Eff. Date: 05/08/2019 STATE OF OHIO GENERAL SERVICES ...The Contractor will operate and manage housekeeping services for Ohio Department of Mental Health and Addiction Services (ODMHAS)

Index No.: DMH023

Eff. Date: 05/08/2019 Page 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES 4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: HOUSEKEEPING SERVICES FOR SUMMIT BEHAVIORAL HEALTHCARE

CONTRACT No.: OT905919 EFFECTIVE DATES: 05/08/2019 to 04/30/2022 The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. OT905919 that opened on 04/17/19. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract. This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions. CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary. This Requirements Contract is available to the Ohio Department of Mental Health and Addiction Services, Summit Behavioral Healthcare, 1101 Summit Road, Cincinnati, OH 45237, as applicable. Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid. This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Signed: __________________________________________________________ Matthew M. Damschroder, Director Date

https://procure.ohio.gov/pdf/Instructions_010118.pdf

https://procure.ohio.gov/pdf/Standard_T_C_03_2019.pdf

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TABLE OF CONTENTS

CLAUSES PAGE NO.

SPECIAL TERMS AND CONDITIONS 3

AMENDMENTS TO CONTRACT TERMS AND CONDITIONS 3 DELIVERY AND ACCEPTANCE 3 SITE VISIT 3 EVALUATION 3 CONTRACT AWARD 3 FIXED-PRICE WITH ECONOMIC ADJUSTMENT 3 USAGE REPORTS 3

SPECIFICATIONS 4-6

I. SCOPE OF WORK 4 II. OPERATIONAL RQUIREMENTS 4 III. CONTRACTOR REQUIREMENTS 5-6

CONTRACT ITEMS

PRICE SCHEDULE 7 CONTRACTOR INDEX 7 APPENDIX A - APPENDIX D 8-25


SPECIAL TERMS AND CONDITIONS AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail. SITE VISIT: A site visit will be held on 04/09/19 at 9:00 a.m., at the Ohio Department of Mental Health and Addiction Services, Summit Behavioral Healthcare, 1101 Summit Road, Cincinnati, OH 45237 to survey the facility and discuss the requirements of the bid. The site visit will commence promptly at 10:00 a.m., barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their failure to attend and/or arriving after the site visit has convened. Please contact Mr. John Eardley, Chief Operating Officer by 04/08/19, at 513-948-3766 during regular business hours to make arrangements for authorization to enter the facility. EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will: determine the low total by multiplying the unit cost by the estimated usage listed in the bid to arrive at the low lot total. CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid to arrive at the low lot total. Failure to bid all items may result in the bidder being deemed not responsive. DELIVERY AND ACCEPTANCE: Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency. Payment for services rendered will occur upon the inspection and written confirmation by the ordering agency that the services provided conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, payment shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud. FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The Contract prices(s) will remain firm for the first twelve (12) months duration of the Contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from his suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase. The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the Contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc. Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the Contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the Contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to Provision I.C. “Termination/Suspension” and Provision II. of the “Contract Remedies:” of the “Standard Contract Terms and Conditions”.

USAGE REPORTS: Every twelve (12) months the contractor must submit a report (written or on disk) indicating sales generated by this contract. The report shall list usage by customer, by line item, showing the quantities/dollars generated by this contract. The report shall be forwarded to the Office of Procurement Services, 4200 Surface Road, Columbus, OH 43228-1395, Attn: Peggy J. Canada, CPPB.


SPECIFICATIONS AND REQUIREMENTS I. SCOPE OF WORK:

The Contractor will operate and manage housekeeping services for Ohio Department of Mental Health and Addiction Services (ODMHAS) Summit Behavioral Healthcare (SBH), a two-story building consisting of the following areas: Administration Building to include multiple office spaces, conference rooms, public and private restrooms, two (2) large state breakrooms, chapel and classroom, patient care area with eleven (11) patient units (291 bed capacity), treatment mall, group/class rooms, medical clinic, gym, commissary, patient bank, patient game room, pharmacy, probate court, office spaces; and a lower level with cafeteria, dining hall, restrooms, dock area, volunteer area, staff offices, storeroom and a plant services building, including sufficient levels of staff to maintain a clean and sanitary environment for all occupants.

