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Effective Effective MeetingsMeetings
John Stanskas, San Bernardino Valley CollegeJohn Stanskas, San Bernardino Valley CollegeJulie Bruno, Sierra CollegeJulie Bruno, Sierra College
IntroductionsIntroductionsWho are we?Who are we?
How many of you have run a local Senate meeting?How many of you have run a local Senate meeting?How many are Senate Presidents?How many are Senate Presidents?
Anything you REALLY want to be sure to get from this Anything you REALLY want to be sure to get from this session?session?
The Brown The Brown Act!Act!
The Brown Act!The Brown Act!
oApplies to meetings of all Applies to meetings of all legislative bodies (GC 54952)legislative bodies (GC 54952)
oAdopted in 1953Adopted in 1953
oWhat is considered a meeting?What is considered a meeting?
Does the Brown Act Apply to Does the Brown Act Apply to Local Academic Senates?Local Academic Senates?
Applying the Brown Applying the Brown ActAct
All meetings are open!!All meetings are open!!
Applying the Brown Applying the Brown ActAct
Who’s “in charge” of the Who’s “in charge” of the agenda?agenda?
Applying the Applying the Brown ActBrown Act
o AgendasAgendas
o Publically posted 72 hours priorPublically posted 72 hours prior
o Mail 1 week beforeMail 1 week before
o Must Include: Must Include:
o Time & PlaceTime & Place
o Public commentsPublic comments
o Action items with brief descriptionAction items with brief description
Rules of OrderRules of Ordero Must adopt rules of order and Must adopt rules of order and
incorporate into meetingsincorporate into meetings
o Most common is Robert’s Rules of OrderMost common is Robert’s Rules of Order
o http://www.robertsrules.com/
Rules of OrderRules of Ordero Can choose elements to useCan choose elements to use
o Parliamentarian???Parliamentarian???
o Check your local senate constitution Check your local senate constitution and by-laws for established processesand by-laws for established processes
Agenda ItemsAgenda ItemsoWhat do you include?What do you include?
oWhat What shouldshould you include? you include?
Agenda Changes?Agenda Changes?
o Can change orderCan change order
o Cannot add itemsCannot add items
o Time limits?Time limits?
Action ItemsAction Itemso Format of action items?Format of action items?
o Need a first readingNeed a first reading
o Published agenda items only!Published agenda items only!
o Exceptions??Exceptions??
Decision MakingDecision Makingo How will decisions be made?How will decisions be made?
o VotingVoting
o ConsensusConsensus
o OtherOther
MotionsMotions
o President needs to know how toPresident needs to know how too Close debate, limit or extend debateClose debate, limit or extend debateo Refer to committeeRefer to committeeo Modify wording of a motionModify wording of a motiono Suspend rulesSuspend ruleso Divide motionDivide motiono TableTable
Discussion ItemsDiscussion ItemsDiscuss only, no actionDiscuss only, no action
Important to Important to note:note:
o All information must be available to the All information must be available to the publicpublic
o Documents become public documentsDocuments become public documents
Discussion & Discussion & DebateDebate
Discussion & Discussion & DebateDebate
o Limit to a topicLimit to a topic
o Courteous commentsCourteous comments
o ““Decorum of Debate”Decorum of Debate”
o Get comfortable with ConflictGet comfortable with Conflict
President’s President’s Role in Role in
MeetingsMeetingsPrioritizePrioritize
Balance discussion and Balance discussion and debate with decisionsdebate with decisions
Keep agenda movingKeep agenda moving
President’s Role in President’s Role in DiscussionsDiscussions
Should the president Should the president participate in discussion participate in discussion
and debate?and debate?
Six Thinking HatsSix Thinking HatsEdward de BonoEdward de Bono
A way to think about the roles faculty A way to think about the roles faculty play on your Senateplay on your Senate
Learn to appreciate and direct each Learn to appreciate and direct each kind of thinkingkind of thinking
http://www.debonogroup.com/http://www.debonogroup.com/six_thinking_hats.phpsix_thinking_hats.php
The HatsThe HatsThe White Hat calls for information known The White Hat calls for information known
or needed. "The facts, just the facts." or needed. "The facts, just the facts."
The Yellow Hat symbolizes brightness and The Yellow Hat symbolizes brightness and optimism. Under this hat you explore the optimism. Under this hat you explore the positives and probe for value and benefit.positives and probe for value and benefit.
The Black Hat is judgment - the devil's The Black Hat is judgment - the devil's advocate or why something may not work. Spot advocate or why something may not work. Spot the difficulties and dangers; where things might the difficulties and dangers; where things might go wrong. Probably the most powerful and useful go wrong. Probably the most powerful and useful of the Hats but a problem if overused.of the Hats but a problem if overused.
More HatsMore HatsThe Red Hat signifies feelings, hunches and The Red Hat signifies feelings, hunches and intuition. When using this hat you can express intuition. When using this hat you can express emotions and feelings and share fears, likes, emotions and feelings and share fears, likes, dislikes, loves, and hates.dislikes, loves, and hates.
The Green Hat focuses on creativity; the The Green Hat focuses on creativity; the possibilities, alternatives, and new ideas. It's an possibilities, alternatives, and new ideas. It's an opportunity to express new concepts and new opportunity to express new concepts and new perceptions.perceptions.
The Blue Hat is used to manage the thinking The Blue Hat is used to manage the thinking process. It's the control mechanism that ensures process. It's the control mechanism that ensures the Six Thinking Hats® guidelines are observed.the Six Thinking Hats® guidelines are observed.
Questions or Questions or Comments?Comments?
THANK YOU!THANK YOU!
