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8/6/2019 Effective Speaking and Presentation Skills
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Six Stages of Successful Presentations
1. Specifying the Objective
2. Planning
3. Preparation
4. Rehearsal and Practice
5. Making the Presentation
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Specifying the Objective
1. To demonstrate a service, product,system
2. To create an image3. To entertain colleagues, outside people
4. To sell a concept, product, idea
5. To represent group, companydepartment
6. To promote an attitude, a way of working
7. To suggest a solution, a new concept
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Planning
1. Know your audience
2. Physical factors
3. Structuring the presentationA. Your introduction and the statement of the objectives
B. Introduction to the main theme
C. Development of the main theme
D. Integration of the main themesE. Summary or conclusion
4. Question and answer session
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Preparation1. Collecting all the relevant information
2. Arranging the matter into logical and sequentialmanner
3. Striking opening and close with a punch line.
4. Preparing the visuals carefully
5. Give adequate importance to each section of the
presentation6. Time your presentation
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GIVING A SPEECHySpeech Purpose:
yGeneral or Specific
ySpeech Type:
y
Informative SpeechesyPersuasive Speeches
yEntertaining Speeches
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METHODS OF SPEAKING
ySpeaking from the Manuscript
ySpeaking from memory
y Impromptu Delivery
yExtemporaneous Delivery
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ANALYSING THE AUDIENCE
yAge
yGender
yOccupation
yEducational Level
y
Social, Professional and religiousgroups
yGeographical experiences.
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Organising Informational
Speeches
y Introductiony Capture the listeners attentionyArouse interest in the informationy
Preview the main points
y Bodyy Chronological pattern
y Causal ordery Topical Pattern
y Conclusion
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ORGANISING THE PERSUASIVE SPEECH
y The Problem Solution Ordery The motivated sequence.y Deductive and Inductive structure
y In deductive structure, the proposal is stated firstand then the arguments that support the proposalare presented. In inductive pattern, the arguments
are presented first in a way that leads to aproposition.
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A good speaker should
1. Get audience attention and arouse their interest2. Organize the material conveniently3. Enable them to follow the organization easily4. Speak clearly and let them know when he/she changes
points5. Always show how the information or solution will help
them6. Motivate them to action by showing how this actionwill benefit them.
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Supporting yourIdeas
y Illustration (example)
yStatistics
yExpert testimony
yAnalogies
yAnecdotes, fables and parables
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Guidelines for designing and presenting
VISUAL AIDS
y Be sure that all members can see the visual aids
y
Allow the audience time to read before staring anexplanation
y Limit each visual aid to one idea
y Illustrate only the main points, not entire presentation
y
Paraphrase the text of the visual aid, not read it wordfor word.
yVisual aids should be used to supplement the speakerswords not the other way around.
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SELECTING
THE RIG
HTM
EDIUM
y Handouts
y
Clipboards and white boardsy Flip charts
y Overheads
y Slides
y ComputersyVideo tapes, Audio tapes, film strips and films.
y Models and physical objects.