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EFFERSON TOWNSHIP
AGENDA JEFFERSON TOWNSHIP, MONTGOMERY COUNTY, OHIO
BOARD OF TRUSTEES WORK SESSION Tuesday, September 19, 2017 — 6:00 p.m.
I. Welcome / Pledge of Allegiance Trustee Roy Mann, President, Jefferson Township Board of Trustees
II. Moment of Silence to Honor our Military, Firefighters, Sheriff's Deputies, and Road Workers as they serve our community here and abroad.
III. Call to Order / Roll Call Roy Mann ( ) James McGuire ( ) Russell Back ( )
IV. Special Presentation - Current IT Company (Buckeye Computer Solutions)
V. Trustees' Comments / Reports • Trustee Roy Mann • Trustee James McGuire • Trustee Russell Back
VI. Adjourn
NOTE: Work Sessions are permitted to be held by Elected Officials, as granted by the Ohio Revised Code, as long as they are pre-announced to the public, it is held in a public place, and the public is permitted to attend. The Work Session is strictly for the purpose of discussion on Township issues, and NO Voting or Action is permitted to be taken in this meeting. The Public is not permitted to contribute or address the Work Session, unless the Trustees directly grant permission. The Work Sessions are recorded for public record purposes and maintained by the Fiscal Officer for Jefferson Township.
Mr. Roy Mann
Mr. James McGuire Mr? Russell Back President, Board of Trustees
Vice President, Board of Trustees Board of Trustees
One Business Park Drive * Dayton, Ohio 45417-8403 * 937.262.3591 * Fax: 937.262.3599 *www.jeffersontwp.org
-:' JEFFERSON 'TOWNSHIP it JEFFERSON TOWNSHIP, MON TGOMERY COUNTY, OHIO
BOARD OF TRUSTEES WORK SESSION
Tuesday, September 19, 2017 — 6:00 p.m.
I. Welcome / Pledge of Allegiance Trustee Roy Mann, President, Jefferson Township Board of Trustees
II. Moment of Silence to Honor our Military, Firefighters, Sheriff's Deputies, and Road Workers as they serve our community here and abroad.
III. Call to Order / Roll Call Roy Mann (X) James McGuire (X) Russell Back (X)
Woolf: Good evening Trustees, Fiscal Officer and Public. We've talked about this meeting two weeks ago about meeting with Buckeye our current computer IT company. They made a proposal some months ago. You (trustees) all got a binder some months ago and Woolf gave the Trustees another copy two weeks ago. He has the same copy for you guys today in case you forgot to bring it from home. He has a cost analysis to go with it as well. He wanted a representative from Buckeye to come and talk to us today about what actually transpired from the spring to where we are at today. What was found, he wanted them to tell the Trustees and then these proposals in front of you are the upgrades that they recommend to our current system. As you know, he will repeat it until he is blue in the face; we had two towers, two brains, two systems spending twice as much money to maintain where we should have had just one unified system. Both towers are well over 10 years old and that is beyond a failure date. We can start having a failure on either side and our loss of data could be serious. Those are the things that concern him most of all. He is going to turn it over to our representative from Buckeye and let him talk to you a little bit about what they found when they got here.
IV. Special Presentation- Current IT Company (Buckeye Computer Solutions)
Buckeye IT Company: In a nut shell they found a network that was setup that was not typical for the businesses and municipalities that they normally maintain. It was more like a home or residential network. You have servers but they are not actually set up as servers per say. They found some opportunities to increase security and also consolidate some resources so that they could be more efficiently and less expensively maintained in a more secure way. As Steve said, right now you have fire department and Administration as separate entities and he has another Miami Valley client that they have combined those resources. They are still logically separated but they share the same primary resources which is a great cost savings for them. We can put everything on the same server but we can logically separate it on that server. It eliminates the need to have that hardware in both places. Your security for those resources is the same across the board for both.
-McGuire: Will that allow us to have remote access like VPN?
-Buckeye: One of the pieces that he quoted was for a firewall that provides VPN access. Right now you have the firewall that is present on both sides is what you would buy if you walked into a Best Buy or a Staples. Obviously you want a piece of hardware that is more in line for the MTV that the Township is.
-McGuire: This new server will give us options to track email, printing and stuff. -Buckeye: The other solution that they proposed was Microsoft Cloud Solutions 365. It is subscription based and kind of ala carte as far as the features that are important to you. You guys would probably benefit from archiving if maliciously or otherwise somebody deleted email, it is still actually there. Through litigation you get to go back and obtain that email that wouldn't actually be gone.
-Woolf: Which is one of the key concerns of why you did the lock down on this in the spring.
-Buckeye: Right now the way that it is set up is very similar to his personal Road Runner account through Spectrum or
Time Warner. If he goes on to delete something, it gone forever. That is how the system is set up now. There is no mechanism to go back and recover things that were deleted accidentally or otherwise.
Board of Trustees Work Session September 19, 2017 Page 1 of 7
-McGuire: Didn't they have backup installed through our subscription with Road Runner?.