II. OPERATIONAL REQUIREMENTS: A. Services will be provided twenty-four (24) hours a day, seven (7) days a week. On weekends (Saturdays and

Sundays) and State of Ohio recognized holidays, service requirements will be reduced as designated by SBH (e.g. crisis management situations) and will be treated as an emergency.

B. SBH reserves the right to add, delete, or modify any of the housekeeping cleaning and sanitation expectations and

frequencies set forth herein as determined appropriate by the SBH facility manager in response to programmatic, facilitative, and operational needs of Facility occupants. SBH and the Contractor must agree to any changes to this agreement prior to implementation of changes.

C. The Contractor shall provide a minimum acceptable cleaning schedule. The following schedule is provided as a

guide; in no way is it to be interpreted as all-inclusive of the facility's needs. Tasks and frequencies must be increased/ modified by the Contractor as necessary to assure optimal cleanliness and sanitation. Contractor is to submit for approval an in-depth cleaning and sanitation schedule. Such schedule will be subject to periodic review and modification by the facility manager or designee. Contractor will follow attached cleaning schedules. Staffing plans shall have one housekeeper per unit at a minimum during 1st shift. Consistent staffing is strongly encouraged.

1. Contractor to maintain staffing levels: Contractor will have thirty (30) days to correct any staffing deficiencies.

All shifts will require weekend coverage. a. 1st Shift – (7:30AM-4:00PM)– 14 Housekeepers at 8 Hours Daily and 2 Supervisors at 8 Hours Daily; b. 2nd Shift – (2:30PM-11:00PM)– 5 Housekeepers weekly and 1 Supervisor at 8 Hours Daily; c. 3rd Shift (11:00PM-7:30AM)–1 Floor Technician and 1 Lead Technician weekly (Sunday-Thursday); d. Weekend and holiday staffing 1st shift -7 housekeepers and 1 supervisor, 2nd shift – 2 housekeepers and 1

supervisor, 3rd Shift as usual, (11:00PM-7:30AM)–1 Floor Technician and 1 Lead Technician weekly (Sunday-Thursday).

2. Minimum Acceptable Cleaning Schedule:

See Appendixes A – D.

3. Additional Tasks: a. Any housekeeping task as directed by SBH; b. Contractor must notify SBH management immediately of any resignation/termination of employee;

4. Special Events and/or Conference Rooms;

a. Set up conference rooms/groups rooms as needed for meetings, trainings and events; b. Set up and tear down of hospital areas for special events.


SPECIFICATIONS AND REQUIREMENTS

5. All contracted staff must complete SBH orientation training and annual updates to be cleared for work. Orientation training must be complete in order to start working at SBH. Training will be held on the Contract inception date and thereafter will be offered monthly for any new staff.

6. All housekeeping contracted staff will be outfitted in an appropriate uniform that directly identities them with

the awarded contractor.

7. All contract employees will follow SBH policies especially dress code, key and badge management, enunciation devices, Universal Precautions Standards, substance abuse and confidentiality of information. Contractor staff will receive training and a copy of required policies at orientation. Failure to follow these policies may result in: staff removal, formal complaints and/or implementation of contract remedies.

8. All housekeeping supplies and equipment will be furnished by SBH. All SBH equipment will be properly

accounted for and maintained in identified storage areas. Any damage or repair required of housekeeping equipment must be reported to SBH immediately. For damage to equipment due to neglect, the contractor will be responsible for repairs/replacement.

9. Contractor will provide two (2) week schedules ten (10) days prior to start for review. Contractor will verify

hours worked during time periods for billing purposes.

10. Contractor will monitor housekeeping supplies in closets where par levels have been established. Contractor will request additional stock as needed and keep closets clean and orderly.

III. CONTRACTOR REQUIREMENTS: A. Contractor shall furnish professional services performed in accordance with standards necessary for the

satisfactory performance of the work hereunder. SBH shall not be required to provide any training to the Contractor to enable it to perform services required hereunder. Contractor agrees that it does not have any authority to sign agreements, notes, and/or obligations or to make purchases and/or dispose of property for, or on behalf of, the State of Ohio or SBH.

