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EMPLOYEES’ STATE INSURANCE CORPORATION SUPER SPECIALITY HOSPITAL

SANATHNAGAR, HYDERABAD–500 038 (Ministry of Labour&Employment, Govt.of India)

E-Mail: esih-sanathnagar.ts@esic.nic.in Ph. Fax. 040-23801122, 23702455, Fax No. 23801122

E-Tender

for

Comprehensive Maintenance Contract for Sewage Treatment Plant(STP), Effluent Treatment Plant(ETP) and Reverse Osmosis Plants(ROs) of ESIC Super Speciality Hospital

TENDER DOCUMENT

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INDEX

Sl No. Subject Pages Annexures 1 Notice inviting tender 3 to 4 2 Instructions on Online submission 5 to 7

3 Scope and manpower requirement 8 to 9

4 Instructions to the tenderers 9 to 13

5 General conditions of contract 14 to 20

6 Particular conditions of contract 20

7 Undertaking 21 Annexure-A

8 Declaration 22 Annexure-B

9 Technical Bid: Check list 23 Annexure-C-I

10 Technical Bid: Brief Description of Firm

24 Annexure-C-II

11 Technical Bid: Experience of contractor

25 Annexure-C-III

12 Technical Bid: Existing manpower 25 Annexure-C-IV

13 Financial Bid 26 Annexure-D

14 Technical Details of Plants 27 Annexure-E

15 Format of Performance Security Deposit

29 to 30 Enclosure A

16 Contract Agreement Format 31 Enclosure-B

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EMPLOYEES’ STATE INSURANCE CORPORATION

SUPER SPECIALITY HOSPITAL SANATHNAGAR, HYDERABAD–500 038

(Ministry of Labour&Employment, Govt.of India) E-Mail: esih-sanathnagar.ts@esic.nic.in

Ph. Fax. 040-23801122, 23702455, Fax No. 23801122

523-D/16/19/STP/General 06.07.2019

NOTICE INVITING E-TENDER

E-TENDER NOTICE FOR PROVIDING COMPREHENSIVE MAINTENANCE SERVICES FOR SEWAGE TREATMENT PLANT (STP), EFFLUENT TREATMENT PLANT(ETP) AND REVERSE OSMOSIS PLANTS(ROs) at ESIC SUPER SPECIALITY HOSPITAL, SANATHNAGAR, HYDERABAD 500038

E-tenders in two bid system through “E-procurement solution” are invited from eligible and

experienced firms/contractors / Agencies for providing Comprehensive Maintenance Contract for

Sewage Treatment Plant(STP), Effluent Treatment Plant(ETP) and Reverse Osmosis Plants(ROs) of

ESIC Super Speciality Hospital, Sanathnagar, Hyderabad 500038

Details are as under:-

Sl No Name of the Plant Capacity

1 Sewerage Treatment Plant (STP) 80 KLD

2 Effluent Treatment Plant 20 KLD

3 Reverse Osmosis Plants:

400 LPH – 2 Nos

1000 LPH – 1 No

Important Information:

S.NO Description Details

1 Name of the work Comprehensive Maintenance Contract for Sewage Treatment Plant(STP), Effluent Treatment Plant(ETP) and Reverse Osmosis Plants(ROs) of ESIC Super Speciality Hospital, Sanathnagar, Hyderabad 500038

2 Estimated Cost (In Rs.) Rs.32,00,000/-

3 Earnest money (In Rs.) Rs.65,000-00 (in the form of Demand Draft drawn in favour of “ESIC fund A./c no.1” payable at Hyderabad )

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4 Performance Security Deposit 5% of contract value

5 Period of work 1 year

6 E-Tender document E-Tender document may be downloaded from Central Public Procurement Portal (CPPP) Website

https://eprocure.gov.in/eprocure/app. and www.esic.nic.in From 06.07.2019 to 29.07.2019 upto 02:00 PM

7 Last date and time of online submission of bid

Up to 29.07.2019 upto 02:00 PM

8 Last date and time of submission of EMD in the form of DD or Exemption certificates

Up to 29.07.2019 upto 2.00 PM

9 Date of pre bid conference 15.07.2019 03:00 PM

10 Time & date of online opening of Technical bids

30.07.2019 at 03:00 PM

11 Time & date of opening of Online Financial Bids

Will be intimated later for the technically qualified bidders

12 Period of Bid validity 120 days

The invitation to e-tender is subject to fulfillment of instructions and conditions as per schedules below:

Chapter I Instruction regarding e-tendering

Chapter II Instructions and Tender conditions

Any change in the tender shall be uploaded in the below mentioned website only, hence the tenderers may visit the websites regularly. (https://eprocure.gov.in/eprocure/app & https://www.esic.nic.in).

DEAN

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Chapter-I

Instructions for Online Bid Submission

The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using

valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in

registering on the CPP Portal, prepare their bids in accordance with the requirements and

submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app.

REGISTRATION

1. Bidders are required to enroll on the e-Procurement module of the Central Public Procurement

Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on the link “Online bidder

Enrollment” on the CPP Portal which is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and

assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as part of the

registration process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate

(Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA

India (e.g. Sify / TCS / nCode / eMudra etc.), with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible

to ensure that they do not lend their DSC’s to others which may lead to misuse.

6. Bidder then logs in to the site through the secured log-in by entering their user ID / password and

the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1. There are various search options built in the CPP Portal, to facilitate bidders to search active

tenders by several parameters. These parameters could include Tender ID, Organization Name,

Location, Date, Value, etc. There is also an option of advanced search for tenders, wherein the

bidders may combine a number of search parameters such as Organization Name, Form of

Contract,Location, Date, Other keywords etc. to search for a tender published on the CPP Portal.

2. Once the bidders have selected the tenders they are interested in, they may download the required

documents/ tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This

would enable the CPP Portal to intimate the bidders through SMS / email in case there is any

corrigendum issued to the tender document.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want

to obtain any clarification / help from the Helpdesk.

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PREPARATION OF BIDS

1. Bidder should take into account any corrigendum published on the tender document before

submitting their bids.

2. Please go through the tender advertisement and the tender document carefully to understand the

documents required to be submitted as part of the bid. Please note the number of covers in which

the bid documents have to be submitted, the number of documents – including the names and

content of each of the document that need to be submitted. Any deviations from these may lead to

rejection of the bid.

3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender

document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid

documents may be scanned with 100 dpi with black and white option which helps in reducing size

of the scanned document.