-Buckeye: You did, they had a bad version of (inaudible) which is like a commercial cloud backup solution. The server
was getting backed up through that solution but that did not encompass email. The way it was setup you would have
to back up the work stations themselves. Ordinarily they don't do that, it is really expensive to back up every
computer in the building. That's the reason for the big bucket of where the IT assets are.
-Woolf: Part of the bid as well included cameras. Upgrading the current system that we have. It only has the capacity of three more banks meaning three more cameras. Then you have exhausted the antiquated system. Or a new system, there is about a $500 difference between price. Where you have unlimited bank opportunity of cameras, which would replace the existing cameras as is and be able to add more than three additional. So you have a choice. So if you are moving the server, the old camera information could stay back there or it could go to the server room. The idea was that all computer equipment should be in one place. It is presently in the sprinkler room so if we have a sprinkler failure of the water system in this building the computer equipment is going to be sacrificed. The facility where your current tower is the records room, its right where your records are and is in a secure spot and is not sitting in the sprinkler room. That's the difference in the bid. You have the $500 difference in the bid when it comes to the camera part. We do have computers that are failing.
-Buckeye: With the work stations, we have some that are older. They have home operating systems on them. As far as the interaction in a proper server environment they are limited in that regard. You really want a professional version of Windows that will implement all the security that they are proposing.
-Woolf: Two of the worst computers are the road department computer and the administrative assistant's position which does all the payroll and all the records. Records requests are also held there. Here computer is failing every other day. The spell check as a system isn't working. Tracey's computer, although she doesn't us it much because she uses her State UAN Computer to do most of her work, her computer is also very antiquated in her office. This proposal includes possibly replacing at least three units and maybe reevaluate from there for budget reasons we won't go any further until we know what we've got. The fire department has confirmed that their systems are okay for at least a year in terms of their desk tops. They would like to evaluate in the future about replacing theirs. The big concern now is still that we have somewhat of a leaky system. -Buckeye: They have already done as best as they can from the way that it was initially set up.
-Woolf: What he did was put a financial plan to look at where he tried to attribute the cost to replace the system through all of our accounts that we are allowed to apply for. Or where there is money available as of the 20 th of
August from the appropriations report. Tracey that could have changed since the 20 th of August.
-Tracey: She doesn't understand how you can justify taking it out of the Lighting District and Garbage Fund. -Woolf: Because our messages come in here asking for lighting questions, light bulbs, poles, etc. and the emails are sent out through our computer system here. Same thing, our complaints on trash go through email.
-Tracey: No. You are going to really have to justify that to be able to use those funds for that.
-Woolf: That is fine. We can do that or adjust those. He is not asking for a vote tonight folks because #1 you have to do some research on this but we need to as we have now gone over 6 months since they shut the system down. And we need to start making a decision. The second thing is as part of our website solutions which is a separate contract; our current contractors have pulled his credit card off of the renewal of the website GdDaddy account and said we need to replace it with our own. We had a one year contract saying they would maintain the service throughout the year. He is saying he is not going to do that so he also needs the authority to use the only credit card we have available which is the Fire Chiefs card to keep our GoDaddy account going. But he doesn't have the authority to do it without you guys giving him the okay to do it. Part of Buckeyes help is going to help us with that but they are not part of the website contract at the present time. So we have two issues. But if our system fails here and we lose our data, how do you tell the attorneys or those that need records, how do you tell that State Auditor that you don't have records in the building electronically because you failed to maintain the system that you stored it in. That is the
Board of Trustees Work Session September 19, 2017 Page 2 of 7
hard part that he worries about. You have to answer to that record request and if you don't have it because the
system failed and someone sees that you haven't maintained your system you are as much culpable as anyone else.
He wants you to think about this, consider it and if it is okay we need to start at least implementing some of it, if not
all of it. The work Buckeye said would be spread at least over a year. Maybe less than that.
-Buckeye: It will take some time to implement. They will adjust, once the go ahead is given as needs arise and they
see needs for adjustment or specific changes for the specific environment they will implement that as they go.
-Woolf: So we can spread this cost over two years. The president of Buckeye said he can spread the billing over two
years so that we can budget it into 2018. We know we are at the last part of this year. We have two months waiting
on the first disbursement of 2018. Really that is 6 months that you have to wait on your next paycheck to come. The numbers you have in front of you are based on strictly budget numbers left over in 2017. Pay all of it out of 2017.
The money is in those accounts, whether you agree or disagree with the fiscal officer, you can have that debate with
her. That's where he suggests you can draft the money from without hurting any account. Those computer systems
touch and do work out of every one of those accounts.
-McGuire: How much do you think the first stage is going to run to roll it out?
-Buckeye: Ultimately Brian will make the decision on how that's going to work as far as number on paper. All he can
tell you is that they are working with the City of West Carrollton Police Department right now, they are in kind of a
budget crisis but they have needs and they are rolling apart of that cost into their next budget allotment in 2018.
They work with Centerville, and with Kettering. Brian is capable of doing that because this is something that they
have done. He doesn't know how they will choose to break that out. We can get you that answer but that is not his
call. He is flexible.
-McGuire: When he was going over and re-reading this thing payment, hardware, software due at signing so if that is
something that we can adjust...