B. Unless stated otherwise in the Invitation to Bid, Contractor shall furnish its own support staff, materials, tools,

equipment, and other supplies necessary for the satisfactory performance of the work hereunder. Contractor shall be responsible for and assume all office and business expenses that are incurred as a result of the performance of this contract, unless stated otherwise.

C. Any travel-related expenses incurred by the Contractor under this contract shall be at the Contractor’s expense. D. SBH may, from time to time as it deems appropriate, communicate specific instructions and requests to

Contractor concerning the performance of the work described in this contract. It is expressly understood by the parties that these instructions and requests are for the sole purpose of performing the specific tasks requested to ensure satisfactory completion of the work described in this contract. The management of the work, including the exclusive right to control or direct the manner or means by which the work described herein remains with and is retained by the Contractor. SBH retains the right to ensure that the work of the Contractor is in conformity with the terms and conditions of the contract.

E. Subcontracting: Services to be provided shall be performed by qualified and trained service personnel, directly

employed by the Contractor. Under no condition will any work specified be subcontracted without Department of Administrative Services (DAS) approval.

F. The Contractor agrees that while operating in an SBH facility, the Contractor and any employee of the Contractor,

shall follow all applicable rules and regulations for that facility. G. The Contract must provide three (3) references of commercial customers for whom the bidder has provided

janitorial services similar to the services listed in the bid within the last three (3) years, including contact name and telephone number. Failure to submit references as specified may deem your bid non-responsive and further consideration for award may not be given.


SPECIFICATIONS AND REQUIREMENTS (continued)

H. ACCREDITATION STANDARDS: The services to be performed under this contract shall meet standards required by

the Occupational Safety and Health Act, Joint Commission, Centers for Medicaid & Medicare Services or other accrediting or certifying organizations, as appropriate.

I. CRIMINAL BACKGROUND CHECK: The Contractor, its employees and agents may be subject to a criminal

background check upon request by ODMHAS per OAC 5122-30-31 at the expense of the Contractor. Upon request, the Contractor, its employees and agents must provide verification of said criminal background check. SBH reserves the right to restrict access of its property and facilities to any employee or agent of Contractor based upon a criminal conviction or pending charge that could constitute a first degree misdemeanor or a felony under the Ohio Revised Code or other state or federal law. Failure to comply on behalf of the Contractor, its employees or agents may result in the immediate termination of this contract.

J. MATERIAL SAFETY DATA SHEETS: The Contractor must provide Material Safety Data Sheets for all chemicals and

cleanup solutions used before bringing them onto hospital grounds. .


PRICE SCHEDULE

Item No.

Description

Janitorial Services

Cost Per Hour

34361

Supervisor $ 20.14 Per Hr.

34362

General Cleaners Hours

$ 15.83 Per Hr.

CONTRACTOR INDEX

CONTRACTOR, TERMS, AND SHIPMENT BID CONTRACT NO.: OT905919-1 0000262382 TERMS: Net 30 Days GSF-USA, Inc. 9850 Princeton Glendale Rd., Ste B DELIVERY: As Specified Cincinnati, OH 45246 CONTRACTOR'S CONTACT: Scott Hardesty Telephone.: (513) 253-1065 Fax No.: (513) 733-0431 E-Mail: [email protected]

mailto:[email protected]


APPENDIX A Daily SUMMIT BEHAVIORAL HEALTHCARE A - D – Cleaning Tasks and Schedules

