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School Improvement Planning ~ Guided Series ~
Professional DevelopmentPresented By:
Instructional Services Department
March 22, 2012
Your Guides on the Side . . .
• Tim Hall, Technology Director • Rhonda Provoast, Curriculum Director•Stacey Schuh, Instructional Technologist/School Improvement Specialist
8:30 a.m. – 9:30 a.m.• News and Updates from MDE/AdvancED• 2012 School Data Profile/Analysis (SDP/A) open on March 31, 2012 (AdvancED website)•Federal Funding – Title I, II Components•NCA Considerations•Perception Data (Survey Completion)•The Plan (SIP)—establishing goals, objectives, strategies, acvtivities, and resources
Welcome and Overview
9:45 a.m. – 3:00 p.m.• District/Building Teams – Conference Rooms available for working time•Lunch—on your own
Note: SB-CEUs available for the SIP Series(Remember to sign in and out!)
Building and DistrictTeam Time
To provide guided understanding, tools, and data resources for the
school improvement planning processfor all Eaton ISD LEAs
for the 2012-13 planning cycle.
“Day 3”Learning Objective
Organizing theSchool Improvement
Planning Process
Overview of Today’s Binder Handouts•Day Three – 03.22.12 with Agenda•2012-13 District Improvement Plan Review Protocol•2012-13 Consolidated Application Schedule•Parent Involvement Research•Samples—Student Growth Measures (Elementary/Middle/High School)
Please enter the following URL into your address bar:
http://tinyurl.com/85zs74u
Developed By: Stacey [email protected] or 517.541.8767
Log in to School Improvement
Moodle Course
Resources for School Improvement Planning
AdvancED – http://advanc-ed.org/mdeAnnual Education Report – http://aer.data4ss.orgData 4 Student Success – http://data4ss.orgDataDirector – www.achievedata.com/eisdMI School Data – https://www.mischooldata.orgBureau of Assessment & Accountability (BAA) -
https://oeaa.state.mi.us/meap/login.asp
News and Updates from:
Timeline – Report Due DatesREPORT DUE DATE
School Improvement Plan (SIP)Reporting Window:October 19, 2011 through September 1, 2012
District Improvement Plan (DIP)Reporting Window:October 19, 2011 through June 29, 2012
Self Assessment (SA) OR School Process Rubrics (90 or 40)
Reporting Window:October 19, 2011 through March 9, 2012
District Process Rubrics (DPR)Note: AdvancED Michigan Districts in District Accreditation Complete District SAR
Reporting Window:October 19, 2011 through April 2, 2012
ASSIST SADue Date: 4 weeks prior to QAR visit or March 9, 2012 (whichever comes first)
LEA Planning Cycle (LEAPC)Component of Consolidated App
Reporting Window:October 19, 2011 through June 29, 2012
School Data Profile/Analysis (SDP/A)
Reporting Window:October 19, 2011 through September 1, 2012
The School Improvement Framework:
1.Teaching for Learning2.Leadership3.Personnel & Professional Learning4.School & Community Relations5.Data & Information Management
DoImplement Plan
Monitor Plan Evaluate Plan
PlanDevelop Action Plan
StudyAnalyze Data
Set Goals and Measurable Objectives
Research Best Practice
STUDENTACHIEVEMENT
GatherGetting ReadyCollect DataBuild Profile
13
*The list of data examples above is not all inclusive. Your building may have other data to consider.
What Data to Gather?What do you already know?
What data do you need to know?Where can the data be found?
Gather: Collect Data
Demographic Data Achievement Data Process Data Perception Data
StudentAttendanceGender/EthnicityFree/Reduced LunchLanguage ProficiencySpecial NeedsStaffHighly Qualified AttendanceYears of ExperienceSchool# Teachers/StaffSafety/Crime DataTurnover Rate
NationalNational AssessmentNAEPStateState Test ScoresDistrictDistrict AssessmentsBuildingBuilding AssessmentClassroomTeacher AssessmentsGradesStudent WorkStudent Portfolios
School Process DataPrograms OfferedPD StrategiesAssessment PracticeClassroom PracticesDiscipline Procedure
Support Service Transportation InfoBus RoutesFood ServiceSpecial EducationFinancial SystemHuman Resources
Gathered and Analyzed from Community, Parents, Staff & Students
SurveysFocus GroupsInterviewsSuggestion BoxesComments via Twitter or Social Networking
14
Gather: Collect Data
Types of Data
Demographic Data: Describes our students, staff, district, and community
Achievement/Outcome Data: How our students perform academically on federal, state, and local assessments
Process Data: Disciplinary Information, Policies and Procedures, School Process Rubrics
Perception Data: Survey Data, Opinion
Data Collection Worksheet
DATA SOURCEWho is responsible for getting this data?