-Woolf: On the phone today he said he would be flexible.
-Mann: Of these two systems, are they both bad?
-Buckeye: The fire unit really suffers from neglect. That server is older than the one on the Administration side. As
far as the issues that he found earlier this year were 99% of that was on this side. He thinks that is going to have to
be addressed at some point and over the long term of what is most effective for you guys.
-Woolf: Does anyone have any other questions? (None) Stated that we will get back in touch with Buckeye and give
the Trustees at least two weeks before they make comment. Thanks to Buckeye.
-Woolf: Tonight's meeting is going to be a little different. They are going to end this meeting at 6:45pm or shorter
and then the Board of Zoning Appeals is going to convene their meeting at 6:45pm. Then they are going to take a
recess and then the Trustees are going to come back to the table at 7:00pm to start their meeting. And then we are
going to hold the regular meeting, when we get to Executive Session you are going to go to Executive Session to meet
with the attorney to discuss pending legal matters. The BZA will then take your place they will reconvene their
meeting and then they will also go into Executive Session to meet with the attorney on pending legal matters. At
which he will have two parts of the Executive Session for Trustees we will then go into the conference room for
discussion as you wanted about the road department applications. The BZA members will come back out and
convene and conclude their meeting. Then we are free after Executive Session to come back out and close our
meeting. This was at the request or the attorney that is why we are doing this simultaneously today.
-Back: Are we still having Montgomery County and Sinclair registration? If Captain Bremm comes can we have him
give his report before the presentation?
-Woolf: Yes, at 7:00pm. Sure. Anything you guys want we can do that. He can tell you that today the fair came in
and brought their first application for permits. John Calligan is working on those applications. So they must be
Board of Trustees Work Session September 19, 2017 Page 3 of 7
having some headway on the fairground property. It is the first time that they have made contact. Asked if the
Trustees had any comments before the next meeting.
V. Trustees' Comments / Reports
• Trustee Roy Mann
-Mann: Noted that we have an EMT Firefighter application in the packet. If you have any questions, the Fire Chief is
not in here but we can review the application. Does the Fire Chief knows that all applications have to be submitted,
not on the day that we are having a meeting but they have to be turned in so that the Trustees can take a look at
them.
-Woolf: He said that they did not know that and that is why he had him run across the hall and get this one for the
Board. He will make sure that it is in your packets before every meeting. As he explained to all three of you, we are establishing and working on a unified way of hiring for all departments and all positions. The road department was our first procedure to follow a system. We will implement that same system in the fire department. While you look through that application he does want to bring up another thing and bring to you at the next meeting. The random drug testing policy has never been applied to all employees across the township. It was stated by resolution as he has copies as part of his research, it was applied to the road department but never the fire department. It is a random testing, it doesn't matter what it is because they only pick so many people every quarter. The same cost will be there for your department no matter if you put 100 people in the call list or you put 20. He is going to come back so that we change that policy or readdress that policy so that when you do hire an employee no matter where they work in the township they are treated the same. The same testing, the same background test and that sort of thing so that everybody has the same procedures. Right now what he has inherited is several different procedures, several different ways of hiring and he just wants to have the township establish a unified policy. He has resolutions that he pulled up and he has some more research to do with the attorney and then we will come back with a proposal to let you look at it and think if you would like to implement.
-Back: Currently everybody that is hired into the township has a pre-screen drug testing right?
-Woolf: No. It was only required at the Fire Department at one time. Now it's required at the Road Department not Fire. Then another Resolution said only two types of background checks are done on the Road Department but a full background screening by the Sheriff's Department is done on the Fire Department. He does not understand that. It should be everybody the same.
-Back: It is his understanding that everybody that has been hired this year besides the Fire Department has had a pre-screening drug test.
-Woolf: They probably have but the Resolutions that were passed to establish those policies don't state that. Like on the background check it said an internet search and something else for the Road Department and that was it. But on the Fire side it said those two options and the Sheriffs Department. That doesn't make since because the same employees no matter where they work ought to be tested the same.
-Back: So what you are proposing is random drug testing? He doesn't think it has been applied at all. That is the first he has ever heard about that. He understands when there is an injury, people on the job injury then there is a drug
test performed.
-Mann: It has been done in the Road Department. Not the Fire Department.
-Woolf: Right which you establish before, which was established by the Trustees befgre you. But it hasn't been applied to everybody. The random has been done because there have been bills paid in the past to a random
company. Again, this is for discussion. It is not to throw something out there to say take it or leave it. We need to
be uniform across the board. He knows that it is expensive to all applicants so there is a way to vet your applicants upfront. Because you may not have all that money here at the Township to spend on every single person that puts an application in. you actually narrows down your candidates and those are the ones that you test. That controls a
lot of your money. Today's applications you are not allowed to ask any of those questions anymore. You are not
Board of Trustees Work Session September 19, 2017 Page 4 of 7
allowed to ask many questions. They have been removed in the past 8 years on applications so one of them is a past situation or do you use drugs. When he was a kid, those were always on the applications. You get through the first
application and you may get somebody that's got a horrible record but as an employer you are not allowed to ask
those questions. You have to wait until the second interview or the second step. He is trying to make sure we are
running the same program amongst all departments and the department heads will follow that adopted plan. You
will be clear as Trustees of exactly what that plan is. And all people from this point on, from that date, will be treated
uniformly the same. When he saw different background checks on different employees he didn't understand it. That
is some of the things that he has been working on.
