Eastbourne Bonfire Parade 2014Saturday 4th October

Briefing for Stewards

Information Eastbourne Bonfire Society was re-formed in 2001 with the intention of holding a Safe ‘family friendly’ bonfire event in Eastbourne. We hope to follow the pattern established by many of the other Sussex Bonfire Societies.The event will be centred around the Bandstand, with most of the spectators expected to congregate on the ‘Middle Promenade’ between the Pier and the Bathing Station and the Wish Tower slopes. Spectator numbers are projected to be between 8,000 and 10,000 with all of these finally arriving in the area mentioned above.The event will be a non-ticketed event, although a collection will be made from the crowd for the registered charities and our own funds.

All members of Eastbourne Bonfire Society and the stewards and most of the marshals for the event are unpaid volunteers, many of whom have experience of other Bonfire Events in Towns and Villages throughout Sussex. Seal Security will provide two SIA qualified stewards who will be employed to help control unauthorised alcohol consumption on the Seafront. The society will also employ 10 paid stewards, who will lead teams of 10 volunteer stewards. The 10 paid stewards will report to the Senior Marshal, Andy Holter.

It is the Society’s intention to apply for a licence for a bar (Beer Tent) on beach 28 to provide refreshments at various times during the evening for participants and visiting societies..This Event Safety Management Plan sets out the structure and responsibilities of the Society Members and its Officers and summarises how Health and Safety procedures and systems will be delivered and monitored.

Intention The intention is to develop the Bonfire Parade to be a family friendly event whilst growing to the same levels as other Bonfire Societies in

the East Sussex Area.

The Parade will start from the Crown & Anchor Public House heading ‘East’ down Royal Parade down to the Treasure Island Car Park where

the parade will turn round 180 degrees to head back along Royal Parade to then stop again at the Crown & Anchor PH, Then the

procession will continue along Marine Parade &King Edward Parade to finish at the wish tower slopes where stewards will direct crowds

to the beach adjacent to the Lifeboat Museum where a grand firework display will complete the event.

Event Structure

Name Job Role Radio Mobile Notes

Tom Carter

Event Manager Yes Crown and Anchor

Nick Morris

Procession Co-ordinator

Yes Head of Procession

Angelo Errigo

Event Safety Officer Yes Mobile

Steve Cox Rear of Procession Officer Yes Mobile

Pamela Stenton Overseer Yes Mobile

Andy Holter Traffic & Steward Manager Yes Mobile

Mike Marchant

EBC Advisor

Yes Crown and Anchor

Rupert Ashford Logistics Team Leader Yes Mobile with Team

Seal Security

SIA Yes Pier to RNLIMuseum

Event Plan • Signs & Barriers collected Saturday by Vehicle and put out at 06:00 • Signs & Barriers put into location and check done at 10:00 (as per Traffic

Management Plan)• Stewards arrive at 17:00 for Final Briefing at Crown & Anchor (for update &

Equipment) • Bonfire Societies arrive to form up outside Crown & Anchor• Stewards for Road Closures Deploy 17:30-45 • Stewards in place 18:00 • Sweep of Route at 18:10 • Phase One Road Closure implemented at 18:30.• Final Sweep of closure area 19:15 to ensure sterile• Parade starts once confirmed sterile at 19:30 • Phase two Road closures lifted to Cavendish Place.• Phase three Remaining Road Closures Lifted Roads Re-opened (by 23:00)

Stewarding the Event This year EBS is adopting a 3 tier Steward system. Tier one will comprise of

10 experienced paid senior stewards, who have been involved in similar events across the borough. These will be paid for by the society. As part of

the contract they must attend a full briefing on Thursday 2nd October at 7:30pm together with volunteer stewards. The briefing will be led by Andy

Holter. There will be an additional briefing on Saturday 4th October at 5.00pm in the Crown and Anchor for all stewards. We will have a second

tier of volunteers, who will be allocated to the ten senior marshals in approximate teams of ten. Tier 2 stewards will be responsible for staffing road closures and ensuring spectator safety along the route. Finally, there will be third tier of parade stewards to be supplied by visiting societies (2

per society). These stewards will walk beside their society and aid in keeping back any encroaching crowds and monitoring procession and

public safety as the procession progresses along the route

Steward Roles & Responsibilities • To assist in the safety of the event taking direction instruction from

the Steward Manager & Senior Steward• To arrive at 16:45 hours for 17:00 Hours Briefing (Crown & Anchor

P/H)• To look after the safety of those involved directly or indirectly with

the event.• To wear reflective vests at all times • To move barriers and equipment where & when needed (Risk

Assess at all times)• To direct person’s when required• Report to injuries (if serious Life Threatening Injuries Call 999).• If you are unable to attend call Andy Holter 07710 480512

Barrier & Signage • Each Junction will be supplied with appropriate barriers

with reflective strips that will be placed on the highway at the junction of the road closures with two cones and road closed sign. These will be applied and removed at the instruction of TSM Andy Holter.

• When moving barriers or signs ensure the safety of both you and the public at all times.

• When redirecting traffic please ensure you do not let traffic through your point once closed.

• Only allow Emergency Vehicles through who are responding to 999 calls (inform Event management immediately).

