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Asbestos Management Plan
Effective from 01 March 2014
Version Number: 4.0
Author: Health & Safety Officer
Estates & Property Services
University of Salford Asbestos Management Plan V4.1
Page 2 of 27
Document Control Information
Status and reason for development
Revised, incorporating new legislation and directive from Senior Management, Departmental re-organisation.
Replaces: Estates Asbestos Management Procedure V3 (2008)
Revision History
Date Date Author Summary of changes Version No.
Jan 2014
2008
S Howard
S Howard
Update from Procedure to Plan
Review and rewrite
V4.0
V3.0
Code of Practice Management and Responsibilities
Owner: The Head of Operations, Estates & Property Services is responsible for
keeping the plan up to date
Author: Health & Safety Officer, Estates & Property Services
Others with responsibilities
(please specify):
As contained in the associated Asbestos Policy V9.0. Staff or Contractors
who may come in contact with asbestos must comply with the policy and this
supporting Asbestos Management Plan.
Assessment Cross relevant assessments Cross if not applicable
Equality Analysis
Legal
Information Governance
Academic Governance
X
Consultation Cross relevant consultations
Staff Trades Unions via Estates H&S Committee
Students via USSU
Any relevant external bodies
(please specify) …………………………………..
Authorised by: Stephen Talboys, Executive Director, Estates & Property Services
Date authorised: e.g. 20 February 2014
Effective from: e.g. 01 March 2014
Review due: The effectiveness of this Asbestos Management Plan will be reviewed every
2 years from date authorised, if there is any significant change or, as a result
of the outcome of any investigation or review.
Document location: University Policy & Procedures page
http://www.salford.ac.uk/about-us/corporate-information/governance/policies-and-procedures
Document dissemination and communications plan
All levels of University Staff and students. - US online,
Contractors – pre tender documentation and pre start meetings
University of Salford Asbestos Management Plan V4.1
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1.0 Purpose
1.1 To identify in detail the Estates Plan for managing asbestos in respect of: -
Asbestos Surveys
Asbestos Records
Prioritising Remedial Works
Methods of Compliance
Training & Information Sharing
Accidental Fibre Release
Property Acquisitions and Disposals
2.0 Scope
This Management Plan is a regulated requirement that identifies the University’s procedures for
controlling the hazard of asbestos on premises under its control by complying with Regulation 4 of the
Control of Asbestos Regulations 2012 (CAR).
This Plan applies to all staff, students, contractors and third parties working on behalf of the University
who may come into contact with asbestos in University buildings in the course of their work. There is also
a requirement on everyone to co-operate as far as is necessary to allow the University to comply with the
above requirements.
This plan details how the University will meet its obligations under the relevant legislation and specifically
includes the arrangements that have been put in place to comply with the purpose of the plan listed in 1.1
above.
3.0 Plan Statements
3.1 General Conditions
The University acknowledges the serious risk to health and safety caused by exposure to
asbestos and the need for effective management systems to be in place to control the hazard
and reduce the risk as far as is reasonably practicable.
The University will: -
presume materials contain asbestos unless there is strong evidence that they do not;
keep an up-to-date record of the location and condition of the asbestos containing
materials (ACM) – or materials which are presumed to contain asbestos;
assess the risk of anyone being exposed to fibres from the materials identified;
prepare a plan that details how the risks from these materials will be managed;
take the necessary steps to put the plan into action;
periodically review and monitor the plan and the arrangements to act on it so that the
plan remains relevant and up-to-date;
provide information on the location and condition of the materials to anyone who is liable
to work on or disturb them.
University of Salford Asbestos Management Plan V4.1
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The flow chart at Appendix 2 sets-out the steps to be followed before initiating any
maintenance work in buildings constructed before 2000.
3.2 Types of Asbestos Survey
Asbestos surveys in University Buildings are carried out by UKAS accredited consultants, in
accordance with the HSE document HSG 264.
3.2.1 Management Survey
The Management Survey is a combination of the old type 1 and type 2 surveys, which
includes for sampling but does not require it. Generally, samples are only taken where the
presumption of asbestos could create difficulties or unnecessary expense for the building’s
duty holder. The regulations specify that where absence of asbestos has not been confirmed it
must be presumed to exist.
3.2.2 Refurbishment / Demolition Survey
This was previously named as “Type 3” asbestos survey. It is required on all locations that are
undergoing major refurbishment or are due for demolition and is known as a
“Demolition/Refurbishment” survey.
This is an intrusive survey and may involve some damage to decorative finishes and even the
fabric of the building, since the surveyor will be looking to reduce potential asbestos risks to
demolition or refurbishment contractors/staff and others where possible.
This type of survey involves extensive asbestos sampling works and is often restricted to
those areas in a building likely to be affected by demolition or refurbishment works, with the
remainder of the building being subject to a less intrusive management survey.
3.3 Asbestos Register
The University maintains a register of known or presumed asbestos containing material (ACM)
for each building, built prior to the year 2000, that it maintains and occupies. These registers
are compiled predominantly from a programme of management surveys, results of other
surveys, works and inspections are included where appropriate. The registers list the types,
condition and locations of ACM’s and make prioritised recommendations for action (e.g.
removal, encapsulation or regular re-inspection). They also contain plans which detail the
locations of ACM’s.
3.4 Location of the Asbestos Registers
One uncontrolled hard copy of the Asbestos Register is kept in the building to which it relates,
along with a hard copy of this Asbestos Management Plan, under the stewardship of the
Building Manager and can be accessed by contacting the Building Manager.