• Trustee James McGuire -McGuire: Since there weren't a lot of questions on the Buckeye proposal, are we at the point where we want to do a
Resolution and vote it out? Or what other work do you want done on this before we bring it to the table?
-Mann: Said that we go ahead and whenever we get a Resolution, go ahead and get this started. Like you said, we've got a problem in Fire, and we have not had a real problem so far in the sprinkler room but you never do know what's going to happen. Said to bring it back in a meeting and go ahead a vote on it. He knows we don't have a lot of time here now to get everything together.
-Woolf: Part of the program is the requirement of the Auditor. They wanted an emergency plan which is in the report from the Auditor. We didn't have an emergency plan for our computer communication system. That is all part of this proposal. You will have that to be able to show the Auditor at the next audit or fulfilling the audit standards from the last audit. Whatever action you take we can write a Resolution to reflect it.
-Back: Has a couple of questions in regards to propose the Resolution No. 17-110. Additional fees to the current fee structure for the Zoning Department. He doesn't have any questions about residential remodeling, commercial remodeling but the temporary signs, tents and casual sales.
-Woolf: John can address that in the regular meeting but he will address what he knows. He knows enough to be dangerous but he will explain a little bit behind each one. This is recommended by the Planning Commission in downtown Dayton. A sign, anymore today, gets put in the road right-of-way. We as a township have no way of knowing that they put a sign in a roadway right-of-way. It could actually cause an accident. But if they are in our right-of-way, the sign, even though they put it there, we didn't enforce it, or have a policy to enforce it, the Township could be named as a co-party to an accident. Part of the permit process is the requirement given to the person of the sign to say here are the requirements. You have to have it set back from the roadway not in their eye line, that sort of thing. If it is ODT, we have State Routes at 35 and the connector and Route 4. They want to talk to ODOT because they control the right-of-way on their State Routes. The County controls their right-of-way on County roads. The actual permit allows the information to go to the sign installer. Charitable groups are a little different and they are handled a little different because when you are having garage sale days or Jefferson Township days that is a whole different story. We might still distribute the requirements to that group to make sure that they don't incidentally hurt somebody. But the other thing is there are some signs to put up that nobody take them down. With the permit process it allows your zoning commission and the zoning group to take those signs down that are not permitted to be there.
-Back: Are charitable groups still responsible for paying.
-Woolf: No it is waived.
-Back: The casual sales, is this including garage sale signs?
-Woolf: Not garage sale signs, as long as they are not in the right-of-way. They only thing they don't apply to are election signs. You cannot cover election signs of all things. Believe it or not. You can't touch those. But outside as of today there were four signs at the corner of135 and the connector, on both sides. The kinds of things that say "we buy cars", "we buy houses" and those are an eye sore for your community. Part of the planning commission and
Board of Trustees Work Session September 19, 2017 Page 5 of 7
Montgomery County said the way to alleviate those things is to have a permit. Then you have the right to go pull that sign out of a yard because it doesn't meet the permit.
-Back: This Resolution states casual sales states putting barns, basements, patios, garages, yard or block sale signs
$25. We can use the property on Blairwood for an example. There are appliances sitting out on his property and
most of the time on the neighbor's property. There are kind of discrepancies in the way that this Resolution is
worded to where later on it could be used / perceived as there is a fee to have garage sale signs.
-Woolf: He will explain what that is. If it is a garage sale like Jefferson Township just had two weeks ago, there is no
charge for that. When you have people that have sales on a regular basis like we have with some of the troubles
where people have got appliances on vacant land. We have no enforcement rights. This will allow us to have an
enforcement right for someone like that. It alleviates the blight. It is not to cause a hardship to the homeowner that
has their occasional garage sale. What you could do is when John and we are in the Regular Meeting you can
address this and ask for it to be amended or add to it. It is all flexible just to be able to get it where you need it. The
tent part of it is when you have a public assembly. You have more than 20 people under a tent for instance. He is
talking about a tent for 100 people. If you don't have any kind of code or any way to regulate a tent, you have a huge
liability to the township because you are allowing an assembly to occur and they may not have the tent installed
right, it may hurt the people and then they can come back on the township for not having that. It does not apply to a
residential tent in your yard. A dining fly, a special event. That is a whole different story. It doesn't apply for what
goes on inside like a public park. But if it is a business, not for profit that is making money or it is a big assembly, it is
definitely a concern for the Fire Chief, a concern to the resident that is underneath that tent wondering if it was
installed right. This permit, as small amount of money that it is helps the zoning department to at least regulate
those. Montgomery County Planning Commission also has a fee for a big tent installation. They have to meet
building codes on a tent. They recommend it to all communities in Montgomery County that you have something
similar on your local level.
-Back: There again it is kind of vague. It doesn't go for tents on a residential property. then where would they be
putting a tent in the township?