Signage & Vehicles

Crowd Management

Crowd Management

Crowd Management attendance on previous occasions;

numbers visiting similar events;

proposed level of publicity;

advance ticket sales;

the effect of Bank Holidays, school holidays or good/bad weather;

whether some days are going to be particularly busy, eg first or final days;

whether any extra visitors will attend special attractions taking place at the event; and

allowance for unexpectedly large numbers of people turning up.

Crowd Management Where are the nearest bus and train

stations located and will existing timetables be adequate?

Where are the local car and coach parks?

Is existing parking adequate?

Is the layout of roads and pedestrian routes to the venue adequate to deal with the expected turnout?

Are there any other venues nearby (especially those which may affect the crowding situation at your event)?

Is any construction work being carried out or proposed in the area? Roadworks could delay the arrival of crowds and lead to a late rush.

Crowd Management Entrances and exits

Means of escape in event of emergency

Provision for people with special needs

Maintenance of venue and equipment (eg turnstiles)

Facilities such as toilets and information points

Access to first-aid facilities

Suitable means of access/exit for emergency services

Provision for adverse weather conditions

Arrangements in place to ensure crowd safety if maintenance or construction work is being carried out in the venue

Crowd Management

emergency situations (eg fire, bomb threat, structural collapse, toxic release etc);

accident, eg traffic accident, outside or within the venue

closure of part of the venue;

delay or cancellation, eg Start of procession

public disorder;

weather, eg a sudden change of weather and adverse weather conditions such as too hot/cold, heavy rainfall/snowfall, high winds etc.

Crowd Management

Crushing between people

Crushing against fixed structures, such as barriers

Trampling underfoot

Surging, swaying or rushing

Aggressive behaviour

Dangerous behaviour, such as climbing on equipment, running down steep slopes or throwing objects

Use natural exits and walkways to clear

Emergency Procedures Will give inform Event Manager of a possible emergency. Will liaise with Event Co-ordination Team who will agree on a course of action. The Event Safety Officer will: In appropriate circumstances transmit the following coded message over all radio channels to

place staff on stand-by for an evacuation: ‘BONFIRE ORANGE ALL AREAS’

On hearing this message all radio traffic will stop and stewards will await further instructions When further action is required Control will transmit the following:

‘BONFIRE RED ALL AREAS’

On hearing this message the procession should be halted and all entrants moved to the nearside (seafront side) of the road. This is to maintain a Red Route for any emergency vehicle needing to use the seafront.

Relay a message over the radio channel giving specific instructions. Notify the Police, Fire and Rescue and Ambulance Service of the incident.

Emergency Procedures

Post Emergency The all clear message will be relayed over all radio channels when it is deemed safe for the

procession to continue. The message will be from THE Event Safety Officer and will be as follows:

‘BONFIRE GREEN ALL AREAS’

Evacuation should only be via a safe exit and safe route away from the event

Emergency ProceduresThere is a dedicated RED route this is for emergency vehicle access or egress this is the right hand lane of the carriage way (Road). The emergency services have been informed that in an event of access to our route to stay on this side of the carriage way and stewards will assist in safe passage to their destination. In the Event of an emergency services vehicle that is in the procession needing to leave for a call to an emergency they will put their two tones on continuous sounding, flashing headlamps and blue lights on, they will beak formation from the parade and head towards the nearest road closure and please then open the closure to allow them out of the event area.

Health & Safety • Please ensure safety of both you and others at

the event.• Reflective jackets at all times • Give clear instructions• Appropriate numbers at closures• Manual Handling Principles• Appropriate clothing for conditions

Other Considerations

First Aid

FIRST AID will be provided by St John Ambulance from Eastbourne Division and will see One Ambulance and

various foot teams all trained at First Aid. Provision of first aid will be in compliance with the requirements of the Health and Safety Guide for

Events. The St John liaison officer within the Event Co-ordination Team will also maintain radio contact with

SECAMB.

Other Considerations

Lost & Found Children

Whilst it is hoped that there will not be any lost children at the event, there is a potential risk of this happening due to the potential crowd density in some areas.

Steward is to remain with the lost child and radio for assistance to the Event Co-ordination Team. Details of name of child to be determined and last known whereabouts of parent. The child should then be taken to the St. John Ambulance Control where a nominated person will

take responsibility for the child.

The child’s details should be passed to Event Co-ordination Team who will in turn notify the police liaison officer If an adult attends to meet the child is not obviously the parent, an ID

should be requested.

Should a parent report a lost child to a steward, the steward should get the parent to stay with them and inform Control who will get the Police to attend. Do not let the parent wander off

they are the only ones who know about the child.

Other Considerations

Fire Safety

In the event of a fire the stewards should immediately notify the Event Safety Officer by radio, giving the location and nature of the fire. They

should move people away and only tackle the fire if they have been trained in how to do so and consider such action safe.

The Safety Officer will attend and decide on what further action if any is required. In case of a significant fire please make this clear and the

fire service will be called immediately. In addition East Sussex Fire & Rescue Service will be at the event to

deal with any incidents that may occur. All stewards will be briefed in evacuation procedures should a vehicle fire occur that endangers

members of the procession and or the public.

MAP of area

Last but not Least

THANK YOU Any Questions?