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Status UpdateJune 25, 2020
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State Guidance from VDOE
• Governor Northam issued guidance for phased reopening of Virginia schools on June 9
• Provides opportunities for in-person instruction in each phase, aligned with Forward Virginia blueprint for easing health restrictions:
• Phase I: Special education programs and childcare for working families• Phase II (Now): Phase I plus preschool through third grade students, English
learners, and summer camps in school buildings• Phase III: All students may receive in-person instruction as can be
accommodated with strict physical distancing measures in place, requiring alternative schedules blending in-person and remote learning for students
• Beyond Phase III: divisions will resume “new-normal” operations under future guidance
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State Guidance from VDOEPhase I Phase II Phase III
Permissible In-Person Instruction and building capacity
In addition to childcare programs and schools issued a variance; programs may be offered to special education students with a max class size of 10.
All previously permitted options, plus in-person instruction for Preschool through third Grade; instruction for English Learners; and summer camp programs in school buildings are permitted.
In-person instruction can be offered for all students, however strict social distancing measures should be implemented.
Gathering Limits (applies to offices, classrooms, cafeterias, auditoriums, graduation ceremonies, etc.)
Max size of 10 individuals per room or bus
Gathering limit increased to 50 if other social distancing measures are in place.
Gathering limits TBD
Physical Distancing Maintain 6-foot separation to the greatest extent possible.
Maintain 6-foot separation to the greatest extent possible.
Maintain 6-foot separation to the greatest extent possible.
Bus Capacity 6-foot distancing with a max capacity of 10 students
6-foot social distancing measures
6-foot social distancing measures
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Phase I Phase II Phase III
Recess Groups of 10 or less, socially distanced
Groups of 50 or less, socially distanced, and with minimal mixing of groups
Groups of 50 or less, socially distanced, and with minimal mixing of groups
Health Screenings and Temperature Checks
Conduct daily health screenings for symptoms and history of exposure for students and staff
Conduct daily health screenings for symptoms and history of exposure for students and staff
Conduct daily health screenings for symptoms and history of exposure for students and staff
Face Coverings Cloth face coverings should be worn by staff in times when at least 6 feet physical distancing cannot be maintained. Schools should encourage the use of face coverings for students as developmentally appropriate in settings where physical distancing cannot be maintained.
Athletics, Extracurriculars and Field Trips
Prohibited Limited athletics and extracurricular activities with social distancing
To be determined
State Guidance from VDOE
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Health & Safety Considerations
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Public Health Measures
Arlington Public Schools is committed to implementing public health measures consistent with local, state, and federal guidance, which include but aren’t limited to:
• Employee Health Screening• Student Health Screening• Personal Protective Equipment and Face Covering Requirements• Increased Disinfecting of Frequently Touched Surfaces• Physical Distancing – 6’ and 10’ for Aquatics• Public Health Signage• Physical Distance Floor Marking
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Planning Team: Task Force and Work Groups
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Work Groups and Task Force
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INSTRUCTION OPERATIONS ACTIVITIES COMMUNICATIONS
TASKFORCE
35 Teachers, Support Staff, Parents and Community Members
Bridget Loft John ChadwickDan Redding
Arron Gregory Catherine Ashby
Dr. Francisco Durán
ELT, Principals, Teachers,
Support Staff, Central Office Staff
School Health
Staff, Parents, Students, Community Members from
Advisory Committee on Transportation Choices, Advisory Council on Teaching and Learning, Arlington Education
