: www.dscr.dla.mil

DSCP - PHILADELPHIA700 ROBBINS AVENUEPHILADELPHIA, PA 19111-5092TEL: (215) 737-2321 or 1-800-831-1110Web Site: www.dscp.dla.mil

DESC - DEFENSE ENERGY SUPPORT CENTER8725 JOHN KINGMAN DRIVEFT. BELVOIR, VA 22060-6222TEL: (703) 767-9400 or (800) 523-2601Web Site: www.desc.dla.mil

Page 7: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

AVIATION- Engine Components

- Air Frames

- Landing Gear

- Flight Safety Equip

- Propeller Systems

MAPS- Maps- Charts - GraphsFor all DoD Activities

INDUSTRIAL - Lathes- Milling Machines- Heavy Industrial

Machinery

ENVIRONMENTAL- Re-refined Oil- Ozone Depleting

Substances• Hazardous Minimization

Program

Business UnitsDefense Supply Center Richmond

Aviation Supply Chain Other Supply Chains

LANDDETACHMENT

MARITIME DETACHMENT

Page 8: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Business UnitsDefense Supply Center Philadelphia

Troop Support Lead Center

CLOTHING / TEXTILES- Combat uniforms/tents- Body armor/field equip- Individual chem/bio

protective suit- All Service uniforms

SUBSISTENCE- Operational Rations (Meals Ready-

to-Eat & Group Rations)- Food Service & Field Feeding Equip- Dining Facility Support- Fresh Fruits & Vegetables

MEDICAL- Diagnostic Imaging Equip- MRI Equipment- Surgical & Dental Supplies- Pharmaceuticals- Optical Products- Laboratory Items

CONSTRUCTION & EQUIP- Facilities Maintenance- Diving, Safety & Rescue Equip- Fire & Emergency Services- Wood Products- Metals- Barrier Material

LANDDETACHMENT

MARITIME DETACHMENT

AEROSPACEDETACHMENT

Page 9: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

DSCC Supply Chains

Land Maritime

n Vehicles Componentsn Gun Partsn Tiresn Transmission Equipn Water Purification Equip

n Valvesn Fluid Handlingn Pipes, Hoses & Fittingsn Pumpsn Motorsn Electronicsn Fiber Optics

AEROSPACEDETACHMENT

Page 10: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Defense Supply Center Columbus

• More than 1.6 million different items managed• Nearly $3 billion in annual awards• One of the largest suppliers of weapons system

spare parts in the world• 24,000 Military and Civilian Customers • 10,000 Contractors • Approximately 2,300 Employees• 6.5M Orders Annually• Installation opened in 1918

Page 11: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

DSCC’s Customer Profile

Coast Guard(0.4%)$9.3M

FMS(11.2%)$250.2M

Marines(3.9%)$87.4M

Navy(31.9%)$712.4M

Other DoD(1.0%)$23.1M

Air Force(22.8%)$509.2M

Civilian Agencies(0.4%)$9.7M

Army(28.4%)$635.5M

By Sales Dollars

FMS(3.1%)

141,960Marines(3.5%)

159,024

Coast Guard(0.5%)24,433

Army(55.6%)

2,525,471

Civilian Agencies(0.8%)34,499

Other DoD(1.2%)54,687

Navy(20.0%)906,584

Air Force(15.3%)692,356

By Requisitions

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Socio-Economic Programs

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FY05 GOALS

FY05ACTUALS

FY06 GOALS

SMALL BUSINESS 58.2% 61.4% 60.0%

HUBZone 3.0%* 3.9% 3.0%*SMALL DISADVANTAGED 3.7% 3.9% 4.1%

WOMAN OWNED 5.9% 9.8% 6.9%SERVICE DISABLED 3.0%* .40% 3.0%*

8(a) (SDB Subset) .50% .64% .72%

DSCC SMALL BUSINESS GOALS

* Congressionally mandated goal

Page 14: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

SBA’s Key Internet Addresses

• SBA’s Home Page: www.sba.gov

• Government Contracting: www.sba.gov/GC

• 8(a) Business Development: www.sba.gov/8abd

• HUBZone: www.sba.gov/hubzone

Page 15: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

BEFORE YOU CAN SELL TO DLA

1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505)