4. To avoid the time and effort required in uploading the same set of standard documents which are

required to be submitted as a part of every bid, a provision of uploading such standard documents

(e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders.

Bidders can use “My Space” or ‘’Other Important Documents’’ area available to them to upload such

documents.

These documents may be directly submitted from the “My Space” area while submitting a bid, and

need not be uploaded again and again. This will lead to a reduction in the time required for bid

submission process.

SUBMISSION OF BIDS

1. Bidder should log into the site well in advance for bid submission so that they can upload the bid

in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to

other issues.

2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in

the tender document.

3. Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable and

enter details of the instrument / scan copy.

4. Bidder should prepare the EMD as per the instructions specified in the tender document. The

details of the DD/any other accepted instrument, physically sent, should tally with the details

available in the scanned copy and the data entered during bid submission time. Otherwise the

uploaded bid will be rejected.

5. Bidders are requested to note that they should necessarily submit their financial bids in the

format provided and no other format is acceptable. If the price bid has been given as a standard BOQ

format with the tender document, then the same is to be downloaded and to be filled by all the

bidders. Bidders are required to download the BoQ file, open it and complete the white colored

(unprotected) cells with their respective financial quotes and other details (such as name of the

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bidder). No other cells should be changed. Once the details have been completed, the bidder should

save it and submit it online, without changing the filename. If the BoQ file is found to be modified by

the bidder, the bid will be rejected.

6. The server time (which is displayed on the bidders’ dashboard) will be considered as the standard

time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The

bidders should follow this time during bid submission.

7. All the documents being submitted by the bidders would be encrypted using PKI encryption

techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized

persons until the time of bid opening. The confidentiality of the bids is maintained using the secured

Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any

bid

document that is uploaded to the server is subjected to symmetric encryption using a system

generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid

opener’s public keys. Overall, the uploaded tender documents become readable only after the tender

opening by the authorized bid openers.

8. The uploaded tender documents become readable only after the tender opening by the authorized

bid openers.

9. Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid Submission” in

the portal), the portal will give a successful bid submission message & a bid summary will be

displayed with the bid no. and the date & time of submission of the bid with all other relevant

details.

10. The bid summary has to be printed and kept as an acknowledgement of the submission of the

bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS

Any queries relating to the tender document and the terms and conditions contained therein should

be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated

in the tender.

Any queries relating to the process of online bid submission or queries relating to CPP Portal in

general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is

1800 233 7315. Foreign bidder can get help at +91-79-40007451 to 460.

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Chapter II

2. Instructions and Tender conditions

2.1. Name of the contract for which tenders are invited is as follows:-

COMPREHENSIVE MAINTENANCE CONTRACT FOR SEWAGE TREATMENT PLANT (STP), EFFLUENT TREATMENT PLANT (ETP) AND REVERSE OSMOSIS PLANTS (RO) OF ESIC SUPER SPECIALITY HOSPITAL

2.1.1 SCOPE OF THE SERVICES TO BE PROVIDED:-

1. LOG-BOOK for recording of parameters related to STP, ETP and RO shall be provided and maintained by the contractor showing the complete working and maintenance done on the Plants and it should be made available to the authorities of ESIC on a monthly basis i.e., at the end of every calendar month. All tests shall conform to pollution standards of TPCB. 2. Contractor shall provide all necessary consumables, chemicals etc as required for the complete operation and maintenance as per requirements during the CMC period. All spares parts and materials shall be genuine and of same make and type as installed wherever applicable and a minimum quantity of spares and materials for routine maintenance may be kept at site to minimize time of maintenance. The contractor has to keep all equipment well maintained for the Plants so as to give proper output at all times. 3. Tools and equipment required for comprehensive maintenance for the STP, ETP, RO and allied accessories etc. shall be provided by the contractor. 4. Care shall be taken so that the Plants do not lead to any breakdown. In the event of any breakdown, the same will be rectified immediately within 24 hours from the date of reporting of the fault. Similarly, if any breakdown takes place the whole component has to replaced/ rectified to bring it to the original condition immediately. No payment to be made separately for break down works as the contract is comprehensive. Any damage to pumps, motors, blower and allied accessories is contractor’s risk. 5. Precaution against any fire hazards or other damages to Plant and equipment shall be arranged by the contractor. ESIC shall remain indemnified by the contractor from any encumbrance /loss on this account. 6. The contractor shall fulfill the requirement of various law enforcing agencies / local authorities, such As Telangana Pollution control Board (TPCB) by taking their approvals as and when required by abiding the statutory requirements. 7. The contractor shall keep the equipment well maintained, neat and clean and adhere to the maintenance schedule of various equipment given in the respective manuals. 8. The contractor shall operate the filter press of STP in good condition. 9. The contractor shall provide and maintain bacteria culture as and when required. 10. The contractor shall get the treated water tested once in a month from TPCB or any other Telangana Govt approved laboratory. 11. The contractor shall provide all spare parts for pumps, Motors, clarifier, chlorination, electrical panels, fittings /fixtures as required to ensure proper functioning of the Plant. 12. The plant should be maintained in good working condition on all days. 13. The indicative list of maintenance activities is given below:

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2.1.2 Man power to be provided at site:

S No. Description Qty category Qualification

1 Operators for STP, ETP & RO Plant 4 Semi-skilled Three years

related experience

2 Helper for STP,ETP, and RO 1 Unskilled nil

2.2 INSTRUCTIONS TO THE TENDERERS

2.2.1. The interested bidders should submit the tender through online only at (https://eprocure.gov.in/eprocure/app from 06.07.2019 to 29.07.2019 up to 02:00 PM.

The tender document can be obtained by downloading it in pdf format from

https://www.esic.nic.in and Central public Procurement Portal https://eprocure.gov.in.

Earnest Money Deposit (EMD) in the form of DD to be submitted to “Dean, ESIC Super

Speciality Hospital, Hyderabad” in an envelope duly super scribed with the name of

work on or before the last date and time of online submission of bid along with the hard

copies of the tender document.

Delay/late tenders for whatever is the reason will summarily be rejected.

2.2.2. The amount of earnest money deposit (EMD) is Rs.65,000/- (Rupees Sixty Five thousand

Only) and should be paid in the form of Demand Draft/Pay Order, drawn from any

scheduled Bank in favour of ESI Fund A/C No.1 payable at Hyderabad.

2.2.3. Tender form shall be duly filled up and completed in all respects. Incomplete tenders or tenders without EMD shall be treated as invalid.

