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East Midlands Police Authority Joint Committee

Collaboration Programme ‘Stock-Take’ report

12 September 2012


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DOCUMENT CONTENTS: SPECIALIST CRIME PORTFOLIO Page Date

Amended OPERATIONAL SUPPORT PORTFOLIO Page Date

Amended Forensics 3 30/08/12 Legal Services 24 07/08/12 Financial Investigation 4 30/08/12 ICT 25 07/08/12 Technical Surveillance Unit 5 30/07/12 Vetting 26 07/08/12 eForensics 6 30/08/12 Professional Standards (Anti-Corruption) 27 10/05/12 ANPR 7 30/07/12 Criminal Justice 28 07/08/12 EMPPU 8 30/07/12 Corporate Functions & Business

Improvement29 07/08/12

European Arrest Warrant 9 30/07/12 Contact Management 30 22/06/12 Internet Investigation 10 30/07/12 RESOURCES PORTFOLIO PEACE 11 30/07/12 HR Transactional Services 31 06/07/12 Prison Intelligence 12 30/07/12 HR Learning and Development 32 06/07/12 Radio Frequency Propagation 13 30/07/12 HR Occupational Health 33 06/07/12 Telephone Extraction Database 14 30/07/12 Procurement and Contact Management 34 01/01/12 Finance and Administration 35 26/06/12 SPECIALIST OPERATIONS PORTFOLIO Estates and Facilities Management 36 08/11/11 Firearms Training (3 counties) 15 07/08/12 Fleet Management 37 01/01/12 Firearms MOU (3 counties) 16 07/08/12 HISTORIC Roads Death Investigation (3 counties) 17 07/08/12 PeCU 39 30/07/12 Specialist Dog Training (3 counties) 18 07/08/12 Intelligence 40 30/07/12 Public Order MOU (3 counties) 19 07/08/12 Regional Review Unit 41 30/07/12 Strategic Roads Crime (3 counties) 20 07/08/12 Serious Organised Crime 42 30/07/12 Central Region Air Support Unit 21 07/08/12 Major Crime 43 29/08/12 Central Region Air Support Unit 22 07/08/12 Public Order 23 07/08/12


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PROJECT STATUS Crime Portfolio: CC Mick Creedon FORENSICS - CC EYRE GREEN - FBC

Historic: Following the consultation period a selection/de-selection process was carried out and completed by the planned date of 3rd March. All posts have now been filled and the required reductions made. Many of the displaced staff have now been redeployed into new roles. The refurbishment and building works has been completed in the Identification Bureau. It is anticipated that the ID Bureau will be fully functional by the end of quarter 2 which is ahead of schedule. The Ten Print section is already up and running; this is the first time nationally that a single unified Ten Print function has been delivered collaboratively. Phase 1 and 2 of the refurbishment in FAST at the Derbyshire site has completed and phase 3 will commence once the existing fingerprint staff have moved to Notts. The Forensic Case Management Unit (FCMU) is up and running and is working through the practicalities of running from one site, including establishment of the dedicated courier runs.

Update: Derbyshire, Lincolnshire and Nottinghamshire began collaborating on forensic analysis, identification and crime scene investigation in April 2012. This work has not only provided real time forensics, but will save the three Forces in excess of £9.5 million over a four year period. Leicestershire and Northamptonshire are also working together, with a view to becoming an overall five-force collaboration at a later date. EMSOU-FS was officially launched on Tuesday 19 June 2012. The ID Bureau, based at Nottinghamshire Police HQ, was opened by James Brokenshire MP, Minister for Crime and Security. A closing report is to be submitted to the Specialist Crime Programme Board in October 2012 to recommend that the project is now given business as usual status.

Participation by Forces

Implementation Costs Potential Projected Savings 11/12 - 15/16

Section 23 Agreement

Derby Notts Lincs

Estates: FAST 19, SIB 70, CSI 20 (Met by Notts) Veh’s & Equip: FAST 38 IT: Case Management, Consultancy, Image Transfer, Tasking Solutions, Ident1 relocate, IT Total 196 HR: Still being developed Any costs will be met from future savings as detailed in the business case.

Cashable - 9,541 Police Officer - Nil Non Cashable - Nil

Signed 16/12/2011

Implementation Dates

April 2012

Date updated 30/08/12

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PROJECT STATUS Crime Portfolio: CC Mick Creedon FINANCIAL INVESTIGATION – ACC BROADBENT AMBER

Historic

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: Derbyshire, Leicestershire and Nottinghamshire all agreed to sign up to collaboration for financial investigation. Northants felt unable to commit to the resource levels required, however they both supported the project. Further work is to be undertaken to identify opportunities that would allow for both forces to join which would be cost neutral.

Lincolnshire and

Update: All five forces of the East Midlands are looking at opportunities to work together to investigate fraud and financial crimes and a Full Business Case has been approved at DCC and CC level. Further work is needed around the business case but once complete final approval will be sought at the next EMPAJC.


Potential Projected Savings 11/12 - 15/16


Implementation Costs

To be defined To be defined Derbys Leics Notts

S23 Agreement target date - TBC


TBC




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Historic: Since July 2011, a single collaborative TSU has operated on behalf of the five Forces. The unit, which sits within EMSOU, has resulted in a common approach to supporting local, regional and national policing operations that either originates from or impacts on the East Midlands. The TSU has enhanced the current service by providing a consistent response to demands allowing for the effective management and deployment of resources. This combined with a central procurement policy for technical equipment has ensured value for money.

Update: Work continues to implement the restructure of the five force solution to Technical Surveillance in line with the business case and TUPE legislation. A closing report is to be submitted to the Specialist Crime Programme Board in October 2012 to recommend that the project is given business as usual status.