Three further uncontrolled hard copies of all the registers and this Asbestos Management Plan
are kept in: -
University of Salford Asbestos Management Plan V4.1
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The operatives’ brew-room in Maxwell Well, (owned by the Assistant Engineer)
The E&PS Offices, Ground Floor, Crescent Building, (owned by the Building Surveyor)
The security Control Room in Maxwell Well (Owned by the Head of Security)
They are accessible from the Head of Operations (HoO), Estates & Property Services, the
Estates Help Desk or Security.
A controlled electronic version of the entire register is maintained on the E&PS “V Drive” and
can be accessed by contacting the HoO.
3.5 Priority Categories of ACMs
Asbestos identified in surveys is categorised A, B, C, D or E, based on guidelines using a
numerical rating. This rating is calculated from algorithms specified in the guidance for material
and priority assessments (details are contained in HSG 264). These assessments use given
parameters (e.g. condition, accessibility, friability, treatment, content and analysis result).
Combination of the scores from each parameter results in a number that falls into one of the
five priority categories, which are detailed in appendix 3, the higher the number, the higher the
risk.
3.6 Methods of Complying with Survey Recommendation
Following the completion of each biennial Management Survey, or interim inspection, E&PS
will arrange for the removal or encapsulation of any ACM identified as high risk, (i.e. Category
A or B {See appendix 3}), in a timely manner. ACM’s categorised as C or D (See appendix 3)
will be managed in line with the recommendations in the survey report and re-inspected as
stipulated.
3.6.1 Removal
Where removal has been recommended the HoO will decide if this can be completed by in
house trained staff or if a licenced contractor is required. Where the HoO is not available then
guidance can be sought from the H&SO or other competent person.
Financial arrangements will be organised by the HoO or his deputy in conjunction with the
Head of Finance or through the Associate Director, Estates & Property Services. Wherever
practicable the ACM’s removal will be arranged within the timescales specified in the survey.
(See sections 3.8 & 3.9 for the organisation of removal). Once the works are completed the
HoO will ensure that the register is fully updated and recirculated.
3.6.2 Remedial Works
Where remedial works are recommended (e.g. Encapsulation, sealing, etc.) the HoO will
decide if this can be completed by in house trained staff or if a licenced contractor is required,
and the Project Manager/Lead (PM) will commission the relevant works in a timely manner.
Where the HoO is not available then guidance can be sought from the H&SO or other
competent person. Once the works are completed the HoO will ensure that the risk algorithms
are recalculated and the register is fully updated and recirculated.
University of Salford Asbestos Management Plan V4.1
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3.6.3 Re-inspection
Where re-inspection is recommended the HoO will be responsible for arranging for the re-
surveying of the identified materials within the specified timescales. Following the survey, the
HoO will ensure the risk assessment algorithm values are recalculated and the relevant
asbestos register is updated and recirculated and/or will ensure any remedial works identified
in the inspection are actioned (see 3.6.1 and 3.6.2 above). Further inspections will be
programmed at appropriate intervals as specified in the most recent inspection.
3.7 Demolition, Refurbishment or Maintenance
3.7.1 Demolition or Significant Refurbishment
Where full demolition or proposed refurbishment will entail demolition, or exposure of parts of
the structure or fabric, that could not have been seen during the management survey, the PM
or other person in control of the work must have a pre-project refurbishment/demolition survey
completed. The recommendations and findings of that survey must be made known to the
contractor before any work is started (See 3.8 below). Any ACM liable to be disturbed during
any project must be removed prior to the refurbishment or demolition work starting.
3.7.2 Maintenance
Where minor maintenance is to be carried out in an area where there is a risk that ACMs or
presumed ACMs might be disturbed, it is the responsibility of the person raising the order (i.e.
PM, Engineer, Team Leader, Building Manager etc.) to ensure that a check of the asbestos
register is made, and that the work intended is carried out in a way that will not expose
anyone to the risks of asbestos.
A written risk assessment must be completed by the contractor and approved by the PM or
other competent person before work commences.
Generic Risk Assessments have been undertaken for work routinely carried out by in-house
staff. They have been issued to staff and are available on the Central Directory of the E&PS
“V Drive”. If the generic risk assessment does not fully apply then a further assessment in
writing must be completed by a competent person before work commences.
If there is any doubt about the information in the work order or the method to be adopted then
work should not be started and should be queried in the first instance with the PM, Engineer,
Team Leader or Building Manager etc. in charge, who will refer the matter to the HoO or the
H&SO for advice.
3.8 Information Exchanges
3.8.1 Licenced Works
All work with asbestos on University premises will be carried out in accordance with CAR 2012
and as most work with asbestos is subject to licensing, then where the risk assessment
University of Salford Asbestos Management Plan V4.1
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requires the work to be completed by a licenced contractor, the tenderers for the work will be
selected from the University contractor framework.
To enable adequate costing’s for the work, contractors must be given all appropriate
information on the buildings and facilities, such as: -
Descriptions, plans and drawings of the buildings and facilities;
Known hazard/risk information including details of both presumed and actual asbestos;
Existing surveys;
Health and Safety files (CDM);
Details of previous works carried out.
The selected contractor will be instructed to: -
Carry out the works in accordance with the requirements of the CAR 2012 and other
relevant legislation.
Comply with alternative arrangements to control disruption to fire or other emergency
procedures.
Where removal or encapsulation is to be completed then the following information is required
from the contractor prior to commencement of works: -
Written risk assessment and site specific safe system of work (SSoW).
Copies of training records, medical certificates, and face fit tests
Copy of asbestos form ASB5 or if applicable waiver application to the H.S.E.
Upon completion of the works the following information is required before re-occupation: -
a. copies of the consignment notes for each load removed to certify that the asbestos is
disposed of correctly at a licensed tip,
b. certificate of acceptable air quality and cleanliness, provided by the appointed asbestos
consultant.
c. statement of what work has been carried out.