What do we want to learn from this data?
What, if any, additional data should we collect?
DemographicEnrollmentGender/EthnicityFree/ReducedStaff DataSchool Data
AchievementNational/StateDistrict ResultsBuilding ResultsDIBELS, STAR, Etc.
Pre-populated with cut scores
fromprevious years
ProcessDiscipline ReferralAssessment
PerceptionSurvey ResultsFocus Group Data
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
StagesStages and Stepsand Steps• Getting Ready• Collect Data • Build Profile
School Data Profile School Process Profile SPR 40
• Analyze Data School Data Analysis School Process Analysis Summary Report/Goals Mgt
• Set Goals • Set Measurable Objectives• Research Best Practice
• Develop Action Plans
• Implement Plan• Monitor Plan• Evaluate Plan
Comprehensive Needs Assessment
School Improvement
Plan
Gather
Study
Plan
Do
SDP/A To Do’s• Demographics• Mobility and Attendance• Grade Level Achievement• Sub Group Achievement• Students w/Disabilities• Limited English Proficiency• Extended Learning Opportunities• Staff Demographics• Perception Data (Surveys)• Health and Safety
Comprehensive Needs Assessment
School Improvement Plan
Annual Education Report
Consolidated Grant funds utilized to support challenge areas (LEA Planning Cycle)
leads to
Where are we now?
Where do we want to go and how will we get there?
How did we do?
One Common Voice – One Plan Stage Four Do: Steps 10 & 11 The Big Picture
leads to
Access My School Improvementhttp://www.advanc-ed.org/mde/
Review of Template Surveys(Required for SDP/A – refer to Handouts)
• Advanc-ED Perception Surveys-- Parent/Student/Staff/Community
• Victoria Bernhardt’s Perception Surveys-- Various grade levels for Parent/Student/Staff/ Community•Others
Why Complete a School Improvement Plan?
A high-quality, aligned, implemented plan, that is based on a comprehensive needs assessment, is becoming increasingly critical as it relates to
your Federal funding.
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
StagesStages and Steps and Steps
• Getting Ready• Collect Data • Build Profile
School Data Profile School Process Profile
• Analyze Data School Data Analysis School Process Analysis Summary Report
• Set Goals • Set Measurable
Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan
Comprehensive Needs Assessment
School Improvement
Plan
Gather
Study
Plan
Do
• Identify your school improvement goals.• State broadly the area of focus and that all
students will become successful learners. Example: All students will be proficient in reading.
Schools are required to write a goal for any area for which they do not meet AYP and/or are not performing at the state average on state assessments.
Maintenance goals are appropriate for areas in which the school is performing at a satisfactory level and are focused on maintaining or improving student performance in that content area. (MDE)
MDE Guideline: Schools should have 3-5 goals.
One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set GoalsStage Two Study: Step 5 Set Goals
One Common Voice - One PlanOne Common Voice - One Plan Stage TwoStage Two Study: Step 5 Set Goals Study: Step 5 Set Goals
School Improvement Template VocabularySchool Improvement Template Vocabulary
Goal Statement
Measurable Objective Statement
Strategy Statement
Activity
One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set GoalsStage Two Study: Step 5 Set Goals
Goal Structure allows for multiple objectives and strategies—and multiple activities for each strategy.