Association, Arlington School Administrators, Arlington Special Education Advisory Committee, Budget Advisory Committee,
County Council of PTAs, Employee Advisory Committee, Facilities Advisory Committee, Safety Audit Committee,
Student Advisory Board, Student Health Advisory Board, Superintendent’s Executive Advisory Committee,
Superintendent’s Advisory Committee on Equity and Excellence, Superintendent’s Committee on Immigrant and
Refugee Concerns, Teachers Council on Instruction
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Task Force Charge and Guiding Principles
Charge: Develop an action plan for returning to school that provides opportunities for in-person and distance learning based on Phase Three, with contingencies for various scenarios
Guiding Principles • Provide a safe learning and work environment for all students and staff • Provide equity of access to technology and internet at home for all students• Use local public health recommendations and state guidance to inform school reopening
plans and timelines• Ensure the well-being of students and staff through a robust Tiered System of Support• Provide a phased approach with flexibility of support to students, families, and staff • Set consistent expectations across schools through strong communication and
community engagement during planning and implementation
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Staff, Student and Family Survey Results: Reopening and Distance Learning
Survey Participation
Participation:Staff and student surveys conducted June 3 – June 10, 2020 in English and Spanish Family survey conducted June 8 – June 15, 2020 in English, Spanish, Amharic, Arabic and Mongolian
Responses:• Staff: 2,666 responses • Students (grades 4-11): 5,698 responses • Family: 5,650 responses
Focus:• Staff and family comfort levels in returning to work and school• Supports students and staff need to be successful • Staff and family input on distance learning experiences to inform enhancements to services
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Comfort level returning to school/work
37% 36%
18%
9%7%
31%
23%
39%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
Comfortable with noconcerns
Comfortable withconcerns
Somewhat comfortable Not at all comfortable
Families Staff12
How comfortable are you returning to school/workplace?
Top concerns about returning
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What are your primary concerns about coming back to school/workplace?
58%
59%
43%
14%
0
21%
16%
44%
16%
78%
71%
72%
30%
5%
24%
8%
60%
17%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
Public health regulations not being followed
Proper disinfection
Availability of disinfecting materials or PPE
Childcare/care for family members
Staff skills not up to date
Readjustment to classroom/school life
Transportation/Commute
Having in-person interactions with others
Other
Families Staff
Staff Intent to Return
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Yes, 70%
No, 1%
Uncertain, 18%
I will likely request work-from-home accommodations for health reasons,
10%
Staff: If school resumes in the fall, do you intend to return?
75%
13%12%
0%
10%
20%
30%
40%
50%
60%
70%
80%
YesNoNo opinion
Would it increase your comfort level if staff were required to wear masks?
Preferred Instructional Model
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If distance learning continues, I would prefer:
41%
4%
52%
1% 2%7%
21%
62%
5% 5%
13%
32%
43%
0%
8%
0%
10%
20%
30%
40%
50%
60%
70%
Live Instruction(Synchronous
Learning)
IndependentLearning
(Asynchronous)
Combination No Preference Don't Know
Families Staff Students
Families: Please indicate which educational delivery option you most support for your student(s) for the fall.
All learning is conducted in person., 42%
All learning is conducted remotely through distance
learning, 10%
A hybrid model that allows students to
participate in both in-person and distance learning, 37%
Homeschool or private/charter
school, 0%
I don't know, 4%
Other, 6%
Family Transportation
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If your student or students typically ride the bus to school, do you think
you will continue to use the bus?
Yes, 24%
No, 35%
Maybe, 28%
I need more information,
13%
If you do not think your student or students will use the bus, how do you think they will get to school?