3.8.2 Non Licensed Work
Some types of non-licensed asbestos work now have additional requirements (i.e. notification
of work, medical surveillance and record keeping). This work is known as notifiable non-
licensed work (NNLW) and the University has taken the view that this work should only be
completed by licenced contractors. For NNLW the process for Licenced works (3.8.1 above)
will be followed.
The illustration of asbestos work categories chart gives some examples of what work falls into
the categories of licensed, notifiable non-licensed and non-licensed work.
All work with asbestos, including non-licensed work, needs to be carried out with the
appropriate controls and training in place, to protect those doing the work (and others in the
area) from the risks to health that exposure to asbestos can cause.
University of Salford Asbestos Management Plan V4.1
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Where the assessment has confirmed that the work can be completed by unlicensed staff and
does not require notification, then suitably trained and competent University staff can be
instructed to complete the work. Before work commences they will be provided with a copy of
the section of the survey or register relevant to the area of work and be included in the
development of a task specific risk assessment and SSoW, which they will be required to
follow in completing the works. The SSoW will be developed in conjunction with the relevant
sections of Asbestos Essentials.
Upon completion of the works the following information must be provided before re-
occupation: -
Copies of consignment notes for each load removed to certify that the asbestos is
disposed of correctly at a licensed tip,
Where necessary, a certificate of acceptable air quality and cleanliness, provided by an
appointed UKAS approved asbestos consultant.
A written statement of what work has been carried out (This could be a completed
CAFm work ticket as long as it details the materials removed and their locations etc.).
Examples of non-licensed work are contained in Asbestos Essentials.
3.9 Procedure for Working with Asbestos
It is University Policy that where work has the potential to disturb or damage ACM’s then
access to that area will be restricted. Only suitably trained and competent operational staff or
contractors will be permitted access into the area whilst work is being undertaken.
Contractors or operational staff are required to carry out their works in full compliance with the
agreed SSoW. Where there is a need to deviate or change from the agreed arrangements,
due to unforeseen circumstances, work will be temporarily suspended and a written caveat to
the SSoW will be provided to, and agreed by, the PM or person controlling the works on behalf
of the University before work is permitted to continue.
3.9.1 Permit to Work
The PM or competent deputy will use the permit to work for any works on ACMs, or where
there is a risk that ACMs may be disturbed during the course of any works.
As a minimum the person raising the permit will ensure that before the permit is issued: -
There is an acceptable risk assessment and safe system of work in place.
All potentially affected parties have been informed.
Access to the work area is adequately restricted.
Relevant notices are erected.
All appropriate University procedures have been followed including notification of the
proposed works to the HoO and where appropriate the HSE.
University of Salford Asbestos Management Plan V4.1
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In certain cases more detailed information may be required, dependant on the extent of the
works.
Contractors are required to report to the Estates Reception in Crescent House during normal
working hours to collect a contractors work authorisation and any necessary permits before
any work commences and must return the duly completed permits with clearance certification
etc. when work is finished.
3.10 Use of Consultants/Analytical Laboratories/Contractors
In addition to the University’s standard terms of employment within Estates and Property
Services, the following will apply to all asbestos related contracts.
3.10.1 Consultants
Only consultants who have appropriate accreditation can be employed. There are a number of
accredited consultants who have satisfied the University’s competence requirements and are
part of the University’s approved supplier list.
The following details must be provided to, and approved by, the University before any work is
commissioned: -
Adequate evidence to meet the requirements of the University competency
questionnaire
Public liability, employers liability and professional indemnity cover.
Site Specific risk assessments and safe system of work.
3.10.2 Analytical Laboratories
Any laboratory must be accredited by UKAS and to ISO 17025 for air sampling fibres in air
and be members of the Regulatory Inter-laboratory Counting Exchanges (RICE).
For bulk sampling analysis laboratories are required to provide proof of accreditation by UKAS
for the testing of bulk samples.
3.10.3 Contractors
Contractors must be members of the Asbestos Removal Contractors Association (ARCA) or
the Asbestos Control and Abatement Division of the Thermal Insulation Contractors
Association (TICA) and must provide a copy of their HSE asbestos licence, along with: -
Adequate evidence to meet the requirements of the University competency
questionnaire,
public liability, employers liability and professional indemnity cover,
Site Specific risk assessments and safe system of work.
3.11 Labelling of ACMs
University of Salford Asbestos Management Plan V4.1
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The University generally uses labels to mark where asbestos containing material has been
confirmed and is in an area where such a label will not cause undue alarm. However it must
be clearly understood that the absence of a label must not be taken as proof that asbestos
does not exist, and if there is any doubt about the type of material, then a specialist analysis
must be undertaken. Advice can be obtained from the HoO, H&SO or other competent person.
3.12 What to do in an Emergency
If suspected ACM’s are damaged or unexpected potential ACMs are encountered then staff,
contractors and consultants are required to stop work immediately, secure the area to prevent
further access and seek the advice of the HoO, the H&SO or other competent person. Further
details of the process following an unplanned event are detailed in Appendices 3 & 5.
Some examples of where ACM’s can be found are contained in appendix 8 but this list should
not be considered exhaustive.
In the event of fire the Building Manager must ensure that a copy of the relevant asbestos
register is made available to the emergency services.
3.13 Acquisitions and Disposals
Acquisitions: - When a University division or school acquires premises (by purchase, rental,
lease or other) the person entering into the contract on behalf of the University must ensure
that all reasonable enquiries and surveys have been made in order to identify the presence of
ACM. Findings must be recorded in an Asbestos Register. The results must be acted on in
order that the occupants and others remain free from exposure to the identified hazards.