Appendix A – DAILY Unit Daily Tasks 10 units A-J 1st Shift 7:30 am – 4:00 pm

BATHROOM/SHOWER ROOMS - 16 part-time bathrooms per unit / staff bathroom per pod Description Daily Commodes clean inside/outside/underneath X Sinks cleaned and polished X Trash receptacles emptied and disinfected X Floors Swept/mopped X Soap, toilet tissue dispensers filled and wiped clean X Shower walls/floor: cleaned X Bathtub: clean inside/outside X BEDROOMS (14 Bedrooms per unit)) Description Daily Floors cleaned / spot mopped X NOTE: In addition, all beds/mattresses/wardrobes/desk/chairs and area around the bed are to be cleaned after all discharges or transfer. DAY ROOM Description Daily Trash receptacle emptied and clean X Water fountain cleaned and polished X Floors: swept/mopped X Hand sanitizer filled and cleaned X Chairs/seating: wiped down X Phones cleaned and disinfected X Tables in eating area: wiped down X TIME-OUT ROOM/Bathroom Description Daily Clean/disinfect as used X *restraints/bed are to be cleaned and disinfected as used GROUP ROOMS 3-4 per unit Description Daily Trash receptacle emptied and cleaned X Carpet vacuumed X Table/Chairs: wiped clean X

PORCHES/PATIOS Description Daily Windows cleaned SPOT CLEANED DAILY X


APPENDIX A Daily (Cont’d) SUMMIT BEHAVIORAL HEALTHCARE A -D – Cleaning Tasks and Schedules

LAUNDRY ROOM Description Daily Trash emptied/receptacle cleaned X Floor cleaned X Sink/counter cleaned X Soap, towel, hand sanitizer dispensers filled X EMPLOYEE BREAK ROOM Description Daily Trash receptacle emptied and cleaned X Sink and counter cleaned X Tables and chairs cleaned X Floors cleaned X Soap, towel and hand sanitizer dispensers filled X Microwave cleaned X MEDICATION ROOM Description Daily Floors cleaned/mopped X Trash receptacles emptied/disinfected X Sink/counter/drawer/cabinets: wiped clean X Clean Bathroom X Dispensers Filled (hand soap, hand sanitizer, towels) X NOURISHMENT STATION Description Daily Floors cleaned/mopped X Trash: receptacles emptied/disinfected X Sink/counter/cabinets cleaned and dusted X Clean Bathroom X Dispensers filled (hand soap, hand sanitizer, towels) X NURSES STATION/CONFERENCE ROOM/CHARTING ALCOVE Description Daily Trash: receptacles emptied/disinfected X Floor cleaned/mopped X Sink/Counter: wiped clean X Dispensers Filled (Hand soap, hand sanitizer filled and cleaned X Restroom: see bathroom checklist X EXAM ROOM Description Daily Floor cleaned/mopped X Trash receptacles emptied/disinfected X Sink/counter: wiped clean X Dispensers filled (hand soap, hand sanitizer dispensers filled, towels) X Exam table: disinfected X CLEAN/SOILED LINEN ROOMS Description Daily Floors: spot cleaned/mopped X Sink: cleaned X Trash: receptacles emptied/disinfected emptied/receptacle cleaned X Dispensers filled (Hand soap, towels, hand sanitizer filled, towels) X

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APPENDIX A Daily (Cont’d) SUMMIT BEHAVIORAL HEALTHCARE

UNIT CHECKLIST

HALLWAY/REAR DOCK/YARD Description Daily Floors cleaned/mopped X Biohazard boxes are to be removed and transported to loading dock cage as requested. Plunge minor clogged toilets. Trash will need to be emptied in patient eating areas more than once during the shift as patients eat meals and snacks between 8:00 AM – 10:00 PM.


APPENDIX A Weekly & Monthly (Cont’d) SUMMIT BEHAVIORAL HEALTHCARE

UNIT CHECKLIST

BATHROOM/SHOWER ROOMS – WEEKLY & MONTHLY Unit Duties – 11 Units A-K, 1St Shift Units 7:30am – 4:00pm Description Weekly Monthly Walls and doors wiped cleaned X Dust X Clean Vents X Clean bathrooms on unit K with C3 machine X

BEDROOMS Description Weekly Monthly Under bed cleaned rooms 107 & 109 X Windows and sills: cleaned X Vents cleaned X Desks/Chairs: cleaned X Walls: wiped clean X Beds/ mattress and wardrobes: wiped down X Fixtures: cleaned X Doors: wiped clean X

NOTE: In addition, all beds/mattresses/wardrobes/desk/chairs and area around the bed are to be cleaned after all discharges or transfer.

