Embed Size (px)
Citation preview
Efficient Librarian:
Productivity Strategies for
Workplace Success
Tips and Tools to Save Time and Reduce Stress
Presented by Doug Crane
Director, Palm Beach County
Library System
Purpose of Workshop
Intentions for Today
Quick Survey
Questions
• On a scale of 1 to 5, with one being very disorganized to 5 being organized, where do you rate yourself at work?
• How many projects do you have at work right now? Please place yourself in one of the five ranges.
• How many emails do you current have in your inbox, read or unread? Please place yourself in one of the five ranges.
• What is your biggest productivity challenge? Please type your response into the text box.
Who Am I?
Definition of Efficient
1 : productive of desired effects; especially : capable of producing desired results with little or no waste (as of time or materials);i.e. - an efficient worker; efficient machinery
2 : being or involving the immediate agent in producing an effect; i.e. - the efficientaction of heat in changing water to steam
The Traditional Role of Libraries
Changing Environment
Efficient Librarian
An Efficient Librarian is an elite knowledge worker navigating the complexity of the post Internet information world.
Updating Your Operating System
Types of Engagement
Task Job vs. Knowledge Job
Three Reasons For Stress
Who Has Heard of GTD
What how familiar are you with Getting Things Done (GTD)?
• Never Heard of It• Glanced at the Back Cover• Read Some or All of It• Read It and Applied a Few Pieces• Full Fledged GTDer
David Allen – The GTD Guy
Crisis - Default Path to Focus
Time Management is a Myth
“The truth is you can’t manage time. You need to manage yourself and your focus.”
- David Allen
Stress of Commitments
Stress: It’s All In Your Head
Get It Out of Your Head
“You can only feel good about what you are not doing when you know what you are not doing.” - David Allen
Successful Workflow Strategy
The Knowledge Worker Widget
GTD Five Stages of Workflow
Capture
Clarify
Organize
Reflect
Engage
Use Your Inbox
Ineffective Inboxes
Mind Sweep
•Projects•Commitments•Upcoming Meetings•Staffing Challenges•Noteworthy Events•Waiting For Items•Professional Development•Books to Read•Financial Concerns•Maintenance Issues
Workflow Diagram
The Inbox Oath
My inbox is NOT a storage
location.
It is a PROCESSING STATION.
Inbox Best Practices
Start Here
Two Big Questions
What is It?
Is it Actionable?
No Actions
What is the Next Action?
Two More Questions
Organize – Three Choices
Do It
Delegate It
Defer It
Important Paper and Email Folders
Action
Waiting For
Someday / Maybe
Read / Review
This Works for Email
The Standard for an Empty Inbox
Final PollHow often should you completely empty your inbox?
Test the Model
• Run an item from your mind sweep through the workflow diagram
• Determine which folder it should end up in
Take Time to Tidy Up
Weekly Review
Engage with Your List
“I didn’t need one ounce more of creativity and intelligence than I already was born with – the issue was where I was pointing it.”
David Allen
Did You Pay Attention?
What Are The Five Stages of Workflow?
Capture
Clarify
Organize
Reflect
Engage
Name the Functional Folders
Action
Waiting For
Someday / Maybe
Read / Review
What is the Standard for an Empty Inbox
Total Commitment Method
Collect Everything - Except
Go Through Everything!
Take a Picture
Small Wins Method
The Single Drawer Challenge
The Strategic Value of Clear Space
Conclusion
Doug Crane – Director, Palm Beach County Library Systemwww.efficientlibrarian.com
Phone: 561-233-2600 Email: [email protected]