-Woolf: We can write that in there if you like. We can put those stipulations in there Russ. But you have to realize
that you have no way of regulating large tents today so if your people are there and they are looking at you as
Trustees to protect them and you haven't gotten any way to protect them.
-Back: yes but if you said it doesn't apply to residential properties. He is just trying to get a little clarity.
-Woolf: He is talking about tents in the parking lot of a big store. They have tent sales and that kind of thing. He is
glad you asked the questions if you didn't know. You had a question. This is not to be Strict or hard on anyone. It is
to help regulate the community to keep safety and blight down.
-McGuire: Like what Harbor Freight does once a month. Something like that.
-Mann: The County puts up a tent every year at the apartment here on Infirmary.
-Back: Thinks the way the Resolution is written is kind of vague and not real precise as to how to use it when we
charge and as far as the areas for the garage sales, the signs, where the tents could possibly be located. Then
Resolution 17-111, do we have an application or resume for Mr. John Calligan?
-Woolf: So at the Regular Meeting what you could do is address that with John the Zoning Administrator and you can not vote it in, you can vote parts of it in, you can restrict some of it or you can add to it. You had Mr. Calligan's
resume when he was hired to begin with. You have the job description. You had a resume within that packet. We can get it real quick for you.
-Tracey: It says job description attached. The next page. You want a resume?
-Back: Did we post this position?
Board of Trustees Work Session September 19, 2017
Page 6 of 7
Signed.
McGuire, Vice Pr
-Woolf: No because that person was already in-house when we hired the company. There was an understanding that if that person worked out here, that they would become an employee here. He attached to that the savings you would have as a township is almost $20K per year over our current setup.
-Back: That would be a potential savings of hiring him through the township verses having him work through a consultant firm.
-Woolf: In other words in 2018 we no longer have to have $20K more dollars set aside for Brown & Bills Group.
VI. Adjourn Trustee McGuire moved to adjourn the Work Session. Seconded by Trustee Back.
Russell Back, Trustee
Adopted: 3 ►d day of October, 2017
Attest: saet,e robi_ ,(44,4 Tracey Edwarkds, Fiscal Officer
NOTE: Work Sessions are permitted to be held by Electe
they are pre-announced to the public, it is held in a public
Session is strictly for the purpose of discussion on Township
in this meeting. The Public is not permitted to contribute or grant permission. The Work Sessions are recorded for public for Jefferson Township.
s, as granted by the Ohio Revised Code, as long as
d the public is permitted to attend. The Work
NO Voting or Action is permitted to be taken
e Work Session, unless the Trustees directly urposes and maintained by the Fiscal Officer
Mr. Roy Maqn President, Board of Trustees
Mr. James McGtifte: ' 4.
Vice President, Board of Tru Mr. Russell Back
oard of Trustees
Board of Trustees Work Session September 19, 2017 Page 7 of 7
Jefferson Township Network Audit Recap
Network before we took over:
• Peer-to-peer, limited and muddy server data security
o No local DNS
o DHCP provided by Linksys device rather than server
o No Active Directory (security managed at the workstation AND server level)
o Almost all server data in a single network share
• Information stored on local PCs
• PCs: two with home OS
• No password for server administrator account (Used Steve's login to override)
• Back Ups: Only in the cloud with Time Warner
• Anti-Virus: Multiple vendors and several had expired, no central management
• Firewall: No username or password (had to reset)
• Domain Names: jeffersontwp.net (GoDaddy) and jeffersontwp.org (tucows.com )
Buckeye)Changes
• Removed and/or locked all access for previous vendor to local network
• Made two FILESERVER data backups.
• Changed access to Time Warner and worked with them to resolve internet dropping
issues
• Reset passwords for GoDaddy (We were then asked to give previous vendor access to
GoDaddy to make website changes. He has changed password and locked us out.)
• Highly recommend getting a backup of website from developer
• Reset firewall and wifi. Passwords changed.
• Added a Buckeye Account to server (We are NOT the primary Admin account on server)
• Changed all user passwords (Windows login, email, and server)
• Mapped all users to server (still not in a domain environment)
• Mapped Printers for users
• General PC maintenance and cleaning
• Added encrypted wireless to the network
Buckeye Recommendations
• Put all Email users on Government Office 365 (hosted email and Office 2016)
• Change server environment to a domain infrastructure
o Set security Policies (Determined by Trustees)
o Set up Active Directory/DNS
o DHCP on the server
o Enable shadow Copy to Server
• Replace Server and combine Fire & Admin
o Implement all procedures above
• Set up scheduled in-house backups and discuss offsite backup options
• Implement ESET anti-virus on server and all PCs (with central management)
• Replace firewall with SonicWALL for increased security, content filtering, and secure
remote access
• Upgrade all PCs to Windows Professional operating system, replacing hardware where
warranted
• Add security cameras to server room
• Provide detailed network map and documentation
• Disaster recovery plan
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Email, file storage, and printing are the applications that run your mission critical business functions — from accounting to document management to enterprise-wide solutions. You need software problem solving solutions that ensure that the software you rely on is going to
work when and how you need it to work. Whether you are evaluating a new software package or want to better utilize what you already have, our staff of accomplished programmers will help ask the right questions and get the answers you need to use your business-critical tools.
