eFP7 STRATEGY

IT tools supporting beneficiaries and other

external users

23/06/2010

FP7 IT servicesMain guiding principles

• The primary objective: Offer as many on-line services as possible to organizations and individuals involved/interested in FP7:– Single entry point, single sign-in:

• The Participants Portal

– Towards a full electronic paper-less interaction• Progress has been made but still legal constraints exists requiring

original signatures in some cases.• In absence the infrastructure supporting the full qualified

electronic signature workarounds are being considered.– In parallel there is work on-going on the interoperability of national

systems.

– Transparency:• Organizations and individuals should have free access to their

data, organization and projects related, and to the status of any request/transaction being processed by the Commission.

– Business transformation• The use of advanced IT solutions has an immediate effect on

quality and efficiency but it also brings opportunities for simplification and streamlining of procedures

FP7 IT servicesExisting services: Overview & evolution

• 2007 – Electronic submission of proposals (Based on FP6 system)

• 2008– On-line support for the registration of legal entities Unique

Registration Facility (URF)– On-line support for Negotiations & Amendments (GPF) and

submission of periodic reports, including cost statements• Not fully electronic as originals signed are still required• Direct access to NEF server, secured by access keys

– Participants Portal goes live with the integration of the URF• Implementation of ECAS as identification system.

• 2009– Access to project management services (negotiations,

amendments, payments) thorough the Participant Portal.

• 2010– Introduction of “roles” in the Portal. (admin, financial,

scientific)• The coordinator can manage the access of the consortium

members• A beneficiary can manage the rights of the staff in his organization.

FP7 IT servicesWhat’s next ?

• 2010 – Administrative & financial services for experts

• Experts (evaluators or reviewers) will have the possibility to submit the reimbursement claims electronically.

• Progressive phase-in (home bank approach) • 2010

– Submission of project deliverables– Full access to project data from participants . – eNotification service to alert participants about actions to take

or taken by the Commission

• 2011– Additional services supporting project management

• Report on patents, scientific publications, socio-economic data,• Access to the status of transactions (Where is my payment ?)• Improve dissemination of results by automatic publication of project

results • Enable the full electronic submission of periodic reports

– Workaround in absence of full qualified electronic signature: ECAS + eReceipt

– New system for Electronic Proposal Submission.• Access through the Participants Portal• Upgraded technology, better performance, new features

FP7 IT servicesSome figures (1)

• Activity related to URF:– 24,000 self-registered organizations – 20,000 organizations fully validated– 12,000 LEAR appointed– 16,000 changes/updates to legal data.

• Project related actions (INFSO only)– 1,250 projects negotiated

• 12,000 individual participations– 800 periodic reports submitted

• 9,000 individual Form C .

eFP7 LEAR sponsored ECAS user accounts Evolution from April 2008 to May 2010

0

4716

458

3226

6129

8999

11790

0

2000

4000

6000

8000

10000

12000

FP7 IT servicesSome figures (2)

••• 7

The Participant Portal’s services after ECAS login

http://ec.europa.eu/research/participants/portal/

••• 8

Participant Portal - My organizations Registration and legal entity management

• Allow new partners to register for FP7 or CIP

• Allow LEARs to consult information and introduce change requests

• Allow LEARs to consult the list of projects the organization is involved, including project details

Hosts the URF service.

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Example: Delegation of the Admin. representative role

Participant Portal V3.0

DEMO