EEF SESSION #3 MARCH 2013 Analyzing & Documenting Progress Toward Goals Please have a seat and fill out the reflection sheet (Do Now)

EEF SESSION #3 MARCH 2013

Analyzing & Documenting Progress

Toward Goals

Please have a seat and fill out the reflection sheet (Do Now)

Today’s Agenda

• Welcome & Reflection• Table Group Check-ins• Formative Assessments• “Adjustments to Practice” & Tracking

Progress Toward Goals• Closing

Norms & Community Agreements

Start and end on time.

Limit technology to break time.

Include everyone in conversations.

Vegas Rule: Confidentiality

Session #2 Homework

Thanks for…

Summarizing & reflecting on rubric/evaluation meeting(s).

Attending All-Facilitators Meeting

Defining the Scope

EEFs will:Be conduits for feedback

Contribute expertise to develop resources for the district

Disseminate information and best practices

Lead conversations around effective instructional practice

Make-up Session:Tuesday, April 30 3-6 pm MPHS Green Tile Area

EEF Series Objective

EEFs will be able to identify, discuss, and cultivate effective instructional

practices within their school communities using the tools provided by

the evaluation system.

Session 3 Objectives

Today we will:

Share questions, challenges, & best practices

Continue to build expertise in the evaluation system

Explore proficient practice in Adjustments to Practice

Develop plans for work with colleagues

Session #3 Homework

Complete “Reflecting on Progress Toward a Team Goal”

Facilitation Moves

Keep an eye on:

Praxis: action with reflection & learning by doingNeeds Assessment: participation of the learners in naming what is to be learnedShared facilitation

Today’s Agenda



Notes from the field

One EEF created a “Cash Cab” game show to review basics of the evaluation process.

Another EEF modeled the process of

identifying her own artifacts.

Another EEF videotaped a teacher’s lesson & used with staff to unpack Well-Structured Lessons

Successes

“at the start of the meeting teachers were feeling very overwhelmed by the process of uploading artifacts and confused about appropriate artifacts… once teachers realized that all of these ‘activities’ [they were already doing] could be used to show growth towards their goal they were so relieved”

Challenges

“The team was pretty quiet when responding to questions. There was not a lot of feedback in terms of what student engagement is and how the class should look. I facilitated the meeting but also felt like I was giving them all the ideas that we wrote down during our EEF meeting. ”

Check-ins

Evaluation successes & challenges?

What kind of meeting(s) have you lead? How did it go?

Today’s Agenda



Formative Assessment Role Play

Scenario 1:A teacher received a Needs Improvement overall rating on her formative assessment. She states that her evaluator told her it was because she did not upload enough artifacts.

The educator is coming to you, the EEF, for help. What do you say?


Scenario 1: How many artifacts? OEE says:

At least 1 for each standard and goal prior to the formative

More before the summative

Earlier in the year, OEE said…

3-4 artifacts per goal and per standard

Overall Ratings

Progress on Ratings on Overall Goals 4 Standards Rating

Educators are responsible for providing evidence for all standards and goals

• Student Learning

• Professional Practice

I. Curriculum, Planning and AssessmentII. Teaching All StudentsIII. Family & Community EngagementIV. Professional Culture

• Exemplary

• Proficient

• Needs Improvement

• Unsatisfactory


Scenario 2:A teacher received a formative assessment after 1 classroom observation. The teacher thought there should be at least 10 classroom observations.



Scenario 2: How many observations?

Best Practice: 10 Points of Contact

Plan Type Announced Unannounced

Self-Directed None required 1

Directed Growth None required 2

Improvement 1 2 if plan is less than 6 mos.

4 if plan is 6 mos. to 1 yearDeveloping 1 required 4


Scenario 3:A teacher is concerned because the

current data shows that he is not meeting his student learning goal. He is worried he will receive an unsatisfactory rating on his formative assessment.


Formative Assessment Questions

What happens when a teacher does not “sign-off” on a formative assessment within the 5 school days?

The signature box will read: “employee did not view within the required time”.