S No Description Periodicity 1 Laboratory Testing reports monthly 2. Cleaning and desilting of tanks quarterly 3. Disposal of generated solid waste monthly 4. Dosing of lime(ETP) daily 5 Dosing of poly electrolyte(STP & ETP) daily 6 Dosing of Alum(STP & ETP) daily 7 Dosing of Chlorine(STP) daily 8 Dosing of Anti scalent(RO) daily 9 Dosing of SMBS(RO) daily 10 Dosing of Chlorine(RO) daily 11 Media replacement(STP ,ETP and RO) annually 12 Tube media replacement (STP) annually 13 Repairs of Motors,panels,pumps …etc As and when required

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2.2.4 The intending bidder must read the terms and conditions of Tender carefully. He should only submit his bid if he considers himself eligible and he is in possession of all the documents required.

2.2.5 Information and Instructions for bidders posted on website shall form part of bid document.

2.2.6 The interested bidders should upload their bids along with scanned and duly signed copies of all the relevant certificates, documents, etc. in support of their technical and financial bids.

2.2.7 Pre Bid Meeting: A Pre bid meeting shall be held on 15.07.2019 at 03:00 PM at 2nd Floor Conference hall, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad to clarify issues connected with the tender. Interested bidders are invited to attend

2.2.8. Each and every page of the scanned documents uploaded should bear stamp and

signature of the authorized representative/quoting firm

2.2.9. Conditional tender are liable to be rejected.

2.2.10. The tender for the work shall remain open for acceptance for a period of 120 days from the date of opening of tender.

2.2.11. The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders without assigning any reason.

2.2.12. Date and time of opening of tender is 30.07.2019 at 03:00 PM. The tender (e-

technical bid) shall be opened in presence of Tenderer/Authorised Representatives who

choose to be present.

2.2.13. The responsibility toward payment of GST lies with the contractor.

2.2.14 Last date of submission of e-tender is 29.07.2019 up to 02:00 PM

2.2.15 The site for the work is available and can be seen on any working day during office hours by contacting Junior Engineer(Civil).

2.2.16. Period of contract may be extended for further period as per exigencies, subject to satisfactory performance, on the same terms and conditions.

2.2.17. The EMD paid by the successful tenderer will be refunded on submission of performance security deposit or may be adjusted for part of performance security deposit at the discretion of the competent authority.

2.2.18 Tenderer to upload an Affidavit to the effect that the bidder has not been black listed by any State/ Central Department or PSU or Autonomous bodies.

2.2.19 Unwanted documents should not be uploaded with the bid. All documents are to be uploaded category wise each in single PDF file (for eg: Labour license, PAN card, ESI registration, EPF registration, certificate of Inc., etc to be scanned and uploaded under category ‘’Registration Certificates”) as given below. Thus in all only 5 pdf files are to be uploaded.

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Sl No. Category Documents to be uploaded 1 Registration

Certificates Labour license, ESI Registration, EPF Registration, PAN card, GST Registration, Certificate of Incorporation etc. and Proof of payment of GST, ESI and EPF for last six months

2 Accounts IT Returns, Balance Sheets and Profit and loss Accounts etc., 3 Performance

certificates Performance Certificates, Reward/ Appreciation certificates etc., Affidavit to the effect that the bidder has not been black listed in govt/PSU.

4 Tender Documents

Tender document duly signed and stamped downloaded from ESIC/EProc website

5. Annexures Al Annexures to tender documents 2.2.20. These above instructions shall form a part of the contract document.

2.2.21 Eligibility criteria:

1. The work is Estimated to Cost Rs. 32,00,000-00 per annum. This estimate, however, is given

merely as a rough guide which is inclusive of applicable taxes/ GST/ESI/EPF.

2. Intending bidders may submit the bid after satisfying themselves that they fulfill the eligibility

criteria.

(A) Criteria of Eligibility

a) The contractor shall have the following eligibility criteria having successfully completed during

last seven years ending up to previous day of last date of submission of tender as given below with

completion certificate issued by an officer not below the rank of Executive Engineer or equivalent

duly attested.

Three similar works each of value not less than 40% of estimated cost or

Two similar works each of value not less than 60% of estimated cost or

one similar work of value not less than 80% of estimated cost

in last 7 (seven) years up to previous day of last date of submission of tenders.

Similar works means: Maintenance of Sewage treatment plant(STP) /Effluent treatment

plant(ETP)/Reverse osmosis plants(RO)

b) The tenderer should have minimum three years experience in the field of Maintenance

and operation of Sewage treatment plant(STP) / Effluent treatment plant(ETP)/

Reverse osmosis plants(RO).Government experience is preferable.

c) Annual financial turnover during the last three financial (2016-17, 2017-18 and 2018-

19) years should be at least 30% of the estimated cost and statement to be authenticated

by Chartered Accountant.

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d) The tenderer must be registered with following statutory authorities and must also furnish self attested copies of supporting documents:

i) ESI, EPF, GST along with last six months payment receipts. (Dec 2018 to Jan 2019)

ii) Any other registration which is mandatory for such agencies stipulated by concerned authorities from time to time.

iii) Labour authorities

e) The following documents must be uploaded along with the Tender:

(i) Audited Balance Sheet of Last three financial years (2016-17, 2017-18 and 2018-19) along with Income and Expenditure Statement (P&L Account & Audit Reports signed by Chartered Accountant to be submitted)

(ii) Income Tax returns for last three financial years (2016-17, 2017-18 and 2018-19)

2.2.22. Submission of bids: Bidders should submit the tender through online only at https://eprocure.gov.in/eprocure/app

2.2.23. After satisfying the EMD conditions the tender will be considered for evaluation of Technical Bid.

2.2.24. Evaluation of Technical Bids: After satisfying EMD, the technical bids will be evaluated

to ascertain the qualifying criterion i.e. works experience, eligibility criteria, financial

background etc. The tenders will be evaluated based on the information sought for in

the prescribed formats I, II & III of part A‟. All documents in support of details and work

completion certificates etc., should bear the stamp and signature of the authorized

representative / quoting firm and shall be uploaded with the Technical Bid.

2.2.25 Financial Bid: The financial bid of the tenderer, whose technical bid is found to be

qualified as per prescribed eligibility criteria will be opened in the presence of the

tenderers, who choose to attend the opening of financial bid.

2.2.26. Award of work:

(i) Contractor to whom the work is awarded will have to execute the work himself. He will not be allowed to sub-let the work to any other agency.