Agreed - 20/06/11


July 2011

Cashable - 574 Police Officer - Nil Non Cashable - Nil

IT £15k Training £20k To be met from yr 1 recharges as detailed in FBC

Derbys Leics Lincs Northants Notts

30/07/12 Date updated Back to Index

PROJECT STATUS Crime Portfolio: CC Mick Creedon TECHNICAL SURVEILLANCE UNIT – ACC BROADBENT GREEN - FBC



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PROJECT STATUS Crime Portfolio: CC Mick Creedon eFORENSICS – DCC GOODMAN AMBER - Pilot

Historic: The five forces of the East Midlands have adopted a business model, developed by the NPIA and the eForensics Project Board, which is improving efficiency and effectiveness in relation to the forensic examination of all digital devices, primarily phones and computers (CCTV is outside the scope of this project). A comprehensive matrix has been developed to accurately assess threat, harm, and risk and this is being used to prioritise work across the region. Now that the pilot has been concluded the processes are being reviewed and it is anticipated that the business model will be ‘rolled out’ on a national basis.

Update: An Outline Business Case has been completed including proposals to adopt the model developed from the NPIA pilot and submitted at the DCC Board on 16 August 2012 and subsequently approved. Further work is now needed in preparation for the next DCC Board. Regional Head of Identification Bureau, Ian Gledhill will be leading on the project on behalf of the five forces.





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At the conclusion of the pilot, the process will be reviewed and if the concept is proven any implementation costs will be identified at that stage.

These are being assessed during the pilot

Target date - TBC


October 2011 (Pilot)




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PROJECT STATUS Crime Portfolio: CC Mick Creedon ANPR – DCC GOODMAN

Overview: The East Midlands will adopt a business model, which provides a five-force solution to streamlining ANPR provision in line with proposals and recommendations contained within the Intelligence business case.

Update: A small project group, under the leadership of DCS Waterfield has been formed and will report directly to the Specialist Crime Minor Projects Steering Group. A further strategic group, under the leadership of ACC Broadbent has been formed to ensure commitment and development at the appropriate level. The project group are currently working towards developing some options as the proposed way forward for the region and will make recommendations to the Specialist Crime Minor Projects Steering Group in due course.





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Back to IndexDate updated 30/07/12


PROJECT STATUS Crime Portfolio: CC Mick Creedon EMPPU – DCC GOODMAN

Overview: The East Midlands Protected Persons Unit has been working under a loose collaborative agreement for the past two years with Nottinghamshire Police providing a lead force response. Nottinghamshire Police is the only force within the region which has a unit dedicated as a protected person’s team as outlined in Section 82 of the Serious Organised Crime and Police Act 2005 (SOCPA). CC Eyre has agreed to continue for another year with Nottinghamshire Police as lead. The agreement is currently in the process of being formalised by way of Section 23 Agreement. However, post the next financial year, the funding formula will need to be reviewed. CC Creedon noted the gratitude of the Chiefs to Nottinghamshire for agreeing to fund a further year.

Update: DCS Waterfield continues to oversee the link into the national business case which is currently being assessed by CC Creedon and DCC Goodman prior to further development. CC Eyre agreed that the current provision, overseen by Nottinghamshire Police, will continue for the remainder of the financial year. There are significant potential savings identified. The current national costs are around £23m per annum with a 20% saving of this figure is anticipated.





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Back to Inde/x Date updated 30/07/12


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PROJECT STATUS Crime Portfolio: CC Mick Creedon EUROPEAN ARREST WARRANT – DCC GOODMAN

Overview: A recent presentation to RTTCG by UKBA highlighted a potential risk to forces as a result of ongoing changes to general working practices, particularly in respect of European Arrest Warrants. The East Midlands will adopt a business model, which provides a five-force solution to Immigration Crime and European Arrest Warrants, with the advent of withdrawal of central funding and commitment to the strategic oversight provided by Operation Rebutia.

Update: Under the leadership of DSU Branson, a small five force and EMSOU project team has been set up to establish current baselines and propose options and solutions to future provision. Recommendations for the proposed way forward will be presented to the Specialist Crime Minor Projects Steering Group in due course.





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PROJECT STATUS Crime Portfolio: CC Mick Creedon INTERNET INVESTIGATION – DCC GOODMAN

Overview: A project team has been set up to identify, develop and share practice advice to maximise the efficient and effective collection of information from the internet for a policing purpose. The group will then look to make recommendations for the most efficient and effective resource structure for this to be operationally achieved across the East Midlands.

Update: Under the leadership of DSU Stott, a small five force and EMSOU project team has been set up to establish current baselines and propose options and solutions to future provision. Recommendations for the proposed way forward will be presented to the Specialist Crime Minor Projects Steering Group.





Back to Index Date updated 30/07/12


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PROJECT STATUS Crime Portfolio: CC Mick Creedon PEACE – DCC DAVENPORT

Overview: PEACE – Project to Enhance the Acquisition of Communications and its Exploitation. The project was set up to provide a solution to enable officers and police staff to use one workflow system across the region in the acquisition of telecoms data. The project will supply services to facilitate the provision, implementation, training, build, test and hosting of the hardware and software.

Update: In order to meet the Home Office timeline for funding and support the implementation of PEACE software, a review of the potential costs for the region was conducted. This revealed it would be cost effective to progress a single IT solution and subsequently the DCC board agreed that a swift procurement exercise was required to select a suitable IT supplier for the delivery of a “one region” approach for implementing the PEACE portal. Progressed under the SPRINT2 Government framework it resulted in GSA (Cycomms) being identified as the approved supplier. Leicestershire has been identified as the host force / server as it already uses the system and will act as grant recipient from the Home Office. The key elements of the project have been delivered and work has now begun for the testing of the system. A project group has been assigned and will be working to an implementation date of 31 October 2012.





