E-Reverse Auction for selection of Strategic InvestorSite Visit & Pre Proposal Meeting 25.01.2017 at 3.00 p.m Submission of Technical Details and EMD 06.02.17 at 4.00 p.m Approval

West Bengal Housing Infrastructure Development Corporation Limited

(A Govt. of West Bengal Undertaking) HIDCO BHABAN, 35-1111, Biswa Bangla Sarani,3rd Rotary, New Town, Kolkata – 700156

Telephone No. (033) 2324-6037/38, Fax: (033) 2324-3016 e-mail: [email protected] website: www.wbhidcoltd.com

Notice No. 1073 /HIDCO/Plng/487/1/2011 Date – 25.11.2016

E-Reverse Auction for selection of Strategic Investor

WBHIDCO intends to select a Strategic Investor to take the responsibility for marketing of 3 lakh Sq. Ft. of

Commercial / Business space before project completion, to be disposed through 99 years’ lease at a pre-defined

rate, on 4 Acres of prime land in CBD of New Town, Kolkata. A portion of the Residential built-up space will

be allotted to the Investor at pre-determined competitive rate in lieu of taking the responsibility of marketing the

commercial / business space. For further details, contact WBHIDCO Website (http://www.wbhidcoltd.com).

Chief Planner

WBHIDCO Ltd.

mailto:[email protected]

http://www.wbhidcoltd.com/


Instruction to Bidders Volume 1

Request for Qualification cum Request for Proposal Document

Selection of Strategic Investor for absorption of 3,00,000 sq.ft. of Office Space within Iconic

Building in CBD, AA-II at New Town, Kolkata [Through E-Reverse Auction Mode]

Issued By West Bengal Housing Infrastructure Development Corporation Ltd.

Absorption of Office Space in Iconic Building, New Town, Kolkata

West Bengal Housing Infrastructure Development Corporation Limited

(A Govt. of West Bengal Undertaking) HIDCO BHABAN, Premises No.35-1111, Major Arterial Road, 3rd Rotary, New Town,

Kolkata-700156 Telephone No. (033) 2324-6037/38, Fax: (033) 2324-3016 e-mail: [email protected] website: www.wbhidcoltd.com

NOTICE FOR E-REVERSE AUCTION

No.1074/HIDCO/Plng/487/1/2011 dated 25.11.2016

E-Reverse Auction for Selection of Strategic Investor for absorption of 3,00,000 sq.ft. of Office Space in Iconic Building, in CBD,in Action Area –II, New Town, Kolkata

WEST BENGAL HOUSING INFRASTRUCTURE DEVELOPMENT CORPORATION LTD.,

(WBHIDCO), a Government Company under the Department of Urban Development, Govt. of

West Bengal, invites offer from any Business Entity (excluding Individual) having capability of

marketing/ procuring of 2 lakh sq.ft. of built up space of any project of Residential, Commercial,

Retail, Institutional or Industrial purpose and Minimum Net Worth of INR 40 Crores as on 31

March 2016 through E-Auction process to be conducted through https://eauction.gov.in. E-

Auction will be held on 10.02.2017 from 12:30 hrs. and ends at 15.30 hrs, 2017. The Bidder may

be a single Entity or a group of Entities maximum 3 entities coming together to participate in the

E-Auction process. Here, Entity means a Registered Company or an LLP under Companies Act,

2013.

The bidding shall be offered to the Strategic Investor who shall require to bid in value of

Residential Built Up Space as Preferential Allotment and the initial bid number shall be for 75,000

sq. ft. at INR 3500/- per sq.ft. Accordingly, the Base starting Price for the Auction in terms of

rupee value has been fixed at INR 26,25,00,000/-. All decremental bid number shall be in multiple

of INR 35,00,000/- (i.e. 1000 sq.ft. x Rs.3500/-) and bidding shall be considered at decremental

value of INR 35,00,000/-. The optimum Financial Proposal i.e. lowest bid number in terms of

Value of Residential Built Up Space as Preferential Allotment, meeting all eligibility criteria and

proposal found satisfactory, would be considered as Preferred Bidder for signing of the Contract

Agreement.