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement
StagesStages and Steps and Steps
• Getting Ready• Collect Data • Build Profile
School Data Profile School Process Profile
• Analyze Data School Data Analysis School Process Analysis Summary Report
• Set Goals • Set Measurable
Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan
Comprehensive Needs Assessment
School Improvement
Plan
Gather
Study
Plan
Do
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
Stage Two Study: Step 6 Set Measurable ObjectivesStage Two Study: Step 6 Set Measurable Objectives
Objective Statements:
• Student Focused• Linked to the Goal Statement• Identify the knowledge, skills, outcomes and results that
are measureable, observable, and quantifiable• State who will be able to what by when as measured by
what
Stage Two Study: Step 6 Set Measurable ObjectivesStage Two Study: Step 6 Set Measurable Objectives
Specific Measurable Attainable Realistic Time-bound
It is critical at this pointin the process to discusshow you will monitor andmeasure your progress.
SMART Objective
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and Steps Stages and Steps
Student Goal Statement example: All students will be proficient in reading.
Measurable Objective Statement example:All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% (2011-12) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2011-12) to 52% by the end of the 2012-13 school year.
*Be sure to consider all data sources as you determine your goals and your measurable objectives.
Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and Step 6 Measurable ObjectivesStep 6 Measurable Objectives
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and Steps Stages and Steps
Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives ActivityStep 6 Measurable Objectives Activity
How would you make these objectives SMART?
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and Steps Stages and Steps
Goals Objectives Strategies Activities
• Content Area
• Goal Statement
• Gap Statement
• Cause for Gap
• Multiple Measures/
sources of data
• Criteria for Success
• Measurable Objective Statement
One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and
Step 6 Measurable Objectives Step 6 Measurable Objectives Required Online SI Plan ElementsRequired Online SI Plan Elements
31
One Common Voice – One PlanOne Common Voice – One Plan Michigan ContinuousMichigan Continuous School ImprovementSchool Improvement
StagesStages and Steps and Steps
• Getting Ready• Collect Data • Build Profile
School Data Profile School Process Profile
• Analyze Data School Data Analysis School Process Analysis Summary Report
• Set Goals • Set Measurable
Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan
Comprehensive Needs Assessment
School Improvement
Plan
Gather
Study
Plan
Do
What do our students need to know and be able to do?
How will we know if our students are meeting the standards?
What will we do differently if students are not meeting or have already met the standards?
What will our teachers do differently to achieve the goal?
Stage Two Study: Step 7 Research Best PracticesStage Two Study: Step 7 Research Best Practices
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and Steps Stages and Steps
One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement
Stages and StepsStages and Steps
Stage Three: PlanStage Three: Plan
Step 8: Develop Action Plan
Stage Three Plan: Step 8 Develop Action Plan TemplateStage Three Plan: Step 8 Develop Action Plan Template
Activity to implement
the strategy
Staff responsible to
implement
Timeline
Begin End
Resources neededAmount Source
Monitoring Activities
Evidence of
Success
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
Strategy Statement (Adult Actions)
• Linked to the measurable objective which is linked to the student goal
• Uses specific, planned, research and/or evidence-based instructional practices
• Addresses system practices that were identified as challenges in the needs assessment
• Focuses on maximizing each student’s growth and individual success
• Done to, or with, students to develop a specific result
Determine Strategy
Statements
One Common Voice – One PlanOne Common Voice – One Plan Stage Three Plan: Step 8 Develop Action Plan StrategiesStage Three Plan: Step 8 Develop Action Plan Strategies
Having clarified/discussed gaps and challenges utilizing your data, the next step is to merge these ideas into 3-4 teacher strategy statements (which may be grade level specific).
One Common Voice – One PlanOne Common Voice – One Plan Stage Three Plan: Stage Three Plan:
Step 8 Develop Action Plan StrategiesStep 8 Develop Action Plan Strategies
Criteria for Strategy Statement
1. Begin each statement with “Teachers/staff will...” (and/or which specific group of teachers).
2. Use an action verb of observable behavior which must be done.
3. Write clear, concise statements that describe what you intend to accomplish. (Be specific.)
4. Make sure each teacher strategy addresses the issue and connects back to the measurable objective.
5. Research and evidence based.
Courtesy of Jackson County ISD
• Teachers/staff will use Thinking Maps, specifically flow maps, to teach critical thinking skills in order to increase student capacity for retelling.
• Teachers/staff will implement 6+1 traits focusing on main idea and supporting details.