(ii) The selection of the agency will be at the sole discretion of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reason.

(iii) The contract for the work shall be awarded to the qualified responsive tenderer who has quoted lowest.

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(iv) Upon evaluation of offers the notification on award of contract will be intimated to the successful tenderer.

2.2.27 PERFORMANCE SECURITY DEPOSIT:

The successful tenderer will have to submit a performance guarantee at the rate of 5% of

the contract value for proper performance of contract in the format enclosed within 15

days of award of contract. The performance guarantee shall be valid for the duration of

one year contract plus 60 days period. The performance security can be encashed by

ESIC to recover any amount which is payable by the contractor to the ESIC on account

for a clause arising out of the contract. An agreement between the ESIC & successful

bidder will be entered into on Rs.100/- non-judicial stamp paper. Stamp Value will be

borne by the successful bidder.

2.2.28 The bidders shall be responsible for arranging and maintaining at his own cost all

materials, tools & plants, facilities for workers and all other services required for executing

the work unless otherwise specifically provided for in the contract documents.

2.2.29. The competent authority does not bind itself to accept the lowest or any other bid

and reserves to itself the authority to reject any or all the bids received without the

assignment of any reason. All bids in which any of the prescribed condition is not fulfilled or

any condition including that of conditional rebate is put forth by the bidders shall be

summarily rejected.

2.2.30 Canvassing whether directly or indirectly, in connection with bidders is strictly prohibited

and the bids submitted by the contractors who resort to canvassing will be liable for

rejection.

2.2.31 Hard copies of documents need not be submitted except for the Demand Draft for EMD.

The EMD DD shall be enclosed inn envelope superscribed “DD for EMD for CMC of ETP, STP

and RO plants at ESIC Super Speciality Hospital, Sanathanagar, Hyderabad.

2.2.32 The competent authority reserves to himself the right of accepting the whole or any

part of the bid and the bidders shall be bound to perform the same at the rate quoted.

2.2.35 In case any staff is not found suitable or upto the mark and not able to perform as per requirement, he will have to be changed as per the instructions of ESIC immediately and replaced by another qualified staff. In case of any problem with the equipment/ plant, the contractor shall inform ESIC immediately. All disputes are subject to TELANGANA Jurisdiction.

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2.3. GENERAL CONDITIONS OF CONTRACT

2.3.0 Definitions and interpretation

Definitions

(a) In the contract (as hereinafter defined) the following works and expressions

shall have the meanings hereby assigned to them except where the context

otherwise requires:

i. “Employer” means the ESIC Super Speciality Hospital

ii. “Engineer” means the person appointed by Employer to act as Engineer-in-charge for

the purposes of the Contract.

iii. “Contractor” means an individual or firms (proprietary or partnership) whether

incorporated or not, that has entered into contract (with the employer) and shall include

his/its heirs, legal representatives, successors and assigns. Changes in the constitution of

the firm, if any shall be immediately notified to the employer, in writing and approval

obtained for continued performance of the contract.

iv. “Contract” means these conditions, the Specification, the Bill of Quantities, the Tender,

the Letter of acceptance, the Contract Agreement (and such further documents as may be

expressly incorporated in the Letter of Acceptance or Contract Agreement).

v. “Specification” means the specification of the works included in the Contract and any

modification thereof.

vi. “Tender” means the Contractor’s priced offer to the Employer for the execution and

completion of the works and the remedying of any defects therein accordance with the

provisions of the Contract, as accepted by the Letter of Acceptance. The word tender is

synonymous with “Bid” and the words “Tender Documents” with “Bid Documents”.

vii. “Letter of Acceptance” means the formal acceptance of the tender by ESIC

viii. “Contract Agreement” means the contract agreement (if any) referred to in (iv) above.

ix. “Commencement Date” means the date upon which the Contractor receives the notice

to commence the works.

Engineer’s Duties and Authority: The Engineer shall carry out the duties specified in the Contract.

2.3.1 The persons deployed by the Contractor should be properly trained, have requisite

experience and skills for carrying out the work assigned to him

2.3.2 The Contractor should ensure the Health and safety measures of the employees.

2.3.3 The Contractor must employ adult and skilled labour only. Employment of child labour will

lead to the termination of the contract.

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2.3.4 The Contractor shall engage only such workers, whose antecedents have been thoroughly

verified, including character and police verification and other formalities. The Contractor

shall be fully responsible for the conduct of his staff.

2.3.5 The Contractor at all times should indemnify ESIC against all claims, damages or

compensation under the provisions of Payment of Wages Act, 1936; Minimum Wages Act,

1948; Employer's Liability Act, 1938; the Workmen Compensation Act, 1923; Industrial

Disputes Act, 1947; Maternity Benefit Act, 1961; Local govt Shops and Establishment Act,

EPF and MP Act or any modification thereof or any other law relating thereto and rules made

hereunder from time to time. ESIC will not own any responsibility in this regard.

2.3.6 In case of breach of any terms and conditions attached to the contract, the Performance

Security Deposit of the Contractor will be liable to be forfeited by ESIC besides annulment of

the contract.

2.3.7 The staff shall be in proper uniform as approved by ESIC and with their identity properly

displayed.

2.3.8 The contract shall initially be for a period of one year and may be extended further for a

period of one year or more in case of exigencies subject to satisfactory performance, on the

same terms and conditions.

2.3.9 The percentage rate quoted by the bidder shall remain unchanged during the period of

contract.

2.3.10 ESIC, however, reserves the right to terminate the contract by serving one month notice, in

writing. The contract may be terminated with mutual consent by giving one month notice.

2.3.11 Contractor's Employees: The Contractor shall provide on the Site qualified and experienced

technical staff in connection with the execution of the Works and the remedying of any

defects therein.

2.3.12 Engineer at Liberty to Object: Engineer-in-Charge of ESIC shall be at liberty to object to

and require the Contractor to remove forthwith from the Works any person provided by the

Contractor who, in the opinion of the Engineer-in-Charge of ESIC, misconducts himself, or is

incompetent or negligent in the proper performance of his duties, or whose presence on Site

is otherwise considered by the Engineer-in-Charge of ESIC to be undesirable, and such

person shall not be again allowed upon the Works without the consent of the Engineer-in-

Charge of ESIC. Any person so removed from the Works shall be replaced as soon as possible

by a qualified person approved by the Engineer-in-Charge of ESIC.