22%
5%
54%
13%
6%
0%
10%
20%
30%
40%
50%
60%
Walk Bike Family vehicle PublicTransportation
Other
Survey Results –Distance Learning
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Access to Technology/Support
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I have access to the technology I need
81%
19%
99%
1%0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Yes No
Staff Students
Technical support has been:
4%
13%16%
12%9%
45%
24%
32%
22%
9%
2%
11%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Extremelyaccessible
Quiteaccessible
Somewhataccessible
Slightlyaccessible
Not at allaccessible
I don't know
Families Staff
Staff Preparedness – Staff feel prepared to:
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Connect with students
16%
28%
28%
14%
6%
2%
4%
21%
27%
25%
11%
5%
3%
6%
0% 10% 20% 30%
extremely prepared
quite prepared
somewhat prepared
slightly prepared
not at all prepared
I don't know orhaven't tried yet
Not Applicable
Synchronously Asynchronously
Provide instructional supports
4%
13%
26%
25%
18%
5%
9%
5%
15%
26%
25%
13%
4%
11%
10%
21%
24%
13%
6%
5%
21%
0% 5% 10% 15% 20% 25% 30%
extremely prepared
quite prepared
somewhat prepared
slightly prepared
not at all prepared
I don't know or haven'ttried yet
Not Applicable
Special Needs English Learners Gifted
6%
19%
32%
24%
12%
4%
3%
0% 10% 20% 30% 40%
extremely prepared
quite prepared
somewhat prepared
slightly prepared
not at all prepared
I don't know orhaven't tried yet
Not Applicable
Provide socio-emotional support
Key Takeaways for Planning
• Staff and families need clear communication and assurance of health and safety screening, procedures and protocols to resume in-person learning.
• APS health and safety measures, including cleaning procedures and PPE provisions, must align with CDC, state and local health guidance
• Planning must provide flexibility and choice for staff and families with varying needs.
• For distance learning, more synchronous student learning (live, interactive learning) blended with asynchronous instruction is preferred.
• Technology, connectivity and related supports must be provided so all students can participate fully and equitably in online learning.
• Staff need dedicated time to engage in planning, professional development and training for all phases and scenarios
• Ongoing professional development is needed to strengthen virtual teaching strategies.
• Special consideration for Special Education students and English Learners is vital to student success.
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Summer Distance Learning Offerings
Summer Distance Learning
Program Dates: July 20 - August 14 (New Work Courses begin July 6)Elementary
• 15-minute check-ins every other day focused on literacy, numeracy & social-emotional learning by site-based teachers.
• Daily office hours• New “At Home with APS” videos twice/week, differentiated by K-1, 2-3, 4-5• New choice boards focused on – Critical and Creative Thinking, Library, Music, PE, Social
Studies, Science, and Visual Art
Secondary• Registration closes on July 1. Counselors and schools have notified eligible students.• Students with D’s or E’s in core classes and who could not consistently access learning in
March-June will participate in strengthening courses at no cost• Asynchronous online coursework focused on key power standards• Three Social Studies new work for credit online courses offered at cost
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Summer Learning Enhancements
Elementary• Check-ins increased from twice a week to every other day and from 10 minutes to
15 minutes• Daily office hours• New “At Home with APS” videos twice/week, differentiated by K-1, 2-3, 4-5• New choice boards focused on specials, Social Studies, Science and PE
Secondary• English Learner 1 & 2 online synchronous English language development courses• 8th & 12th grade students who earned an E in a core class can participate
Counseling & tech support hotlines• Bilingual Family Liaisons and social workers available to support families’ needs
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APS Recommended Instructional Model
Hybrid In-School and Distance Learning Model (50/50)
All students would attend school on two consecutive days in-person every week, according to group (1 or 2), with one day for teacher planning and interventions.
• Half of a school’s students (Group 1) would attend school in-person on Tuesdays and Wednesdays; participate in distance learning on Mondays, Thursdays and Fridays.
• Half of a school’s students (Group 2) would attend school in-person on Thursdays and Fridays; participate in distance learning on Mondays, Tuesdays and Wednesdays.
Distance learning days are structured to build on new concepts introduced on in-school days, delivered asynchronously through self-directed instruction. 25
Teacher Planning/ Distance Learning or Interventions
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
Group 1In-School
Group 2 Distance Learning
Group 1In-School
Group 2 Distance Learning
Group 1 Distance Learning
Group 2 In-School
Group 2 In-School
Group 1 Distance Learning
Full-Time Virtual Learning Option Upon Request
• Full-time virtual learning for students in high-risk health categories or who are not comfortable returning in person
• Elementary and Middle School: Daily online, interactive teacher-led (synchronous) instruction provided, in combination with asynchronous instruction.