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PROJECT STATUS Crime Portfolio: CC Mick Creedon PRISON INTELLIGENCE – DCC GOODMAN

Overview: The East Midlands will adopt a business model, which provides a five-force solution to streamlining Prison Intelligence provision, in line with proposals and recommendations contained within the Intelligence business case.

Update: A small project group, under the leadership of DCS Waterfield has been formed and will report directly to the Specialist Crime Minor Projects Steering Group.










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PROJECT STATUS Crime Portfolio: CC Mick Creedon RF PROPAGATION – DCC GOODMAN

Overview: This project has been created to ensure the East Midlands has the capability to provide Radio Frequency Propagation Surveys (RFPS) as a region at a reduced cost. Nottinghamshire have provided an in-house service for two years and have not had cause to use an outside firm such as LGC Forensics, Focus, FTS or FMS during that time. The work is now supported nationally with a working group and by the nationally accredited training supplied by the NPIA.

Update: The project team are currently reviewing opportunities for collaboration which will outline alternative structures to save money, increase capability, and improve operational processes, training and organisational learning. Recommendations will be submitted to the Specialist Crime Minor Projects Steering Group.








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PROJECT STATUS Crime Portfolio: CC Mick Creedon TELEPHONE EXTRACTION DATABASE – DCC GOODMAN

Overview: It was recently highlighted that there is no coordination or overall governance structure to the emerging telephone extraction databases throughout the five forces. A small five force project team will be formed, under the leadership of DSU Pollock (Notts), to establish current baselines and propose options and solutions to future provision.

Date updated 10th May 2012 Back to Index

Update: Under the leadership of DSU Pollack, a small five force and EMSOU project team has been set up to establish current baselines and propose options and solutions to future provision. Recommendations for the proposed way forward will be presented to the Specialist Crime Minor Projects Steering Group.








PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes FIREARMS TRAINING – DCC GOODMAN GREEN (Derbyshire, Leicestershire, Nottinghamshire) Overview: In March 2012 CC Rhodes was appointed as SRO for the Specialist Operations portfolio. DCC Goodman was subsequently appointed SRO for an integrated project covering Derbyshire, Leicestershire and Nottinghamshire. Six work streams have been identified to progress for the DCC Programme Board in September 2012. One work stream was to review options for delivery of Firearms Training to be delivered as part of the 3 Force integrated model

Update: A meeting has taken place with the NPIA in order to discuss other training collaborations in existence and the proposals of a 3 Force integrated training provision for Derbyshire, Leicestershire and Nottinghamshire. Other existing collaborative training facilities are to be visited and reviewed. In order to progress this work a single FSTRA is required. For the first year there could be a combined executive summary of the 3 individual FSTRA’s. At the end of the year this would have to be combined into a single FSTRA. There would also need to be an appointment of a single Regional CFI. The Regional CFI would be responsible for writing a single training plan covering the 3 forces. There would also need to be common role profiles across the forces. This will be facilitated by utilising Chronicle as the common




Derbys Leics Notts

Not identified at this stage

Not yet calculated TBC


TBC

Date updated 7 Aug 2012

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PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes FIREARMS MOU – DCC GOODMAN GREEN (Derbyshire, Leicestershire, Nottinghamshire) Overview: In March 2012 CC Rhodes was appointed as SRO for the Specialist Operations portfolio. DCC Goodman was subsequently appointed SRO for an integrated project covering Derbyshire, Leicestershire and Nottinghamshire. Six work streams have been identified to progress for the DCC Programme Board in September 2012. One work stream was to devise a MoU for Public Order deployments cross border.

Update: An MoU has been produced by Supt Barrowcliffe, this piece of work is being led by Nottinghamshire Police. The MoU will be subject to consultation with Heads of Department w/c 6th August.




Derbys Leics Notts


Not yet calculated TBC


TBC

7 Aug 2012 Date updated

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PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes ROADS DEATH INVESTIGATION - DCC GOODMAN GREEN (Derbyshire, Leicestershire, Nottinghamshire) Overview: Historically this work was progressed as a collaboration between the 5 Forces of the East Midlands. A FBC was produced reducing costs and streamlining processes. This piece of work has been identified as one that can progress through the work of the integrated 3 force model. As such the document is being reviewed and amended to service Derbyshire, Leicestershire and Nottinghamshire.

Update: A FBC has been written and is being lead by Leicestershire Police. Heads of Departments from the respective forces are being consulted. The proposals outline a 3 hub structure with a centralised management team. The teams will be consistent across the three sites in terms of roles and responsibilities. This will ensure a consistency in working practices. The structure ensures that the units can work locally whilst maintaining resilience across the region in periods of high demand. If the proposed structure chart is accepted the regional unit will enable savings of £330,000 to be realised across the 3 forces in the integrated model




Derbys Leics Notts


£330,000

TBC


TBC

Date updated 7 Aug 2012 Back to Index


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PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes SPECIALIST DOGS TRAINING – DCC GOODMAN


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AMBER (Derbyshire, Leicestershire, Nottinghamshire)

Overview: Specialist dog training was identified as a work stream for the integrated project. A FBC was produced by Lincolnshire Police in May 2011. The paper sought to collaborate training provisions across the 5 forces of the East Midlands in order to provide options to rationalise numbers of trained specialist dogs across the region. The paper was approved by DCC’s in July 2011. However, to date, it has not been approved by the Chief Constable’s Board.

Update: The paper submitted by Lincolnshire Police is being reviewed by the project team. This is being considered in light of the current position and the requirements post Olympics. Additional proposals have been made by South Yorkshire regarding the option of them providing specialist dog training to other forces. This will be considered when identifying options to take this area of work forward. Upon completion of the review and consultation with the three forces an outline business case will be produced.




