ABRUZZO Cl.ERK OF THE llCUIT COURT &: OOMl'TR.011.ER

PALM BEACH COUNTY

eCaseView:

Guest/Public

User Guide

Table of Contents

Contents

INTRODUCTION 3 ................................

COMPATIBLE INTERNET BROWSERS 4 ................................

HOW TO SEARCH FOR A CASE 5 ................................

MANAGING THE SEARCH RESULTS SCREEN 11 ................................

EXPLANATION OF CASE RECORD TABS 12 ................................

VIEWING CASE DOCUMENTS 14 ................................

V.10.0 Revised 01/2021

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eCaseVlew HELP - HO!.IE

FR£E PUBLIC \ ' IEWINC OF CASE 1.:-FOR~IATIO:'\ & ooc r~1E.:-TS

M.untenance on W•dmosday. D•c. 12, 2018: ecase\flew may Ile lntermrttenuy unavailable rrom 6 pm. until , , pm we apotogiZe ror any Inconvenience.

Guests Reg;s1ere<1 usen

Welcome to eCasevlew, the Clerk & Comptroller's frff court reconls search.

using eC-aseVlew. you ,nay search c 1vu crlm1na1, ano: traffic cases as wen as v iew and pnnt case c:iocuments ecaseVlew provictes easy access to case lnfonnaoon 1nc1uc11ng

.. court dates - criarges

senten ces - Complalnts

Parties .. Document images are viewat>le rrom late 2008 (earner years on a case oy case oasis)

Tne fo tlow1ng case types are not .iv .iilable 1n eCaseVtew (no data or documen ts) Juvenile (excep1 for th e a ttorn e) of record)

• Adopuon (except for the attorney of record) March man Act

• Tube re U IOSIS

• Sextmg tnfrac tlons Guare11ansn1p sen1ement$ Pre-need guardian Mento;:11 health Cilses fl ied by adult prolecllve servl ce-s

Only regis-iered u s ers or th• :attorney of record can see document images ror the ro11ow1ng case types. • Mental Heallt,

Guardianship Probate Family

Introduction

The Clerk of the Circuit Court & Comptroller’s eCaseView application is a user-friendly, web-based search tool that gives you instant and easy access to criminal and civil case records. eCaseView is accessible from any computer and on any web-enabled smartphone or tablet.

With eCaseView, all users – attorneys and members of the general public – can access criminal and civil case records and see case document images (per Fla. Supreme Court Administrative Orders “STANDARDS FOR ACCESS TO ELECTRONIC COURT DOCUMENTS AND ACCESS SECURITY MATRIX”). However, only the attorney(s) of record can see a defendant’s driving record and driver license number. Furthermore, to protect sensitive and confidential information, certain documents will be viewable only upon request. The document viewing procedure is discussed in detail starting on page 14.

Please review the welcome screen of the application for important announcements and case information:

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Compatible Internet Browsers

eCaseView is compatible with most browsers that are used on Microsoft Windows and Mac OS computers as well as tablets and smartphones. The content that is displayed will automatically adjust to the appropriate screen size through the use of HTML 5. eCaseView works best in Internet Explorer 11 or newer and the latest versions of Edge, Chrome, Firefox and Safari.

The latest version of Adobe Reader is recommended for viewing document images. For the best viewing experience, maximize your browser window.

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How to Search for a Case

A. Enter the URL mypalmbeachclerk.com/eCaseView. B. The eCaseView site opens. C. Click either the Guests or Registered Users button.

Registered Users must enter a previously assigned User ID and Password and click the Login button. NOTE: The search fields below are available only to Registered Users (not to Guest users):

o Date of Birth o Driver License o Incident Number o Arrest Date o Booking Number o Bar Number

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How to Search for a Case cont’d.

Guest Users are able to perform searches and view case documents, but the user is provided with fewer search fields. Guest Users will be required to complete the CAPTCHA human-user security test before being directed to the Search Criteria page to confirm the user is not a computer robot. Each user will be presented with the screen below having selected the Guest User option.

NOTE: This security system will not work in Internet Explorer 8 or older, or any version of Internet Explorer in compatibility mode. If you are having problems, be sure you are using a modern web browser such as Chrome, Firefox, Safari or Internet Explorer 9 or newer (without compatibility mode).

A. Click the “I’m not a robot” check box. 1. If the algorithm agrees the user is not a robot, a green check mark will appear in the

check box. a. Click the Submit button. The user will be redirected to the Search Criteria

page. 2. If the algorithm needs further verification that the user is not a robot, a new window

will appear and display a number of images from which the user will select specific images. For example: “Select all squares with store fronts”, or “Select all the images with cars”.

a. Analyze and select the appropriate images provided and click “Next” or "Verify". A green check mark will now appear in the check box. If you have not selected the correct images, or the algorithm requests further verification a new set of images will be displayed.

b. Click the Submit button. Now the user will be redirected to the Search Criteria page.