Page 1 of 23

https://eauction.gov.in/


The intending Bidder shall have to pay Proposal Security of INR1(one) Crore only which shall

remit through RTGS in the account of WBHIDCO Ltd. at the Union bank of India, New Town

Branch on or before 06.02.2017. The bank details for such remittance is as below:

Account Name

WBHIDCO Ltd.

Union Bank Of India,

New Town, Kolkata –

700 102

Account No.

767501010050005

Current

Account

IFS Code

UBIN0576750

Intending bidders shall have to register themselves with https://eauction.gov.in as per the

prevailing policy.

May also contact WBHIDCO at HIDCO BHABAN, 3rd Rotary, Major Arterial Road, New Town,

Kolkata- 700156 [Phone No: (033)2324-6037/6038/6035/6036].

WBHIDCO Ltd. reserves the right to accept / reject any or all offers at its sole discretion without

assigning any reason whatsoever and the same will be binding on the Applicant-Bidders.

A pre-bid meeting in this connection will be held on 25.01.2017 at 15.00 hrs. in the Conference

Hall (3rd Floor) of HIDCO BHABAN. However, attendance in the pre-bid meeting is not a pre-

condition for participation in this e-auction.

Page 2 of 23



Important Dates under consideration

Activity Dates

RfQ-cum-RfP documents downloadable from

www.wbhidcoltd.com / https://eauction.gov.in

Last date of sending queries on RfQ-cum-RfP

Document

20.01.2017

Site Visit & Pre Proposal Meeting 25.01.2017 at 3.00 p.m

Submission of Technical Details and EMD 06.02.17 at 4.00 p.m

Approval of Bidder for E-Auction 08.02.17

E-Auction 10.02.17

Note: Any change in the above dates shall be at the discretion of WBHIDCO. Bidders are advised

to follow all public announcements/ communications (Corrigendum, Minutes of Meetings etc.),

related to the captioned Contract, in the WBHIDCO website (www.wbhidcoltd.com) /

https://eauction.gov.in, which will be treated as addendum to the RfQ-cum-RfP document.

Page 3 of 23





Bid summary:

1. Contract Selection of Strategic Investor for absorption of 3,00,000 sq.ft.

of Office Space within Iconic Building at New Town, Rajarhat,

Kolkata

2. Location New Town, Rajarhat, Kolkata, West Bengal

3. Nodal Agency West Bengal Housing Infrastructure Development Corporation

Ltd.

4. Project Development WBHIDCO will develop the project with their self-financing;

however, the Strategic Investor will be consulted for finalization

of the design.

5. Land area 4 Acre

6. Permissible FAR 6

7. Contract components (illustrative)

Total Built-up Area 10,45,440 sq.ft

Commercial (51% of the Total

Built-up Area) 5,33,174 sq.ft

Offices 3,33,174 sq.ft

Retail / Entertainment 2,00,000 sq.ft

Residential (49% of the Total

Built-up Area) 5,12,266 sq.ft

Approx. no. of residential units 300 Nos

8. Role of Strategic Investor

• The Strategic Investor shall take accountability of

Long Term Lease for a period of 99 years of 3,00,000

sq.ft. Office Space on or before Project Completion

from the Effective Date as per Contract Agreement at

INR3,000/- per square feet of built-up area (excluding

Service Tax) in 1st year and escalation thereof @6%

per annum;

• Self-absorption of the unleased stock of Commercial

Space at the above determined escalated price

based on prescribed formula upon expiry of

Agreement tenure i.e. in case the 3,00,000 sq. ft is

not leased within 3 Years from Effective Date.

Note: Effective Date means the date when WBHIDCO handed

over the Offer Documents as per Clause 3.1 of Draft Contract

Agreement.

Page 4 of 23


9. Preferential Allotment (Bid Parameter)

Since the Strategic Investor undertakes to absorb the un-

leased office space, within project completion from the

effective date, WBHIDCO will provide a fixed amount of built-

up area within the Residential portion to the Strategic Investor,

as a Preferential Allotment, on long term lease of 99 years @

INR 3500 per sq. ft. (excluding Service Tax)

The bidding shall be offered to the Strategic Investor who shall

require to bid in value of Residential Built Up Space as

Preferential Allotment and the initial bid number shall be for

75,000 sq. ft. at INR 3500/- per sq.ft. Accordingly, the Base

Price for the Auction has been fixed at INR 26,25,00,000/-. All

bid number shall be in multiple of INR 35,00,000/- (i.e. 1000

sq.ft. x INR 3500/-) and at decremental value.