Disposals: - Where buildings become the subject of disposals, information relating to the
presence of asbestos must be made available to the landlord or purchaser of that building.
Prior to the undertaking of any dilapidations or recovery of technical equipment, plant, cables,
furniture and fittings etc, the Asbestos Register must be consulted and a detailed report
provided.
3.14 Use of Personal Protective Equipment (PPE) and Respiratory Protective Equipment (RPE)
In certain routine maintenance tasks the wearing of PPE and RPE is required. The standard
and type of equipment will be contained in the processes detailed within asbestos essentials
or will have been stipulated in the task specific risk assessment.
To ensure the wearer has the correct device, the initial selection of RPE includes fit-testing.
RPE should have a tight-fitting face piece (filtering face pieces are usually known as
disposable masks, half and full-face masks).
Fit-testing will be repeated if anything changes. For example, if the model or size of face piece
is changed or there are significant changes to the individual wearer’s facial characteristics due
to weight gain/loss, facial hair or dentistry etc.
Employees are required to ensure that: -
PPE is worn and used in accordance with the instructions provided to them
University of Salford Asbestos Management Plan V4.1
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They take all reasonable steps to ensure that PPE is returned to the accommodation
provided for it, after it has been used.
PPE is examined before use
Any loss or obvious defect is immediately reported to their team leader
They take reasonable care of any PPE provided to them
They do not carry out any maintenance unless trained and authorised.
3.15 Summary of Procedures and Responsibilities
3.15.1 Compliance with Asbestos Survey and Register Recommendation
PM to obtain budget authority and initiate project in conjunction with the HoO.
PM to arrange removal or other remedial action as agreed with the HoO.
Administration Officer to programme the Facilities Management Software (CAFm) to
produce planned preventative maintenance tickets at specified intervals to remind the
HoO when re-inspections are due.
HoO to arrange re-inspections and revise the register as appropriate and advise the
Administration Officer where the Planned Preventative Maintenance requires attention.
Administration Officer to update Planned Preventative Maintenance as advised.
3.15.2 Updating Registers
HoO will update the electronic copy of the register, in a timely manner, as changes are
required and notify the owners of the hard copies of the changes.
Hard copy owners are responsible for maintaining their copy.
3.15.3 Providing Information
PM or other person controlling the works to ensure contractors, consultants and
University staff have consulted the register before work commences.
PM or other person controlling the works must ensure instructions regarding work in
close proximity to ACM’s are clear and unambiguous.
PM to notify building manager and health and safety officer of planned work on ACM’s.
3.15.4 Refurbishment
PM to arrange refurbishment survey as necessary. Guidance to be sought from the
HoO.
PM to ensure compliance with recommendations in the survey report.
Permit to work required from the PM or HoO for work on ACM’s
3.15.5 Planned Removal Works
PM to instruct consultants, analysts and contractors as necessary.
PM to ensure adequate risk assessments and safe systems of work are provided by the
above and ensure that all relevant notices are given to the HSE in a timely manner.
Permit to work is required from PM or HoO
University of Salford Asbestos Management Plan V4.1
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3.15.6 Routine Maintenance
Engineer to ensure a task specific risk assessment is undertaken.
Engineer to ensure safe practices (e.g. PPE, “type H” Vacuum cleaner, damping down
etc. as detailed in Asbestos Essentials.) are followed as necessary
Engineer and trained asbestos operatives consult with HoO when necessary
A permit is required from the HoO or Head of Maintenance for work with ACM’s
3.15.7 Emergencies
Whoever is carrying out the work, or identifies a potential hazard will immediately report
the incidence to their line manager, PM, HoO, or the H&SO.
Work must stop immediately and the area secured, if there is a potential risk to health.
The Building Controller/ Security will make a copy of the register available to Emergency
Services in the event of fire etc.
3.15.8 Permit to Work
Any asbestos removal, remediation or work likely to disturb ACM’s will require a Permit to
Work issued by the PM, HoO or other competent person.
4.0 Related Documentation
University Policies and Procedures
Asbestos Policy
Health and Safety Policy
Relevant legislation and guidance
Control of Asbestos Regulations 2012 (CAR) Regulation 4 supported by;
the Approved Code of Practice (L127) and
HSE Guidance Note HSG227 (A Comprehensive Guide to Managing Asbestos in Premises).
HSE document HSG 264 (Managing Asbestos in Buildings – The Survey Guide).
Asbestos Essentials.
5.0 Monitoring and Performance of this document
5.1 The Asbestos Policy and this Asbestos Management Plan will be monitored on a regular basis by
the HoO and will include: -
The level of information provided in the asbestos register and how it is being updated,
The condition of ACM’s left in situ and the adequacy and frequency of re-inspections
and compliance with the recommendations of the asbestos register,
The provision of information to those who need it,
The effectiveness of the procedures for the removal of asbestos,
ACM labelling,
Communication with and training of Project & line Managers, trades staff and
contractors,
University of Salford Asbestos Management Plan V4.1
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Effectiveness of training and awareness for all staff
Review of any accident of incident records and lessons learned
The use of PPE and any related issues
6.0 Training and Support
6.1 Training is provided for those involved in the operation of this asbestos management plan. The HoO
is responsible for identifying, co-ordinating and monitoring E&PS asbestos training.
All E&PS staff have attended training on asbestos awareness to cover: -
An understanding of the use of asbestos in buildings
How to avoid exposure
Risks posed to staff
What to do if asbestos is suspected
What to expect from maintenance staff and contractors
6.2 All PMs, line managers, team leaders and trades staff, in addition to the above have received further
training in: -
What asbestos products are and where they are likely to be found,
How to ensure that work is not undertaken on any material without knowing if it contains
asbestos,
The procedures to follow before any work is started where asbestos material could be
disturbed,
What work can and cannot be done on ACM’s
Safe working methods for working on ACM’s
How to undertake an individual risk assessment.
