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Educational Information System 2009-10 Project Implementation Plan
Review MeetingAugust 5, 2009
D260
04/20/231
Agenda 11:00 am -12:30 pm Project calendar and milestones 2009-10
Impacts on campus operations
12:30 pm -1:00 pmLunch break
1:00 pm – 2:30 pm
Project control and governance – from planning to execution Special project topics – HR position control and budget encumbrance.
2:30 pm – 2:45 pm
Break
2:45 pm – 4:00 pm
Special project topics – Student application and registration (Cont.)Lessons learned from Finance Go LiveQ&A
04/20/232
Overall Project PlanMonth--> Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10
Business Area
Advancement
Finance
Financial Aid
Human Resources/Payroll
Student Live Cat/Sch
Project Management
Technical Management
Supporting ActivitiesBanner Document Management Suite
Reporting (ODS/EDW)
Luminis
Conversion/Data Archival
Integration
Month--> Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10
System Education; Analysis of Business Configuration/ModelsProduction Readiness
Live Banner 7.x Live Banner 8.x; Continued Refinement of Business Configuration/Models
System Education; Business Modeling
Production Readiness Live Banner 8.x Continued Refinement of Business Configuration/Models
System Education; Business Configuration/Modeling; Production
ReadinessLive Banner 8.x; Continued Refinement of Business Configuration/Models
System Education; Business Modeling
Production ReadinessLive Banner 8.x; Continued Refinement of
Business Configuration/Models
Continued Readiness for Fall Quarter
Continued Readiness for Sum- mer Quarter & Other
Go-Live Events
FinAid
Admissions
Summer Reg
Summer Start
Overall Project Management (Initiate, Plan, Implement Phases)Close Out
(Achievement Phase)
Enterprise Technical Management and Technical Environment Readiness (Initiate, Plan/Develop, Deploy Strategies to Sustain the Enterprise)
Install and Deploy Best-Practice Prototype (Finance)
Production Support and Deploy BDMS/Imaging Functionality to the Enterprise in Support of Project Milestones
Reporting Requirements Defined by Each Business Area and Deployed in Support of Production Business Requirements
Fall Qtr Begins (all business
areas)
AdvancementGo Live Events
Analyze/Design/Deploy Portal Reqs (Further Refine Finance)
Production Support and Continued Refinement of Portal Requirements Supporting Business Needs and FHDA Brand
Conversion Process Fulfilling All Enterprise Project Milestones Including Archival Requirements
Integration Requirements Strategically Analyzed/Designed/Deployed--Near Term and Future Requirements
Finance 8x
HR/PR
Catalog/Sched
04/20/233
Project control and governance Project milestones calendar Bi-Weekly Core Team Meeting
http://fhdafiles.fhda.edu/downloads/eis/FHDACoreTeamMtg72709.pdf
Weekly team meeting http://fhdafiles.fhda.edu/downloads/eis/TechnicalTeamcoreteamMeeting.doc
Issues tracking list http://fhdafiles.fhda.edu/downloads/eis/FHDAEISIssuesOpenItems73109.xls
Special Task Force (focus on special issues) Critical milestones calendar Banner position control/budget encumbrance Student application/registration
04/20/234
Legacy System Position Control/Budgeting Encumbrance Process Flow Analysis
FHDA Legacy System Position, Assignments, Budgeting process analysis
December2008
January 152009
January 312009
February to March2009
Roll positions fromPrior year
Roll assignments from prior year
Budget download HR updates budgetper request
Verify and update budget
Budgeting processExternal excel spreadsheet
Customized processStep, longivity, service recognition increases next
fiscal year
Create assignments
04/20/236
Lessons learned from Finance Go Live Team cohesiveness and college representation
It is important to keep colleges involvements in both core teams and steering committee as impacts of both HR and Student go live will be huge on both campuses.
Change management Resist customizations and scope creeps at all cost. Impact on resources and budget should be carefully reviewed.
Training and communication Training will switch from configuration and setup to end user at
appropriate point. Training should be offered in different forums for different type of users.
Reporting Reporting needs should be prioritized for timely result. Information access and retrieval through self service channel.
Readiness Project readiness review 45 days prior Go Live
04/20/2310