The optimum Financial Proposal i.e. lowest bid number in

terms of Value of Residential Built Up Space as Preferential

Allotment, meeting all eligibility criteria and proposal found

satisfactory, would be considered as Preferred Bidder for

signing of the Contract Agreement.

Effective Date means the date when WBHIDCO handed over

the Offer Documents as per Clause 3.1 of Draft Contract

Agreement.

10. Constitutional Structure of Bidder

The Strategic Investor shall be any business Entity (excluding

Individual) in India. Here, Entity means a Registered Company

or LLP under Companies Act, 2013 .

11. Condition to Consortium Bidders

A Consortium of maximum 3 members will be allowed to

participate in the Bid

12. Eligibility criteria

The Bidder may be a single entity (“Single Bidder”) or a group

of entities (“Consortium of Bidder”) coming together to execute

the contract within stipulated time subject to compliance with

applicable laws, policies and guidelines.

Bidder (Single or Consortium) to demonstrate the capability, in

India as marketing/ procuring of any one of the following:

Page 5 of 23


Eligible Projects:

• Residential Project

• Commercial Project

• Retail Project

• Institutional Project

• Industrial Project

Technical Eligibility:

Bidder (Single or Consortium) to demonstrate the composite

capability of marketing/ procuring of 2,00,000 sq.ft. of built up

space of Eligible Project:

Financial Eligibility: Combined Minimum Net Worth: INR 40 Crores as on 31

March 2016. In case of Consortium the aggregate Net-Worth

as on 31 March 2016, should meet the mentioned criteria.

13. Mode of Selection Process

E-Auction process managed through https://eauction.gov.in

14. Proposal Validity 180 days from the last date of submission of Proposal

15. Proposal Security INR 1 (one) Crore through RTGS in the account of WBHIDCO

Ltd. at the Union bank of India, New Town Branch on or before

06.02.2017

16. Performance Security The Performance Security shall be equal to:

INR.20 Crore in the form of Bank Guarantee.

17. Release of Performance Security

Upon absorption of 3,00,000 sq.ft. built up space as per the

Agreement

Page 6 of 23



1 WBHIDCO and the Contract – an Introduction

1.1 West Bengal Housing Infrastructure Development Corporation Limited (WBHIDCO), which is the nodal department for planning and execution of sustainable infrastructure

Projects in New Town, Rajarhat, has envisaged development of this landmark Project

with the objectives to develop an Iconic Tower accommodating high-end office space,

retail space, captive institutional area and luxury/ upmarket residential space at Rajarhat,

New Town area;

1.2 WBHIDCO envisages development of an Iconic Building on a plot of about 4 Acres of

land Plot No. 8 lying and situated at Central Business District, Action Area – II, New Town,

Kolkata, belonging to WBHIDCO, within the Financial Hub of Central Business District

area of New Town. The signature building is proposed to cover 10 lakh sq.ft. built area

(approx.);

1.3 WBHIDCO wishes to develop the proposed facility through self-funding basis with its own

design and planning.

1.4 Through this E-Auction process, WBHIDCO intends to select a Strategic Investor

responsible for the following scope:

(a). shall take responsibility of leasing out 3,00,000 sq.ft. of Office Space for a period of

99 Years on or before 3 Years from the Effective Date (Effective Date as

mentioned in the Draft Contract Agreement) within the proposed Iconic Building at

a pre-defined Premium Price;

(b). absorb the outstanding stock of Office Space upon payment of pre-defined

Premium Price in case the 3,00,000 sq. ft of Office Space is not leased out on or

before 3 Years from the Effective Date;

(c). shall take all liability towards tax/ duty (including service tax, stamp duty,

registration charges) for such transaction and WBHIDCO shall not be held

responsible/ liable in any manner whatsoever for such tax/ duty liability.

1.5 Upon satisfactory compliance of the above scope, the Strategic Investor shall be eligible

for Preferential Allotment of Residential Space within the Project upon payment of

INR3,500/- per sq.ft. (excluding Service Tax) of built up area subject to maximum of

75,000 sq.ft. The actual area of Preferential Allotment shall be determined through this E-

Auction Process.

