Upload
tommy
View
22
Download
0
Tags:
Embed Size (px)
DESCRIPTION
e -Procurement in Georgia Everyone sees everything More than anywhere else… Tirana, May, 2012. Georgian Electronic Government Procurement - G e -GP. Some features of G e -GP. G e -Gp business process in brief. Ev e ryone sees everything. DRB Business Process. - PowerPoint PPT Presentation
Citation preview
e-Procurement in Georgia
Everyone sees everythingMore than anywhere else…
Tirana, May, 2012
Georgian Electronic Government Procurement - Ge-GP
100% electronic tenders since December 2010
Developed in-house…in one year
$1.2 billion went through Ge-GP
$167 million public funds savings
13362 registered users
Some features of Ge-GP
• No local preference/ No local presence/ ~100 foreign bidders/ contracts won > 30 Non discrimination
• Deadlines / Thresholds / Homogeneity / Abnormally low price / Documents Smart system preventing
mistakes / warning
• Topics of interest / News / Updates / Legal and procedural amendments / more than 2 million messages sent
Internal messaging system
• E-submission of complaint/ Free of charge / Standstill Period/ Very fast -10 days / Civil society equally involved in decision making
Fast and transparent dispute resolution
• No administrative documents in advance / No physical visits / Electronic bid bonds / Minimum administrative
barriers
Ge-Gp business process in briefPublication of Annual PlanNeeds assessment•Budget planning
Preparation of Tender Documentation• Needs assessment• Market research• Neutral description
Publication of Tender Notice/Tender Documentation• Estimated value• Deadlines• Clarifications
Registration on Ge-GP
• One step registration• Free of Charge• Easier than in Facebook• Subscription to news
Submission of Tender Proposal• Web-payments• Technical Description• Price• Minimum documents required
Participation in e-Auction (not obligatory)• Decrease price• 3 rounds• Full anonymity
Evaluation of Bids• Transparent• Conflict of interest• Minutes of evaluation committee• All correspondence• Immediate upload
Awarding contract• Award notice• Standstill – minimum 3 days
Contract implementation• Online Contract• E-payment/E-Treasury• Reporting• Monitoring
Everyone sees everything
Annual Procurement
PlanTender Notice Tender
Documentation
Tender Proposal/Bids
Minutes of evaluation Committee
All related documents and
correspondence
All data on disputes, including
application and decision
Contracts and amendments
Payments under the contracts
DRB Business Process
Full cycle of the review of disputes by the Board
1 2 3 4 5 6 7 8 9 10
Examine the fi led complaint and where a defi ciency is found instruct a complainant to fi x it.
DRB Office
Fix the defi ciency in the complaint and upload to the system
Complainant
Upload a complaint into the system
Complainant
DRB Office
Draft a decision about admissibility of the fi led complaint
DRB Chairman
Take fi nal admissibility decision
DRB Office
Upload the admissibility decision into the System
DRB Office
Suspend the challenged procedure in the Electronic Procurement System
DRB Office
Noti fy Board members by phone, SMS and/or e-mail about thr complaint declared admissible
Send a noti ce to the respondent about the challenged and suspended procurement procedures
DRB Office
Appoint the hearing of the case based on the submission of the DRB Offi ce
DRB Chairman
Send a noti ce to the parti es about date and venue of the Board hearing
DRB Office
Substanti al review of the dispute at the Board hearing
DRB members, parties
Keeping minutes of Board hearing
DRB Office
Meeti ng and taking a decision on allowing the
complaint parti ally or fully or
disallowing the complaint
DRB members
Draft the Board decision
DRB Office, DRB members
Review the DRB draft decision and sign thereof
DRB Members
DRB Office
Upload the DRB decision nto the Integrated State Procurement System
DRB Office, DRB Chairman
Send a noti fi cati on to the complainant about
the admissibility decision over his/
her complaint
The Study of Processes and Procedures of and Strengthening the Communications Function of the Dispute Review Board of the Competition and State Procurement Agency
• in the opinion of current and former DRB members’ participation of civil society representatives in the Boards’ work ensures a high degree of independence of the DRB.