The educator will not be able to make comments.

The evaluation icon changes when the evaluation is sent.


What happens if an evaluator does not make any comments on the artifacts I have uploaded?

There is no mandate for an evaluator to make comments on artifacts.


I do not agree with the ratings on my Formative Assessment, what can I do?

An educator may request a meeting with his/her evaluator to discuss the formative assessment.

An educator may write comments regarding the formative assessment. This must be done within 5 days of receipt of the formative assessment.

An educator may file a grievance.


Click on Evaluations

Click on Comments


Isn’t my evaluator supposed to meet with me once I receive the Formative Assessment?

An educator may request a meeting before and/or after the formative assessment.


What happens if I am placed on a different plan after I receive the Formative Assessment?

An evaluator may place a teacher on a different plan at the formative assessment. The evaluator will also determine the length of the new plan and depending on the type of plan, the evaluator may write goals, action steps and prescriptions for the educator to implement before the new plan ends.


If I am assigned a new plan after receiving the formative assessment, when does the new plan start?

The new plan starts when goals are approved.

Evaluations in EDFS

• Formative Assessment = mid-cycle evaluation

• Summative Evaluation = end of cycle evaluation

Break

Today’s Agenda

• Welcome & Reflection• Table Group Check-ins• Formative Assessments• “Adjustments to Practice” & Tracking Progress Toward Goals

• Closing

I-B-2. Adjustments to Practice

“Organizes and analyzes results from a variety of assessments to determine

progress toward intended outcomes and uses these findings to adjust practice

and identify and/or implement appropriate differentiated interventions

and enhancements for students.”

Midyear Goal Review

Revisit goals to make adjustments to practiceto prepare for the summative

Potential ToolsUnpacking I-B-2Formative Assessment Report FormGap AnalysisReflecting on Goals

Reflecting on Goals

With a partner, revisit your own goals and action plans using the “Reflecting on Progress toward Goals” sheet.

How could you use this with your colleagues?

What would you ask this teacher?

Read through the sample goals, action steps & artifactsHow could you help this teacher examine her practice? Try using the “Gap Analysis” worksheet

Bringing this back

How can you use these ideas & activities with your colleagues?

How can you use the principles of adult learning? Needs assessment Safety Praxis Respect Clear roles and role development Teamwork Accountability

Challenges

Lack of communication from admin about their expectations

Lack of trust between teachers & their evaluators

Lack of time to meetPeople focused on just “getting it done”Teachers uncomfortable with

computers

Voices from the Field

How evaluation has been going at a few schools

Today’s Agenda



Clarifying Expectations

Questions to ask the school’s evaluators: How many artifacts would be helpful

for teachers to submit?Are there specific kinds that you are

looking for?Would you prefer more or less detailed rationales?

By when would you like artifacts to be submitted?

Feedback

Please complete the Exit Ticket What was positive? What would you like to see next time?

*Coming Soon* Evaluation Survey

Session #3 Homework

Complete “Reflecting on Progress Toward a Team Goal”

Thanks!

See you at our next sessions on: April 9th OR 11th, 3-6 pm, @ the Marshall

Make-up Session:

Tuesday, April 30, 3-6 pm @ MPHS Green Tile Area

Resources: on the Weebly

http://educatoreffectiveness.weebly.com

Office of Educator Effectiveness

Ross Wilson, Assistant Superintendent for Educator Effectiveness ([email protected])

Jared Joiner, Implementation Specialist (jjoiner)Emily Kalejs Qazilbash, Implementation Specialist

(eqazilbash)Angela Rubenstein, Implementation Specialist

(arubenstein)Kris Taylor, Implementation Specialist (ktaylor2)Jenna Costin, EDFS On-line System Coordinator

(jcostin)Chason Ishino, Consultant (cishino)Shakera Walker, Senior Manager, Teacher

Leadership (swalker)

Timelines and Requirements

Documents

EEF SESSION #3 MARCH 2013 Analyzing & Documenting Progress Toward Goals Please have a seat and fill out the reflection sheet (Do Now)