1.6 For inviting Proposals for this E-Process, WBHIDCO is hereby publishing the

comprehensive Request for Qualification cum Proposal (RfQ-cum-RfP) Document

comprising following 2 volumes:

Volume 1. Instruction to Bidders

Volume 2. Draft Contract Agreement

Page 7 of 23


1.7 The RfQ-cum-RfP Document may be downloaded from the website www.wbhidcoltd.com

and E-Auction Process to be conducted through https://eauction.gov.in in the RfQ-cum-

RfP Document.

1.8 This volume of the RfQ-cum-RfP sets out the bidding/ evaluation process and provide

necessary guidelines for the Bidder to participate in the E-Auction process for selection of

Strategic Investor for absorption of Office Space in Iconic Building, Rajarhat, New Town,

Kolkata.

1.9 This Volume I of the RfQ-cum-RfP Document must be read in conjunction with the Draft

Contract Agreement relating to information and conditions with regard to the participation

in the selection process.

1.10 The Bidders are advised to submit their proposal complying with the requirements

stipulated in this volume. Proposal will be disqualified in case these are incomplete or

non-responsive, and if the information is not provided as per prevailing guidelines.

1.11 All dates and time shall be treated as Indian Standard Time (IST) only.

Page 8 of 23




2 Eligibility Criteria 2.1 The Bidder shall be any business Entity (excluding Individual) in India. Here, Entity

means a Registered Company or LLP under Companies Act, 2013 .

2.2 The Bidder may be a single entity (“Single Bidder”) or a group of entities (“Consortium of

Bidder”) coming together to execute the contract within stipulated time subject to

compliance with applicable laws, policies and guidelines

2.3 Minimum Eligibility Criteria Bidder (Single or Consortium) to demonstrate the capability, in India as marketing/

procuring of any one of the following Eligible Project:

o Residential Project

o Commercial Project

o Retail Project

o Institutional Project

o Industrial Project

Technical Eligibility

Bidder (Single or Consortium) to demonstrate the composite capability of marketing/

procuring of 2,00,000 sq.ft. of built up space of Eligible Project;

Financial Eligibility: Combined Minimum Net Worth: INR 40 Crores as on 31 March 2016. In case of

Consortium the aggregate Net-Worth as on 31 March 2016, should meet the mentioned

criteria.

2.4 Condition to Consortium Bidders:

• Consortium of maximum three (3) eligible entities shall be allowed;

• A Consortium Agreement in this regards is required to be submitted along with

the Proposal;

• Registration with https://eauction.gov.in. shall be required only for the Lead

Member of the Consortium;

• The Consortium Members shall be jointly and severally liable for the purpose of

this Contract;

• Every entity shall be allowed to participate in this process either singly or as

member of Consortium for one Proposal only;

• Changes in the Consortium Member for this Project shall not be allowed at any

stage of the bidding process as well as contract tenure.

Page 9 of 23



3 Proposal Submission Requirement 3.1 The Bidders are required to submit their Proposal as per the Submission Check List and

upon compliance of the requirement as mentioned herein.

3.2 Registration

All those persons who wish to participate in this E-Auction and who fulfill the Eligibility

Conditions as stated above shall have to register with https://eauction.gov.in. Bidders are

requested to note that only digitally signed bids shall be accepted in the E-Auction. Hence

they should equip themselves with Digital Signature Certificates (DSC) before the date of

E-Auction.

Participation in this e-auction is not possible without a valid registration and digital signature.

3.3 Submission of Technical Proposal After the registration with https://eauction.gov.in, the Bidder has to submit the documents

stated in the Submission Check List below along with all necessary documentary

evidence on or before 06 of 02,2017. The Proposal Security shall be payable as per

terms mentioned in Clause 4. The Demand Draft/ Pay Order shall not be allowed for this

Auction process.

It is clarified that without submission of the Proposal Security and the documents as

mentioned in the Submission Check List, the Bidder shall not be allowed to participate in

the E-Auction process.

It is also clarified that if the Bidder is found to be eligible after examination of the

Technical Proposal, then only the Bidder can participate in the E- Auction to be held on

10.02.2017.