The world of software licensing can be a tangled web, and mistakes can be costly. Leading to everything from faulty systems to heavy-duty fines —this is a piece of the puzzle you need to get right. With our on-staff licensing experts and programmers, let Buckeye Business Solutions provide software problem solving support that keeps you running and keeps you legal.
You need someone you can trust to keep your IT working. Whether you need help multiple times a week... weekly... bi-weekly... monthly... quarterly.... semi-annually — we provide local IT support to organizations of all shapes and sizes, and with all types of technology requirements. With 24-hour emergency service, onsite and remote support -- our expert engineers have the experience to put your network to work for you. While most of our competitors require service contracts which may include a minimum number of service hours, BBS works hard to exceed your expectations - free of any contractual obligation. Our technology experts will work with you to manage your network and put together the plan that makes the most sense for your organization.
Buckeye Business Solutions Staff
Brian Peters: manages the day to day details of operating a business. He meets with clients, and potential new clients, and works with other team members to prepare project estimates, and to help with operational implementation of projects for our clients. Brian also has extensive business and management experience.
Dave Webb serves as the Director of Technical services for Buckeye. A 25 year veteran of the information technology industry, Dave has extensive knowledge of IT systems, enterprise architectures, programming, and electrical/electronic systems. He was the founder of Computer Network Integration Consultants Inc. (a pre-incarnation of Buckeye. Dave also has extensive business and management experience. He often serves as an adjunct management team member for a number of our clients, effectively being their CIO (Chief Information Officer). While adept in nearly any business environment, he is especially experienced in manufacturing businesses, having worked in the Automotive, parts, and textiles industries plants. Dave not only works in the Ohio Valley, but often consults nationally with mid to large operations clients.
Engineering/Technical Team: Mike Webb - Lead Systems Engineer, Specializes in Legal/Law environments Justin Cox - Systems Engineer Brian Fischer - Systems Engineer Steve Dickerson - Systems Engineer / Manager of Buckeye South office Rob Clary - Systems Engineer & Senior Network Technician Barry Woods - Network Technician Dale Beam - Network Technician Isaac Lay - Network Technician
Support Staff: Amy Curtis — Office Manager: Scheduling/Dispatch manager, Purchasing Cathy Sink - Software purchasing and licensing specialist, Warranty/service management Jessica Artz - Finance manager
Buckeye Business Solutions
Comparative Clients
City of Kettering
- Reconfigured cisco based metropolitan area network to resolve reoccurring network irregularities (from when
AT&T used to manage their cisco environment).
- Had chief responsibility for migration of network environment from a Netware-Centric to a pure Windows based
environment.
- Lead the effort to implement virtualization (VMWare) to replace all legacy servers.
- Implemented the SAN/VMWare environment for Alerts Public Safety/Dispatch system.
- Serve as the lead consulting group on larger IT projects.
Miami Valley Communications Council
- Consortium of South Dayton Cities for shared services (Kettering, Oakwood, Centerville, Moraine, West
Carrollton)
- Manage a highly redundant regional network that provides inter-connectivity between cities for public safety
services (911, Integrated Radio Traffic) as well as redundant internet access.
City of Xenia
- Oversee all major network infrastructure and virtualization environment upgrades for the last 7 years.
- Redesigned and implemented wide-area-network over City owned fiber. Migrated network to a new Layer-3
redundant configuration with fault tolerance and rapid recovery.
Tipp City
- Outsourced consulting for upgrades to existing Windows/Exchange environments.
- Work with power grid vendor to develop and implement a SOAP-GIS interface that shows current status of power
grid overlay-ed on the GIS maps.
Edgewood City Schools (Trenton, Oh)
- Designed and implemented highly redundant Hyper-V virtualization server environment to replace legacy servers
in a heterogeneous environment that includes Windows, Apple, and Android devices.
- Assist with extension and configuration of school district wide Cisco switching environment along with cisco
based wireless services across all school buildings, designed to handle large number of wireless devices.
- Developed automated software interface between student management system and both the Active Directory
Environment and the Google cloud-mail services (automatic account creation and deactivation).