DAY ROOM Description Weekly Monthly Walls: wiped down X Door: Cleaned inside and out X Dust X Vents clean X TIME-OUT ROOM/Bathroom Weekly Monthly Floor: dust mop X Walls: wipe down X

GROUP/INTERVIEW ROOMS Description Weekly Monthly Walls: wiped down X Vents: cleaned X Windows: cleaned X Doors: cleaned X

PORCHES/PATIOS Description Weekly Monthly Windows cleaned X LAUNDRY ROOM Description Weekly Monthly Dryer vent cleaned (in wall) X Walls cleaned X Door cleaned X Machines: wipe down/clean behind X Vent cleaned X

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APPENDIX A WEEKLY & MONTHLY (Cont’d) SUMMIT BEHAVIORAL HEALTHCARE

UNIT CHECKLIST EMPLOYEE BREAKROOM

Description Weekly Monthly Refrigerator: clean out X Lockers: cleaned X Doors: cleaned X Windows/sills: cleaned X Vent: cleaned X

MEDICATION ROOM Description Weekly Monthly Doors: cleaned X Med Machines: clean behind X Dust Cabinets/clean window X Walls: Cleaned X Vent: Cleaned X NOURISHMENT STATION Description Weekly Monthly Walls: Cleaned X Doors: Cleaned X Refrigerator: Cleaned X Vent: Cleaned X NURSES STATION/CONFERENCE ROOM/CHARTING ALCOVE Description Weekly Monthly Doors: Cleaned X Cabinets: Dusted X Walls: Cleaned X Vent: Cleaned X EXAM ROOM Description Weekly Monthly Doors cleaned X Vents cleaned X Walls cleaned X CLEAN/SOILED LINEN ROOMS Description Weekly Monthly Walls: Cleaned X Doors: Cleaned X Vents: Cleaned X HALLWAY/REAR DOCK/YARD Description Weekly Monthly Doors: Cleaned X Walls: Cleaned X Vent: Cleaned X

Additonal duties on unit K: as requested.

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APPENDIX B Daily SUMMIT BEHAVIORAL HEALTHCARE CUSTODIAL WORKERS CHECKLIST

TREATMENT MALL/LL/PLANT SERVICES Daily Duties

MOD Cleaned Before 4:00 pm Description Daily Commode/inside/outside/underneath cleaned X Sinks and fixtures cleaned X Trash receptacles emptied and cleaned X Soap, towel, toilet tissue, seat cover disp. filled X Mirrors cleaned X Change linen on bed X Bathrooms 6 patients / staff to include the 4 in Pharmacy hallway – 1dt Shift 7:30am Description Daily Commode/inside/outside/underneath cleaned X Sinks and fixtures cleaned X Trash receptacles emptied and cleaned X Soap, towel, toilet tissue, seat cover disp. filled X Mirrors cleaned X Floors: spot cleaned X COMMISSARY AREA Description Daily Trash receptacles empty and cleaned X Table/chairs cleaned X Floors: sweep/mop as need X Windows: Cleaned X OFFICES - Before 4:00 pm Description Daily Trash: receptacles emptied/disinfected X Sink/fixture: cleaned, polished (if present) X Windows cleaned X HALLWAYS Description Daily Spot clean spills X Drinking Fountains clean/disinfect X PHARMACY Description Daily Pick-up trash X PLANT SERVICES Description Daily Restrooms: cleaned and filled, Sweep & mop X Breakroom: clean sink, wipe table and counter, sweep and mop X Trash: receptacles emptied/disinfects X Halls/entry: sweep and spot clean windows/doors X YARDS/PATIOS – Boy & the Boot/2 Large yards Description Daily Trash: receptacles emptied/disinfected X Trash: picked up off ground as needed X NOTE: Set-up of tables and chairs for special events as needed.