• Teachers/staff will utilize manipulatives while instructing GLCEs/HSCEs related to numbers and numeration.
• Teachers/staff will incorporate Marzano’s note-taking strategies into science and social studies instruction.
Pink = Teachers/staff will Blue = Observable Action Verb Green = Intended Accomplishment
One Common Voice – One Plan Stage Three Plan:
Step 8 Develop Action PlanExamples of Strategy Statements
Stage Three Plan: Step 8 Develop Action Plan ActivitiesStage Three Plan: Step 8 Develop Action Plan Activities
Develop Activities to implement the Strategy in your Action Plan. These describe the steps needed to implement the strategy linked to the measurable objective.
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
Determine Action Steps
Activities (Adult Actions)
•Person responsible (what adults will do to assist students in meeting the measurable objective—linked to strategy statement.• Timeline for activity
BeginEnd
• Resources needed for activityHuman & Financial ResourcesSource of money - Grant Name Amount
• Progress Update for the Activity
Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
Goals Objectives Strategies Activities
• Content Area
• Goal Statement
• Gap Statement
• Cause for Gap
• Multiple Measures/
sources of data
• Criteria for Success
• Measurable Objective Statement
• Target Areas
• Strategy Statement
• Research
• Description
• Active or Maintenance
• Planned/actual: staff timeline financial info (amount/source)
One Common Voice - One PlanOne Common Voice - One Plan Stage Two Study: Step 5 Set Goals and Stage Two Study: Step 5 Set Goals and
Step 6 Measurable Objectives Step 6 Measurable Objectives Required Online SI Plan ElementsRequired Online SI Plan Elements
41
Stage Three Plan: Step 8 Action Plan Activity
(Activity)
Select one of the strategies and create 3 activities with appropriate staff, timelines, and resources.
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
42
• What professional learning activities are needed to support successful implementation?
• Is the planned PD aligned with the National Staff Development Standards?
• Does the staff need ongoing, sustained, coached professional learning opportunities to address “challenges” identified in the School Process Profile?
Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan
Professional DevelopmentProfessional Development PlanningPlanning
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
• How has the school integrated the use of telecommunications and informational technology to support this strategy? (This is in the law!)
• Look in particular under Teaching for Learning (Delivery) and also Data and Information Management to determine if technology is used for communication, data accessibility as well as integration in curriculum to support instruction.
Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan
Planning for Planning for Technology IntegrationTechnology Integration
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
• State and Federal Grant Programs• Current Uses of Funds—personnel, professional
development, etc.
• Proposed Uses of Funds• Allowable Uses of Funds• Aligning Building Funds with Plan
FUNDING
SOURCES
Stage Three Plan: Step 8 Develop Action PlanStage Three Plan: Step 8 Develop Action Plan
Planning for Planning for Financial ResourcesFinancial Resources
• Which activities require money to be successfully implemented: Professional development? Collaborative meeting time? Technology resources?
• What is the source of this money: Title I? Title IIA? Title IID? General Fund? Other?
One Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement
Stages and StepsStages and Steps
REFLECTIONREFLECTION
Stage Three: PlanStage Three: Plan How would I use this information to assist my school(s)?
One Common Voice - One PlanOne Common Voice - One Plan Michigan Continuous School Improvement Michigan Continuous School Improvement
Stages and StepsStages and Steps
• Finish School Profile, Goal State-ments, Gap Statements, Objectives and Strategies
• Research Best Practices• Begin Work on Action Plans• Team Work TimeAll School Improvement Trainings held at Eaton ISD
Conference Rooms from 8:30 a.m. – 3:00 p.m. with lunch on your own.
Reminders and agendas to be mailed to building principals and district contacts prior to each session.
What’s Next?What’s Next?Thursday, April 19, 2012Thursday, April 19, 2012
Instructional Services DepartmentMoodle Resources: http://tinyurl.com/85zs74u
Tim Hall, Technology [email protected]
517.541.8707
Rhonda Provoast, Curriculum [email protected]
517.541.8760
Stacey Schuh, Instructional Technologist/School Improvement Specialist – [email protected]
517.541.8767
Questions/Follow-upQuestions/Follow-up