• High School: Daily distance learning facilitated in partnership with online virtual course providers. While students enrolled in virtual courses may receive their instruction from a teacher outside of APS, they will be closely monitored by a faculty member from the school of attendance.
• All families are eligible to enroll in July26
Full-Time Virtual Learning Enrollment
• Families will receive notification via ParentVue asking families to state your return to school preference for your student(s):
• Two days/week of in-person instruction combined with three days/week of distance learning OR
• Full time virtual instruction by request
• Notification will be sent by July 6 and families will have until July 20 to state your preference. Families who do not respond will default to participate in the hybrid model.
• The timing is important so that we can begin planning for both virtual and in-person class schedules.
• Students remain in the model selected while schools are in Phase 3.
• Flexibility to accommodate changes during the school year while in Phase 3 will depend on school capacities.
• We are developing criteria and procedures for requests to change a decision once the school year has begun. 27
Task Force Input and Rationale
• Strong preference for this 50/50 hybrid model, with the option for full-time distance learning upon request, for all grade levels, was reflected in Task Force poll:
• 93% Elementary School • 77% Middle School • 80% High School
• Reflects input from Task Force and Community• Provides a regular weekly structure and consistent routine • Includes opportunities for students to connect with classmates and teachers in the classroom • Prevents “week-off” mentality to maintain student motivation • Provides meaningful, direct linkages between classroom lessons and distance learning • Limits mixing of student groups • Allows for physical distancing, state and local health and safety measures, and daily cleaning• Incorporates ample time for teacher planning and interventions • Maximizes family choice and flexibility for families with students in high-risk categories or who
may not be comfortable returning for in-person instruction 28
Additional Considerations:Operations, Activities and Communications
Operations
• Explore childcare options for teachers and staff
• Finalize health screening protocols and PPE acquisition and distribution for staff returning to work before start of school
• Finalize health screening protocols for students
• Establish clear procedures for employees who qualify for leave provisions
• Complete school capacity and transportation calculations for social distancing
• Recalibrate transportation services under social distancing
• Review cleaning procedures and implement enhanced cleaning of frequently touched surfaces
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Athletics and Marching Band
Athletics
• Only Out-of-season conditioning may begin on June 29th, 2020
• No equipment or inside space use
• Fall Virginia High School League Sports Only
Marching Band
• Marching Band practices may begin upon completion of training
• No equipment, instruments or inside space use (drill only)
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Communications
Goal: Inform and engage staff, students and families in planning and decision-making by providing up-to-date news and informationStrategies:• Community engagement via Task Force, Engage input and surveys• Weekly updates on Tuesdays via School Talk• Regular Monitoring Report at Board meetings• APS Engage Reopening webpage and Social Media #ReopeningAPS• Direct communications, including texts, School Talk and video messages for
key decisions and updates• Virtual Town Hall events • Updates via WhatsApp and Bilingual Family Liaisons • Employee FAQ, Staff Central dedicated page for
reopening
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Timeline and Next Steps
Timeline
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Completed by: Goals
June 29, 2020 • Provide phase II VHSL Fall Athletics and Marching Band conditioning opportunities.
July 1, 2020 • Communicate the final decision on the instructional model for the first day of the 2020-21 school year
July 6, 2020 • Enrollment notice sent to families to select their preference (hybrid of in-person and distance learning OR full-time virtual instruction) (responses due by July 20)
July 30, 2020 • Deliver comprehensive details for the return to school• Communicate process and timeline for assigning student group assignments for hybrid model • Communicate timeline for notifying families of individual student group assignments for hybrid model, including
which days of the week students will attend school in-person
Week of August 24, 2020
• Communicate final details regarding distance learning, scheduling, transportation and technology distribution
August 31, 2020 • First Day of School