University of Salford Asbestos Management Plan V4.1
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7.0 Appendices
Appendix 1: Glossary of Terms
Appendix 2: Control of Building Works & Maintenance Tasks
Appendix 3: Risk Assessment Priority Categories
Appendix 4: Accidental Fibre Release
Appendix 5: University of Salford, Asbestos Exposure Record Form
Appendix 6: University Emergency Procedure Flowchart
Appendix 7: HSE Asbestos Guidance – EM1
Appendix 8: Asbestos – Containing Materials in Buildings
University of Salford Appendix 1
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Glossary of Terms
Duty Holder The duty holder is defined in the regulations as having
contractual maintenance or repair responsibilities, or in the
absence of a contract or tenancy, those that are in control of the
premises.
Competent Person Someone who has appropriate, qualification [for example the
BOHS P405 Certificate], knowledge of premises and buildings
and experience in managing asbestos related issues.
ACM Asbestos Containing Material – for example, pipe lagging,
asbestos cement gutters and pipes, insulation board, certain
types of roofing felt, fire protection to steelwork etc. Examples of
where ACM’s can be found in buildings can be found in appendix
7.
Asbestos Management Policy The overall organisation and arrangements for the management
of the asbestos hazard and the residual risk
Asbestos Management The document which expands on the arrangements detailed in
the Policy. It’s contents provide details of: -
The keeping of an asbestos register.
The keeping of information for the emergency services,
The control of contractors through “permit to work”
restrictions.
Asbestos Register A record of the premise survey, including the location of ACM’s,
risk assessments, and appropriate control measures.
HSE The Health and Safety Executive who are the regulating authority
E&PS Estates and Property Services
CAR Control of Asbestos Regulations 2012.
PM Project Manager or the Person in Control of the Works on behalf
of the University
HoO Head of Operations – The Estates and Property Services
Nominated Person
University of Salford Appendix 1
Page 16 of 27
H&SO Health and Safety Officer
CDM Construction Design and Management
SSoW Safe System of Work
ASB5 The prescribed form for notification of Asbestos Works to the
HSE
NNLW Notifiable non-licenced works
CAFm The E&PS electronic facilities management system.
UKAS The United Kingdom Accreditation Service is the sole national
accreditation body recognised by government to assess, against
internationally agreed standards, organisations that provide
certification, testing, inspection and calibration services.
RICE The Regular Inter-laboratory Counting Exchange (RICE) scheme
assesses the proficiency of laboratories counting asbestos fibres
in air.
ARCA Asbestos Removal Contractors Association.
TICA Asbestos Control and Abatement Division of the Thermal
Insulation Contractors Association.
PPE/RPE Personal protective equipment (PPE) and respiratory protective
equipment (RPE)
University of Salford Appendix 2
Page 17 of 27
Define scope of works!
Are the works to be undertaken liable to affect ACM or expose materials not
classified in the register?
Check the asbestos register!
CONTROL OF BUILDING WORKS & MAINTENANCE TASKS
Confirm scope of works to Head of
Operations
Review System of work
As Necessary - Commission a new survey. Confirming type i.e. Management/Sampling or
Refurbishment /Demolition
Implement job specific work
recommendations
Seek further guidance from Head of
Operations or H&S
Work can proceed
Yes
Unsure
No
Confirmation of second survey
report
Remediation works required
Yes
Remediation works completed and clearance certificate issued
No
Yes No
Asbestos Suspected
or unsure Confirmed Free of
Asbestos
Could the works affect the fabric of the building or require work in voids or ceilings?
University of Salford Appendix 3
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Risk Assessment Priority Categories
Category A: 18 Points
Materials within this category warrant urgent consideration. Materials with such a high rating indicate that
persons may currently be exposed to significant levels of respirable asbestos fibres.
This potential exposure will vary according to local conditions, for example, the intensity of use of a
heating system or the nature of air flow and movement around a damaged ceiling. Due to the potential for
exposure, materials, which fall into this category, should be remedied as soon as practicable.
In most circumstances, immediate plans for removal of the asbestos concerned should be implemented,
or at least the rapid encapsulation/sealing of the affected materials.
Category B: 14-17 Points Inclusive
Situations within this category warrant urgent consideration, since any change in one of a number of
contributory factors may result in an unacceptable risk to health. It is therefore necessary for the
asbestos to be treated as recommended (See Section 6) within a specified timescale.
It is recommended that the maximum period for any recommended action should be as stipulated in the
report and that, in the meantime, emergency repair and sealing operations should be undertaken where
any deterioration or damage may be anticipated.
Category C: 9-13 Points Inclusive
Situations within this category do not pose an imminent risk and the likelihood of exposure was perceived
to be low at the time of the survey. It would be appropriate for materials within this category to be
monitored, as deterioration may occur over time.
It is recommended that the maximum period for any recommended action should be as stipulated in the
survey report, the material subsequently inspected periodically if appropriate.
Category D: Less than 9 Points
Situations within this category are low priority. The situation should be monitored as recommended in the
survey report to ascertain any change in risk.
Category E: 0 Points
No asbestos was identified. No further action is considered necessary.
University of Salford Appendix 4
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Accidental Fibre Release
Any person, who discovers damage to the fabric of University premises or any material which may contain
ACM, must report it to their line manager immediately and take the following actions: -
Immediately clear the area of all persons.
If the emergency is contained in a single area, such as a room, isolate the room by closing all
the doors, windows and any ventilation to the room.
Depending upon the gravity of the situation, plans to decant residents to temporary
accommodation may need to be considered.