The inquiry performed by the PMC Research Center has not identified essential risk factors that:o Have an impact on decision making by the Board
members;o Exert some type of pressure on the Board and
respectively ensure bias of the review of disputes and decisions by the Board in favor of any party or sector.
Data on DRB activities
Some data on Ge-GP
Number of e-Tenders
Number of Contracts
№ Procuring entity Number of contracts
Number of e-Tenders
1 Tbilisi City Hall 641 922 2 Revenue Service 630 920 3 Ministry of Internal Affairs 455 749 4 Tbilisi State Medical University 431 731 5 Department of Special Tasks, Ministry of Internal
Affairs 428 736
6 Tbilisi Transportation Company 395 791 7 Department of Security Police, Ministry of Internal
Affairs 364 505
8 Ivane Javakhishvili Tbilisi State University
341 771
9 Batumi City Hall 333 504 10 Ilia State University 333 481
7110 4351
Top 10 Bidders
Number of contracts
№ Bidders Number of contr.
Number of tenders
Contract price
1 Tegeta Motors 499 626 16,240,231
2 Silknet 335 421 5,192,583
3 Wissol Petroleum Georgia 274 318 33,753,644
4 New Moon 220 372 6,925,029
5 Ultra 175 301 2,129,590
6 Alta ltd 150 241 3,837,686
7 Esabi 140 248 5,640,668
8 Algorythm ltd 130 191 4,924,341
9 Dio 122 132 1,769,058
10 Insurance company Aldagi BCI 118 214 19,125,060
2163 3064 99,537,890
Comparison of estimated value and Contract Price
Est. Value
Contract Price
Ann. date Est. Value Contract Price Savings % 12.2010 6,354,053 5,785,467.75 568,585.25 9.0 1.2011 29,758,291 26,218,011.35 3,540,279.65 11.9 2.2011 80,309,577 70,033,126.90 10,276,450.10 12.8 3.2011 141,974,538 122,067,022.01 19,907,515.99 14.0 4.2011 119,595,934 101,051,358.29 18,544,575.71 15.5 5.2011 186,567,768 148,469,786.00 38,097,982.00 20.4 6.2011 133,543,594 114,311,302.00 19,232,292.00 14.4 7.2011 93,988,461 78,398,506.00 15,589,955.00 16.6 8.2011 120,641,698 106,239,869.00 14,401,829.00 11.9 9.2011 97,244,031 84,428,655.00 12,815,376.00 13.2 10.2011 84,832,849 74,633,994.00 10,198,855.00 12.0 11.2011 71,863,446 61,927,124.00 9,936,322.00 13.8 12.2011 181,314,914 162,914,318.00 18,400,596.00 10.2 1.2012 167,330,262 152,256,994.00 15,073,268.00 9.0 2.2012 185,694,683 165,209,867.00 20,484,816.00 11.0 3.2012 186,536,854 163,299,904.00 23,236,950.00 12.5 4.2012 109,751,661 95,581,160.00 14,170,501.00 12.9
1,997,302,614 1,732,826,465.30 264,476,148.70 13.2%
Ge-GP Demographics
ACTION PLAN – 2011, 7th Public Procurement Forum, May 16-19, 2011, Tbilisi, Georgia
Translation of e-GP system into English
Translation of User Manual into English
Finalization of BI Module
Creation of analytical department within SPA
Two-years contract with consulting company to optimize organizational structure and introduce HR management system.
Job descriptions developed
• Functional descriptions of jobs
• Procedural description of jobs
new structure and HR system created
• New Agency - CSPA • New structure• New competitive
recruitment system
performance management and evaluation system
• based on the Management by Objectives (MBO)
• and Competency Based Appraisal System
Improvements in HR system in SPA
According to the Order No. 289 of the President of Georgia from December 11, 2011 State Procurement Agency and Free Trade and Competition Agency have been merged from January 1, 2012
Collaboration with Competition Agency
Introduction of online procurement plans
Good news for us
Last time in TbilisiNext time in… Batumi