Derbys Leics Notts

None identified at this stage Not yet calculated TBC


TBC

Back to Index

Back to Index 7 Aug 2012 Date updated


PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes PUBLIC ORDER MOU – DCC GOODMAN (Derbyshire, Leicestershire, Nottinghamshire) GREEN Overview: In March 2012 CC Rhodes was appointed as SRO for the Specialist Operations portfolio. DCC Goodman was subsequently appointed SRO for an integrated project covering Derbyshire, Leicestershire and Nottinghamshire. Six work streams have been identified to progress for the DCC Programme Board in September 2012. One work stream was to devise a MoU for Public Order deployments cross border.

Update: The first draft of the 3 Force MoU has been circulated to Heads of Departments for comments. The document focuses on 3 areas; spontaneous public order incident, planned public order deployments and local derby football matches. It is proposed that following implementation the monitoring of the MoU is carried out by EMRICC. This will ensure the process is not too bureaucratic whilst enabling it to operate effectively and to the benefit of the participating forces.




Derbys Leics Notts


Not yet calculated

TBC


TBC


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PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes STRATEGIC ROADS CRIME – DCC GOODMAN (Derbyshire, Leicestershire, Nottinghamshire) GREEN Overview: This area of work was selected by the 3 Heads of Departments for the 3 forces partaking in the integrated model as one that should be progressed in the first phase of work. Proposals will be made for a Strategic Roads Crime Unit combining resources from Derbyshire, Leicestershire and Nottinghamshire. Work is being undertaken with CC Rhodes as the SRO for Specialist Operations and DCC Goodman the SRO for the 3 Force integrated model.

Update: Consultation has taken place to identify the threats and risks to each of the 3 forces regarding roads policing delivery should a Strategic Roads Crime Policing Unit be established. Work is being undertaken to devise the most appropriate structure for the unit in addition to identifying an appropriate tasking process. Additional information previously obtained by the Strategic Heads of Departments form National research and other Regional/Force models is also being used to inform the process. Prior to the OBC being finalised a consultative workshop is being held on 7th August with representative from the 3 forces.




Derbys Leics Notts

Not identified at this stage Not yet calculated TBC


TBC

Date updated 7 Aug 2012 Back to Index


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PROJECT STATUS Specialist Operations Portfolio - CC Neil Rhodes CENTRAL REGION AIR SUPPORT UNIT – ACC COLLINS GREEN

Overview: The CRASU has improved the interoperability across both the East and West Midlands region. Police Authorities would need to be updated in order for budgets to be effectively managed. Issues regarding insurance and Pilot rotas would also need to be highlighted to the authorities and Chief Officer Teams. As of the 28th January 2012 the Policing Minister Nick Herbert reported that the creation of the National Police Air Service would become a reality after mandating the move under powers provided in the new Police Reform and Social Responsibility Act.

Update: Forces will have received the NPAS Colaboration Agreement letter yesterday which requires Forces to respond and sign up to by the 31st August. Currently each Force is expecetd to endorse the agreement at Chief Constable and Police Authority Chief Executive level and I would imagine that each Force is looking at this in fine detail before signing. This then paves the way for NPAS to formally commence with the Central Region due to go live at the end of 2013. NPAS/Air Support will be removed from the programme as it now a Nationally Mandated piece of work that sits outside the Collaborative work.




Derbys Leics Lincs Northants Notts (+ W Mids)

This is a national project air support projects still in the process of developing full details of the actual operating model.

It is estimated at this time that a nationally delivered service can provide savings in the order of 6.5%, which equates to £4.3m. This saving has not been yet been broken down in to regions.

S22 Agreement being circulated for discussion nationally


Central Region NPAS by October 2013

7 August 2012 Date updated Back to Index


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PROJECT STATUS Specialist Operations Portfolio: CC Neil Rhodes PUBLIC ORDER – ACC FROST

AMBER

Overview: Regionally the FBC recommendations have been put on hold till after the Olympics and will be subject to a full review. The proposals for 3 force collaboration may also overtake/revise the original reductions proposed in the FBC.

Update: Public Order has seen no change recently and it will be revisted post Olympics and after the completion of the new regional STRA.





TBC


Back to Index 7 August 2012 Date updated


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PROJECT STATUS Specialist Operations Portfolio: CC Neil Rhodes MOTORCYCLES – DEE COLLINS GREEN

Overview: Eight of the ten FBC Recommendations have been implemented to date. These relate to rider sharing, trained rider numbers, SLA & location within OSD. 2 recommendations (training of riders & procurement of motorcycles) have been transferred to the respective Learning & Development and Resources portfolios. A further recommendation was for Notts & Northants to review their off road fleet & reduce machines according to STRA. The FBC recommended retention of a min no. of regional on road liveried machines. Forces recommended retaining a min of 4 bikes; some reductions have already taken place.

Update: This work is on hold pending the completion of commitments to the Olympics. It is then proposed to further scope out the Forces positions given that some may have made internal changes since the last baseline piece of work. Derbyshire will pick up this work and will look to see what Force Roads Policing STRAs are in place to inform the work.






This will be reviewed post Olympics.

Date updated 7 August 2012 Back to Index


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PROJECT STATUS Operational Support Portfolio - CC Simon Cole LEGAL SERVICES – DCC A GOODWIN GREEN - FBC

Historic: Nottinghamshire and Derbyshire Legal Services have been operating as a single unit since April 2011 and collocating since July 2011. Craig Sutherland presented a Business Case to the May 2012 DCCs Board to expand the remit of the current Legal Services Unit to include Leicestershire and Northamptonshire. This was approved and recommendations supported by Chief Constables.