Notify the Project Manager/Lead who is representing E&PS or the E&PS Head of Operations.
Inform the HS&W Help Desk (Ext 55425) and the Estates Help Desk (Ext 54444) or, out of
hours, Maxwell Security (Ext 53333) who will contact the appropriate staff.
The Project Manager/Lead will keep a record of the following: -
Location of the suspected accidental release
The circumstances of the potential release
The person reporting the suspected release and their contact number
The date and time of the suspected release
The date and time of the report of the suspected release
The names and contact details of all persons potentially affected.
and
Will arrange for the material to be analysed by a UKAS approved laboratory
Will make any subsequent arrangements that are deemed necessary (See section 6 above
and Appendices 5 & 6).
Following any incidents where persons may have been exposed to asbestos at premises managed by, or
on behalf of, the University of Salford, the University Asbestos Exposure Record Form (Appendix 4) must
be completed by their line manager.
University of Salford Appendix 5
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University of Salford
Asbestos Exposure Record Form
Record of Suspected Exposure to Airborne Asbestos:
Date of Suspected Exposure:_________________
A copy of this form should be given to the employee and the original kept on the employee’s personnel record. This record should be kept by the employer for 40 years.
Name:___________________________ Job Title:___________________________:
School or Department:__________________________________________
Address:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
National Insurance No.:_________________ Payroll No.:__________________
Date of Birth___________________________
GP’s Name:______________________________________
GP’sAddress:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Name of Establishment/Address where exposure suspected to have occurred:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Details of Circumstances leading to the alleged exposure
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Signature of Member of Staff:
University Health and Safety Officer to complete. Follow up action
required:___________________________________________________________________________
___________________________________________________________________________________
______________________________________________________________
Name of Supervisor:______________________ Name of H&SO_____________________
Signature of Supervisor:___________________ Signature of H&SO__________________
University of Salford Appendix 6
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University Emergency Procedure Flowchart
Discovery, damage or disturbance of suspected
asbestos based material
Evacuate area if asbestos is damaged. Report facts to Head of Operations/Health
and Safety Officer
Head of Operations to refer to premises
records/register
No asbestos present
Confirmed as
non-asbestos
No records or confirmation that product contains
asbestos
REOCCUPY AREA Head of Operations Contacts Asbestos Consultant/analyst
to investigate and take
samples
If emergency work is required to make the area
safe, Project Manager/Lead to engage Asbestos Removal Contractor
Presence of asbestos confirmed and risk
assessment carried out by
competent person
Risk assessment indicates asbestos requires removal
and cannot be left as found
Risk assessment indicates asbestos requires sealing
or encapsulating
Risk assessment indicates asbestos can be left as
found
Asbestos Consultant/Head of Ops prepares specification for
removal works
Consultant/Head of Ops prepares specification for
encapsulation works
Asbestos left in place, presence recorded in the register and management
programme implemented Contractor selected from
approved list
REOCCUPY AREA
Asbestos is sealed, presence recorded in the register and management
programme implemented Contractor prepares plan of
work for asbestos removal
Consultant/Head of Ops agrees plan of work
Asbestos removal works
carried out
Re-occupation Certificate given by
Consultant
REOCCUPY AREA
University of Salford Appendix 7
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HSE ASBESTOS GUIDANCE – EM1
What to do if you suspect asbestos materials or they are damaged during the task. DESCRIPTION During WORK you may come across asbestos materials which had not been found before you started. Also, when working on asbestos materials they may be accidentally damaged.
In either case it is important to know what to do to: -
decide who must do the work;
minimise the spread of contamination to nearby areas;
keep exposure as low as reasonable practicable; and
clean up the contamination The following Line Diagram outlines the actions you can take in these circumstances.
Prevent anyone entering the area
Have you any dust or debris on you or your clothing?
Remove Clothing and place in a plastic bag
If possible take a shower, or wash thoroughly
Make sure the washing facilities are cleaned
Yes
No
Report the problem to the person in charge as soon as possible
Arrange for a sample of the material to be taken for analysis
Does it contain asbestos?
No YES
Is the material asbestos which requires notification of the work?
Employ a specialist contractor licensed by HSE
Yes
NO ACTION REQUIRED Return to work & amend the Register
No
The work can be carried out by someone who is appropriately trained but without a licence from
HSE
Assess the job and use the Asbestos Essentials task guidance sheets to develop a safe system of
work
STOP WORK IMMEDIATELY
University of Salford Appendix 8
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APPENDIX 7 - ASBESTOS-CONTAINING MATERIALS IN BUILDINGS
Asbestos product Location / Use Asbestos content and type/date last used Ease of fibre release and product names
Loose insulation Bulk loose fill, bulk fibre filled mattresses, quilts and blankets. Also 'jiffy bag' type products used for sound insulation.
Bulk loose fill insulation is now rarely found but may be encountered unexpectedly, e.g. DIY loft insulation and fire-stop packing around cables between floors. Mattresses and quilts used for thermal insulation of industrial boilers were filled with loose asbestos. Paper bags/sacks were also loose filled and used for sound insulation under floors and in walls.
Usually pure asbestos except for the lining/bag. Mattresses and quilts were usually filled with crocidolite or chrysotile. Acoustic insulation may contain crocidolite or chrysotile.
Loose asbestos may readily become airborne if disturbed. If dry, these materials can give rise to high exposures. Covers may deteriorate or be easily damaged by repair work or accidental contact.
Sprayed coatings Dry applied, wet applied and trowelled finish.
Thermal and anti-condensation insulation on underside of roofs and sometimes sides of industrial buildings and warehouses. Acoustic insulation in theatres halls etc. Fire protection on steel and reinforced concrete beams/columns and on underside of floors. Over spray of target areas is common.