• Takes about 10 minutes - free of charge• Or register for your DUNS number at:

https://www.dnb.com/product/eupdate/requestOptions.html2. Register in the Central Contractor Registration (CCR)

system at: http://www.ccr.gov• If Small, register on CCR’s Dynamic Small Business

Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities

http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm3. Be able to receive electronic funds transfers

Page 16: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Solicitation Types

• Request for Quotations - Under $100,000• Most common type at DSCC - Average award is >$4,000• Generally quoted directly on our web site• 70% are awarded without human intervention

• Request For Proposals (RFPs) - over $100,000• Solicitation must be filled in by hand and returned to

DSCC by a specific time and date• Proposals may be negotiated

• Invitation for Bids (IFBs) - over $100,000• Sealed Bid process• No negotiations

Page 17: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

How DLA Purchases Parts

1. Fully Competitive• Bidsets and Drawings Available

2. Approved CAGE Code & Part Number• Manufacturer(s) already approved• Approved source(s) for dealers and

distributors

3. Qualified Products Lists (QPLs)

Page 18: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Over the past five years DLA has

DLA Transformation

crafted a robust transformation strategy that is now being deployed

through a comprehensive portfolio of programs and initiatives

Business Systems Modernization is one of the main initiatives

Page 19: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

BSMBusiness Systems Modernization:

• DLA’s Commercial-Off-The-Shelf Enterprise Resource Planning (ERP) system

• Re-engineered materiel planning, order fulfillment,procurement & financial management processes

• BSM Release 1 - “went live” 7/02 with 170,000 items• Full scale deployment began 11/03 • All of DLA’s 5.2 million items and the personnel who

manage them are on track to be operating exclusively in BSM 1 October 2006

Page 20: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

What is BSM DIBBS?

DLA BSM Internet Bid Board (DIBBS) allows you to:• View solicitations and submit quotes • View RFPs • View Long Term Contracts & EMALL Opportunities • Access award information• View provisions, clauses and packaging specs• View price history• View drawings and technical data• Access the Automated Best Value System (ABVS)

(your Performance Score used in award decisions)

Page 21: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Selling to DLA under BSM

Until October ’06 - Multiple websites

• DLA BSM DIBBS: https://www.dibbs.bsm.dla.mil/

• Until all items migrate, non-BSM opportunities may be found at:

• DSCP and DSCR: PROCUREMENT GATEWAYhttp://progate.daps.dla.mil/home/

• DSCC: ORIGINAL VERSION OF DIBBS http://dibbs.dscc.dla.mil/

Page 22: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

DSCC’S HOMEPAGEwww.dscc.dla.mil

Page 23: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

SELLING TO DSCC

Page 24: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

RFQ DATABASE SEARCH

• NATIONAL STOCK NUMBER• FEDERAL SUPPLY CLASS• SOLICITATION NUMBER• PURCHASE REQUEST NUMBER• NOMENCLATURE• APPROVED PART NUMBER• APPROVED CAGE CODE

Page 25: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Solicitations - FSC 2510 Vehicle Cab, Body & Frame Structural Components

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Page 27: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

SOLICITATION ICONS

Click and quote on a solicitation (log in first)

Drawing available - click to access

Specification or standard available for download (click to access)Set-aside for small business participation only

Mil-SpecQPL Military Specification / Quality Products List item

Solicitation may not include all pertinent data (click to view)Fast Award candidate - estimated to be $2,500 or less - may be awarded as soon as 4 days after issue date

Page 28: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 29: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 30: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 31: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 32: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 33: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 34: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 35: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 36: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 37: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 38: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Bid With ExceptionThe following are considered exceptions: • Quoting alternate product or otherwise taking exception to the item

description;• Exceptions to packaging requirements; RFID requirements are not “in

the clear” on the solicitations - but to DDSP (New Cumberland, PA) and DDSJ (Tracy, CA), it is required;

