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ECL Software Application
What is it?
Who will use it?
What do we use it for?
Can I share files on this?
Other notes
What shouldn’t we use it for?
Is it secure?
Examples
Revised 6.4.15USE MATRIX
a recent purchase by SGA to replace their student organizat ion management
database tool
student organizat ion advisors
register ing and communicat ing with student groups
blanket emai ls to al l the members of a student organizat ion
staff-to-staff communicat ion or general communicat ion with students
No. Data is secure, but the system is owned and administered by students
No
OrgSync has not been approved at the Univers ity level for any use beyond student
organizat ion management
a community-bui ld ing and communicat ion tool developed by Emory students and
alums
al l Campus Life employees, for cer tain types of communicat ions
to replace emai ls , l istservs, & onl ine discussions, wherever possible
committee communicat ions, newsletters, general information that wi l l be archived,
calendaring, market ing, stor ing confident ia l student notes
(no restr ict ions)
Yes, inc luding sensit ive data, i f i t ’s not publ ished publ ic ly
Yes, i f f i les are temporary (e.g . a discussion) and do not contain HIPAA or
FERPA data
Campus Life encourages Bubble’s use for most staff-to-staff communicat ions
Emory’s preferred platform for f i le shar ing across div is ions and schools
al l Campus Life employees, for act ive shared f i les across other schools and div is ions, and for al l HIPAA and FERPA
communicat ions
as a preferred f i le shar ing tool across div is ions; f i le shar ing across hardware
platforms
sharing f i les from Macs or laptops; shar ing f i les across Emory-wide committees; shar ing sensit ive data; opt ional tool for general f i le
shar ing
general f i le storage or f i le archiv ing
Yes, inc luding HIPAA and FERPA data
Yes
If your G:dr ive or col laborat ion folders won’t meet your f i le shar ing needs, Box is an ideal
solut ion
ECL Software Application
G: and H: drives;collaboration folders
Revised 6.4.15USE MATRIX
our central communicat ion resource, though current ly plagued by inbox f looding
al l Campus Life employees
st i l l a pr imary and cr it ical means of communicat ion, but
the need exists to reduce emai l and l istservs through the use of
the Bubble
shor t-term communicat ion between indiv iduals and smal l groups that won’t require long
term archiv ing
many staff-to-staff and staff-to-student
communicat ions w/ mult ip le recipients or require archiv ing
Yes
Yes, a lthough not ideal for extensive f i le shar ing and
edit ing
For communicat ions outside the Div is ion, emai l and l istservs are st i l l ideal . Messaging with in ECL
is a great candidate for the Bubble.
market ing tools (though many students v iew these platforms
as “personal” and not for “Emory business”)
al l Campus Life employees
as an essent ia l market ing tool for events and departmental
news
events, t ime-sensit ive news, b ig announcements
indiv idual committees and c lubs or student organizat ions; general
information shar ing; stat ic information
No
No
Use them act ively (2-3 updates/ wk) . Consider the
Bubble as an add’ l socia l media & market ing tool . Cont inue to
use websites only for stat ic info.
ECL’s pr imary and required resources for al l Campus Life
f i les and f i le shar ing with in the Div is ion
al l Campus Life employees
indiv idual and departmental f i lesH: DRIVE
f i les shared w/ in depts, org. areasG: DRIVE
f i les shared w/ in smal l ECL groupsC OLLAB
f i les you do not want to shareH: DRIVE
f i les you want to share w/ your deptG: DRIVE
f i le shar ing in groups that are subsets of depts or across ECL depts
C OLLAB
f i leshar ing with other Div is ions and Schools
Yes
Yes
Do NOT store f i les on your local machine (C:dr ive or desktop) . I f you store f i les on your laptop, back them up regular ly or use
VPN.
Emory’s enterpr ise learning / c lassroom solut ion
faculty
(no Campus Life uses)
(no Campus Life uses)
f i leshar ing (replaced by Box)
Yes
No
At one point , Blackboard was used to share f i les , but shouldn’t be used in th is way any longer. I t
is exclus ively a c lassroom-assistance product .
What is it?
Who will use it?
What do we use it for?
Can I share files on this?
Other notes
What shouldn’t we use it for?
Is it secure?
Examples