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Criteria

Case Number case Number (Example: 2015TR900123)

Last Name I Company Name Last Name, company Name

First Name First Name

Middle Name Middle Name

Crtation Number Crtat10n Number

Offense Begin Date Offense Begin Date

Offense End Date Offense End Date

File Begin Date File Begin Date

File End Date File End Date

Court Type NI - Court Types V

case Type NI - Case Types V

Name search Type Exact Name Search V

E2I One Row Per Case

Search Clear Search

How to Search for a Case cont’d.

B. To begin a search, enter information in one or more fields to make your search results as broad or as narrow as desired. Click Search.

1. I know the case number: a. A case number must be entered using the format shown in the example: the

4-digit year followed by the 2-letter court-type designation, and all 6 digits of the case number including any zeros.

b. Including the co-defendant letter designation at the end of the case number will return a specific co-defendant’s case; leaving it off will return all defendants with the same case number.

c. By default, the search results will display as only one row per case. To display the search results as individual entries according to each party assigned to the case, uncheck the One Row Per Case checkbox.

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How to Search for a Case cont’d.

2. I only know the defendant or company name: a. Enter the defendant’s last name. Entering the defendant’s first name or first

initial and/or date of birth* will narrow your search results, especially for common names.

b. When searching for a Company use the Last Name / Company Name box. NOTE: the use of ampersand “&” is permissible when searching for a

Name or Company.

A specific case can be found by using only the Citation Number, Incident Number* or Booking Number*. NOTE: If a case is not available immediately following arrest or issuance of a citation, check again within 3 business days (taking into account non-business hours, weekends and holidays).

Searches can be further narrowed by entering a date range using the Offense Begin Date and Offense End Date fields in combination with a defendant’s name, DOB*, etc. Enter dates in the format MM/DD/YYYY.

*Search field available only to Registered Users

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CaW - ~Ntmlller

l~ Name I company Nam!

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Additionally, eCaseView provides Registered Users with the ability to perform searches using a Florida Bar Number* as search criteria. If the search results contain more than 200 records, additional search criteria may be included along with the Florida Bar Number. For example: the Registered User may perform a search with a Bar Number and Court Type, or a Bar Number and File Date Range, or a Bar Number and Last Name / Company Name. A hyperlink with further details regarding Florida Bar search options is available on the Search Criteria

page.

*Search field available only to Registered Users

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eCaseView

FREE PlBLIC \ IE" l:SC Of CASE l'.'FOR~IATIO:- & OOCDIE:0-1S

M31nttn3nct on Wtdntsday, Otc. 12, 2018: eCase\llew may be interm11ten~ unavailable from 6 p m unhl 11 pm We apo1<>9,ze for 30)' onconven,ence

Reg,st9fed Uson

Welcom• to e,C3saView, the Clark. & Comptroller's frH coun records st.Jrch.

Using eCaseV1ew, you may search c1vll , c nm1nal , and traffic cases as well as view ancl pnnt case documents eCaseV1ew provides easy access to case 1nrormaoon 1nc,uo1ng

Court dates Charges Sentences comp1a1n1s Parties Document Images are viewable rrom late 2008 (ear11er years on a case by case basts)

Tl"le ronow1ng case types a ,e n o t ..iv.aif..,bl• in ecasev1ew (no data o , oocuments) Juvenile (except for the attorney o r record) Adoption (e)(cept for m e attorney or f ec<><d ) Marchman Act TubefCUIOSIS Sextmg 1nrracbo n s Guardlansn1p setuemems P r-e - n eed g uardian Mentat heatth cases n1eo by aoutl pf'otecUve services

Onty r egls teN d u ser s o r the Jitto rney o f ..-.cord can see document Image$ r°' the ronow,ng ca$e type$ Mental Heann Guarctlansh,p

• Probat e • Famity

For more ontormauon at>out using eCaseVlew. see ine Frequen11yASkeoOues1,ons ........ userGu1ae user Reg,stratioo Fonn (POFJ

HELP •

eCaseVlew G .... at\JM< t r>u he 1n1 rn 1) LOC. 0\Jl HEU• - HOME

sean:11 crneria

case Nurnbef' ca-se Numt>er

Las1 Name f companv Name Last •~,imc Comp ny N

FAQ c;u,oe

CONTACT US

(Elocample 2015TR900123)

HOME

A Frequently Asked Questions section is available on the welcome screen of the eCaseView application. Please review the document as it is updated when application questions are raised.