• Exceptions to FOB point;• Quoting destination inspection on a solicitation requiring origin

inspection;• Exceptions to required quantity;• On automated solicitations, quoting a quantity variance that is outside

the range specified in the solicitation

Note: Quoting Bid With Exception will preclude receiving an automated award

Page 39: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Bid Without ExceptionThe following are not considered exceptions:• Quoting delivery different than the required delivery days;• Quoting origin inspection on solicitations requiring destination

inspection; • Quoting a superseding or previously approved part or correction to a

CAGE/part number on an item described by manufacturers CAGE and part number; and,

• Quoting a used, reconditioned, remanufactured, new/unused Govt. surplus, foreign, or hazardous end item

Page 40: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 41: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 42: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Supplies Offered ExampleIAW Drawings, Specs,

or Standards

Page 43: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Supplies Offered ExampleCAGE & Part Numbers

Page 44: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 45: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 46: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
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Error Messages are your Friends

Page 48: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 49: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 50: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 51: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
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“HOOD PANEL” SEARCH

Page 53: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

“HOOD PANEL” RESULTS

Page 54: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

“TITANIUM” SEARCH

Page 55: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

“TITANIUM” RESULTS

Page 56: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

OPEN A DRAWING

Page 57: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Before Opening a Drawing for the 1st time,

Download a Viewer

Page 58: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 59: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
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Page 61: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 62: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 63: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 64: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 65: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business
Page 66: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Restricted DrawingsRegistered Data

Custodians

Page 67: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Restricted Drawings

Joint U.S./Canadian Certification Program (JCP)

Page 68: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Why is JCP Certification Required?

• To establish eligibility of U.S. or Canadian contractors to receive technical data under the control of, or in the possession of DoD or the Canadian Department of National Defence (DND)

• To limit access to military critical data to Data Custodians and their employees or eligible persons designated by the registrant to act on their behalf

Page 69: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

How to get a JCP Certification Number

• Go to https://dbi.dscc.dla.mil/Docs/• Complete DD Form 2345 • Submit the completed form and copies of

the following:

• State or Provincial License,• Incorporation Certificate,• Sales Tax Identification Form, or • Other documentation which verifies

the legitimacy of your company

Page 70: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Restricted DrawingsJoint U.S./Canadian Certification Program (JCP)

Click “Documents”

Page 71: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Complete

DD Form 2345

JCPPamphlet

Learn More about JCP& Download DD 2345

ControlProcedures

Page 72: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Mail DD2345 to

You will receive yourJCP Number in a few weeks

Page 73: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Come Back into DIBBSRegister as a Data Custodian (1 Time)

Page 74: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Now You Are Eligible toObtain Restricted Drawings

Page 75: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

Searching for Requests for Proposals (RFPs)

(over $100,000)

RFP Search

Solicitations over $100,000

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Search for RFPsBy Search Category or View All

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Complete and submit to be notified of changes tothe RFP

If you just want to look at the RFP, check “NO”and submit

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Return by Date & Time is Critical

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Alternate OffersWhat Do I Do to Become an Approved Source for

a code and part numbered item? Submit an Alternate Offer/Source Approval Request

For "T" and "U" solicitations: • Offers of alternate products will not normally be evaluated

for the current procurement For DSCC solicitations, submit requests for evaluation for future procurements to:

Defense Supply Center ColumbusMr. Lee LeonAlternate Offer Monitor, DSCC-PCA3990 East Broad StreetColumbus, OH 43216-5000

• For other than “T” or “U” solicitations, send the alternate offer package to the buyer

Page 83: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

WHAT INFORMATION IS REQUIRED

1. Legible and complete copies of all drawings, specifications, or other data clearly describing the characteristics and features of the product being offered

2. Data must cover design, materials, performance, function, interchangeability, inspection and or testing criteria and other characteristics of the offered product.