2.3.13 Safety, Security and Protection of the Environment: The Contractor shall, throughout the

execution and completion of the works and the remedying of any defects therein:

i) Have full regard for the safety of all persons entitled to be upon the Site and keep the Site(So

far as the same is under his control) and the Works (so far as the same are not completed or

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occupied by the Employer) in an orderly state appropriate to the avoidance of danger to such

persons, and

ii) Take all reasonable steps to protect the environment on and off the Site and to avoid damage

or nuisance to persons or to property of the public or others resulting from pollution, noise or

other causes arising as a consequence of his methods of Repair

2.3.14 Insurance of work by the Contractor for his liability:

The contractor has to take insurance

(i) during the execution of the work for loss or damage to property and life arising from a

cause,for which contractor is responsible.

ii) for loss or damage occasioned by the Contractor in the Course of any Repairs carried out by

him for the purpose of complying with his obligations.

It shall be the responsibility of contractor to notify the Insurance Company of any change in

the nature and extent of the works and to ensure the adequacy of the Insurance cover at all

times during the period of contract.

2.3.15 Damage to Persons and Property:

The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the ESIC

against all losses and claims in respect of:

(a) death of or injury to any person, or

(b) loss or damage to any property(other than the works),

which may arise out of or in consequence of the execution of the Works and the remedying of any

defects therein, and against all claims, proceedings, damages, costs, charges and expenses what

so ever in respect thereof.

2.3.16 Accident or injury to Workmen:

ESIC shall not be liable for or in respect of any damages or compensation payable to any

workman for death or injury resulting from any act or default of the contractor. The Contractor

shall indemnify and keep indemnified the Employer against all such damages and

compensation and expenses whatsoever in respect thereof or in relation thereto.

2.3.17. Evidence and Terms of Insurance:

The Contractor shall take out appropriate insurance to cover his work and workers and staff

Employed by him fully. The Contractor shall provide evidence to ESIC as soon as practicable after

the respective insurance have been taken out but in any case prior to the start of work at the site

that insurance required under the Contract have been effected.

2.3.18 Compliance with Statutes, Regulations etc

Page 17 of 31

The Contractor shall conform in all respects, including by the giving of all notices and the paying

of all fees, with the provision of :

a) Any National or State Statute, Ordinance, or other Law, or any regulation, or bye-law of any

local or other duly constituted authority in relation to the execution and completion of the

Works and the remedying of any defects therein, and

b) The rules and regulations of all public bodies and companies whose property or rights are

affected or may be affected in any way by the Works, and the Contractor shall keep the

Employer indemnified against all penalties and liability of every kind for breach of any such

provision.

2.3.19. Extension of Time for Completion: The time for completion of the work may be suitably

extended on the written request of the Contractor for any delays caused for reasons beyond

the control of Contractor as may be assessed by the Employer.

2.3.20. Defect Identification and its rectifications:

The Contractor shall immediately attend the defects noticed at the Work Place. The Contractor

shall provide and develop a system for regular defects-identification and immediate

rectification.

2.3.21. Liquidated Damages for Delay:

If the Contractor fails to complete the work or to rectify any defect in due course of time and if in

the opinion of ESIC, delay is on the part of the Contractor, the ESIC can impose liquidated damages

on the contractor @ 1.25% of the total value of the work per week of delay subject to a maximum

of 5% of the total value of the work.

2.3.22. Contractor's Failure to carry out instructions:

In case of default on the part of the Contractor in carrying out defect rectification works, ESIC shall

be entitled to employ and pay other persons to carry out the same and if such work, in the

opinion of the ESIC, the Contractor was liable to do at his own cost under the Contract, then all

costs consequent thereon or incidental thereto shall be determined by the Engineer and shall be

recoverable from the Contractor by the Employer, and may be deducted by the Employer from any

monies due or to become due to the Contractor.

2.3.23 Certificates and Payments

The Contractor shall submit a bill in 3 copies to the ESIC within 7days after completion of work with all relevant details such as monthly service reports,test reports,log sheets ,work done as per the scope of work mentioned in the tender/contract duly certified by the Concerned in charge.

Payment to all the engaged employees will have to be made on or before 7th of the succeeding month, delay in salary wages and exploitation of engaged employees shall not be tolerated by ESIC and a penalty of Rs. 1,000/- may be levied per day for delay in payment of salary wages to engaged employees. Said penalty shall be imposed and deducted from the total bill. “PAYMENT OF WAGES IS

Page 18 of 31

NOT LINKED TO PAYMENT OF THE BILL BY ESIC.” However, Endeavour shall be made to make payment to the Agency in time.

All the payments to the workers have to be made by the Agency through Bank transactions only on or before 7th day of each month. Cash payment is strictly prohibited. Agreement with the Agencies, who does not make payment to its workers through Bank is liable to be terminated.

The Agency is also required to issue payslips to all its employees every month.

All the employees of the Contractor have to mark their attendance in the Aadhaar Enabled Biometric attendance facility. Payment of the bills shall be based on the bio-metric attendance particulars.

The bill must be supported with the following documents:

i. Attendance sheets as per Aadhaar based biometric attendance system along with salary

certificates, wages sheets of all the workers and staff deployed.

ii. Certified bills of materials executed under different heads by Engineer-in-Charge of ESIC.

iii. Details of defects/complaints attended and rectified within time.

iv. Attested copy of letter given to Bank for payment Wages to workers with names, account

numbers, wage period, amount, etc. containing acknowledgment of Bank with signature, date

and seal of Bank.

v. Attested copy of Challan for payment of ESI Contribution and Return on contribution in

respect of workers deployed

vi. Attested copy of Challan for payment of EPF Contribution and ECR in respect of workers

deployed

vii. A certificate certifying the following :

a Wages of workers were credited to their bank accounts on _________ (date). b ESI Contribution relating to workers amounting to Rs.______________ was deposited on

_________(date) (copy of form 7 and the challan enclosed)

c EPF Contribution relating to workers amounting to Rs.______________ was deposited on ______(date) (copy of the Challan enclosed)

d All statutory Labour Laws including Minimum Wage Act. Are complied

2.3.24. Default of Contractor

a) If the performance of the Contractor is not satisfactory and not corrected within 15 days of receiving notice, then ESIC shall be at liberty to terminate the contract and get the work executed through other means at the risk and cost of the Contractor.

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b) In the event of termination of the contract, ESIC shall be at liberty to get balance work done at the risk and cost of the contractor and due payment of the contractor, if any, shall be released after the completion of whole of the works.