To access the FAQ guide from the eCaseView toolbar: A. Locate the HELP drop-down menu. B. Select the FAQ hyperlink. The Frequently Asked Questions webpage will display.

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,-•·'O'=====================================================================================================·

Any case that is highlighted yellow within the search results has an open warrant

Search Results

Only the most recent 200 records will be displayed. Please narrow your search criteria tor better results.

Click on a column name to sort the results tJy that column's data.

2 3 4 5 6 7 8

Case Number Court Type Case Type

Traffic Infractions TRAFFIC INFRACTION

Traffic Infractions TRAFFIC INFRACTION

Arrest Date

File Date

Page SiZe: 125 vi

Case Style Status

Closed

Closed

' •-~=====================================================================================================···

Managing the Search Results Screen

Currently a maximum of 200 results will be returned. The results will default to 25 records per page. Select the Page Size drop-down menu to

alter the number of rows that will display per page. Any case that is highlighted yellow within the search results has an open warrant.

NOTE: Once the case is opened, the case number and case style remain highlighted in yellow.

Page buttons are rectangular or circular depending on the Internet browser used. All column headings are able to be sorted in either ascending or descending order.

NOTE: Column headings on all tabs have the same sort & toggle functionality. To open a specific case, click the case number hyperlink under the Case Number column.

The case record opens to the Case Info screen.

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Search Cntena Search Results Case Info

Arrests & Bonds

Fi rst Name Middle Nome Last Name

Search Cntena Search Resutts Case Info Party Names

Warrants & Svc Docs Arrests & Bonds

To view a document, click on tile document tcon l;i in the 1en column

Dockets & Documents Case Fees

Suffix DOB Race

Dockets & Documents Case Fees

Charges & Sentences Court Events Wanants & Svc Docs

Sex ~ Porty Type

DEFENDANT

JUDGE

Charges & Sentences

PUBLIC DEFENDER

STATE ATTORNEY

WITNESS

Court Events

Documents wtth a lock icon Q are viewab4e on request (\/OR) to protect confldential information. Click on the lock icon £11 to request the document. VOR documents are reviewed and then generally become available onlme within three business days of request

A clock icon 0 means a VOR document is ·1n Process· and being reviewed Clk:k on the ck>Ck ieon a to request email notification when the document t>ecomes available online ------2IT ~

Public= i;;:i In Process= 0 Page Size

Docket Effective Description Notes Number Date

10/2912013 784.03(1) DOMESTIC BATTERY 784.03(1A1)

Explanation of Case Record Tabs

Case Info – Basic defendant & case information, including offense date and case status.

Party Names

– Name & info on all party types associated with the case (defendant, attorneys, witnesses, etc.). NOTE: Only an attorney-of-record who is a Registered User will see a client’s. Driver’s license number instead of asterisks under the License column heading.

Dockets & Documents – Docket entries, which are sortable by the column heading. Documents can be viewed from this tab. Recorded items display a book and page number. NOTE: Only an attorney-of-record who is a Registered User is able to view a client’s driver record.

The docket entry results will default to 25 per page. The results may be expanded further by using the Page Size drop-down menu.

A complete docket printout may be obtained by selecting the Page Size to All and utilizing the Print Screen keyboard button or print option within the browser.

Case Fees – Payment due dates, balances, payment plans and receipt records.

Charges / Sentences* – Charges filed and sentencing information.

Court Events – Listing of all previous and future court dates.

*This tab does not appear for Civil cases

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O>tena search Resuas case into Part,· Names

Arrests & sonos

Documt nl Infomulfoo

Documont lO l"fpo ~

~ b ~ D ~ECT FILE CAPIAS WARRAN-

Docum<nl Details ~ To vtew watrant <IOCLmenlS go to tne Dock& & Docurnenls tab

Document 10

Docket Number

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Effective O.:.te Oesenpbon

WAARANl

ooc•ets & OOCUIT'.ents case Fees Charges & sentences coun Events @ nants & s ,,c; ~

IHUt Da:tt l..lst Acuon O~tt sutus l.a5tAcuon

Notes

SIGNEOON

Explanation of Case Record Tabs cont’d.

Warrants / Service Docs*

– Warrant information. Clicking the Document ID hyperlink opens details about the warrant including the docket number for viewing the image under the Dockets & Documents tab. NOTE: A direct file warrant will not be listed or viewable until one (1) year after it has been issued.

Arrests / Bonds* – History of arrest details and bond information, including current status.