Update: Decision to support the Business Case to expand the current Legal Services Unit to include Leicestershire and Northamptonshire was not completed at EMPAJC. Leicstershire have requested some further time to review the case. An implementation plan to include Northants within the East Midlands Legal Services structure is being drafted and can be amended to include Leicestershire subject to authorisation from their Police Authority. A four force unit will increase the level of potential savings for the forces involved. Participation by

Forces Implementation Costs Potential Projected

Savings 11/12 - 15/16 Section 23 Agreement

Notts Derby FBC submitted to include Leics Northants

Nottinghamshire/Derbyshire - IT & Estates combined: £5k. No other set-up costs. All met from 1st yr savings If the formula funding share, as defined as the proportion of total central grant received by forces in the East Midlands were used to apportion the financial contributions from each Force, it would suggest after the collaborative contribution (£40,000) and the expected cost recovery (£100,000).

FORCE

INTERNAL

EXTERNAL PROVISION

BUDGET

Derbys 239,400 75,600 315,000Leics 250,800 79,200 330,000Northants 159,600 50,400 210,000Notts 300,200 94,800 395,000

TOTAL 950,000 300,000 1,250,000

Cashable - 1,263 Police officer - Nil Non cashable - Nil

Submitted to EMPAJC June 2012, not yet approved


TBC

Back to Index 7 August 2012 Date updated


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PROJECT STATUS Operational Support Portfolio - CC Simon Cole ICT – MRS M MONCKTON

AMBER

Historic: CC Cole had previously established the IT Leadership Board, now chaired by ACO Margaret Monckton, to provide governance to collaborative projects, IT requirements and development of the IT workstream strategy. The board had identified key areas of work 1) IT products required to support collaborative units and projects – Heads of IT assigned projects/products to complete this. 2) Invisible Infrastructure (Networks, Telephony, Mobile Data and Airwave) and Infrastructure Manager supported by a Business Analyst function to develop a Full Business Case for Invisible Infrastructure 3) East Midlands IT Service delivery. Chief Constables Board (30th November 2011) agreed recruitment of a Head of Collaborative ICT role. An additional post to coordinate collaborative requirements, development of future convergence plans and working towards a fully converged East Midlands IT function.

Update: 1) Heads of IT continue to work on collaborative IT products to enhance the IT capability of collaborative units and projects. Nottinghamshire and Derbyshire IT units now implementing an agreed merge of IT function. 2) Jas Minhas, East Midlands Infrastructure Manager, will be submitting business case to DCC Board 15th November. 3)Malcolm Elwell, Head of Collaborative IT, submitted an initial proposal to DCC Board on 5th July presenting future convergence and the direction required to achieve a future East Midlands ICT service. Further, detailed financial information and clear indication of the steps required to achieve the proposal was requested.




Derbys Leics Lincs Northants Notts (Lincs ICT services are now delivered by G4S as a result of the recent business partnering )

EMCN/EMRN - Individual forces would have had to develop and fund their own confidential and restricted networks. This collaborative venture has allowed the forces in the region to produce a more effective network at a reduced cost.

Cashable - 189 (Compared to the individual forces building separate networks). Police Officer - Nil Non Cashable - Nil

Target date - 18 June 2012


2011-2016


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PROJECT STATUS Operational Support Portfolio - CC Simon Cole VETTING – ACC M JELLEY

AMBER

Historic: Under the Vetting project a number of sub-workstreams were identified for progression under collaborative working. These are 1) Minimum Standards, 2) MoU, 3) CYCLOPS system, 4) Contractor Vetting and 5) Collaborative Arrangements for National Security Vetting. All five forces have now achieved the ACPO National Vetting Policy for the Police Community (2012 version) minimum vetting standards for new recruits and all vet contractors to an agreed level (NPPV level 2), which enables other East Mids forces to accept without further vetting. Contractor vetting is valid for a period of 3 years. A Memorandum of Understanding (MoU) was agreed by the DCC Board in May 2012 to allow each of the vetting units to provide assistance during peak times to any force within the East Midlands. It continues to be recommended that consideration is given to putting CYCLOPS for vetting purposes onto the East Midlands Restricted Network (EMRN) and any technological issues addressed though the ICT workstream convergence and interoperability plans.

Update: Compliance with the national minimum standards includes aligned terminology to record vetting clearances. It is recognised that there are some legacy issues in relation to how vetting clearances were recorded and this will be addressed during the natural cycle of vetting reviews. All police/police staff clearances to minimum standards and contractor vetting to Non-Police Personnel Vetting (NPPV) level 2 completed by an East Midlands force will be accepted by the remaining four. ICT considering technical constraints/opportunities of a converged Cyclops.





None at this time In scoping at this time Target date - TBC


TBC

Date updated 7 Aug 2012

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PROJECT STATUS Operational Support Portfolio - CC Simon Cole PROFESSIONAL STANDARDS (ANTI-CORRUPTION) – DCC A GOODWIN GREEN - FBC

Historic: An outline business case was presented to the DCC Board on 25th November 2010. Agreement was reached that Complaints and Misconduct investigation and resolution should continue to be delivered in force, in line with the Collaboration Principles. The Derbyshire ACU relocated to Ripley in September 2011 but continues to operate solely on behalf of Derbyshire. The planned relocation for Nottinghamshire ACU has been postponed to address internal issues and it is hoped that relocation activity will resume once addressed. Plans continue to be drafted to consider how Leicestershire and Northamptonshire may also join this collaboration.

Update: The proposed co-location of Derbyshire and Nottinghamshire has been set to be revisited in order to realise the benefits of a collaborative ACU following the initial delays due to HR issues.

The project SRO will work with the other forces of the East Midlands to identify and progress opportunities to work collaboratively.




Derby Notts

Total Costs: (Including Estate, IT and Equipment) £13.3k To be met from 1st yr savings.