2.3.25 Amicable Settlement of Dispute.

The Parties shall use their best efforts to settle amicably all disputes arising out of or in

connection with this contract or the interpretation thereof.

2.3.26. Arbitration

Any dispute and differences relating to the meaning of the Specifications, designs, drawings and instructions herein before mentioned and as to the quality of workmanship or of materials used in the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions or these conditions or otherwise concerning the works or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment thereof in respect of which amicable settlement has not been reached, shall be referred to the Arbitrator as appointed by the Dean, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad, who shall proceed as per the Arbitration Act, 1996 or the concerned law in force.

2.3.26.1 The work under the Contract shall continue, during the Arbitration proceedings.

2.3.26.2 The award of the Arbitrator shall be final, conclusive and binding on both the parties.

2.3.27 All the applicable recoveries regarding Income Tax, Labour Welfare Cess etc. will be deducted from the contractor’s payment and remittance will be made to the respective departments as applicable. In respect of Goods and Services Tax, the same shall be paid by the contractor to the concerned department and it will be reimbursed to the contractor by the competent authority after satisfying that it has been actually and genuinely paid by the contractor towards this works (or) as per the rules prevailing at the time of completion of works.

2.3.28. Risk Clause

The Contractor shall at all times have standby arrangements for carrying out the work under the Contract in case of any failure of the existing arrangement. ESIC reserve the right for termination of the contract at any time by giving one month written notice, if the services are found unsatisfactory and also has the right to award the contract to any other selected tenderers at the cost, risk and responsibilities of Contractor and excess expenditure incurred on account of this will be recovered from the Contractor’s Security Deposit or pending bill or by raising a separate claim. Contractor and his staff shall take proper and reasonable precautions to preserve from loss, destructions, waste or misuse the areas of responsibility given to them and shall not knowingly lend to any person or company any of the effects or assets of the ESIC under its control. In the event of loss/damage of equipments etc. at the premises of the ESIC due to negligence/carelessness of Contractor staff, then the Contractor shall compensate the loss to ESIC.

2.3.29 The Contractor will also maintain a suggestion book for comments on the services

rendered by him. The Contractor shall, in performing his part of this Agreement, ensure the

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safety of the building and the persons working in or visiting the Hospital premises and shall

indemnify ESIC for any loss or damage caused by any act of the Contractor or its employees or

staff etc. The Contractor shall not assign or sublet this Agreement or any part thereof to any

third party without the approval of competent authority. However, he may use the services of

associates for providing the services in which case the Contractor shall be responsible for the

performance and all acts of the associates as though they were his own. In every case the

Contractor shall make alternative arrangements for meeting his contractual responsibilities in

case of failure of the Associate. Measure of success will be based on the feedback from

External Customers and staff which will be recorded and action report needs to be submitted

every month by the Contractor. Licenses if any required for repair & maintenance services at

the site will be procured by the Contractor.

2.3.30 The contractor shall comply with the provisions of the Apprentices Act 1961, and the rules

and orders issued there under from time to time. If he fails to do so his failure will be a breach

of the contract and ESIC may in its discretion without prejudice to any other right or remedy

available in law cancel the contract. The contractor shall also be liable for any pecuniary liability

arising on account of any violation by him of the provisions of the said Act.

2.4. PARTICULAR CONDITIONS OF CONTRACT

2.4.1. Formats of Performance Guarantee and Contract Agreement are at Enclosure I and II respectively.

2.4.2 The workers should be issued identity cards after getting due verification. Uniform should

be worn by the worker having monogram of the firm.

2.4.3 Contractor will ensure that the payment to the worker is being made in accordance with the

minimum wages circulated by the Central Government from time to time and conditions made in

this tender document.

2.4.4 Supply of workers on call:-The workers shall be available on call with 24 hours notice at the rates mentioned against each.

2.4.5 The agency to ensure timely payment of all statutory dues like ESI, EPF etc. and ensure compensation as per payment of Wages Act, Minimum Wages Act etc.

2.4.6 The contractor shall issue pay slips to all the workers engaged and a copy of the same shall also be submitted along with monthly wages bill.

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Annexure-A

(TO BE TYPED ON BIDDER'S LETTER HEAD)

UNDERTAKING

To,

The Dean

ESIC Super Speciality Hospital,

Sanathnagar, Hyderabad 500038

Sub: Tender for Comprehensive Maintenance Contract for Sewage Treatment Plant(STP), Effluent Treatment Plant (ETP) and Reverse Osmosis Plants (ROs) of ESIC Super Speciality Hospital

Sir,

1. I/We hereby agree to abide by all the terms and conditions laid down in tender document.

2. This is to certify that I/We before signing this bid have read and fully understood all the terms and conditions and instructions contained therein and undertake myself/ourselves abide by the said terms and conditions.

3. I/We shall deploy only physically and mentally fit personnel.

Signature

Name

Seal

Page 22 of 31

Annexure-B

DECLARATION

1. I, …………………………………….………………………. Son/Daughter of Shri

…………………………………………… Proprietor / Partner / Director/ Authorised

Signatory of ………………………………………… am competent to sign this

declaration and execute this tender document.

2. I have carefully read and understood all the terms and conditions of the tender and

hereby convey my acceptance of the same.

3. The information / documents furnished along with the above application are true and

authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact

that furnishing of any false information / fabricated document would lead to rejection

of my tender at any stage besides liabilities towards prosecution under appropriate law.

4. There is neither any vigilance/ CBI case or court case pending against the firm nor the

firm has been ever black listed by any Government or private organization.

Signature of Authorised Person

Date: Full Name:

Place: Company’s Seal:

N.B.: The above declaration, duly signed and sealed by the authorised signatory of

the company, should be enclosed with Technical bid.

Page 23 of 31

Annexure-C-I

Technical Bid

A. Check list of the documents to be submitted with the tender

Confirm the enclosure of all the below listed documents without which tenderer may not be eligible to participate in the tender.

S.NO Items Yes/No Page No

1 EMD/ Exemption proof

2

Tender form with complete Technical bid and Financial bid, with all pages serially numbered , signed and stamped on each page

3

Attested copies of Income Tax Return and Audited Balance sheet of last Three financial years (2016-17, 2017-18 and 2018-19) with details of annual turnover , profit and loss account etc.