*This tab does not appear for Civil cases

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Docket Ell@CtlV@

NumbM 03tf

2

" 3

oucrlptlon

CITATION/CASE CREATED

810 09(2A) TRESPASSING PROPERTY NOT STRUCTURE OR CONVEY

NOTICE TO APPEAR

DMSION ASSIGNMENT

SET FOR AR · ARRAIGNMENT

NOTICE OF HEARING

NOIM

Viewing Case Documents

With eCaseView all users can see case document images (per Fla. Supreme Court Administrative Orders “STANDARDS FOR ACCESS TO ELECTRONIC COURT DOCUMENTS AND ACCESS SECURITY MATRIX”). However, if using a private, non-courthouse computer, only the attorney(s) of record who are Registered Users can view document images for Guardianship, Probate and Family case types.

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View

In the Dockets & Documents tab, click the document icon in the far left column. A PDF image of the document will open.

VOR or “View on Request” To protect sensitive and confidential information contained in case records, certain documents will only be viewable upon request. Depending on the case type different images are VORed. Some case types have greater potential for confidential or sensitive data. At this time, those documents include:

Every document for a defendant charged under the following Florida Statutes.

Florida Chapter

Florida Statute Statute Description

381 381.004 HIV TESTING

394 ENTIRE CHAPTER – MENTAL HEALTH (ICCSVP – RYCE ACTS)

741 ENTIRE CHAPTER – DOMESTIC VIOLENCE

784 784.046; .047; .048; .049; .085 ASSAULT, BATTERY, STALKING

787 ENTIRE CHAPTER – KIDNAPPING, FALSE IMPRISONMENT,

LURING/ENTICING A CHILD

794 ENTIRE CHAPTER - SEXUAL BATTERY

796 ENTIRE CHAPTER – PROSTITUTION

800 ENTIRE CHAPTER – LEWD, INDECENT EXPOSURE

810 810.14 VOYEURISM

827 ENTIRE CHAPTER – CHILD ABUSE, AGG. CHILD ABUSE

847 ENTIRE CHAPTER – SEXUAL PERFORMANCE BY A CHILD

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Docket Number

5

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Etrecdve 03b!

\ 11.\\ \Ill[ 0 ~ lt[Ql BT t\"Oltl

oucrtpdon

CITATION/CASE CREATED

810 09(2A) TRESPASSING PROPERTY NOT STRUCTURE OR CONVEY

NOTICE TO APPEAR

DIVISION ASSIGNMENT

SET FOR AR • ARRAIGNMENT

NOTICE OF HEARING

Nob!s

Tf\ieaetl'\119 m.i~t•~f'f e,,rror,~offlpe<,!f"ie:t10e:llfflef\t¥1oC11rt3~1~s Tore<Mieanemat..nrn I.M dOCuntnlill a~ n:M'VINinJ ~:.s.e-trntt)tlUI ~ .Jd:i'eubekr.-. p,10rro ClcUljJS<JIJmt~

Ooeu'"',u Co,U1r11U'!Jeort -

DD<:ffl MiilllDlr

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Re:um lo Case

1'101 ReqUll«JJ

DHcrlpboo

Viewing Case Documents: View on Request (VOR) cont’d.The items are represented by a lock icon

which stands for “Viewable on Request.” Clerk staff

will review the document to confirm accurate redaction of all sensitive and confidential

information. The lock icon changes to the “In Process” clock icon while the redaction review is taking place. Once the document is approved, the hyperlink will change permanently to the document icon and all subsequent users will be able to view the document.

To request to view a VOR document:

1. In the Dockets & Documents tab, click the lock icon . The Document Confirmation window opens:

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Viewing Case Documents: View on Request (VOR) cont’d.

2. Select Submit Request. An email address may be entered in the field provided, but is not required. However, if you do not enter an email address then you must check back later

to see if the document is available for viewing. The lock icon changes to the “In

Process” clock icon while the redaction review is taking place.

NOTE: You may also select the clock icon to request email notification while a document is being reviewed for redactions. When the document is made viewable, all users that submitted a request will receive an email notification at that time.

3. Generally, documents will be reviewed and approved for viewing within 3 business days

taking into account:

a. the size of the document b. the amount of potentially sensitive/confidential information contained within the

document c. the current review workload

REMINDER: Once the document is approved, the “In Process” clock icon will change

permanently to the document icon and the image will be viewable by all subsequent users.

4. The Return to Case button will bring you back to the Dockets & Documents tab.

Questions? Need help? If you are having access issues with your username and/or password, please contact the Clerk of the Circuit Court & Comptroller’s IT HelpDesk at (561) 355-6720. For ALL OTHER ISSUES please contact the Clerk of the Circuit Court & Comptroller’s office at eCaseView-

Support@mypalmbeachclerk.com

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