4) 3 MS Server Std MS Server Std 2016 Covers 16 cores Allows end user two (2) usable Server Instances on the same physical hardware New Sever: 2 1: TWP F/P & DC1 1: Are F/P & DC1 1: Mall 1: DC Twp or Are Old Server 1: DC2 TWP 1: DC2 Fire
5) 15 MS Server SW User CAL (No SA) MS Server SW User CAL (No SA):
6) 1 V-Ray Back up Exec for VMware or Hype-V - 8 Core
7) 1 USB 3.0 Internal card
8) 10 External Hard Drive External Hard Drive 27"B
9) 1 Fireman with 1 Year Comprehensive Gateway Security Suite SonicWALL with 1-Year Comprehensive Gateway Security Suite
10) 2 VPN License
11) 1 Shipping from DELL Shipping from DELL
12) 14 Estimated Labor New server: Set up Only 12-16 hrs
13) 15 Estimated Labor
Optional Items
17) 0 MS Exchange Sever SW
Quote Prepared For Quote Prepared By
Steven A. Woolf Brian Peters Jefferson Township Buckeye Business Solutions 1 Business Park Drive ej 14 S Short St Dayton, OH 45417
\,.., rt Troy, Ohio 45373
Phone:937.262-3591 United States
[email protected] Phone:937-440-8510 Fax:937-440-8507
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Item# Quantity Item (I 6C1 VC‘ tk ,,,,v lc Unit Price
Yearly_Items ' )K" d
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A -e." 1) 8 NON Profit NOD32 1 yr
5-10 users
G.,
Fix old sever Active Directory DHCP Domain Permissions User Profiles 12-20 hours
14) 6 Estimated Labor Documentation Mapping of network Warranties
15) 0 Estimated Labor Hosted Exchange Cost per user: 77? Estimated Set up time: 1-1.5 hrs per mall box
16) 0 Mist
One-Time Items
2) 1 DELL PE Server Model: PE T430 Processor: Intel® Mon® E5-2620 v4 2.1GHz,20M Cache RAM: 32 GB (2•16gb) Hard Drive: RAID 1/10S 600gb 15k & TWP/Fre 1.2 TB 10k Back Up Solubon: See line item Server OS: See line item NIC: 10/100/1000 Other: H730; Redundant Power & iDRAC Ent Warranty: 3 year NBD from DELL
3) 1 Increase Warranty to 7.24 4 hr Support for Server
18) 0 MS Exchange Use CAL MS Exchange User CAL a-
rs e..,'-? °
ALL PCs MUST BE ON PRO!!!!
MS Exchange Sever SW (Email Server):
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Including Optional Quote Items
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Yearly Subtotal
$132.00
$132.00
$7,413.60 $7,413.60 $7,413.60
$1,347.68 $1,347.68 $1,347.68
$725.24 $725.24 $2,175.72
$29.04 $29.04 $435.60
$1,086.91 $1,086.91 $1,086.91
$37.50 $37.50 $37.50
$118.80 $118.80 $1,188.00
$844.80 $844.80 $844.80
$44.40 $44.40 $88.80
$35.00 $35.00 $35.00
$125.00 $125.00 $1,750.00
$125.00 $125.00 $1,875.00
$95.00 $95.00 $570.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
One-Time Subtotal $18,848.61
Total $18,980.61
$738.72 $738.72 $0.00
$90.02 $90.02 $0.00
Optional Subtotal $0.00
Adjusted Unit Price Extended Price
Quote https://ww 1 4.autotask.net/mvc/c rrn/quote.mvc/Pre v ewQuote?quote Id..
P'°"c-1/4'Y wo(k Quote Quote Number: 5964
Payment Terms: Expiration Date: 05/07/2017
Quote https://ww 14.autotask.net/mvc/crm/quote.mvc/PreviewQuote?quoteld.
Remit Quantity Item
Unit Price
Adjusted Unit Price Extended Price
Total ;18,980.61
Authorizing Signature
Date
To approve this quote, please sign, date and return via fax or email. Fax to 937-440-8507. 1. Tax and shipping, unless otherwise noted, are NOT INCLUDED in total. 2. Labor is ONLY an ESTIMATE. 3. Payment: Hardware & Software are due at signing. 4. Labor is due upon project completion. 5. Interest Charges on Past Due Accounts and Collection Costs Overdue
amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any amounts past due. 6. Additional training or Professional Services can be provided at our standard rates.
Quote https://ww 14.autotask.net/mvc/crm/quote.
Quote Prepared For
Quote Prepared By
Steven A. Woolf
Brian Peters Jefferson Township
Buckeye Business Solutions 1 Business Park Drive
14 S Short St Dayton, OH 45417
Troy, Ohio 45373 Phone:937-262-3591
United States [email protected]
Phone:937-440-8510
Fax:937-440-8507
bpetersftuckeyebusiness.net
Item# Quantity Item Unit Price Adjusted Unit Price
One-Time Items
1) 1 Standard Office PC
$707.33
$707.33 Model: GX3040 Processor: 15 RAM: 8 GB Hard Drive: 500 GB 7200 rpm Media Bay: DVD R/W Monitor: Not induded in configuration Software: Window 10 Pro 64 bit & No Office NIC: 10/100/1000 Others: Keyboard & Mouse, No Speakers Warranty: 3 year BASIC M-F 8-5 from DELL
2) 1 DELL Shipping
$35.00
$35.00 Shipping from DELL Per unit
One-Time Sul
Authorizing Signature
Date
To approve this quote, please sign, date and return via fax or email. Fax to 937-440-8507. 1. Tax and shipping, unless otherwise noted, are NOT INCLUDED in tot an ESTIMATE. 3. Payment: Hardware & Software are due at signing. 4. Labor is due upon project completion. 5. Interest Charges on Past Due Accounts and CollE amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any a
Additional training or Professional Services can be provided at our standard rates.
Quote https ://w w 14.autotask.net/mvc/crm/quote.
