Upload
bryce-owens
View
215
Download
0
Tags:
Embed Size (px)
Citation preview
Ector County Courthouse Needs Assessment Study
Status Report
Brinkley Sargent Architects
Greg Read
Gina Irwin
January 12, 2015
2
Goals of Study Analyze current departments and determine future space
needs in order to accommodate future growth. Establish condition and constraints of existing
Courthouse building and site and determine ways to satisfy future space needs.
Determine the acreage needed to accommodate the future building and parking needs.
Establish Viable development options with total project budgets and project schedules.
3
NEEDS ASSESSMENT METHODOLOGY
Gather Facts Develop research forms for staff to complete Review current and future organization charts Review current building / site plans
Conduct Meetings Meetings with key staff from each department Identify department procedures w/future flexibility
Determine Space Needs Identify staff and work spaces Determine appropriate size for support spaces Establish Total Square Footage needs
Develop Options and Pricing With needs established and site and existing building
reviewed, develop options for satisfying needs and
project budget
Population and other factors
Org Charts and Comparable Data
Departmental Space Needs
Total Square Footage (all facilities in study)
Development Options and Budgets
Conduct On-Site Staff Meetings
4
Study Basis Study based upon County resident population at 2034
Source A – County provided dataSource B – based on Texas State Data Center 0.5 migration methodSource C - based on Texas State Data Center 1.0 migration method
2000 2010 2014 2020 2024 2030 2034 2040
Source A 121,123 137,130 149,378
Source B 121,123 137,130 145,164 156,957 164,912 177,157 185,612 198,446
Source C 121,123 137,130 145,960 159,433 169,021 184,168 194,484 209,829
Average 121,123 137,130 146,834 158,195 166,967 180,663 190,048 204,138
0
50,000
100,000
150,000
200,000
250,000
Ector Co. Population
200,000 used for 2034 - County consensus
5
Needs Assessment Have met with staff 3 times and reviewed projected
space needs for 10 and 20 years. Departments involved in the study:
County Court @ Law District Court
County Clerk District Clerk
County Attorney District Attorney
Justice of the Peace Law Library
Adult Probation Compliance
Child Protective Services CASA
Post Sentence Monitoring Court Security/Sheriff
6
Staffing Analysis
New staff to service projected needs
7
Comparable County StaffEctor County Total Staff Projections*Brazos Comal Comal Midland
Year 2014 2024 2034 2015 2022 2032 2104Population 149,378 166,967 200,000 215,143 163,200 210,000 152,000
Current Total Total 3 D/2 CCL 4 D/ 2 CCL 5D/ 3 CCL 5 D/2 CCL
County Judge 3 3 3 3.5 3 3 370th District Court 3 4 4 5 4 4 4161st District Court 3 4 4 4.5 4 4 4244th District Court 3 4 4 5 4 4 4358th District Court 3 4 4 4 4 4Future District Court 0 4 4 4 4Adult Probation 32 40 47 60 43 50
Attorney General Judge (Title IV-D) 2 2 2 5Child Protective Services 2 3 3 2.1Compliance Department 5 7 8County Attorney 24 34 39 32.5 4County Clerk 19.5 22.5 25.5 18 20 28 26County Court at Law #1 3 3 3 5 5 7.5 4County Court at Law #2 3 3 3 5 5 7.5 4Courthouse Security 5 8 8 5 18 21 12District Attorney 25 44 58 35.9 62 69 47District Clerk 25 28 28 18.5 19 22 29Justice of the Peace 13
Precinct 1 4 4 4 5 4 4
Precinct 2 2 2 4 8 4 4
Precinct 3 3 4 4 5 4 4
Precinct 4 3 4 4 4 4 4
Law Library 1.5 1.5 1.5 4 1 1 1Post Sentence Monitor 4 7 15 16CASA 5 7 11 0Jury Pool 1 1
Other 8 18Total 183 248 292 255 208 245 181
Comparable Counties
8
Court Statistics – District Court
71,7
14
30,4
00
37,3
45
40,0
00
40,8
00
42,0
00
3
5
4
5
4
5
0
1
2
3
4
5
6
0
50,000
100,000
150,000
200,000
250,000
Brazos 2015 Midland 2014 Ector 2014 Ector 2034 Comal 2022 Comal 2032
Statistical Comparison - No. of District Courts to Population
Population Pop/DC # Dist. Courts
9
Court Statistics – County Court
107,
572
76,0
00
49,7
93
66,6
67
81,6
00
70,0
00
2 2
3 3
2
3
0
0.5
1
1.5
2
2.5
3
3.5
0
50,000
100,000
150,000
200,000
250,000
Brazos 2015 Midland 2014 Ector 2014 Ector 2034 Comal 2022 Comal 2032
Statistical Comparison - No. of County Courts to Population
Population Pop/CCL # CCL
10
Space Standards Space sizes are defined by function
Workstation or private office? Right-sizing for function by position Sketched specialty spaces to determine proper size by
use
11
Additional Right Sizing Addressed handicap accessibility requirements Security
Increased capacity at security checkpoint for public Added security checkpoint for staff
Separation of flows through building – distinct movement of public, staff, and detainees
Creating defined public circulation, waiting and court conference spaces to accommodate future needs
Jury Pool size to meet future court demands
12
Space Saving Measures Taken Shared holding between two District Courts Standardized all court audience sizes, except
CPS court Shared break and work areas between two
District Court Admins, typical Adjusted current filing methods to provide more