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APPENDIX B - Weekly & Monthly SUMMIT BEHAVIORAL HEALTHCARE CUSTODIAL WORKERS CHECKLIST

TREATMENT MALL/LL/PLANT SERVICES Weekly and Daily Duties

MOD ROOM Description Weekly Monthly Floor: sweep/mop X Dust X Clean Vents X Pt. Bank before 4:30/CIS before 5:00pm /Volunteers before 4:00 pm OFFICES 60+ Description Weekly Monthly Vacuum X Dust X Windows Cleaned X Walls/doors/jams cleaned X Vents cleaned X YARDS/PATIOS Description Weekly Monthly Windows: Cleaned X COMMISSARY AREA Description Weekly Monthly Dust X Scrub Floor X Vents cleaned X BATHROOMS Description Weekly Monthly Stall walls wiped down X Walls cleaned X Walls/doors/jams cleaned X Vents cleaned X PHARMACY Description Weekly Monthly Mop Floor X Vacuum carpet X Clean: sinks and counters/table X Clean: Vents/Dust X FOOD SERVICE DOCK Description Weekly Monthly Pick-up trash around dumpsters X Sweep dock X Sweep LL hallway around dock and exit to dumpsters X


APPENDIX C Daily

SUMMIT BEHAVIORAL HEALTHCARE TREATMENT MALL/LOWERS LEVEL

APPENDIX C – DAILY – Building 10 Daily Duties – 1st Shift 7:30 am - 4:00 pm BATHROOMS - 9 Bathrooms Description Daily Commodes/urinals inside/outside/underneath cleaned X Sinks and fixtures cleaned X Trash: receptacles emptied/disinfected X Floors: sweep/mop X Dispensers filed: (hand soap, towel, toilet tissue, towels) X Mirrors: wiped clean X BREAKROOMS – 2 LARGE BREAKROOMS Description Daily Trash receptacles emptied and cleaned X Sink/counter: wiped clean X Table/chairs: wiped clean X Floor cleaned/mopped X Dispensers filled (hand soap, hand sanitizer, towels) X Wipe down/disinfect phone X Microwave: wiped out inside/outside X Ice maker/refrigerators wiped down X OFFICES 60+ Description Daily Pick-up trash around dumpsters X Wipe door handles X CONFERENCE ROOMS Description Daily Trash emptied and cleaned X CLASSROOM Description Daily Trash emptied and cleaned X Wipe Tables X MAIN LOBBY Description Daily Spot clean as needed X OUTDOOR TRASH RECEPTACLES Description Daily Pick-up trash around dumpsters X FOOD SERVICE DOCK Description Daily Empty trash receptacles X Water fountains cleaned/disinfected X Glass doors cleaned X Other duties as requested

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APPENDIX C Weekly & Monthly SUMMIT BEHAVIORAL HEALTHCARE APPENDIX C – WEEKLY & MONTHLY

BUILDING 10 DUTIES 1st Shift 7:30am – 4:00pm BATHROOMS – 9 Bathrooms Description Weekly Monthly Wall dividers/stall doors wiped clean X Scrub Floors X Wipe clean/disinfect doors X Walls wiped clean X Vents cleaned X BREAKROOMS – 2 LARGE BREAKROOMS Description Weekly Monthly Clean out refrigerators/disinfect X Scrub Floor X Wipe down chairs X Clean front of vending machines X Clean vents X OFFICES – 60 + Description Weekly Monthly Vacuum Carpet X Clean/dust furniture X Mop tile floors X Wipe down walls X Clean doors X High dusting X Clean Vents X Wipe baseboards X

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APPENDIX D Daily

TREATMENT MALL/LL Daily Duties – 2nd Shift 2:30pm – 11:00pm BATHROOMS Description Daily Commodes: clean inside/outside/underneath X Sink/fixture: cleaned, polished X Trash: receptacles emptied/disinfected X Dispensers filled(hand soap, toilet paper, hand sanitizer towels) X Mirrors: wiped cleaned X Floors: sweep/mop X MEDICAL CLINIC/DENTAL CLINIC Description Daily Trash: receptacles emptied/disinfected X Sink/counters: cleaned X Floors: sweep/mop X Baseboard cleaned X Dispensers filled (hand soap. Toilet paper, hand sanitizer towels) X Ice machine: wipe down X GYM Description Daily Trash: receptacles emptied/disinfected X Water fountain: cleaned/polished X Floor: dust mopped X GROUP ROOMS 9 ON THE MALL Description Daily Tables/chairs: clean as needed X Trash: receptacles emptied/disinfected X Soap, hand sanitizer, towel dispensers filled X Counters/sink cleaned X CAFETERIA Description Daily Trash receptacles empty/disinfected X Tables/chairs: clean as needed X Floors: sweep/mop X Microwave: wiped out inside/outside X Windows spot cleaned X BREAKROOM Description Daily Floors: sweep/mop as needed X Trash: receptacles emptied/disinfected dispensers: fill X Tables/chairs: clean as needed X FITNESS ROOM Description Daily Towel dispenser: fill X Trash: receptacles emptied/disinfected X Floors: vacuum X Equipment: disinfect X COURT ROOM Description Daily Trash receptacle emptied/disinfect X Tables/chairs: clean as needed X