3. The offeror must furnish drawings and other data covering the design, materials, etc. of the exact product cited. This enables the evaluator to determine that the Offerors’ product is equal to the product cited in the solicitation.

4. You MUST provide the National Stock Number (NSN) & the PROPOSED UNIT PRICE (with price breaks)

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Evaluation Costs & Savings Calculations

Evaluation Costs:$200 - Local Evaluation

$1,500 per Engineering Support Activity (ESA)

$1,700 - $6,200 minimum and maximum amount of savings required if the package must be forwarded to the ESA(s) for further evaluation

GOVERNMENT AVERAGE PRICE

- PROPOSED UNIT PRICE= PER UNIT DOLLAR SAVINGSX ANNUAL DEMAND= SAVINGS CALCULATION

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Radio Frequency Identification

(RFID)

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What is RFID?

• Technology that uses radio-frequency waves to transfer data between a reader & a movable item to identify, categorize, track...

• RFID is fast, reliable, and does not require physical sight or contact between reader and the tagged item

Page 87: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

RFID Enabled Label

… and a chip attached to it

… on a substratee.g. a plastic

foil ...

an antenna,printed, etched or stamped ...

A paper labelwith RFID inside

Page 88: Eleanor Holland, Director DSCC Small Business …Drawing available - click to access Specification or standard available for download (click to access) Set-aside for small business

WHY RFID?

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DoD’s Intent for RFID Implementation

• Provide asset visibility - needed by warriors

• Optimize supply chain by using tags to capture information at each node of the supply chain

• Suppliers will ultimately be responsible to ensure readability of tags

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How Does It Operate?

• RFID tags are affixed to objects and stored information written to an embedded chip in the tag

• Tags can be read remotely when they detect a radio signal from a reader over a range of distances

• Readers either send tag information over the network to computer systems for processing or display it to the end user

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RFID Tags

• Tags carry data and can be attached to:• Items• Shipping Containers• Pallet Loads• Transport containers – Seavans

• 2 categories of RFID tags today: • Active Tags• Passive tags

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Active Tags

• Powered by an internal battery• Battery life ~ 5 years

• Can hold large amount of data • (128k programmable)

• Read/write—tag data can be rewritten or modified

• Longer read range – up to 300’

• Greater cost ($100’s) & size (brick)

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Passive Tags

• Obtain operating power from the reader • Limited amount of data can be encoded

(64 or 96 bit)• Programmed with a unique set of data that

cannot be modified or can be Read/Write• Lightweight, smaller, less expensive, long

lifetime• Shorter read ranges ( about 10’)

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DOD RFID Policy:Passive Tags

• Phase 1 ( 2005) - Passive RFID tags on cases & pallets shipped to DoD depots at:

• DD San Joaquin (W62G2T or SW3224) • DD Susquehanna (W25G1U or SW3124) – Class I - Subsistence (Packaged Operational Rations (POR))

– Class II - Clothing, individual equipment, tents, organizational tool kits, hand tools, and administrative, housekeeping supplies & equip

– Class VI - Personal demand items: snack foods, beverages, cigarettes, soap, toothpaste, writing materiel, cameras, & batteries

– Class IX - Repair parts and components including kits, assemblies and subassemblies, reparable and consumable items required for maintenance support of all equipment, excluding medical-peculiar repair parts

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DOD RFID Policy:Passive Tags

• Phase 2 (2006) - Passive RFID tags on cases and pallets shipped to specified DoD receiving points, including all the Defense Distribution Depots, for the following items:

– Phase 1 Items

– Class IIIP – Packaged petroleum fuels, lubricants, hydraulic and insulating oils, preservatives, liquid and gas, bulk chemical products, coolants, de-icer and antifreeze compounds, components and additives of petroleum and chemical products, and coal

– Class IV - Construction materiel including installed equipment and all fortification and barrier materiel

– Class VIII - Medical Materials (except Pharmaceuticals)

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DOD RFID Policy:Passive Tags