Sprayed coatings usually 55%- 85% asbestos with a Portland cement binder. Crocidolite was the major type until 1962. Mixture of types including crocidolite until mid 1971. Asbestos spray applications were used up to 1974.
The surface hardness, texture and ease of fibre release will vary significantly depending on a number of factors. Sprays have a high potential for fibre release if unsealed, particularly if knocked or the surface is abraded or delaminates from the underlying surface. Dust released may then accumulate on false ceilings, wiring and ventilation systems. 'Limpet' (also used for non-asbestos sprays).
Thermal Insulation Hand applied, thermal lagging, pipe and boiler lagging, pre-formed pipe sections, slabs, blocks. Also tape, rope, corrugated paper, quilts, felts, and blankets.
Thermal insulation of pipes, boilers, pressure vessels, calorifiers etc.
All types of asbestos have been used. Crocidolite used in lagging until 1970. Amosite was phased out by the manufacturers during the 70s Content varies 6-85%. Various ad hoc mixtures were hand applied on joints and bends and pipe runs. Pre-formed sections were widely used e.g. ' 85% magnesia’ contained 15% ammonite, 'Caposil' Calcium silicate slabs and blocks contained 8-30% amosite while 'Caposite' sections contained ~ 85% amosite. Blankets, felts and papers were usually ~ 100% chrysotile.
The ease of fibre release often depends on the type of lagging used and the surface treatment. Often will be encapsulated with calico and painted (e.g. PVA, EVA, Latex, bitumen or propriety polymer emulsions or PVC, Neoprene solutions) e.g. 'Decadex' finish is a propriety polymer emulsion. A harder chemical/weather resistant finish is known as 'Bulldog'.
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Asbestos product Location/use Asbestos content and type/date last used Ease of fibre release and product names
Asbestos Boards 'Millboard'
'Millboard' was used for general heat insulation and fire protection. Also used for insulation of electrical equipment and plant.
Crocidolite was used in some millboard manufacture between 1896 and 1965; usually chrysotile. Millboards may contain 37-97% asbestos, with a matrix of clay and starch.
Asbestos 'Millboard' has a high asbestos content and low density, so is quite easy to break and the surface is subject to abrasion and wear. .
Insulating board Used for fire protection, thermal and acoustic insulation, resistance to moisture movement and general building board. Found in service ducts, firebreaks, infill panels, partitions and ceilings (including ceiling tiles), roof underlay, wall lining external canopies, and porch linings.
Crocidolite used for some boards up to 1965 amosite up to 1980, when manufacture ceased. Usually 15-25% amosite or a mixture of amosite and chrysotile in calcium silicate. Older boards and some marine boards contain up to 40% asbestos.
AIB can be readily broken, giving significant fibre release. Also significant surface release is possible by abrasion but surface is usually painted or plastered. Sawing and drilling will also give significant releases. 'Asbestolux', 'Turnasbestos', 'LDR', 'asbestos wallboard', 'insulation board'. Marine boards known as 'Marinite' or 'Shipboard'
Insulating board in cores and linings of composite products
Found in fire doors, cladding infill panels, domestic boiler casings, partition and ceiling panels, oven linings, and suspended floor systems. Used of thermal insulation and sometimes as acoustic attenuators.
Crocidolite used for some boards up to 1965, amosite up to 1980, when manufacture ceased. 16-40% amosite or a mixture of amosite and chrysotile.
Can be broken by impacts; significant surface release possible by abrasion but usually painted or plastered. Sawing and drilling will also give significant releases. 'Asbestolux'.
Paper, felt and cardboard
Used for electrical/heat insulation of electrical equipment, wiring and plant. Also used in some air conditioning systems as insulation and acoustic lining. Asbestos paper has also been used to reinforce bitumen and other products and as a facing / lining to flooring products, combustible boards, flame resistant laminate. Corrugated cardboard has been used for duct and pipe insulation.
Asbestos paper contains ~ 100% chrysotile asbestos but may be incorporated as a lining, facing or reinforcement for other products, e.g.: Roofing felt and damp-proof courses steel composite wall cladding and roofing, (see asbestos bitumen products below) vinyl flooring. Asbestos paper is also sometimes found under M.M.M.F. insulation on steam pipes.
Paper materials if not encapsulated / combined within vinyl, bitumen, or bonded in some way can easily be damaged and release fibres when subject to abrasion or wear (e.g. worn flooring surface with paper backing). Asbestos paper, asbestos felt, ‘Novilon’ flooring, Durasteel laminates vinyl asbestos tile, roofing felt and damp-proof course etc. 'Pax felt'. 'Viceroy' (foil-coated paper). 'Serval'
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Asbestos product Location/use Asbestos content and type/date last used Ease of fibre release and product names
Textiles Ropes and yarns
Used as lagging on pipes (see above) jointing and packing materials and as heat/fire-resistant boiler, oven and flue sealing. Caulking in brickwork. Plaited asbestos tubing in electric cable.
Crocidolite and chrysotile were widely used due to length and flexibility of fibres. Other types of asbestos have occasionally been used in the past. Chrysotile alone since at least 1970. Asbestos content approaching 100%, unless combined with other fibres.
Weaving reduces fibre release from products but abrading or cutting the materials will release fibres, likely to degrade if exposed, becoming more friable with age. If used with caulking, fibres will be encapsulated and less likely to be released.
Cloth Thermal insulation and lagging (see above), including fire-resisting blankets, mattresses, and protective curtains, gloves, aprons, overalls etc; curtains, gloves, etc, were sometimes aluminised to reflect heat.
All types of asbestos have been used in the past. Since the mid 1960s the vast majority has been chrysotile. Asbestos content approaching 100%.