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APPENDIX D Daily (Cont’d)

HOLDING ROOM

Description Daily Spot clean as needed X

WAITING AREA/RESTROOMS Description Daily Floor: vacuumed X Trash: receptacles emptied/disinfected X Counter cleaned X Restrooms: cleaned and filled X Windows: clean as needed X

ADMISSION GARAGE Description Daily Counter: wiped clean X Hand sanitizer dispenser: fill X

HALLWAYS Description Daily Rubber floor: dust mop/spot mop as needed X Water fountain: cleaned/polished X Mat: vacuum X Elevators: mop floor/wipe down doors and walls X

BARBER SHOP Description Daily Trash: receptacles emptied/disinfected X Floors: sweep/mop X Sink/counters: cleaned X

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APPENDIX D Weekly & Monthly WEEKLY & MONTHLY – 2ND Shift Additional Duties 2:30pm – 11:00pm RESTROOMS Description Weekly Monthly Stall walls wiped down X Wall cleaned X Door/jam wiped down X PLANT SERVICES Description Weekly Monthly Vacuum carpet X Dust /mop hallways X Clean glass doors X Vents cleaned X GYM Description Weekly Monthly Disinfect padded walls X Wipe down all walls X Clean doors/jams X Vents cleaned X CAFETERIA – after 8:30pm Description Weekly Monthly Vents cleaned X Dust X Doors/jams cleaned X Wipe down walls X MEDICAL CLINIC/DENTAL CLINIC Description Weekly Monthly Windows cleaned X Wall cleaned X Dust furniture X Clean doors/jams X Clean lactation room/x-ray room X Vents cleaned X GAME ROOM Description Weekly Monthly Dust X Wall X Vents X FITNESS ROOM Description Weekly Monthly Windows cleaned X Wall X Vents X Clean doors/jams X

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APPENDIX D Weekly & Monthly (Cont’d) WEEKLY & MONTHLY – 2ND Shift Additional Duties 2:30pm – 11:00pm COURT ROOM Description Weekly Monthly Vacuum X Dust X Walls cleaned X Clean doors/jams X Clean vents X HOLDING ROOM Description Weekly Monthly Vacuum X Clean chairs X Walls cleaned X Clean doors/jams X Clean vents X WAITING AREA/RESTROOM Description Weekly Monthly Vacuum/MOP X Clean chairs X Walls cleaned X Clean doors/jams X Clean vents X ADMISSION GARAGE Description Weekly Monthly Sweep floor X Walk-in doors cleaned X HALLWAYS Description Weekly Monthly Door/jams: cleaned X Walls: cleaned X Dust X Vents: cleaned X Wall/doors in elevators: cleaned X BARBER SHOP Description Weekly Monthly Chairs: cleaned X Door/jams: cleaned X Dust X Vents: cleaned X KITCHEN Description Weekly Monthly Vents: cleaned X

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APPENDIX D Weekly & Monthly (Cont’d) WEEKLY & MONTHLY – 2ND Shift Additional Duties 2:30pm – 11:00pm REAR DOCK/HALLWAY Description Weekly Monthly Sweep X Empty Trash X OUTSIDE COURTYARDS Description Weekly Monthly Pick-up trash X