4 Attested photo copy of PAN card

6 ESI Registration certificate and proof of payment of contribution for latest six months (Dec 2018 to May 2019)

7 EPF Registration certificate and proof of payment of contribution for latest six months (Dec 2018 to May 2019)

8 GST Registration certificate copy and proof of payment of last month (May 2019)

9

Documents in support of contracts fulfilled in last 3 years along with their values in support of the experience and financial credibility with TDS (Form-26 AS)Certificate

10 Satisfactory completion of contract certificate from previous organizations

11 Declaration and undertaking 12 Labour licence

13 Proof of contracts required to satisfy eligibility criteria (Please see 2.2.21 A)

14 Proof of turnover during the last three financial (2016-17, 2017-18 and 2018-19)

15 Income Tax returns for last three financial years (2016-17, 2017-18 and 2018-19)

16 Any other details

Signature of Authorized Person

Date : Full name:

Place : Company's seal:

Page 24 of 31

Annexure-C-II

TECHNICAL BID

B. BRIEF DESCRIPTION OF THE FIRM:

1 NAME OF TENDERING COMPANY/FIRM

2 NAME(S) OF OWNER /PARTNERS /

DIRECTORS

3 FULL PARTICULARS OF OFFICE

(A) ADDRESS

(B) TELEPHONE NO

MOBILE NO

(C) FAX NO

(D) E-MAIL ADDRESS

4 REGISTRATION DETAILS :

(A) PAN / GIR NO.

(B) GST REGISTRATION NO.

(C) ESI CODE NO.

E.P.F REGISTATION NO.

5 DETAIL OF EARNEST MONEY DEPOSIT

(A) AMOUNT (RS).

(B) D.D. / P.O. NO.AND DATE

(C) DRAWN ON BANK

(D) VALID UPTO

6 Bank Details

(A) Account No.

(B) IFSC Code

(C) Branch Name

Page 25 of 31

Annexure C-III

TECHNICAL BID

C. EXPERIENCE OF CONRACTOR

(Experience in relevant works of completed during last three years and ongoing works).

S.NO NAME & ADDRESS OF

THE ORGANISATION

VALUE OF CONTRACT DURATION OF

CONTRACT

NOTE:

1. Work value of the above projects to be furnished separately with supporting documents

Annexure-C-IV

TECHNICAL BID

D. EXISTING MANPOWER OF THE CONTRACTOR

S NO. Name of the

staff

Designation ESI No EPF No Qualification Experience

Page 26 of 31

Annexure- D

FINANCIAL BID

Name of the work: COMPREHENSIVE MAINTENANCE CONTRACT FOR SEWAGE TREATMENT PLANT(STP),EFFLUENT TREATMENT PLANT(ETP) AND REVERSE OSMOSIS PLANTS(RO) OF ESIC SUPER SPECIALITY HOSPITAL FOR THE YEAR 2019-2020

Sl Category Amount (Rs)

A Man power charges for 4 Semi-Skilled and 1 unskilled

B Charges for consumables for STP, ETP and RO plants and repairs and

maintenance of equipments/ machinery in STP, ETP & RO Plants

C Contractor profit (in absolute terms)

D GST @ 12% on total of A, B and C

E Total (A+B+C+D)

IMPORTANT NOTE:

1. The contractor’s profit above at “C‟ shall be quoted in absolute values only (not in percentage).

2. Please see the attached break-up of wages. The said wages structure is indicative only. Bidders are

responsible for quoting rates as per statutory requirements.

3. Bids lesser than minimum wages / statutory obligations will be summarily rejected.

4. Please note that, for finalization of contract, the Tenderer whose value at ‘E’ above is the lowest in

comparison to other technically qualified Tenderers (and adhering to all statutory stipulations) will

be considered as the lowest Tenderer.

Signature of Contractor

WAGE STRUCTURE AS PER MINIMUM WAGES CENTRAL W.E.F. 01-04-2019

S.No Description Semi skilled Un skilled 1 Basic wages

2 DA

3 Net wages 645 584

4 Wages for 26 days Basic + DA (as per central min wages) 16770.00 15184.00

5 ESI @ 3% ( on Sl. No. 4) 503.10 455.52 6 PF @ 12% (on Sl.No. 4) 1800.00 1800.00

7 Bonus @ 8.33% on (Basic+ DA) ( Sl.No. 4) 1396.94 1264.83

8 L eave With Wages on Basic + DA @ 5.77% 967.63 876.12

9 National Festival @ 8 days per annum/12 430.00 389.33

10 Gross salary 21867.67 19969.80

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ANNEXURE-E TECHNICAL DETAILS OF STP, ETP and RO Plants:

Details of STP:

Sewage Source: From Domestic Usage.

The Treatment plant has been designed to treat 80 KLD of sewage.

Sewage Treatment plant consists of Physio-chemical, Biological and tertiary treatment units. The biological system consists of FABB Reactor, settling tank and chlorine contact tank. The tertiary system consists of Multigrade Filter. For sludge collection and dewatering there are sludge transfer pumps. Final treated water characteristics meet the disposal norms specified by Telangana State Pollution Control Board(TSPCB).

Civil Units

Sr.No Particulars Quantity 1 Bar Screen chamber One No 2 Collection sump One No 3. FABB Reactor Tank Two Nos 4. Secondary Settling tank One No 5 Chlorine Contact tank One No 6 Treated Water Tank One No 7 Sludge Holding Tank One No 8 Drain water collection sump One No 9 Panel room One No 10 Foundation for mechanical units Lot 11 Riling, Ladders, Cable trenches, Earth pits, Puddle pipes etc Lot

Mechanical Units

Sr.No Particulars Quantity 1 Bar Screen 1 No 2 Raw Sewage Feed Pumps(1W+1Sb) Two Nos 3 Random FABB Reactor Media LOT 4 Air Diffusers & Purging Grid LOT 5 Air blowers(1W+1Sb) Two Nos 6 Poly Dosing system Two Nos 7 Tube Deck Media LOT 8 SST Sludge Pumps(1W+1Sb) Two Nos 9 Chlorine Dosing system One No 10 Filter Feed Pumps(1W+1Sb) Two Nos 11 Pressure Sand Filter One No 12 Activated Carbon Filter One No 13 UV system One No 14 Filter press One No 15 Drain water sump transfer pumps Two Nos

Details of ETP:

Source of effluent: Lab and Operation Theatre The plant has been designed to treat 20 KLD ETP process description: The effluent from the lab and OT section enters the ETP through a bar

screen chamber where coarse particles like paper and thrash are removed. The effluent is collected into equalization tank. The equalization tank is provided at the bottom with air grid to keep the contents in complete mix condition. Lime is added to the contents of the equalization tank. The contents from the equalization tank are provided with the pumping station to pump the effluent at a

Page 28 of 31

uniform rate to further process. The effluent from the equalization tank is pumped to a Flash Mixer Where coagulant is added to the the Flash mixer to break the effluent. The overflow from the Flash mixer is taken to a lamella separator with tube settler media. Sludge is allowed to settle at the bottom and the supernatant is send to intermediate collection tank from there it is transferred to STP.