Fibres may be released if material is abraded.
Gaskets and washers
Used in domestic hot water boilers to industrial power and chemical plant.
Variable but usually around 90% asbestos, crocidolite used for acid resistance and chrysotile for chlor- alkali, some gasket materials will continue be used after asbestos prohibition takes effect.
May be dry and damage easily when removing. Mainly a problem for maintenance workers. 'Klingerit', 'Lion jointing', 'Permanite', 'CAF ' - compressed asbestos fibre or ‘It’ in German gaskets
Strings Used for sealing hot water radiators Strings have asbestos contents approaching 100%
Friction products
Resin-based materials Transport, machinery and lifts, used for brakes and clutch plates.
30-70% chrysotile asbestos bound in phenolic resins. Used up to 2000.
Low friability, dust may build up with friction debris.
Drive belts / conveyor belts
Engines, conveyors. Use chrysotile textiles encapsulated in rubber.
Low friability except when worn to expose textile.
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Asbestos product Location/use Asbestos content and type/date last used
Ease of fibre release and product names
Cement products: Profiled sheets
Roofing, wall cladding, permanent shuttering, cooling tower elements.
10-15% asbestos (some flexible boards contain a small proportion of cellulose). Crocidolite (1950-1969) and amosite (1945-1980) have been used in the manufacture of AC products, although chrysotile (used until 2000) is by far the most common type found.
Likely to release increasing levels of fibres if abraded, hand sawn or worked on with power tools. Exposed surfaces and acid conditions will remove cement matrix concentrate unbound fibres on surface and sheet laps. Cleaning AC roofs may also release fibres. Asbestos cement, Trafford tile, 'Bigsix', 'Doublesix', 'Supersix', ‘twin twelve’ ‘Combined sheet’, ‘Glen six’ '3’' & 6'' corrugated', ‘Fort', 'Monad', 'Troughsec', 'Major tile & Canada tile', ‘Panel sheet’, ‘Cavity decking’
Semi-compressed flat sheet and partition board
Partitioning in farm buildings and infill panels for housing, shuttering in industrial buildings, decorative panels for facings, bath panels, soffits, linings to walls and ceilings, portable buildings, propagation beds in horticulture, domestic structural uses, fire surrounds, composite panels for fire protection, weather-boarding.
As above. 10-15% asbestos. Also 10-25% chrysotile and some amosite for asbestos wood used for fire doors etc. Composite panels contained ~ 4% chrysotile or crocidolite.
Flat building sheets, partition board, ‘Poilite’.
Fully compressed flat sheet used for tiles, slates, board
As above but where stronger materials are required and as cladding, decking and roof slates (e.g. roller skating rinks, laboratory work tops).
As for profiled sheets.
AC roofing slate, (e.g. 'Eternit ', 'Turners' , 'Speakers'), 'Everite', 'Turnall', 'Diamond AC', JM slate ', Glasal AC', 'Emalie, Eflex',,'Colourglaze', ’Thrutone’, ‘Weatherall’.
Pre-formed moulded products and extruded products
Cable troughs and conduits. Cisterns and tanks. Drains and sewer pressure pipes. Fencing. Flue pipes. Rainwater goods. Roofing components (fascias, soffits, etc) Ventilators and ducts. Weather-boarding. Window cills and boxes, bath panels, draining boards, extraction hoods, copings, promenade tiles etc.
As for profiled sheets.
'Everite', ' Turnall', 'Promenade tiles'
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Asbestos product Location/use Asbestos content and type/date last used
Ease of fibre release and product names
Other encapsulated materials. Textured coatings
Decorative / flexible coatings on walls and ceilings.
3-5% chrysotile asbestos. Chrysotile added up to 1984 but non-asbestos versions were available from the mid-seventies.
Generally fibres are well contained in the matrix but may be released when old coating is sanded down or scraped off. 'Artex', 'Wondertex', 'Suretex', 'Newtex', 'Pebblecoat', 'Marblecoat'.
Bitumen products Roofing felts and shingles. Semi-rigid asbestos bitumen roofing. Gutter linings and flashings. Bitumen damp-proof courses (dpc). Asbestos/bitumen coatings on metals. [Car body underseals] Bitumen mastics and adhesives (used for floor tiles and wall coverings).
Chrysotile fibre or asbestos paper (Approximately 100% asbestos) in bitumen matrix, usually 8% chrysotile. Used up to 1992. Adhesives may contain up to a few % chrysotile asbestos. Used up to 1992.
Fibre release unlikely during normal use. Roofing felts, dpc and bitumen-based sealants must not be burnt after removal. See felts and papers.
Flooring Thermoplastic floor tiles. PVC vinyl floor tiles and unbacked PVC flooring. Asbestos-paper-backed PVC floors.
Up to 25% asbestos. Normally 7% chrysotile. Paper backing approximately 100% chrysotile asbestos Used up to 1992.
Fibre release is unlikely to be a hazard under normal service conditions. Fibre may be released when material is cut, and there may be substantial release where flooring residue, particularly paper backing, is power sanded. 'Novilon', 'Serval asbestos'
Reinforced PVC Panels and cladding.
1-10% chrysotile asbestos. Fibre release is unlikely.
Reinforced plastic and resin composites
Used for toilet cisterns, seats, banisters, window seals, lab bench tops. Brakes and clutches in machines.
Plastics usually contain 1-10% chrysotile asbestos. Some amphiboles were used to give improved acid resistance, e.g. car batteries. Resins were reinforced with woven chrysotile cloth, usually contain 20-50% asbestos.
Fibres unlikely to be released, limited emissions during cutting. 'Sindanyo',' Siluminite','Feroasbestos'. Minor emissions when braking, most asbestos degrades with frictional heat.