efficient, condensed filing footprint Future staff workspaces in some departments
will be short-term file storage space; allows for departments to convert to digital files over time
13
Building NeedsCourtrooms for 2034District Court – 5 (at present, 4 are required)
Attorney General Court – 1County Court at Law – 3Child Protective Services Court – 1TOTAL = 10*
Status of Square Footage NeedsProjected 2024 Courthouse SF = 168,503 SFProjected 2034 Courthouse SF = 183,383 SF *Total does not include 2 shared Justice of the Peace Courtrooms
14
Building Needs – Possible Reductions JPs are moved to respective districts Reduction of conference/meeting spaces at District
Attorneys Office No off-site storage brought to courthouse Utilize roof top mechanical systems
Status of Reductions 2024 Courthouse SF = 152,488 SF (-15,663 SF) 2034 Courthouse SF = 168,328 SF (-16,093 SF)
15
Current Building Ector County Courthouse
Original Structure built in 1938 Additions in 1964 and 1985 Total Square Footage of facility = 138,180 sf Due to structural inefficiencies (estimate 8% loss), useable area of the
existing facility = 127,125 sf
Existing Parking = 212 spaces Assigned Parking = 37 + 4 = 41 Approximate Public Parking in Lot = 171
16
Current Building - Basement
17
Current Building – Level 1
18
Current Building – Levels 2 and 3
19
Current Building Analysis
20
Building Analysis – Primary Issues Lack of compliance with current codes if renovation is
undertaken Building Codes Texas Accessibility Standards / ADA Texas State Energy Code
All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life
Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues
21Security/Circulation
22Security/Circulation
23Security/Circulation
24
Building Analysis – Primary Issues Lack of compliance with current codes if renovation is
undertaken Building Codes Texas Accessibility Standards / ADA Texas State Energy Code
All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life
Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues
Current value remaining in building limited to structure and exterior screening walls
25
Renovation Considerations Single Phase Renovation
Temporary Court Space Costs Finish Out Tele/Data Rent
Moving Costs (twice) Environmental remediation of
existing building
Multi Phase Renovation Extended Construction Time Temporary Court Space Costs
Finish Out Tele/Data Rent
Moving Costs Environmental remediation of existing building
General Renovation Considerations Impact to public needing to conduct business in construction zone Impact to staff operating in construction zone Potential lost County revenue due to departments being shut down for
periods of time for construction issues or moves
26
Current Useable
Area
Projected Needs
With Possible
Reductions
*Balance/ Deficit
2024 Needs 127,125 168,503 152,488 (25,363)
2034 Needs 127,125 183,383 168,328 (41,203)
* Balance is current useable area minus possible reductions square footage
27
Capacity of Existing Site Adds required square
footage Maintains current on-
site assigned parking, but does not secure parking
Does not address other parking needs
Existing Court
Facility
Addition
Basement First Second Third
28County Courthouse Parking
Zoning (if not in CBD)
District Clerk 1 23Passport 2
County Clerk 1 25District Attorney 2 56
Investigator Vehicles 10Grand Jury
County Attorney 2 31Investigator Vehicles 8Environmental (take home) 6
Law Library 1Public
Jury Pool 1District Courts and AG Court
Judges 6Staff 18Courtrooms (6)
County CourtsJudges 2Staff 8Courtrooms (3)
County Judge 2 3CPS Court 1 2
CourtroomCASA 11
Adult Probation 2 45 10Compliance 7Monitoring 1 14 4Security 10
Subtotal 20 263 32
Factor 1 0.92 1
Total 20 242 32 294
Parking
Department Enclosed/Secure
Secure (County)
Secure (Staff)
Established Parking Needs In a typical day, each type of parking area
was reviewed to accommodate the entire facility: Enclosed/Secure Staff Secure Staff Secure County Vehicles
Take-Home Shifting
Total calculated spaces = 294
29County Courthouse Parking
Zoning (if not in CBD)
District Clerk 1 23Passport 2
County Clerk 1 25District Attorney 2 56
Investigator Vehicles 10Grand Jury
County Attorney 2 31Investigator Vehicles 8Environmental (take home) 6
Law Library 1Public
Jury Pool 1District Courts and AG Court
Judges 6Staff 18Courtrooms (6)
County CourtsJudges 2Staff 8Courtrooms (3)
County Judge 2 3CPS Court 1 2
CourtroomCASA 11
Adult Probation 2 45 10Compliance 7Monitoring 1 14 4Security 10
Subtotal 20 263 32
Factor 1 0.92 1
Total 20 242 32 294
Parking
Department Enclosed/Secure
Secure (County)
Secure (Staff)
30
Parking City Zoning has no required parking in Central
Business District; however, if calculated for a non-CBD site, expected parking = 561 spaces.
Zoning Count 561
Staff Count -294
Needed to cover Zoning/Public 267
Existing Public Parking is 171, so the deficit in public spaces is:
267 – 171 = 96 spaces
31
Next Steps Public Meeting(s) Review Renovation Options Analyze Potential New Site(s) Create Budgets for Options Present Findings Finalize Report
THANK YOU