Cashable - 718 Police Officer - 388

Non Cashable - Nil

Target date - TBC


TBC

Date updated 10th May 2012

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PROJECT STATUS Operational Support Portfolio - CC Simon Cole CRIMINAL JUSTICE - ACC R BANNISTER

AMBER

Historic: Mandate given by DCCs Programme Board on 15th November 2011, supported by the Chief Constables Board on 30th November 2011 to align Criminal Justice Processes across all five East Mids forces. Approval to create Business Case detailing a future singe CJ Directorate by April 2014 given by ACPO on 16th June 2012. Key workstream areas – 1. Digital Interview Recording and storage 2. Electronic File Transfer to CPS/HMCS 3. Criminal Justice Process alignment 4. CJ Directorate Business Case

Update: Digital Interview Recording - Each force now in the process of liaising directly with Capita in terms of their roll out project following the East Mids procurement agreement. The programme for roll out varies across each Force spanning the period of April to September 2012. An outline business case is now being prepared to outline the requirements and costs associated with digital repository storage. Electronic File Transfer - All Forces with the exception of Derbyshire reported good progress towards full electronic file submissions by June 2012. Derbyshire were given an approved exemption in some areas(due to the implementation of new case and custody system). Work continues with CPS and all East Midlands units that transfer files to achieve common process.

Criminal Justice Process and Directorate- Workstreams identified and timescales incorporated into a delivery plan. Business Case for single directorate due to be submitted in October 2012 to DCC Board.





This project involves forces collaborating together to secure the best procurement deal and develop shared business processes. As it is a new area of police business there will not be any implementation costs in the normal collaborative terms. Wider implementation costs are to be identified once the delivery plan is agreed.

N/A Target date - TBC


Not yet scoped

Back to Index 7 Aug 2012 Date updated


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PROJECT STATUS Operational Support Portfolio - CC Simon Cole CORPORATE FUNCTIONS & BUSINESS IMPROVEMENT – DCC S EDENS

AMBER

Historic: Whilst previous assessments have not determined any collaborative activity to be undertaken in this workstream, a number of requirements are surfacing during implementation within other collaborative projects. The Operational Support Board felt that, whilst there was no appetite for establishing a single Corporate Services Department, some transactional elements would opportunities to work collaboratively eg horizon scanning, aligned policy etc. DCC Simon Edens has commissioned scoping to be complete by September 2012.

Update: It was agreed at the Operational Support Board that the SRO role would transfer to DCC Simon Edens. Scope of the project would be enlarged to encompass ‘Corporate Functions and Business Improvement’ opportunities. Heads of Corporate Services meet on 16th August to discuss opportunities and provide recommendations within a strategic proposal paper by September 2012 for SRO support.





Currently in scoping Currently in scoping Target date - TBC


TBC

7 August 2012 Date updated

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PROJECT STATUS Operational Support Portfolio - CC Simon Cole CONTACT MANAGEMENT – ACC A FROST

AMBER

Historic: The initial business case was considered in May 2011 and determined that there were insufficient benefits to support project implementation in this workstream. It was acknowledged that there may be benefit in considering the convergence of Command and Control in future years. This consideration, along with national focus on greater interoperability, has resulted in renewed focus in this area. ACC Andy Frost is lead on a review piece that will consider data benchmarking, requirements of business continuity and disaster recovery and direct transfer of incidents between command and control systems, together with a test of a future objective being the migration to a single system. This review will be presented to CC Cole as Portfolio Lead for Operational Support to then be considered by DCC and CC Boards.

Update: ACC Frost updated that the intended areas for progress and business case consideration would be Dark Sites, Direct Electronic Incident Transfer (DEIT) as a stepping stone to working collectively, consider standardizing SOME performance targets across the region so that we can manage staffing capacity and contingency as a Region, ACD-Automatic Call Distribution, Remote Hosting- DS3000, Support Regional Call Handling through technology, consider dividing the Region into two, Nottinghamshire & Derbyshire and Northamptonshire & Leicestershire, to provide dark site coverage for each other, share of Best Practice across the Region to ensure learning and consistency e.g. Northamptonshire’s automated switch board, aspiration of a Regional Pilot Project for DEIT (Direct Electronic Incident Transfer).





Currently in scoping TBC Target date - TBC


TBC

22nd June 2012 Date updated

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PROJECT STATUS Resources Portfolio – CC Chris Eyre HR TRANSACTIONAL SERVICES – ACO A NAYLOR GREEN - FBC

Historic: A Full Business Case was presented to the DCC Board on 23rd March 2011 and was recommended for implementation. The FBC was presented to the CC Board and supported. A proposal from Cedar HR on the joint procurement of the Origin R12 HR system was submitted for consideration, and endorsed, at the Chief Constables’ board in November. A number of workshops to scope the new system have taken place and are to continue in the following months. Harvey Ingram Solicitors have advised that the employment model should involve a TUPE transfer of staff to Leicestershire. It is still anticipated that the HR Shared Service Centre will be in place for: Derbyshire -1st October 2012; Leicestershire - 1st December 2012; Nottinghamshire - 1st April 2013. A HR Programme Board continues to meet to oversee development of the three HR projects.

Update: A contract has been signed with Capita Resourcing Solutions to deliver an upgraded Origin system environment that will enable the forces to collaborate. Force technical and department leads have been consulted to define the system in advance of any restructures and the eventual go live date for the service.




Derbys Leics Notts

IT and alterations to existing Estate have been estimated at £779k HR - Redundancy & redeployment costs have been estimated at £225k To be met from savings over 3 years.


Agreed 10 May 2012


April 2013


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PROJECT STATUS Resources Portfolio – CC Chris Eyre HR LEARNING AND DEVELOPMENT – ACO A NAYLOR GREEN - FBC

Historic: A Full Business Case was supported by the CC Board on 25th May 2011. Police Authority approval was gained at EMPAJC on 5th September 2011 for a 4 force collaboration proposal. It was agreed at the last HR Programme Board that the Regional Analyst Training Team is to be brought within scope for the regional Learning and Development project. The Unit was initially set up in February 2008 and will provide greater resilience and opportunities for income generation. The TUPE transfer process is be undertaken on 1st April 2012.