The Bidders shall be informed by 08 of 02, 2017 as regards to the eligibility to participate

in the E- Auction on the basis of the Technical Proposal submitted by the Bidder.

3.4 Use and protection of USER ID and Password and Digital Signature Certificate

The bidders are advised to keep their User ID and Password secret and not share these

with anyone to prevent misuse or abuse of the same. The bidders are also advised to

change their passwords regularly. NIC/WBHIDCO shall not be responsible for any

misuse/abuse/unauthorized use of the password of any bidder and no representation in

Page 10 of 23




this regard from any bidder shall be entertained by NIC/ WBHIDCO. A bid recorded in this

e-auction against any password will be deemed to have been submitted by the owner of

the password only.

Bidders shall require Class II or Class III Digital Signature Certificate (DSC) to participate

in this e-auction. The bidder shall have to set the parameters of his computers so that the

DSC is operational. NIC / WBHIDCO shall not be responsible for any malfunctioning or

nonfunctioning of any bidder’s computer either on account of DSC or for any other reason.

Bids submitted by a bidder after signing with his/her DSC signifies non repudiation by the

bidder. Thus, a bidder after submitting a bid, cannot disown it. A bidder shall be fully and

solely responsible for the bid recorded against his/her name to be identified by the set of

User ID, Password and DSC.

3.5 Bidding Methodology On the day of the e-auction, which will be started on 10.02.17 from 12.30 hrs. onwards

upto 15.30 hrs subject to auto extension, the bidder has to visit the Government e-auction

website https://eauction.gov.in and click on the link for WBHIDCO e- auctions. He/she

has to login with his/her User ID and password. In the next page, the bidder has to click

on the link “View Live e-auctions” and click on the link with the e-auction number for this

e-auction. The bidder shall be required to sign his acceptance of e-auction terms and

conditions with his DSC and then only the bidder can have access to the bidding area.

The bidding for the plot shall be in whole Rupee in nearest lakhs. The decremented value

is Rs.35,00,000/- (thirty five lakh) only on the Base Price of Rs.26,25,00,000/-. Thus to

bid an amount of Rs 26,25,00,000 (Twenty Six Lakh Twenty Five Lakh), a bidder needs

to type 262500000 in the space provided for bidding and click on the BID button. On

clicking the BID button, the bid has to be signed by the bidder with his DSC.

3.6 Caution In Submission Of The Bid:

The Bidder shall be solely responsible for all consequences arising out of the bid

submitted by him (including any wrongful bidding by him) and no

complaint/representation will be entertained by NIC /WBHIDCO in this regard. Hence

Bidders must be careful to check (the Bid Amount/No. of Zeros /No. of Digits/Unit of

Measurement etc.) rectify their bid (if required) before submitting their Bid into the live e-

auction floor by clicking the 'Bid’ Button.

3.7 Proposal Submission Check List • Technical Proposal

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• Refundable Proposal Security of INR1 Crore

• Copy of Constitution Document (i.e. Certificate of Incorporation for Company or

LLP

• Service Tax Registration Certificate, if applicable, for each entity;

• Copy of PAN of the entity

• Audited Annual Accounts for last 3 years

• Undertaking (Format 1)

• Technical Qualification Experience (certified by Chartered Accountant) (Format 2)

• Financial Qualification along with (certified by Chartered Accountant) (Format 3)

• Consortium Agreement (Format 4)

Explanatory Note: Above information shall be applicable for each of the entity forming

Consortium for the purpose of this bidding process. Non-submission and/ or non-

compliance and/ or insufficient information as per the above Proposal Submission Check

List shall be reason for rejection of the Proposal of the Bidder without providing any

reason to the Bidder.

Such Documents are required to be uploaded online and copies thereof, duly certified,

with the original Power of Attorney should be submitted with WBHIDCO by 16.00 hrs of –

06.02.2017 for getting access to the live e-Auction field on the day of e-auction. The

Bidders can upload a single document of a compressed file containing multiple

documents (i.e. scan copy of EMD particulars, and all other documents) against this

Bidding process. The Bidders are requested not to send the original document to the

office of the WBHIDCO. Only the Preferred Bidder is required to produce the original

documents before signing of the Contract Agreement.