APPENDIX D Daily

DAILY – 2ND Shift Additional Duties 2:30pm – 11:00pm - Building 10 RESTROOMS Description Daily Commodes: clean inside/outside/underneath X Sink/fixture: cleaned, polished X Trash: receptacles emptied/disinfected X Dispensers filed( hand soap, toilet paper, hand sanitizer, towels) X Mirrors: wiped clean X Floors: sweep/mop X BREAKROOMS – 2 Large Breakrooms Cleaned After 8:30 PM Description Daily Trash: receptacles emptied/disinfected X Sink/fixture: cleaned, polished X Table/chairs: wiped clean X OFFICES (Campus Police, Chapel) Description Daily Trash: receptacles emptied/disinfected X Counter: Wiped clean/disinfected X Chairs: wiped clean/disinfected X MAIN LOBBY Description Daily Spot clean floor as needed X Front doors: wipe clean X Front desk: wiped clean/disinfect X Bench: wipe clean/disinfect X Kiosk: wipe down X OUTDOOR TRASH RECEPTACLES Description Daily Trash: empty and clean doors X


APPENDIX D Weekly & Monthly DAILY – 2ND Shift Additional Duties 2:30pm – 11:00pm Building 10 HALLWAYS Description Weekly Monthly Wipe down walls X Walls ledges: cleaned X Doors: cleaned X Vents: cleaned X CONFERENCE ROOMS Description Weekly Monthly Walls: cleaned X White boards: cleaned X Furniture: cleaned X Mop tile floors X Vacuum carpet X Scrub floor X Window sills: cleaned X Doors: cleaned X Baseboards: cleaned X Vents: cleaned X

CLASSROOM Description Weekly Monthly Walls: cleaned X White boards: cleaned X Furniture: cleaned X Mop tile floors X Scrub floor X Doors: cleaned X Baseboards: cleaned X Vents: cleaned X MAIL ROOM Description Weekly Monthly Walls: cleaned X Mop floor X Clean counter X Empty recycling X Clean door X Wipe down walls X Baseboards: cleaned X Vents: cleaned X


APPENDIX D Daily DAILY – Floor Crew Daily Duties 3rdND Shift 11:00pm – 7:30am BUILDING 10 Description Daily Hallway floors: dust mopped X Hallway floors: auto scrub X Entrance mats: vacuumed X TREATMEANT MALL Description Daily Hallway floors: dust mopped X Hallway floors: auto scrub X Entrance mats: vacuumed X Steps: sweep/mop X Elevators: sweep/mop X LL Hallway: sweep/mop X Unit entrances: sweep/mop X Vents: cleaned X PATIENT DINING ROOM Description Daily Floor: sweep/mop X GYM Description Daily Floor: dust/mop X MEDICAL CLINIC Description Daily Floor: dust/mop/ auto scrub X


APPENDIX D Weekly & Monthly (Cont’d) DAILY – Floor Crew Daily Duties 3rdND Shift 11:00pm – 7:30am BUILDING 10 Description Weekly Monthly Baseboards dusted X Burnish floor 2Xweek X Heavy scrub floors X UNITS Description Weekly Monthly Scrub milieu X TREATMEANT MALL Description Weekly Monthly Baseboards dusted X Heavy scrub X PATIENT DINING ROOM Description Weekly Monthly Floor: sweep, auto/mop X GYM Description Weekly Monthly Auto scrub X Burnish X MEDICAL CLINIC Description Weekly Monthly Heavy Scrub X COMMISSARY Description Weekly Monthly Scrub floor X Burnish floor X MEDICAL RECORDS Description Weekly Monthly Dust mop floor X Mop Floor X Scrub floor X NOTES: Follow the established floor schedule Clean carpet in group rooms yearly Scrub kitchen floor quarterly Clean Kitchen ceiling yearly Building 10 – Scrub breakroom floors quarterly, scrub RR floors 2x year, clean carpets yearly Treatment mall – clean carpet yearly, scrub classroom floors quarterly, scrub RR floors 2x year Plant Services – scrub/burnish breakroom floor 2x year, clean carpet yearly Storeroom – clean carpet 2x year Carpet cleaning gas directed by hospital Stripping/waxing floors as directed by the hospital Carpeted walls quarterly

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Eff. Date: 05/08/2019 STATE OF OHIO GENERAL SERVICES ...The Contractor will operate and manage housekeeping services for Ohio Department of Mental Health and Addiction Services (ODMHAS)