Quote Prepared For Quote Prepared By
Steven A. Woolf
Jefferson Township 1 Business Park Drive Dayton, OH 45417 Phone:937-262-3591 [email protected]
Brian Peters Buckeye Business Solutions 14 S Short St Troy, Ohio 45373 United States
Phone:937-440-8510
Fax:937-440-8507
bpetersObuckeyebusiness.net
Item# Quantity Item
One-Time Items
Unit Price Adjusted Unit Price
1) 2 Camera $58.50 $58.50 Indoor cameras to be added to existing system
2) 2 Wire $125.00 $125.00 3) 4 Estimated Labor $85.00 $85.00
One-Time Sul
Authorizing Signature
Date
To approve this quote, please sign, date and return via fax or email. Fax to 937-440-8507. 1. Tax and shipping, unless otherwise noted, are NOT INCLUDED in toi an ESTIMATE. 3. Payment: Hardware & Software are due at signing. 4. Labor is due upon project completion. 5. Interest Charges on Past Due Accounts and Colic amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any a
Additional training or Professional Services can be provided at our standard rates.
1)
2)
3)
4)
Quote https ://ww 1 4.autotask.net/mv c/crm/quote .1
Quote Prepared For
Quote Prepared By
•
1 NVR Network Video Recorder Supports 20 cameras *Option to load software on new server*
1 CAT VE Data Run Indoor/Outdoor
1 Camera Estimated cost per cable run for camera
1 External Hard Drive External Hard Drive 4TB
Brian Peters Buckeye Business Solutions 14 S Short St Troy, Ohio 45373 United States
Phone:937-440-8510
Fax:937-440-8507
Unit Price Adjusted Unit Price
$402.00 $402.00
$162.71 $162.71
$125.00 $125.00
$150.00 $150.00
CO7 e:)Time Sul
Steven A. Woolf Jefferson Township 1 Business Park Drive Dayton, OH 45417 Phone:937-262-3591 [email protected]
Item# Quantity Item
One-Time Items
Authorizing Signature
Date
To approve this quote, please sign, date and return via fax or email. Fax to 937-440-8507. 1. Tax and shipping, unless otherwise noted, are NOT INCLUDED in tot an ESTIMATE. 3. Payment: Hardware & Software are due at signing. 4. Labor is due upon project completion. 5. Interest Charges on Past Due Accounts and Colic amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any a
Additional training or Professional Services can be provided at our standard rates.
9
Quote https://ww 14 . autotask.net/nw c/c rrn/quote .1
Quote Prepared For
Quote Prepared By
Steven A. Woolf Jefferson Township 1 Business Park Drive Dayton, OH 45417 Phone:937-262-3591 [email protected]
Brian Peters Buckeye Business Solutions 14 S Short St Troy, Ohio 45373 United States Phone:937-440-8510 Fax:937-440-8507 bpetersebuckevebusiness.net
Item# Quantity Item Unit Price Adjusted Unit I
Monthly Items
1) 1 Buckeye NOC $79.00 $7 Network Monitoring *Monthly Charge*
Monthly Sul
One-Time Items
2) 1 Data Collection Unit $275.00 $27 Unit used to connect to the network and collect data on network devices
Sul
Authorizing Signature
Date
To approve this quote, please sign, date and return via fax or email. Fax to 937-440-8507. 1. Tax and shipping, unless otherwise noted, are NOT INCLUDED in toi an ESTIMATE. 3. Payment: Hardware & Software are due at signing. 4. Labor is due upon project completion. 5. Interest Charges on Past Due Accounts and CollE amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any a
Additional training or Professional Services can be provided at our standard rates.
Buckeye Computer Solutions Inc. Proposal
Break down of Total Package verses the 2017 Appropriations as of 8/20/2017
$24,000 Max Costs for Entire Project
$3,000 General Fund
$1,000 1000-110-319-3002 Other Professional/IT Services
$2,000 1000-110-323-2000 Repairs and Maintenance/Equipment
$4,000 Lighting District
$3,000 2401-320-360-0000 Contracted Services
$7,000 Fire Department
$7,000 2021-330-323-0000 Repair/Maintenance
$7,000 Road Department
$2,000 2031-760-420-0000 Machinery/Equipment Furniture (R&B)
$2,500 2021-330-360-0000 Contracted Services (Gas Tax)
$2,500 2011-330-420-0000 Operating Supplies (MVLT)
$3,000 Garbage
$3,000 1000-110-322-3004 Garbage
Note:
This project will be completed in Phases to begin late fall 2017 and into 2018. If the Contract is signed,
we will be billed as work is completed. Payment arrangements are available and most of the work will
be billed in 2018. Budgeting for most of this project can be encumbered for 2018.
Note 2:
We are currently running 2 Separate Servers, two Separate Operating Systems, 2 Separate email
systems, 2 Separate Data Storage Systems. The Desk Top Equipment in the offices are from multiple
Manufacturers, and some licenses are residential use only (not permitted). An update of your
equipment resolves all of these issues. Also, we have at least 3 Desktop computers that have failed
recently including The Administrative Assistant Office, The Zoning Office, and the Road Department. The
Fire department Desk Tops is aged. It has been advised that the Fiscal Officer Computer was going to
fail soon. The Camera System is out of date and not expandable to new technology.