3.8 Pre Proposal Meeting

A Pre Proposal meeting shall be held at 1500 Hrs on 25.01.2017 at the following address

to clarify any queries that the bidders may have. Queries in writing should be sent to the

following address before 20.01. 2017. The venue of the Pre Proposal Meeting would be:

Conference Hall West Bengal Housing Infrastructure Development Corporation Ltd. HIDCO Bhavan Premises No. 35-1111 Major Arterial Road

Page 12 of 23


3rd Rotary, New Town Kolkata – 700 0156

The queries may also be sent to the following Email Ids:

1. [email protected]

The minutes of the pre-proposal meeting incorporating the clarifications shall be put up in

the official website of WBHIDCO (i.e. www.wbhidcoltd.com) and shall form part of this

RfQ-cum-RfP Document.

3.9 Contact Persons

The Bidder may contact the following persons for further information:

From WBHIDCO: Chief Planner West Bengal Housing Infrastructure Development Corporation Ltd. HIDCO Bhavan Premises No. 35-1111 Major Arterial Road 3rd Rotary, New Town Kolkata – 700 0156

Page 13 of 23

mailto:[email protected]



4 Proposal Security 4.1 Each Bidder shall also furnish a refundable Proposal Security amounting to INR1 Crore

(Indian Rupees One Crore) Only through RTGS.

4.2 Bank transfer charges, if applicable, shall be the sole liability of the Bidder.

4.3 No interest will be payable on the Proposal Security;

4.4 The intending Bidder shall have to pay Proposal Security through RTGS in the account of

WBHIDCO Ltd. at the Union bank of India, New Town Branch on or before 06.02.2017.

The bank details for such remittance is as below:

Account Name

WBHIDCO Ltd.

Union Bank Of India,

New Town, Kolkata –

700 102

Account No.

767501010050005

Current

Account

IFS Code

UBIN0576750

4.5 Only those registered Bidders shall be activated/ allowed to bid in this e-Auction who

have remitted UNCONDITIONAL Proposal Security and the amount has been credited

within the scheduled date.

4.6 Bidders should take utmost care to ensure that the Proposal Security are made correctly.

Proposal Security deposited elsewhere will not be considered for participation in this e-

Auction.

4.7 Proposal Security of the unsuccessful bidders would be returned after completion of the

bidding process.

4.8 On submission of the Performance Security the Proposal Security of the Preferred Bidder

shall be returned.

4.9 The Proposal Security will stand forfeited if:

(a) Bids are withdrawn within the validity period;

(b) Preferred Bidder fails to sign the Contract Agreement within stipulated time;

(c) If the Preferred Bidder fails to comply with any clause which he is required to do

as per the terms and conditions of the RfQ-cum-RfP Document.

Page 14 of 23


5 General Instruction to Bidder 5.1 The Bidder shall be responsible for all the data provided in Technical Proposal. The

Proposal shall be prepared in reasonable detail to enable WBHIDCO to evaluate the

Proposal and select the Preferred Bidder.

5.2 The Bidder is advised to carry out necessary technical surveys, field investigations,

market & demand assessment, etc. at its own cost and risk, before submitting the

Technical Proposal and participation in the E-Auction process. Any queries subsequent

to submission of Proposal shall not be entertained for providing clarification.

5.3 WBHIDCO reserves the right to vet and verify any or all information submitted by the

Bidder. WBHIDCO’s decision regarding any Bidder’s eligibility or otherwise shall be final

and binding and the WBHIDCO would be under no obligation and/ or responsibility to

inform any Bidder of the grounds of such decision/ rejection.

5.4 To assist in the examination, evaluation, and comparison of proposals, WBHIDCO may,

at its discretion, ask any Bidder for clarification. Supplementary information or

documentation regarding qualifications/ any other clarifications, if any sought for from the

Bidders at any time must be provided within the time frame stipulated in such request(s).

5.5 Bidders may, prior to submitting their Proposal for the Contract, visit and examine the site

of the Project and its surroundings at their own expense and obtain and ascertain for

themselves, all technical data, demand and other information necessary for preparing

their Proposal. The WBHIDCO may provide necessary administrative support for

conducting site visit on request.

