ECM at Council of Europe

WCD – Web Cube documentaire

Sylvie Biard

ECM components

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ECM in October 2007 : Where we are

ECM – global approach

• Orientation study from November 2007 to March 2007• Expected results : Action plan and recommendations

Records Management

• Call for tender to be sent • Prototype in 2008• Roll-out in 2008-2009

Storage• Enterprise Vault being deployed since summer 2007• Several repositories : Home drive, Public Folders, Shared

Drives, collaborative spaces…

Portal - WCM • Jahia portal is about to be launched

Collaboration • Sharepoint, E-room, Tiki-wiki

EDM - WCM • Based on Instranet• Internal name : Web Cube Documentaire – WCD

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WCD – what it is• Hybrid solution : EDM and WCM• A Web oriented documents database• Based on Instranet• A repository for important documents• A web interface : pages to include in Web

sites (syndication)• Hypercube – each dimension is a metadata

hierachical list• A search engine• Security and classification management

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WCD - history

• Project started in 2002• First solution on line in june 2003, used

only by Committee of Ministers• Revised solution launched end of 2004,

usable by any service• 2005-2007 : a mature tool, slowly

improving

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WCD in october 2007 Where we are

• 110 000 documents• 12 services contributors• 30 publishers• 48 000 visits in September 2007

9000 visits in January 2005• 120 000 documents consulted by month

average 2007• Piloting group, meeting once a month

20 members : IT, Comm, publishers, readers• Technical team

maintenance/evolutions, support, training (4 persons)

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WCD – special features• Languages association• Document formats : doc, pdf, html• Document life (prov, rev, final…)• Components (addendum, parts…)• Easy extraction of documents lists• Personalization (behaviour and design) • Dynamic pages but all are visible by robots• Back-office :• Magic links• Automatic transformation from “doc” to “html”• Mandatory : document reference and language

• Publishers aren’t documents nor Web specialists

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Demonstration• WCD « alone » : http://wcd.coe.int • WCD in Web Sites :

– http://www.coe.int/t/CM– http://www.coe.int/t/Commissioner – http://www.coe.int/t/DC/Press

• Document identification : reference + language [+ version]– Languages association :

http://wcd.coe.int/ViewDoc.jsp?Ref=PR615(2007)&Language=lanEnglish – Life of a document :

http://wcd.coe.int/ViewDoc.jsp?Ref=CM/AS(2007)Rec1789&Language=lanEnglish&Ver=prov

– Magic links : http://wcd.coe.int/ViewDoc.jsp?Ref=CM/Del/OJ(2007)1006&Language=lanEnglish

• Meetings : http://www.coe.int/t/cm/WCD/meetingSchedule_en.asp • For robots : http://wcd.coe.int/ListAll.jsp

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