List of Civil Units: Sr.No Partculars Quantity 1 Bar screen chamber One No 2 Equalization tank One No 3 Flash mixer One No 4 Primary clarifier One No 5 Sludge Holding tank One No 6 Intermediate tank One No

List of Mechanical Units:

Sr.No Particulars Quantity

1 Bar screen 1 set 2 Air Purging grid at Equalization tank 1 Lot 3 Efflent transfer pumps(1W+1Sb) 2 sets 4 Lime Dosing Systems 1 No 5 Air blowers(1W+1Sb) 2 sets 6 Chemical Dosing system and pump for

primary treatment 2 sets

7 Media for Primary clarifier 1 Lot 8 Sludge transfer pumps 2 sets 9 Primary clarifier sludge lifting pump 1 set 10 Intermediate effluent transfer

pump(1W+1Sb) 2 sets

11 Piping 1 Lot 12 Control panels 1 set

Details of RO:

Source: Muncipal water and bore water

Capacity:1000 LPH -1 No

400 LPH -2 Nos

List of Units:

Particulars Quantity

1 Sand filter 3

2 Carbon filter 3

3 Hydraulic membranes 12

4 Motor for injecting water into Hydraulic membrane 6

5 Dosing pumps 9

6 Panel board 3

7 Piping lot

Enclosure-A

Page 29 of 31

FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND

In consideration of the ESIC having agreed under the terms and conditions of the Agreement

No._____ dated ________ made between ESIC and Second Party (herein called the said Construction Agency

______________ for the work ____________ hereinafter called the said agreement) to production of irrevocable

bank guarantee for Rs. __________

(Rupees_______________________________________________________________ only)

as a security/Guarantee from the Construction Agency for compliance of his obligations in accordance with the

terms and conditions in the said agreement,

We___________________________________(hereinafter referred as to “the Bank” hereby)

(indicate the name of the bank)

Undertake to pay to the ESIC an amount not exceeding Rs. ___________________ (Rupees

______________________________________ only) on demand by the ESIC.

2. We _____________________ do hereby undertake to pay the amounts due and payable under this

Guarantee without any demure, merely on a demand from the ESIC stating that the amount claimed is

required to meet the recoveries due or likely to be due from the Second Party. Any such demand made on

the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee.

However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.___________

(Rupees ________________ only).

3. We, the said bank further undertake to pay to the ESIC any money that is demanded notwithstanding

any dispute or disputes raised by the Second Party in any suit or proceeding pending before any court or

Tribunal relating thereto, a liability under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of a liability for payment

there under and the Second Party shall have no claim against us making such payment.

4. We __________________________ further agree that the guarantee herein contained shall remain in full

force and effect during the period that would taken for the performance of the said agreement and that it

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shall continue to enforceable till all the dues of the ESIC under or by virtue of the said agreement have been

fully paid and its claims satisfied or discharged or Engineer-in-Charge on behalf of the ESIC certified that

the terms and conditions of the said agreement have been fully and properly carried out by the second

party and accordingly discharges this guarantee.

5. We __________________________ (indicate the name of Bank) further agree with the ESIC that, the ESIC

shall have the fullest liberty without our consent and without effecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance

by the said contractor(s) from time to time or to postpone for any time or form time to time any of the

powers exercisable by the ESIC against the said Second Party and to bear or enforce any of the terms and

conditions relating to the said agreement and we shall not be relieved from our liability by reasons of any

such variation, or extension being granted to the said contractor or for any forbearance, act of omission on

the part of the ESIC or any indulgence by the ESIC to the said contractors or by any such matter or thing

whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving

us.

6. The guarantee will not be discharged due to the change in the constitution of the Bank or the

contractor.

7. We_____________________ lastly undertakes not to revoke this guarantee except with the previous

consent of the ESIC in writing.

8. This guarantee shall be valid upto _______. Unless extended on demand by ESIC.

Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs.

_________(Rupees _______________________________________________only) and unless a claim in writing is lodged with

us within six months of the date of expiry of the extended date of expiry of this guarantee all our liabilities

under this guarantee shall stand discharged.

Dated the _______ day of ____________________ for ______________________________ (indicate the name of bank).

Page 31 of 31

Enclosure-B

CONTRACT AGREEMENT FORMAT

This CONTRACT (hereinafter called the “Contract”) is made the ________ day of the month of ___________ 2019

between ESIC Super Speciality Hospital, Sanathnagar, Hyderabad on the one hand (hereinafter called the

Employer) and M/s _____________________________________________________________ on the other (hereinafter called

the Contractor)

Whereas

a. the Employer has accepted the offer of the Contractor to provide certain services for providing

Comprehensive Maintenance Contract for Sewage Treatment Plant(STP), Effluent Treatment Plant(ETP) and Reverse Osmosis Plants(ROs) of ESIC Super Speciality Hospital, Sanathnagar, Hyderabad

b. the contractor, having represented to the Employer that they have the required professional

skills, personnel and technical resources, have agreed to provide the services on the terms

and conditions set forth in this contract Agreement.

Now therefore the parties hereto hereby agree as follows:

1.0 The following documents attached hereto shall be deemed to from an integral part of this contract:

1 Instruction to Tenderers Annexure ‘A’

2. General Conditions of Contract Annexure ‘B’

3 Particular conditions of contract along with enclosures Annexure ‘C’

4. Finance Bid (Abstract of Schedule) Annexure ‘E’

5. Undertaking Annexure ‘F’

6 checklist of documents submitted with tender Annexure ‘G’

7 Affidavit for Non-Blacklisting Annexure ‘H’

2.0 The mutual rights and obligations of the Employer and the Contractor shall be as set forth in the

contract; in particular:

a. The Contractor shall carry out the services in accordance with the provisions of

the contract; and

b. The Employer shall make payments to the contractor in accordance with the provision

of the contract,

In witness whereof, the parties hereto have caused this contract to be signed in their

respective names as of the day and year first above written.

FOR AND ON BEHALF OF EMPLOYER

FOR AND ON BEHALF OF CONTRACTOR