Update: On 1 April 2012 the EMCHRS-L&D (East Midlands Collaborative Human Resource Services – Learning & Development) function went live. Following force nominations, a Transitional Management Team has been formed to set KPIs and ensure quality of service in the transition to business as usual. A number of identified roles have undertaken a TUPE transfer to Leicestershire as the employing force and work is ongoing to determine collaborative options for training delivery.




Derbys Leics Northants Notts

IT To utilise existing systems. HR Redundancy & redeployment costs have been estimated at £325,000. Estates To utilise existing estates. To be met from yr 1 savings.

Cashable - 3,472 Police officer - 584 Non Cashable

Signed 2nd March 2012


May – Sept 2012

Back to Index 06/07/12 Date updated


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PROJECT STATUS Resources Portfolio – CC Chris Eyre HR OCCUPATIONAL HEALTH - ACO A NAYLOR GREEN - FBC

Historic: A Full Business Case was supported by the CC Board on 25th May 2011. Police Authority approval was gained at EMPAJC on 5th September 2011. Following extensive work to outline the hubs and clinics operating model, agreement has been reached on how this will be defined. As with the other HR collaborations, a list of the tasks and activities that will form part of this service has been distributed to forces for agreement. Harvey Ingram Solicitors have advised that the employment model should involve a TUPE transfer of staff to Leicestershire. The project remains on target for a 1st April 2012 implementation date.

Update: From 1st April 2012 the EMCHRS-OH (East Midlands Collaborative Human Resource Services – Occupational Health) function went live. A regional Employee Assistance Programme (EAP) is currently out to tender and a Transitional Board is scheduled to oversee service delivery.





IT - To utilise existing systems. HR - Redundancy and travel costs are estimated to be £92,000. Estates - To utilise existing estates. Met from yr 1 savings. Other - An estimated cost of £10,000 for Northamptonshire to access a procured employee assistance programme.

Cashable - 1,491 Police officer - Nil Non Cashable - Nil

Signed 2nd March 2012


April 2012

30/07/12 Date updated

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PROJECT STATUS Resources Portfolio – CC Chris Eyre PROCUREMENT & CONTRACT MANAGEMENT – ACO M MONCKTON GREEN - FBC

Historic: Derbys, Northants & Notts have appointed a Commercial Director to review & challenge existing contracts, expenditure & ultimately to establish a Strategic Procurement Unit that services the three Forces. He has put forward a business case outlining a Better Buying Programme, achieved through five work strands; Alignment, Frameworks, Supplier, Management, Processes & Value for Money. Acknowledgement was given to linking progress of the three force alliance with wider East Midlands Collaboration activities & finding similarities with other national collaborations. Heads of Procurement across all five forces continue to meet to identify local, regional & sub-regional activities. Allocation of Procurement support for those projects that are sub regional but differ to the three force alliance will require some consideration to ensure even spread of demand on local capacity. Leicestershire, whilst not formally part of this collaborative structure, have agreed to support the aims and objectives of the unit.

Update:




Derbys Northants Notts

IT: £75,000 estimated cost to acquire a ‘procure-to-pay’ electronic procurement system. To be met from savings realised.

The establishment of a Strategic Procurement Unit, utilising improved IT & category management, will target a reduction of 10% on existing contract spend for the 3 Forces from 2012 /13 onwards. Following work renegotiating contracts and tendering activity estimated savings across the three forces is £1.9m for 2011/12

Signed - 20/01/2012.


June 2011 -Unit Head appointed & establishment of Strategic Procurement Unit ongoing.

Back to Index Date updated 01/01/12


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PROJECT STATUS Resources Portfolio – CC Chris Eyre FINANCE AND ADMIN – ACO T NEAVES RED

Historic: Not in development at this time.

Update: A meeting has been held during June involving Derbyshire, Leicestershire and Nottinghamshire to discuss potential options around collaborating on finance and/or a shared service provision. The outcomes were very encouraging and a paper will be prepared for the forthcoming ACPO visioning day.





Not in development at this time. N/A S23 Agreement target date - TBC


N/A


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PROJECT STATUS Resources Portfolio – CC Chris Eyre ESTATES & FACILITIES MANAGEMENT - ACO L CHARKER RED

Historic: Considerable work has already been undertaken to achieve regional procurement on asbestos management and removal; professional building services; mechanical & engineering; cleaning & minor works projects. Estate Managers have been working to ensure space required for regional activities is fit for purpose & an exercise has been undertaken to identify surplus space available across the region to support collaborative arrangements. An estates collaborative position paper was submitted to the ACPO Resources Meeting on 8th November 2011 for consideration where it was decided not to develop any collaborative work at this time

Update: No update at this time.





Not in development at this time. N/A N/A


N/A

08/11/11 Date updated Back to Index


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PROJECT STATUS Resources Portfolio: CC Chris Eyre FLEET MANAGEMENT - ACO P DAWKINS GREEN – FBC N/A

Historic: The East & West Midlands forces collaborated on a vehicle standardisation programme as a direct result of legislative changes (Statutory Instruments No. 300). With guidance from the NPIA, this resulted in all nine Forces going out to tender on all of their vehicle procurement requirements for the next 3 financial years (up to Q3 2015). This brings improved buying power with further substantial discounts from motor manufacturers. Estimated cost savings for collective GRV, IRV & RPU vehicle roles alone are in the region of £660,000 over the first 2 years.

Update: No update at this time.




Derbys Leics Lincs Northants Notts Staffs Warks West Mercia West Mids

Nil 660k (over first 2 years of contract)

N/A


Q3 2011


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Historic Projects

‘Business as Usual’ and Closed Projects



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PROJECT STATUS Crime Portfolio: CC Mick Creedon PECU – DCC GOODMAN GREEN

Update: The unit is now established within the national framework and is tasked accordingly at that and regional level.





