Early On Data Report

MICC MeetingFebruary 13, 2013

Presented byAllan Knapp, PhD

Michigan Part C Data ManagerEarly On Training and Technical

Assistance

Starter Quote

“If you wake up sleepy and grumpy in the morning, you are probably Snow White.”

- Walt Disney

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Acronyms to KnowAPR = Annual Performance ReportCEPI = Center for Educational

Performance and InformationMARSE = Michigan Administrative

Rules for Special EducationMSDS = Michigan Student Data SystemOSE = (Michigan) Office of Special

Education (formerly OSE-EIS)OSEP = (Federal) Office of Special

Education Programs

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New Acronyms to KnowEMAPS = EDFacts Metadata and

Process System – this is the new OSEP tool for Part C data submissions

MAX = official U.S. Government computer system

FERPA = Family Educational Rights and Privacy Act

SIS = Student Information System02/13/2013 MICC 4

Big Data Changes This Year - BackgroundMI-CIS was the statewide Early On data tool from 2006 until 09/30/12. Two Parts:Local Daily Tracking System (SIS)

◦Available 24/7 for entry , reporting◦Reports help daily work◦~150 data fields could be collected

Collection for Federal count◦Twice a year◦Selected (~ 50)data fields reported

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Replacing MICIS Local Daily TrackingService Areas are purchasing or developing new Student Information SystemsPCG – 22Illuminate – 16eXcentera – 5TieNet – 5MiStar – 3Infinite Campus – 2eSchool Plus – 1Home Grown - 2

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Replacing MICIS Collections MSDS is the new collection vehicleFirst collection October 3, 2012Next collection June 30, 2013Data for Early On children is collected along

with all K-12 and Special Education studentsDuplicate submissions for same child

increased without a statewide SIS

CEPI controls the collections Early On provides input to CEPI on

data fields and business rules

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Data Systems Truisms:

The first time you collect data in a new system, the data will be bad.

It takes three or four iterations to stabilize a data collection process after any change.

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Fall 2012 Collection FactsCount Day was October 3“Snapshot” count - all children

active on 10/3◦8,925

“Period” count – all snapshot, plus all children exited between 10/4/11 and 10/3/12 (one year) (Feds call this the “cumulative” count)◦17,637

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State Period and Snapshot Count Trend over 4 Years

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Jun09 Dec09 Jun10 Dec10 Jun11 Dec11 Jun12 Dec120

5,000

10,000

15,000

20,000

25,000

19,570 20,178 20,550 20,509 20,554 20,371 20,48517,637

10,662 10,664 10,666 10,384 10,695 10,285 10,312

8,925

PeriodSnapshot

Age Distribution Comparison

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1470

3190

5625

10086

Today’s Handout – top of page 1

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Today’s Handout: Looking for Ways to Improve the collected data in June

We know children who were not reportedWe know the Special Ed component

caused troubles We don’t know which new SIS was used

for submission workSome service areas seemed to do just

fineFor APR 2014, State indicators 2 and 5

met target; indicator 6 did not

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Tools / Technical Assistance / Training opportunitieswww.earlyondata.comEarly On Data listserv just

getting startedFirst 2013 Early On Data

webinar scheduled for February 26, 1:00pm

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Data Related Topics Still in the Works

1. Birth Data calculation, using census

2. Allocation Formula count changes

3. OSEP Part C Regulations 4. Public Reporting5. Using MSDS for Indicators 1,

7, and 86. Using MSDS for Assessment

Data (Wayne State University grant)

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Ending Quote

“There are three kinds of people in the world – those that can count and those than can’t.”

- Abbie Abacus

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