• Phase 3 (2007) - Passive RFID tags on all cases and pallets shipped to any DoD location for all commodities* and unit packs for items that require a Unique Identification (UID)

* Except items excluded under the bulk commodities definition

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DOD RFID Policy:Passive Tags

• Passive RFID technology is evolving…

• EPCglobal published standards • Class 0 – read only• Class 1, V1 – write once, read many (worm)• Standards developed for “Generation 2”

• DoD goal is to migrate to use of Gen 2 once it is readily available

• DoD will accept the EPC data format or contractors can use the DoD tag data construct

• DoD guidance: http://www.dodrfid.org

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Advance Shipment Notice• Contract information

• Contract Number• Shipment Number• Prime Contractor• Shipment Date

• Product description• Line Item Number• National Stock Number• Item Description• Quantity

• RFID Tag Data• RFID Tag Number• Line Item Number• Quantity

WIDE AREA WORKFLOW

(WAWF) Information and Registration at:

https://wawf.eb.mil/

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RFID Tag Placement Passive RFID tags may be integrated into shipping label

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RFID Tags on Pallet LoadsRFID tags should be affixed at a location where there is minimum risk of damage, easy access to the bar code symbols and the highest potential for successful RFID tag interrogation

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MIL-STD-129P Change 3• Performance requirements for passive RFID tags:

• Portal - For palletized unit load tags and the tags on the shipping containers within the palletized load, the read distance shall be at least 3 meters at 10 miles per hour

• Conveyor – For individual shipping containers, the read distance shall be at least 1 meter at 600 feet per minute

• Tag data specifications and formats are referenced to the DoD Supplier’s Information Guide at: www.dodrfid.org

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Supplier Implementation Strategies

• Use third party logistics provider• Purchase programmed tags and apply to cases/pallets• Purchase equipment (i.e. printer or reader) to program

tags• Incorporate a full RFID infrastructure throughout

business process

Best course of action - Depends on the amount of business with DoD and

other customers requiring RFID

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Supplier Implementation• Purchase programmed tags and apply

to cases/pallets (Slap and ship)• Vendor must certify tag data and

readability• ASN must be transmitted via WAWF• Labels may contain the MIL-STD-129

markings (MSL) or they may be blank

• Recommended for businesses that are not shipping a significant cases to DoD per year and do not intend to utilize RFID technology in house

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Supplier Implementation

• Purchase equipment (i.e. printer or reader) to program tags– Vendors offer bundled

packages (software & hardware) to meet the requirements

– May be able to upgrade existing hardware (label printers) to program RFID tags

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Supplier Implementation• Incorporate a full RFID infrastructure

throughout business process • Implement full blown RFID from inbound

receiving to outbound shipment• Obtain or modify existing software and

hardware to apply RFID technology

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RFID in the Field Today

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DOD RFID Websitehttp://www.acq.osd.mil/log/rfid/index.html or http://www.dodrfid.org

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DOD WAWF Websitehttps://wawf.eb.mil

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EPCglobal Websitehttp://www.epcglobalinc.org

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DoD RFID Contracts Website

http://www.eis.army.mil/ait/contracts/bpas/bpas.asp

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Bye-Bye Bar Codes? – NO!

• Traditional bar codes – Linear (UPC, 3 of 9)• Will remain the dominant auto ID technology in most

mainstream applications for the foreseeable future• Lowest cost, broadest applicability, huge infrastructure

investment• 2D bar codes – Data Matrix, PDF417

• Adopted for value added applications• Portable data files, supplementary retail coding etc.

• RFID – Active, Passive and Semi Passive• Will be increasingly adopted where non-line of sight,

read/write, and multiple detection requirements are needed

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Best Value Contracting

DON’T

DROP

THE

BALL

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Automated Best Value System (ABVS)

What is ABVS?• Vendors’ past performance (delivery & quality)• Translates into a numeric score• Displayed for the buyers

How does my ABVS score affect me?• Buyers uses the score as an additional evaluation

factor when making best value award decisions

IN OTHER WORDS – Poor Performance Today may mean lost awards in the future!