5.6 The Bidders shall be deemed to have full knowledge of the site, whether physically

inspected or not and any objection/ allegation of inadequate/ nor availability/ suppression

of information either before or after submission of Proposal shall not be entertained

irrespective of its consequences.

5.7 The Bidders shall bear all costs associated with the preparation and submission of its

Proposals, including data collection, analysis, etc. The WBHIDCO will be responsible or

liable for all such costs, regardless of the conduct or outcome of this process.

5.8 The WBHIDCO may modify in the RfQ-cum-RfP Document by issuing an Addendum

before last date of submission of Proposal.

5.9 The WBHIDCO may, at its discretion, extend the Submission Date and any such

extension shall be communicated through publication in the website of the WBHIDCO.

5.10 Each Proposal shall indicate that it is a firm and irrevocable offer, and shall remain valid

and open for a period of not less than 180 days from the last date for submission of the

Proposal.

Page 15 of 23


5.11 The Selection Process shall be governed by, and construed in accordance with, the laws

of India and the Courts of Kolkata shall have exclusive jurisdiction over all disputes

arising under, pursuant to and/or in connection with the Selection Process.

5.12 The WBHIDCO reserves the right, without any obligation or liability, to accept or reject

any or all the Proposals, at any stage of the process, to cancel or modify the process, or

any part thereof, or to vary any of the terms and conditions, at any time, or can select any

party depending on its own evaluation process, without assigning any reason whatsoever.

5.13 Proposal that are incomplete in any respect or those that are not consistent with the

requirements as specified in this RfQ-cum-RfP Document may be considered non-

responsive and shall be liable for rejection.

5.14 All communication and information should be provided in writing and in English language

only and all financial data shall be in Indian Rupees only. Documents, records,

information and/ or any other information in any other language shall not be evaluated/

assessed/ reviewed for the purpose of evaluation of the proposal.

5.15 All communication and information provided should be legible, and wherever the

information is given in figures, the same should also be mentioned in words. In case of

conflict between amounts stated in figures and words, the amount stated in words will be

taken as correct.

5.16 WBHIDCO Ltd., shall not be liable for any failure or delay in performance due to any

cause beyond their control including fires, floods, strikes, go-slow, lock-out, closure,

dispute with staff, dislocation of normal working conditions, war, riots, epidemics, political

upheavals, government actions, civil commotion, breakdown of machinery, shortage of

labour, Acts, demand or otherwise or any other cause or condition beyond the control of

aforesaid causes or not and the existence of such cause or consequence may operate at

the sole discretion of WBHIDCO Ltd. to extend the time of performance on the part of

WBHIDCO Ltd. by such period as may be necessary to enable WBHIDCO Ltd. to effect

performance after the cause of delays will have ceased to exist. The provisions aforesaid

shall not be limited or abrogated by any other terms of the contract whether printed or

written.

Page 16 of 23


6 Post Auction Formalities 6.1 Proposal Parameter

The optimum Financial Proposal i.e. lowest bid number in terms of Value of Residential

Built Up Space as Preferential Allotment, meeting all eligibility criteria and proposal found

satisfactory, would be considered as Preferred Bidder for signing of the Contract

Agreement. The decision of WBHIDCO shall be final and binding regarding

responsiveness, capability and capacity of the Bidder.

6.2 Award of Contract

After selection of the Preferred Bidder, a Letter of Award (the “LoA”) shall be issued, in

duplicate, by WBHIDCO to the Preferred Bidder and the Bidder shall, within 15 (fifteen)

days of the receipt of the LoA, sign and return the duplicate copy of the LoA in

acknowledgement thereof.

In the event the duplicate copy of the LoA duly signed by the Preferred Bidder is not

received by the stipulated date, WBHIDCO may, unless it consents to extension of time

for submission thereof, cancel the LoA and forfeit the Proposal Security of such Bidder

and the Bidder shall have no right for any purpose relating to this bidding process.

6.3 Execution of Contract Agreement

After acknowledgement of the LoA as aforesaid by the Preferred Bidder, the WBHIDCO

shall communicate the indicative date to the Preferred Bidder for signing the Contract

Agreement which shall be within a period of next 30 (Thirty) days from the date of LoA.

The Preferred Bidder shall not be entitled to seek any deviation in the draft Contract

Agreement.