HR: (training) £7k IT: £35k Estate: (furniture) £8k


Target date - TBC


Implemented

Historic: The UK police capability to tackle the growing threat of cyber crime was strengthened in February 2012 with the announcement of three regional policing e-crime hubs. Cyber crime has been identified in the National Security Risk Assessment as a ‘tier one’ threat alongside international terrorism, an international military crisis, and a major accident or natural hazard requiring a national response. The government has granted £30m over four years to improve national capability to investigate and combat cyber crime. One of the hubs is located in the East Midlands and will work alongside the Met Police’s Central e-crime Unit (PCeU).




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PROJECT STATUS Crime Portfolio: CC Mick Creedon INTELLIGENCE - DCC S DAVENPORT BUSINESS AS USUAL

Historic: Tranche A involves the support to major crime and serious organised crime, regional tactical tasking and coorindation and organised crime group mapping workstreams. These workstreams are supported by an intelligence implementation strategic working group chaired by DCC Goodman. The implementation of the collaborative Major Crime and SOC projects rely on the timely progression of the Tranche A business areas. Tranche B concentrates on the processes currently used by forces in relation to covert telecommunications data acquisition. The process to obtain the data is administratively complex and forces dedicate significant resources to obtaining the records. Whilst all forces work within the same legal framework to obtain data, there is much less consistency in the administrative processes used.

Update: Tranche A - Regional Intelligence Unit implementation is on track for the 1st July 2012. The recruitment process has been commenced and all posts have been advertised. All estate work has been carried out all three hubs and they are now fully functional. Tranche B – PEACE Workflow Solution - The procurement process following the Invitation to Tender (ITT) has now been completed. A specialist team (Inc procurement/ IT and regional leads) independently evaluated the bids and agreed a single moderated score for functional / non functional and price requirements. The evaluation showed a preferred supplier in GSA but noting Charter Systems also scored well. There will be a recommendation to the board to formally approve GSA as the approved supplier. This will then allow the next steps of furthering a single workflow solution to be made.





IT (Licenses): £10k HR (Vetting): £10k Estates: £10k All above are current estimates. These costs will be met from savings during yr 1.

Cashable - 130 Police Officer - 2,157 Non Cashable - Nil

Signed (Tranche 1) - 20/01/2012


01/07/12




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PROJECT STATUS Crime Portfolio: CC Mick Creedon REGIONAL REVIEW TEAM – DCC P GOODMAN BUSINESS AS USUAL

Historic: Project delivered and Regional Review Team in place. Post implementation review to be considered.

Update:





Estate £9k IT £12k Met from yr 1 savings of £74k

Cashable - 396 Police Officer - Nil Non Cashable - Nil

Signed - 20/01/2012 (Included in EMSOU)

Implemented




PROJECT STATUS Crime Portfolio: CC Mick Creedon SERIOUS ORGANISED CRIME – ACC P BROADBENT BUSINESS AS USUAL

Historic: Implementation of EMSOU-SOC at the three command locations is near completion. Police Officers from the five forces are in place and working cohesively together. There is a recruitment process of constables in place for the one vacancy that remains unfilled and ongoing succession planning. The Police Staff that transferred into the new structure and were placed at risk of redundancy have all been matched into a role within SOC and Intelligence. There is a current recruitment campaign to fill the six vacancies within EMSOU-SOC at the South and East command locations; Case Systems Manager (2), Administrator (2), Exhibits & Disclosure Officer (2). It is expected that EMSOU-SOC will be presented as ‘Business as Usual’ at the next Specialist Crime Board, having successfully implemented the new structure proposed in the Business Case and ratified by the 5 Chief Constables and Police Authorities in 2011.

Update: The project has been fully implemented and has been signed off as Business As Usual at the Specialist Crime Programme Board. It is the intention of CC Creedon for an external review to take place to ensure continued compliance with the Full Business Case and establish any further efficiency savings.





Signed - 20/01/2012

Sep 2011- June 2012

Cashable - 2,445 Police Officer - 13,664 Non Cashable - Nil

Estate: Building alterations to Tigers Road. £10k Security alterations to Tigers Road. £3.5k Control Room / CMP functionality to Tigers Road and Grantham. £60k IT: Introduction of a single Crime Management system. £25k HR: Minimal redundancy costs are expected within the SOC project since requirements for the new model broadly reflect current establishment numbers within force.




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Cashable - 5,422 Police Officer- 4,952 Non Cashable - Nil

Implemented

Estates: Building alterations to Grantham Police Station. £29,255 Security alterations to Grantham Police Station. £2,500 ICT: Centralisation of Holmes System. £100,000 HR: Minimal redundancy costs are expected within the MC project since staff requirements for the new model broadly reflect current establishment numbers within force.




Historic: - Casualty bureau full business case signed off to be incorporated into the Section 23 for Major Crime. - HOLMES 2, Version 15 and single server subject to separate project board and currently on course for delivery pre Olympics. - Small project team established to conclude aspects of the Major Crime Business Case and Section 23 agreement such as Schedule 5

“Management of information practices and policy” - At present there has not been any HR management information for officers and staff within the 5 force footprint model, a meeting is

arranged with HR leads in order to resolve.

PROJECT STATUS Crime Portfolio: CC Mick Creedon MAJOR CRIME – DCC A WOOD BUSINESS AS USUAL


Signed - 20/01/2012

Update: The project has been fully implemented and has been signed off as Business As Usual at the Specialist Crime Programme Board. It is the intention of CC Creedon for an external review to take place to ensure continued compliance with the Full Business Case and establish any further efficiency savings. The unit continues to work at full capacity in support of high profile investigations throughout the five forces.


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