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ABVS SCORE BREAKDOWN

PERCENT ON TIME60%

AVERAGE DAYS LATE40%

DELIVERY50%

PRODUCT80%

PACKAGING20%

QUALITY50%

• Scores range from 0-100• 999.9 indicates no performance history • 24 months of data, excludes most recent 60 days • Delinquent

• 1 Day after CDD• If Undelivered or partially delivered• Includes contractor caused cancellations & Terminations

for Default

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ABVS Points of Contact

DSCCPat McCreay phone (614) 692-3383

fax (614) [email protected]

DSCRBrenda Allen phone (804) 279-5377

fax (804) [email protected]

DSCPTim Atwell phone (215)737-7844

fax (215)[email protected]

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Accessing ABVS from DSCC Homepage

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GET YOUR SCORE

Your ABVS Score

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All DLA ABVS Data and Scores Accessed through DSCR’s Page

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Help is Available

Where Do I Go For More Help and

Information on Doing Business with DLA?

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DSCC SMALL BUSINESS TEAM1-800-262-3272 OR

COMMERCIAL 614-692-3541

NAMEemail address PROGRAM

PHONE614-692-

XXXX

Eleanor [email protected]

Director, DSCC Small Business Office

Small Disadvantaged Business and 8(a) Programs

Outreach and Woman OwnedSDB/8(a) Program Support

HUBZone

Javits/Wagner/O’Day Workshops(Blind & Severely Handicapped)

Service Disabled Veteran Owned

- 3735

Will [email protected] - 1288

Vikki [email protected] - 4864

Rebecca [email protected] - 3510

Tom [email protected] - 1494

Dwight [email protected] - 7935

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Procurement Technical Assistance Centers (PTACs)

What are PTACs???Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments

PTAC Goals:• Help small businesses be competitive• Explain the complexities of Government procurement• Encourage economic development through job

retention and creation• Build strong contractors through targeted training

and one-on-one assistance

http://www.dla.mil/db/procurem.htm

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DLA Packaging Support

Defense Supply Center Columbus (614) 692-3345, 4227, or 3757 Fax: (614) 692-1901 E-mail: [email protected]

Defense Supply Center Philadelphia E-mail: [email protected]

Defense Supply Center Richmond (804) 279-3899 Fax: (804) 279-4420 E-mail: [email protected]

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Monthly Free TrainingDEFENSE SUPPLY CENTER COLUMBUS

Doing Business With DSCC:Getting StartedAssistance in your area (PTACs)Small Business ProgramsQuoting on DLA BSM DIBBSHands-on computer lab timeAlternate Offers – how to get approvedUnderstanding quality requirementsPackaging – what the government wantsHow to get Drawings and Bid-setsDoD EMall – Be on-line for our CustomersPayment ProcessingFreedom of Information (FOIA) Meet Buyers and Technicians one-on-one

TTraining

KKnowledge

OOpportunitiesFree Seminars

JULY 18-19, 2006AUGUST 15-16, 2006SEPTEMBER 19-20, 2006OCTOBER 17-18, 2006NOVEMBER 14-15, 2006DECEMBER NO TKO

Seating is limited – make reservation on-line at:http://www.dscc.dla.mil/News/events/tko/

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MARK YOUR CALENDARS! PLAN TO ATTEND!

• Exceptional Speakers• Extensive Training• Exhibit Your Products and Capabilities

Information available at:http://www.ndia.org/

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WHAT WE NEED FROM YOU

• HIGH QUALITY PRODUCTS• TIMELY OR EARLY DELIVERY• FAIR AND REASONABLE PRICE• RESPONSIBLE ADHERENCE TO CONTRACT

TERMS• IMMEDIATE NOTIFICATION OF ANY PROBLEMS

WHY????LIVES OF OUR SERVICE MEN AND WOMEN DEPEND ON IT!

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Thank you for your Time and Attention

Leaving you with a Final Thought on how important

your contribution will be . . . .

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Let’s work together to bring them home safely!