6.4 Pre-condition for Signing of Contract Agreement

The Preferred Bidder, upon selection, shall have to submit before signing of the Contract

Agreement an unconditional Bank Guarantee for an amount of INR20 Crore (Rupees

Twenty Crore) only. The Performance Security shall be valid for 3 years from the date of

signing of the Contract Agreement or compliance of Terms of Expiry of the Contract

Agreement. In addition, the Preferred Bidder shall be required to submit a Consortium

Agreement specifying the roles and responsibility of consortium members and identifying

the Lead Member for execution of the Contract Agreement. The Consortium Agreement

will have to be submitted after of execution of the Agreement and duly registered for this

purpose.

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7 Submission Formats

Format 1: Undertaking Chief Planner West Bengal Housing Infrastructure Development Corporation Ltd. WBHIDCO Bhavan Premises No. 35-1111 Major Arterial Road 3rd Rotary, New Town Kolkata – 700 0156 Subject: Technical Proposal for Absorption of 3,00,000 sq.ft. of Office Space in Iconic Building, Rajarhat, New Town, Kolkata Dear Sir,

We have examined in detail and have understood the terms and conditions stipulated for eligibility

of the Bidder in the RfQ-cum-RfP Document issued by WBHIDCO. We agree and undertake to

abide by all these terms and conditions. We hereby submit all the necessary information and

relevant documents for participating in the selection process for the above Contract.

We further declare that we [and/ or none of our Consortium Member] is participating in this

Bidding process either singly or as member of Consortium for any other Proposal except this

proposal. We are hereby submitting our Proposal.

We understand that WBHIDCO reserves the right to accept or reject all or any proposals and

cancel the entire selection process without assigning any reason thereof.

Thanks and regards,

(Signature of Authorised Person along with official seal) Date: Enclosures:

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Annexure to Format 1: Description of the Bidder Description of the Bidder (For All Consortium Partner, if applicable)

Name of the Bidder

Address of the Bidder and Contact Person, Phone/Fax Nos.

Type of Entity

Type of Business

Service Tax Registration Number

Permanent Account Number

Contact Details: {as a Single Point Contact for this Contract}

Name of the Person

Address

Office Phone and Fax Nos.

Mobile No.

Email id

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0Format 2: Technical Qualification Experience The Bidder must showcase relevant experience as per the Clause No. 2.3 for fulfilling the

Technical Eligibility criteria. For this purpose, the Bidder must present relevant information in the

following format.

Name of Project

(including Project

Location)

Area (sq.ft.) as

Procured/

Marketed

Type of Project Year of the

transaction

Present

Status

This is to certify that the above information has been examined by us on the basis of relevant

documents; books of accounts & other relevant information and the information submitted above

is as per record and as per details annexed.

Signature, Address, Seal & Membership No. of Chartered Accountant

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Format 3: Financial Qualification

Net Worth:

The Net Worth of the Single Bidder/ members of the Consortium as per the audited annual report

of the financial year ended 31st March 2016 should be presented in the following tabular format

The Net Worth should be calculated as per the formula given in this document. The copies of the

audited financial statements for last 3 (three) years must be submitted along with the format.

Name of Bidder along with Consortium Member, if applicable

S. No Head Indian Rupees

1 Paid up Share Capital

2 Reserves and Surplus

3 Sub total (1+2)

4 Revaluation Reserve

5 Intangible Assets

6 Miscellaneous expenditure and carry forward losses

to the extent not written off

7 Sub total (4+5+6)

8 Net worth ( 3 – 7 )

Note: In case of entity other than Company, the Net Worth shall be computed as outstanding balance of

Member’s/ Parther’s Capital contribution plus Reserves, if any in accordance with the Annual Accounts of

the respective entity.

This is to certify that the above information has been examined by us on the basis of relevant

documents; books of accounts & other relevant information and the information submitted above

is as per record and as per details annexed.

Signature, Address, Seal & Membership No. of Chartered Accountant

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Format 4: Heads of Consortium Agreement Name of Lead Member

Roles of each member of the consortium

Share of participation in the Contract and their roles and responsibility

Mechanism for decision making in the consortium and dispute resolution

Declaration on joint and several responsibility

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